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Internal job announcement example

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Internal job announcement example
September 02, 2019 Anniversary Wishes No comments

Internal Vacancy Announcement. Recruitment Officer. Vacancy Announcement Number with job applicants and providing guidance and feedback to internal and external Excellent report writing skills in English Language.

There are tons of ways companies can announce employee promotions. Depending on the size of your organization you can opt to announce the promotion during a meeting where all the staff is present, which would work well for small companies. However, in larger organizations, promotion email announcements to employees are usually the order of the day.

Typically, it’s advisable to inform employees who will be most affected by the change before a formal company-wide announcement. This ensures a seamless transition and support within the organization; these can include team members or supervisors.

Generally, the Human Resource team member or the hiring manager can send these emails to:

  • Notify staff members about the promotion or transfer so that they become aware of the employee’s new roles and responsibilities.
  • Share the excitement of an employee’s growth and development and congratulate them on their contribution/hard work.
  • Demonstrate that the organization or company supports internal employee growth and development.

Tips for announcing internal employee promotion

As soon as a job promotion has been offered and accepted by an employee, the news typically needs to be shared across the organization. Consider the following as you craft a job promotion email:

  • A promotion email should explain several aspects for it to be effective, promote the committee’s selection process, highlight the employee chosen as well as congratulate them on their accomplishments.
  • The announcement should contain a summary of the employee’s former and current roles as well as any pertinent accomplishments during their tenure with the company. Consider the fact that telling the employee’s history at your company justifies your decision to promote them. This is highly effective if the employee you chose to hire was among a pool of qualified candidates for the promotion.
  • Additionally, it’s essential to include the employee’s background information such as education, certifications, among other credentials. As you conclude the email, ensure you encourage all the staff members to welcome and congratulate him or her on their new position.
  • Keep the email brief but ensure you include all the relevant, necessary information. For instance, you can opt to include details about when the employee will be starting their new job in the new department or office, or when they’ll be leaving their current office.

Below is a generic, customizable promotion email which you can tailor to meet your needs.

Promotion email template

Email subject line: First Name Last name – New position

I am very pleased to announce the promotion of [employee’s name] from [mention employee’s former position] to [mention new position]. [employee’s first name] has been with [company name] for [x] years and has worked in [mention names of department/position]. His/her new responsibilities include: [list the responsibilities].

[First Name] attended [University Name] and joined [company name] after graduation.

During his/her time working with us, [first name] has been at the forefront of implementing strategies which have improved the general efficiency of the [department name] and has frequently been recognized for his/her remarkable performance.

Please join me in congratulating [employee’s first name] on his/her promotion and welcoming him/her to the new department/position.

Warm regards,

[Your Name]

A job posting template is used to post jobs and helps standardize them across a and expectations for a job that a company uses internally.

Internal promotion announcement email

internal job announcement example

Internal Announcement of Job to Group –

To:                    [Department Name]

From:                [Your name & designation]

Date:                [….]


Subject:            [position name] opening in our company


As you all know that there is an opening for the position of [position name] in our company.Although the management will also look outside to fill this open position, we have a preference for the internal people. Therefore, I invite applications from interested people of this department for this position. You can forward the applications to [Name].

Brief Information on this open position


[Mention duties here] – e.g.

Handling the sales team of 80 people

Forming sales budget

Developing marketing plans

Reporting to V.P. – Sales

Required Qualifications & Skills

[Mention skills here] – e.g.

Master of Business Administration

Ten years experience in hardcore sales

Ability to handle a large team

Analytical bent of mind & knowledge of market trends

Leadership qualities

Benefits Offered

[Mention benefits here] – e.g.

Health & Dental Insurance

Pension plan

Stock options

Corporate expense account

Higher promotion potential

[OPTIONAL: mention salary here]

I am positive that many people of your department have the requisites for this position. I encourage all the interested people to forward an application.

Download Sample Internal Announcement of Job To Group Letter In Word Format

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Federal Career Planning and Development

internal job announcement example

Use this email template to inform your employees about an internal promotion or transfer. An HR team member or the hiring manager can send this email to:

  • Inform staff about the transfer or promotion, so that they’re all aware of the employee’s new role and responsibilities.
  • Share the excitement of seeing colleagues grow within the company and congratulate them on their contribution so far.
  • Send the message to all employees that your organization supports internal movements and promotions.

Keep this email brief, but make sure to add any important details. For example, if the employee is starting their new job at an office in a different location, mention when they’ll be leaving their current office.

Email subject line: Welcoming [Employee’s name] to [team / department]

Hi all,

I’m very pleased to announce that [Employee’s name] is [transfering to Marketing to work as our new Social Media Analyst / being promoted to Senior Account Manager].

In the past [2 years], [Employee’s name] has achieved great things in [previous team/department] helping us [maintain a fully functional website / provide excellent customer support]. Now, [he/she] is going to bring [his/her] knowledge and experience to [build new mobile apps / expand our customer base through new marketing channels].

Please join me in congratulating [Employee’s name] and wishing [him/her] best luck in [his/her] new role.

[Your name]
[Your email signature]

Related resources:

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Position Vacancy Announcement Position ID: FY Internal communications include collaboration with the URC-CHS Knowledge.

Job Announcement

internal job announcement example

Following up on an application can be tricky business. When should you follow up, and what exactly should you say? It can be difficult to know — if you don’t have this template.

That’s right: Glassdoor has written a guide to knowing when to follow up — and a template you can use, word for word if you’d like, to check in on the status of your job application.

Here, we’ll take you through our best application follow-up advice, with added career-expert insight and a template to use for your next follow-up.

Wait — and wait a little more.

You’ve surely heard that patience is a virtue, and that saying holds true when it comes to following up on a job application. So, if the job posting or the application indicated a timeline for the company’s reply, you should try to respect it and wait to follow up until that time has passed. Another reason to wait? Sharlyn Lauby, founder of HR Bartender, says that waiting can actually warm hiring managers and human resources professionals to you. “I know applicants want to set themselves apart early,” she says. “But take a moment to consider the company’s perspective. If the company promotes a job opening and 50 people apply, and then all 50 people decide they’re going to try to find a way to contact the hiring manager . . . well, now multiply that times 10 job openings and you’ll see how that just delays the entire hiring process — which, of course, no one wants.”

To Email or Not to Email? A Glassdoor Recruiter’s Tips for Following Up After Applying to a Job

Figure out who to contact.

When enough time has passed that you can follow up, try to find a direct contact. That may be a specific person in the company’s human resources department, or it could be a hiring manager. It may take some research on your part, but try to find a name and email address.

Send your materials again.

When you send a follow-up email, be sure to include your application materials again for easy reference. (After all, you don’t want to make the human resources professional or hiring manager work to find out why you’re right for the job.) As our guide points out, “they may have a pile of applications they haven’t looked at, and you want to make it as easy as possible for them to review yours.” Let them know your documents are attached.

Stay patient.

Your follow-up may be perfect, and yet, you still may never hear back from a company. We recommend following up no more than two times to the same contact person or company.

Lauby actually encourages you to consider moving on not after a specific number of follow-ups, but after a certain amount of time. “If an individual applies for a job and hasn’t heard from the company after a week, they need to decide if they want to work for a company that treats applicants that way,” she says. “Same with, ‘If I take the time and effort to follow-up with the company, and don’t hear back, do I really want to work for them?’” And that’s not a silly, emotional reaction. “The way applicants are treated during the hiring process can be an indicator of the way they will be treated as an employee,” Lauby points out.

Here’s what to say.

Now, what should you write, you ask? Well, that’s what this simple email template is for:

Dear [Contact’s Name],

I recently sent in an application for [job title] at [company]. I’m sure you all are very busy reviewing applicants, but I wanted to touch base to make sure it got to you, and see if you had any updates on your decision timeline. I’m still very excited about the position and would love the chance to talk more with your team about how my background in [the most relevant thing about your past experience] would really allow me to help your company [something you would expect to help achieve in the role].

I’ve attached my application materials to make it easy for you to find—please let me know if you need any additional information. I look forward to hearing from you.


[Your Name]

No excuses now — go ahead and fearlessly follow up on those applications!

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internal job announcement example
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