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Job interview appointment letter

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Job interview appointment letter
September 11, 2018 Anniversary Wishes 2 comments

Appointment letters to human resources. Dear Sir, This is to inform you that I got an interview notice for the position of HR Manager at your prestigious.


Date: _________ (date on which the letter is written)


Subject: Inform letter for appointment for interview

Dear _______ (name of the appointee),

This letter is to inform you that we have received your application for the job for the ________ (post applied for) post in our company and hence we’d like to appoint you for the interview on __________(date of the interview) at ________ (time of the interview) in the morning. You are required to bring with yourself, all the documents and other necessities that have been mentioned to you earlier also.

We expect your presence on the given date. If you have any kind of problem with the given date, you have to contact our official and write another application in order to get a new date. Any kind of delays in your processes will lead to cancellation of your appointment.

Thanking you,

Yours truly

Name and designation

The letter that invites job applicants for facing interview is known as interview letter.

11+ Interview Appointment Letter Templates

job interview appointment letter

How to Write a Well-Rounded Interview Appointment Letter

An interview appointment letter is just what it sounds like. It is a letter that sets an appointment for an interview. A hiring agency can send this type of letter to a candidate as a reminder of an appointment. However, it can also be sent by a job applicant who wants to set up an appointment for an interview.

If you are ever in a position where you need to write this type of letter, you need to be sure that you can do it the correct way. This is more than likely the employer’s first impression of you, and you want it to be a good one. In order to write a good letter, you have to know how to format it and what content to include.

What to Include in Your Letter

When you write your interview letter you need to keep in mind the reason for writing it. The purpose of the letter should be clearly stated in the first paragraph. Since you are writing to get an interview, you also want to include some highlights from your resume. This will show the employer the skills you have that will fit with the position.

One of the most important pieces of content is the voice of the letter. You want to make sure to write in a professional way. As state previously, this letter is the first impression you give to a potential employer. If you come off uneducated, it may make them think that you are a bad fit for the company.

You also want to remember that the letter should be brief and to the point. You want to include your professional accomplishments, but you don’t want to make it too long. If you write a long letter, it can come across as rude. You expect the potential employer to take a lot of time out of their day to read your interview appointment letter. Make sure to include specifics about the appointment you want to make.

The format of the letter is flexible, but it should go something like this:

  • Your name and address
  • The date
  • The name of the person you are writing the letter to, if you know it
    • The name of the company and the company address
  • The salutation, or the “dear” and the name of the person you are writing to, if you know it
  • The content, and remember to include the purpose of the letter in the first paragraph and your plans to follow up in the last paragraph
  • The salutation, or the “sincerely” and then your name

    You also want to make sure to include your resume with the letter. This will give the employer a chance to get to know your professional side a little bit better.

    The Importance of the Letter

    This is an important letter because it gets your name into a business. If you are interested in working for a certain company, you have to let them know and try to get an interview. Because the letter is so important, you want to make sure to take your time and review it.

    You also want to make sure you do what you say in the letter. If you write that you are going to call to follow up, make sure that you do. You want to show them that you are professional. That means that you have to act professional.

    The interview appointment letter itself is important, but so is everything that happens after. You need to make sure to do everything professionally. Call or email like you said you would. Get to the interview on time. All of these professional steps will help you reach your ultimate goal of getting a job with the company.

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    job interview appointment letter


    [Senders Name]
    [Address line]
    [State, ZIP Code]

    [Letter Date]

    [Recipients Name]
    [Address line]
    [State, ZIP Code]

    [Subject: Normally bold, summarizes the intention of the letter] -Optional-

    Dear [Recipients Name],

    Thank you for taking the time to see me for an interview for the position with your firm. The position sounds what I am looking for, and I know that your business has the best reputation of any in the state. I have always wanted to work for Dando Corporation and would love to work for the company here in York.

    I am available throughout the whole of next week, and so if you require any further information from myself, please let me know.


    [Senders Name]
    [Senders Title] -Optional-

    [Enclosures: number] - Optional -
    cc: [Name of copy recipient] - Optional -

    Sample thank you letter for interview appointment scheduled.

    Further things to consider when writing appointment letters to human resources

    Appointment Letters

    Appointment letters are letters issued after offer letters as a guarantee of the given position or job in the company. In other words, appointment letters are legally binding documents that confirm that the company has offered the job or position to an employee and that he/she has accepted the terms in exchange for a salary. These letters confirm the details of the said position and the start date. Appointment letters are used to give details of what is expected of new employees and the roles they will play in the company.

    Appointment letters must provide all the information necessary for employees to start working for the company. They should follow a basic outline to prevent any future discrepancies between the employer and the employees. Appointment letters ultimately serve as a contract, so remember to write formally stating the company's terms and conditions of employment. Express your interest and desire to appoint the reader as your employee. State all the important details including what the position or job entails and every detail surrounding it. Date and reference the letter properly for easy identification. At the end of the letter, remember to include the appropriate signature and contact information.

    Letters to Human Resources

    Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.

    When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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    This interview appointment letter sample is from a job applicant who wishes to secure an interview with the General Manager of the company's marketing.

    What is interview letter? Meaning of interview letter

    job interview appointment letter

    Scheduling interviews may not be the hardest part of hiring. But, investing some effort to make your process more efficient will help you save time and improve your candidate experience.

    Here are some tips on how to invite a candidate to an interview:

    How to invite a candidate for interview by phone

    Communicating with candidates by phone makes your approach more personable. But, when your purpose is to schedule an interview, phone calls can create confusion. People may forget what was said if they were in a hurry or didn’t take notes. Also, candidates may feel uncomfortable taking this type of call if they’re at work.

    Email is more convenient and allows you to provide details about your interview process. State your purpose and your company’s name in the subject line to ensure that candidates will open your email.

    Related: Invite a candidate to interview email template

    After your initial email, you could send a text to confirm candidates’ appointments or send them directions to your offices.

    Be flexible with your time

    Group interviews and assessment centers are usually held at fixed times. But, one-candidate interviews can be flexible. Let candidates pick a time when they will be free of other responsibilities and able to focus on their interview. To avoid an avalanche of back-and-forth emails, give candidates various times to choose from in your first message.

    If you’re inviting remote candidates (e.g. for a video interview), they may be in a different time zone than your interviewers. Scheduling tools, like online calendars, will probably convert invitations to the right time zone. But if you’re adding time-slots manually, make sure to double-check.

    Craft informative interview invitation emails

    When writing an interview invitation email, include:

    Use email templates

    Communicating with candidates calls for a personalized approach most of the time, but you don’t have to start from scratch. Modifying a template to schedule an interview can save you time. Here’s a sample email based on a customizable template:

    Subject line: Invitation to interview at Acme

    Hi Deena,

    Thank you for applying to Acme.

    Your application for the Junior Developer position stood out to us and we would like to invite you for an interview at our office.

    You will meet with our Engineering department manager, Ms. Blake, and two of her team members. The interview will last about 60 minutes. You’ll have the chance to discuss the position’s responsibilities and learn more about our company.

    We would like to conduct your interview sometime this week. Please let me know which one of the following time slots you would prefer. I will be sending you a calendar invitation once I receive your reply.

    • Monday 3/3, 5:30 p.m.
    • Wednesday 3/4, 10:30 a.m.
    • Wednesday 3/4, 5:30 p.m.

    If none of these time slots work for you, let me know.

    Our offices are located at 234 Road St. You can find an attached screenshot of our exact location. Please bring your ID, so you can receive a visitor’s pass at the reception. Ask for Mr. Edwards, our Office Manager, as soon as you arrive.

    Looking forward to hearing from you.

    After you invite candidates to an interview, your interviewing process is set in motion. Choose effective interview questions and monitor your process with useful HR metrics. And soon, you will be welcoming the best candidates onboard.

    Looking for an all-in-one recruiting solution? Workable can improve candidate sourcing, interviewing and applicant tracking for a streamlined hiring process. Sign up for our 15-day free trial today.

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    Nikoletta Bika

    Nikoletta Bika is a senior writer at Workable and holds an MSc in HR. She writes about all things HR and recruiting, with a particular interest in bias, data, technology and the future of work. She hates meaningless jargon and dreams about space travel. She tweets @Nikoletta_Bika.

    WATCH THE VIDEO ON THEME: The 4 Sentence Cover Letter That Gets You The Job Interview

    The inform letter for appointment for an interview is addressed by the owners or the head of the companies to the ones applying for the job at the respective.

    job interview appointment letter
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