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Inquiry letter sample for business

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Inquiry letter sample for business
January 17, 2019 Anniversary Wishes 4 comments

A Business Inquiry letter is a letter written for communication between two organizations or persons belonging to two different organizations inquiring regarding.

Business letters are a formal means of communication between multiple parties who are involved in a professional relationship. This type of letter is usually exchanged between corporations, companies, organizations, or professionals and their clients or business partners.While the rapid development of technology has paved the way for faster, easier, and more convenient ways to communicate, business letters still remain as the most preferred method of official correspondence in the corporate and professional setting. This is largely due to the impression of professionalism it carries with it.You may also see quotation letters

Business enquiry letters are written to obtain information, advice, names, or directions from the recipient’s company. Download these sample letters we have available along with tips on writing business letters.

Free Business Inquiry Letter

Business Inquiry Letter Example

Formal Business Inquiry Letter

Business Enquiry Letter Structure

Business Enquiry Letter Example

Business Product Inquiry Letter

Business Enquiry Letters

Enquiry letters are written to ask for further information on certain products and services. These are also written when you need clarifications about the products and services that the company offers. There are two types of enquiry letters:

1. A solicited enquiry letter is a letter written in response to an advertisement put up by the organization or to a sales letter from the seller. In this scenario, the sender already has some knowledge of the products and services of the organization, they just require further information.

2. An unsolicited enquiry letter is written by a potential client who is just looking around, weighing their options. The sender is writing this letter without prompt from anyone. This usually happens when a company is looking for a supplier and is gathering information so they can find the best deal.You may also see follow up letters.

Writing Enquiry Letters

Business enquiry letters are the first step in creating a business-to-business relationship. Businesses send these letters in hopes of gaining information so they could make a thoroughly informed business decision. Because business enquiry letters are a kind of formal correspondence between two companies, they follow the same standard business letter format.

1. Make sure to write the date

Because this letter is only the first of many, having a date written on it would make it easier to refer to in future communications.You may also see quotation letters

Business Sales Enquiry Letter

Business Enquiry Letter Format

Business Cold Call Enquiry Letter

2. Know whom to address.

Addressing a person by name in your letter would ensure you that you are dealing with the same person the entire time. It would prevent possible confusions in the long run.You may also see guarantee letter

3. Use an appropriate tone

If the person you are talking is speaking in a friendly manner, you may want to do the same. You may even call them by their first names. However, if the tone of your correspondence is formal, stick to calling them by an honorific followed by their last names.You may also see email cover letters.

4. Be concise.

If all you want is a price list or a catalog, simply say so. You might also want to make sure that you include all questions and concerns you might have in one letter to save time. If you find that there is a lot to ask, you could just include a questionnaire form.You may also see price quotations.

5. Close the letter

Thank the recipient for taking the time to read your letter and ask them to contact you at their soonest convenience. Be warned, however, not to sound as if you’re already committed to the recipient’s company. You don’t want to lead them on.You may also see advice letters.

As a business owner, you might also find yourself being the recipient of an enquiry letter. If you ever found yourself needing to refuse an enquiry request, see these Sample Rejection Letters.

We are providing letter of inquiry format and letter of inquiry examples which can be used as inquiry email. Find these business inquiry letter sample.

How to Write an Effective Inquiry Letter

inquiry letter sample for business

Have you ever read about someone and thought, That person has my dream job! Or have you been introduced to someone at a conference and wondered to yourself, I wonder how they got to where they are? It may seem odd to just come right out and say to them (in one very excited breath), “I THINK YOU’RE AWESOME, I WANT TO KNOW ALL ABOUT YOUR LIFE, LET’S BE BEST FRIENDS!” That’s why I think of an inquiry letter as a way to achieve an answer to those questions without the threat of coming across too strong. In this blog post, I will detail:

  1. When it is appropriate to write an inquiry letter;
  2. What forms an inquiry letter can take; and
  3. What your inquiry letter should include.

To Write or Not to Write an Inquiry Letter: That is the Question

In my field, it’s common to come across lots of different thinkers or presentations that are exciting. I have been tempted to contact everyone I think is awesome. However, as the saying goes, time is money and it would take a lot of time to contact everyone I think is cool.

As a result, I like to ask myself the following questions before I reach out to someone:

  1. Is their work closely aligned to what I am currently doing or what I hope to be doing?
  2. Do they have a connection to me or someone I know that I can leverage?
  3. Do I have the time to devote to building a relationship with this person? Do they have the time to devote to building a relationship with me?

I will go through each question and explain why it is important to ask this before you send an inquiry letter.

Is their work closely aligned to what I am doing or hope to be doing?

It’s important that your inquiry letter have a purpose. You want to let the individual you are contacting know that you aren’t some random person reaching out to them from the Internet. Therefore, it will be important that you are able to articulate clearly why it is you are contacting them specifically. Connecting your inquiry to your own professional goals is fundamental before you hit “send” on any form of communication.

Do I have a connection with them that I can leverage?

As I’m sure you know, emails (if that’s the form your inquiry letter takes) can get sent to the spam folder in no time at all. It would be best, if you are spending the time crafting a letter to get to know more about a person’s career trajectory, that you do the extra digging and see if you belong to any similar networks, graduated from the same schools, or worked for someone that can serve as your point of introduction. You would hate for your note to get lost in the junk mail! If you find a connection, use it. Ask that alumni network to facilitate an introduction, or send an email from your old school email address. The whole point here is to make sure that your inquiry letter is read.

Do I have the time to build a relationship? Do they?

I see inquiry letters as network building opportunities. You don’t necessarily have to be best buds, but you should have devoted enough time to cultivate a relationship; after all, no one likes feeling used.

Do a quick self assessment about the time you can devote to the relationship, and check and see if they also have the time. However, if you are on the fence about sending an inquiry letter because you aren’t sure you (or they) have the time, go ahead and send it; better to err on the side of building your professional network.

In fact, you should think about inquiry letters as a key step to building your network. Check out this video by Herminia Ibarra, Professor of Organizational Behavior at INSEAD Business School, about how to do just that.

I consider myself a bit of an introvert, so traditional networking events usually exhaust me. I don’t feel like I put my best foot forward in them. However, when sending inquiry letters, I feel like I have given the time and thought into meeting one specific individual in a way that works well for me; I’ve been able to cultivate some great relationships that way.

Does an inquiry letter have to be a letter?

I am probably one of the most old-school young people I know; if you read one of my earlier blog posts on writing thank you notes after interviews, you would know that it took a while for me to move away from sending a handwritten note.

That being said, I understand (even if I don’t use it) that individuals make connections all over the place. Twitter is especially fruitful for making interest-based (but not geographically bound) connections. My general rule of thumb is this: Use the form where you believe you will have the most meaningful conversation with the person. If they are always on Twitter and seem relatively accessible, use that! If you know they check their LinkedIn profile, go for that. And, as is my go-to, try and find an email address and a connection to leverage and contact the individual that way. To me, the form the inquiry takes is less important than the fact that you are building a network.

The Nuts and Bolts: What to Include in your Inquiry Letter

Your inquiry letter shouldn’t be a novel. You want to get to the point quickly while still communicating to the individual your hope to start a conversation about their career path and interests. Here’s a rough format that may be useful (again, this is if you reach out via email):

First 1-3 sentences: How you got the person’s contact information and why you are reaching out to them

Next 2-3 sentences: Why you want to learn from this person, including any relevant details about yourself

Final 1-2 sentences: An explanation of how you would like the person to respond (e.g., I would love to grab coffee and continue the conversation! Or, I would love to talk to you via phone or Skype at your earliest convenience.)

I follow a similar format, albeit longer, when I write a cover letter. I call it—and I didn’t invent this, so props to whoever did!—the “I love you, you love me, let’s get married” format. The first section is all about why you want to get to know them better, the second section is all about how you are well suited to talk to or spend time on, and the last section gives the individual something concrete to respond to.

Sometimes, if it seems appropriate, I provide an attachment of my CV or resume if it will give the individual I am reaching out to an idea of who I am and my own interests.

I hope you have found this guide helpful, and that you feel empowered to start building your professional network today! To help you put these tips into practice, feel free to check out our Professional Writing lessons to make your business writing the best it can be.

P.S. Become a better writer. Find out more here.

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Inquiry letter sample 2

inquiry letter sample for business

This chapter focuses on the inquiry letter or inquiry e-mail; let's call it the inquiry communication. The inquiry communication is useful when you need information, advice, names, or directions. Be careful, however, not to ask for too much information or for information that you could easily obtain in some other way—for example, by a quick trip to the library or by an Internet search.

Be sure to check out the examples.

For related matters, see the chapter on general business-letter format and style.

Inquiry Communications: Types and Contexts

There are two types of inquiry communications: solicited and unsolicited.

You write a solicited inquiry communication when a business or agency advertises its products or services. For example, if a software manufacturer advertises some new package it has developed and you can't inspect it locally, write a solicited letter or e-mail to that manufacturer asking specific questions. If you cannot find any information on a technical subject, an inquiry letter or e-mail to a company involved in that subject may put you on the right track. In fact, that company may supply much more help than you had expected (provided of course that you write a good inquiry communication). If you need to find the names and addresses of businesses related to your report project, see the chapter on finding information in libraries and online.

Your inquiry communication is unsolicited if the recipient has done nothing to prompt your inquiry. For example, if you read an article by an expert, you may have further questions or want more information. You seek help from these people in a slightly different form of inquiry letter or e-mail. As the steps and guidelines for both types of inquiry communications show, you must construct the unsolicited type more carefully, because recipients of unsolicited inquiry letters or e-mail are not ordinarily prepared to handle such inquiries.

Inquiry Letters or E-mail: Contents and Organization

  1. Early in the letter or e-mail, identify the purpose—to obtain help or information (if it's a solicited communication, information about an advertised product, service, or program).
  2. In an unsolicited letter or e-mail, identify who you are, what you are working on, why you need the requested information, and how you found out about the individual. In an unsolicited letter or e-mail, also identify the source that prompted your inquiry, for example, a journal article.
  3. In the communication, list questions or information needed in a clear, specific, and easy-to-read format. If you have a number of questions, consider making a questionnaire and including a stamped, self-addressed envelope. If it's e-mail, just put the questions in the body of the e-mail or attach a separate questionnaire document.
  4. In an unsolicited letter or e-mail, try to find some way to compensate the recipient for the trouble, for example, by offering to pay copying and mailing costs, to accept a collect call, to acknowledge the recipient in your report, or to send him or her a copy of your report. In a solicited letter or e-mail, suggest that the recipient send brochures or catalogs.
  5. In closing an unsolicited letter or e-mail, express gratitude for any help that the recipient can provide you, acknowledge the inconvenience of your request, but do not thank the recipient "in advance." In an unsolicited letter or e-mail, tactfully suggest to the recipient will benefit by helping you (for example, through future purchases from the recipient's company).

I would appreciate your thoughts, reactions, criticism regarding this chapter: your response—David McMurrey.

Typically, you write an inquiry letter in response to a sales outreach or advertising campaign by a An example is "Attn: Vice President, Business Services." 3.

The Fundamentals of Writing an Inquiry Business Letter

inquiry letter sample for business

Are you in the market for a new job, but struggling to find advertised openings in your field? If so, then you should consider a more proactive approach and start sending out some job inquiry letters. Some job-seekers use these letters to look for potential employment opportunities. Of course, to get any real benefit from this strategy, you will need to learn the proper way to craft and deliver job inquiry letters. Fortunately, we have the tips you need – as well as some examples you can follow to create your own letters.

What Are Job Inquiry Letters?

Job inquiry letters are a great tool to use when you’re trying to get your resume out to companies that may not even have started the hiring process. Contrary to what some job-seekers assume, companies don’t always post job ads as soon as an open position becomes available.

By contacting companies before they’ve had a chance to begin looking for candidates, you can give yourself a head start on your job-seeking competition.

(We wrote a good post here on how to write the perfect cold job search email)

Job inquiry letters are exactly what they sound like. They are unsolicited letters that request information about potential job openings. These letters are a useful tool that can get you noticed by employers – even when they are not yet ready to hire. They are also a great way for you to express interest in working for a firm that may not currently be looking for someone with your skill set. Sometimes, that simple line of inquiry can pave the way toward future opportunities with the company.



How Do You Write Job Inquiry Letters?

To write effective job inquiry letters, there are a few things you need to do. First, try to obtain the name of a contact person within the company. Sure, you could just write one of those “to whom it may concern” letters, but put yourself in the company’s shoes. If you were a hiring manager, would that approach really spark your interest? Probably not. Instead, you should take the time to search for the company on LinkedIn, and try to locate someone in human resources or management. You can then direct your letter to that person, for a more personal touch. Alternatively, you could just call the company and ask.

Your job inquiry letters should include the following information:

  • Information about how you learned about the company
  • A brief explanation about why you’re interested in working for the firm
  • Details about how your specific skill set and experience can enrich that company if you’re hired
  • A call to action, or details about when and how you will follow-up on the letter
  • Your contact information

Below, we’ve included some examples to show you how it’s done. Note that there are several different ways to accomplish your goals, depending upon your unique situation and needs.

How Should You Send Job Inquiry Letters?

You have a couple of options when it comes to sending your job inquiry letters. The first is to mail a printed copy of your letter, along with a resume, to the contact person. This has the advantage of being both traditional and professional. It also ensures that human eyes will see the submission, even though they may not actually read it. Alternatively, you could send it via email. Again, there is no guarantee that anyone will read it.

The real question, though, is this: should you email your resume if you choose to email the letter? Opinions are divided. Some hiring managers are reluctant to open file attachments from unknown addresses, so there is always the risk that your email will be ignored. Others are more open to the idea, especially when they are accustomed to receiving emails in that manner. Use your best judgment.

Examples of Job Inquiry Letters

Here are two sample job inquiry letters that you can use as guides to create your own inquiries. The first can be an effective option when you need to send an email inquiry. The second can be used for the more traditional postal submission.

Example: Email Inquiry

With an email submission, you can typically skip the otherwise-obligatory contact heading details, and instead get right to the matter at hand. It is still important to ensure that the presentation is professional, well-organized, and informative. For example:


Example: Job Inquiry Letters

With the letter option, you should pay attention to standard letter guidelines regarding formatting. That will help to ensure that the letter you send showcases your professionalism and attention to detail. That means using the right contact information presentation, and including a standard greeting and close. For example:



It’s Worth Your Time!

Yes, the process of creating and sending out job inquiry letters is time-consuming – and there’s no guarantee of success. However, the potential benefits can be enormous! If you’re serious about landing that dream job, an inquiry letter can be a better option than waiting for that company to announce an open position. So, be proactive and take control of your own job-search efforts. This could be just what you need to finally land that great career you’ve been looking for!

Subject Line: Letter of Introduction and Job Inquiry – [Your Name]

Dear [Contact Name],

Thank you for taking the time to consider my job inquiry. I have been following your company for several years now, and have been impressed with its growth and innovative success.

I’ve been employed in the [company’s industry] industry for [number of years] years now, and am currently interested in applying my skills and experience in new and creative ways. I believe that my unique skill set can be of real value to [company name], and help to fuel its continued success for years to come.

I have been employed as a [job title or titles] for more than [number of years] years. Over the course of my career, I have consistently strived to advance company goals, increase productivity, and enhance the work environment. In my current job, I have successfully overseen {list one or two specific accomplishments that have improved the company]. I am hopeful that I can bring those types of benefits to your firm as well.

It would be my great honor to meet with you to discuss potential job openings at [company name] and how my skills might benefit the firm. I am prepared to provide any other details you might need in anticipation of such a visit.

I eagerly look forward to your response.


Your Name

Email Address

LinkedIn Profile URL

Phone Number

Your Name

City, State, Zip

Phone Number

Email Address


Company Contact Name

Contact Title

Company Name


City, State, Zip Code

Dear Mr./Ms. [Contact Name],

Thank you for reviewing my resume. I have been employed in the [industry name] industry for [length of experience] years, and have watched your company’s progress and success with interest. Currently, I am looking for new opportunities and challenges in the industry, and your company’s name was the first one that came to mind.

It would be an honor to work with your team, as I have heard nothing but glowing reviews about [company name]. I am confident that my experience and proven value can contribute to your firm’s continued success in the future, and hope that you will consider me for any potential job opening.

Please don’t hesitate to contact me at [phone number] or [email address] if you have any questions about my resume or qualifications. I hope to hear from you soon, and look forward to having the opportunity to discuss a future with your great firm.



[Your Name]

Check out this letter of inquiry sample created by our authors and follow it while writing. Our company is new in the Food and Beverage Industry. Our aim is to.

inquiry letter sample for business
Written by Kajiran
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