Sample inquiry letters with must-know tips, easy steps, sample phrases and sentences. Write your inquiry letter today.
A letter of inquiry is integral in securing many things such as money for a project from a foundation or an organization. The letter of inquiry can be found to gauge whether interests align with regard to the foundation and the project one undertakes. Moreover, a well-written query letter is integral in establishing long lasting relationships between two organizations or an individual, thus it can be corporate or personal in nature. These templates offer a great way to efficiently come up with an excellent letter of inquiry Definition. They can be availed for free on the internet. If successful, a Sample Sponsorship Proposal LetterTemplates is usually sent in response.
– A letter of query has as its major function the task of securing funding for some activity of the sender. Thus it must detail the sender’s intention of what he or she intends to do with the aforementioned funding. Basically it must clearly define the work into which the receiver of the letter is being asked to invest.
– A letter of inquiry must be worded in such a manner so as to keep the tone as polite and respectful as possible. It is after all a proposition for funds. These, unlike a financial aid appeal letter, do not request funds outright, but first prove the worth of the project before asking for monetary help.
– The letter also needs to be structured in such a manner so as to avoid any ambiguous phrasing. Organizations that are likely to provide funding are very careful when it comes to providing monetary aid and will not accept a letter explaining a project they cannot fully comprehend.
– The main body of the letter is written by an expert. This is a general address that states in general terms an ambiguous project in a Sample Professional Resume Templates manner. The wording is clear and succinct.
– Thus, it can and should be edited to suit the needs of the sender with more specific information pertaining to their project. There are various samples the sender can edit before coming up with a viable letter.
– Being available digitally, they can be stored in several file formats like Word and Excel.
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As the name suggest, an inquiry letter for product/service is written to request for more information concerning about a product or service. These letters are.
Letters of inquiry may be sent if you want to be more knowledgeable about a process or the products and / or services that a company or an establishment offers. It may be used in different fields and is a way of formally asking for more information about the thing that you wanted to learn about.
A letter of inquiry may be physically handed in the location of the business or establishment that you are inquiring at or it may be send through e-mail should you be far from where they are located. It allows people to assure that the information that they are to have about a specific product or service is firsthand and reliable. If you want to write a letter of inquiry and other letters for different purposes, you may use our Sample Letters as your references.
If you want to be a part of the service team of a specific workplace or establishment but they do not have any job postings, then you can send a letter of inquiry to them so that they will be able to tell you if they have an open position where your credentials may be of help to the operations.
It allows them to know that you are interested to be a part of the company even before you send them your resume and cover letter. Should there be no current vacancies, it is still good to pass a letter of inquiry to companies as they may keep your profile as an active file for future job openings.
Some people write to different business and establishments to ask about their products and services being offered to consumers. It may be because of these top following reasons:
Aside from our letter of inquiry samples, you may also download and print our Query Letter Examples and Letter of Interest Examples.
A letter of inquiry may also be of use for bank transactions. Here are a few uses of a letter of inquiry in this kind of transaction:
You may also use a letter of inquiry for internship. Most of the establishment only post job opening and they do not have a lot information about internship application schedules. Hence, it will be best for someone to ask information about it first through a letter of inquiry before making other moves that may affect the internship processes.
A letter of inquiry is truly helpful in so many ways and situations. If you think that you have already learned a lot from this article regarding this kind of letter, then you may browse through our Sample Collection Letters for more information about another kind of letter.
Many grantmakers now prefer that applications for funding support be submitted in a letter of intent or inquiry format instead of as a full proposal. This helps potential funders decide if they are interested enough in the project to ask for a formal grant proposal. (Government agencies don’t require such a letter, however, because they have a more formal process for qualification.)
The LOI: A Thumbnail Sketch of Your Nonprofit
The LOI gives the funder a thumbnail sketch of your organization, the need you are addressing, and a description of your project plan. Foundations typically designate a grants administrator (GA) to screen letters of inquiry or intent to decide if the program is worthy of their review and possible funding.
Grants administrators will quickly ‘skim and scan’ the letters and if they feel funding your program could be a strong probability, you may be asked for additional information or invited to submit a grant proposal.
It’s worth the investment of time.
When you submit a LOI, you learn if your full grant proposal will be considered—which is preferable to wasting time and effort writing a complete proposal to a funder unlikely to support your project.
The LOI may require almost as much time to develop as a full proposal. Using fewer words to deliver your message requires more crafting of concise text.
Let’s get started by organizing the LOI the “right” way.
Though there is no “boilerplate” letter of inquiry, if you organize your LOI according to the major topics shown below, it has a better chance of getting to the gatekeeper—the grants administration—and on to the board for review.
How to write the major parts of the letter of inquiry.
Use the recommended three-page limit to clearly describe your project, including your philanthropic focus. Provide the budget information as a separate attachment of 2 – 3 pages.
Introduce the letter with a brief executive summary.
The introduction to the LOI is a short executive summary. Include the name of your organization, the amount of funding you’re requesting, and the name of the program or project. Describe the qualifications of your project staff and your method for evaluating the program’s success, and provide a timetable for the project.
Include the amount of funding you are requesting up front (rather than at the end of the letter) so readers don’t have to search for it. Here’s an example of the first line of an introduction for a letter of inquiry.
I am writing on behalf of the Habitat for Humanity of Central Idaho to ask if we might submit a formal proposal for a $15,000 grant from West Valley Farm Foundation. The grant will be used toward the acquisition of one of two building lots with the purchase price of $75,000 each.
Briefly describe your organization, including its history and successful programs.
Include a brief history of your nonprofit (when it was formed and for what purpose) and a short description of your programs. If you’re a fledgling organization, describe programs you plan to offer as a result of your fundraising efforts.
HHCI has been at work in Olympus County since 2011, building houses in partnership with those in need of decent affordable housing. In fewer than seven years, our organization completed ten homes for low-income families, providing affordable housing to more than 75 family members.
Provide a compelling statement of need, including impact on the community you serve.
Readers must understand and accept the urgency of the need and the validity of your request for funding, so you must be able to—
After reading the example below, do you feel that the community impacted by the problem was adequately described? What are the outcomes included in the need statement?
People who have spent their lives in poverty and live on the edge of homelessness have neither the resources nor the skills required for home ownership.
Habitat homeowners generally come into the program full of fear and mistrust from their years of experiencing disappointment, poverty, and discrimination. Through participation in our program, they come to understand previously intimidating terms associated with purchasing a home. Most individuals who have never needed such skills learn home maintenance and repair.
Describe the project and include major goals and objectives.
Describe your program, project, or activity as it relates to the need or problem described under the Statement of Need as previously discussed. Include your desired objectives, major activities, and names and titles of key project staff. Save your eloquence for later. If you’re invited to submit a full proposal, you will present this information in more detail.
If you were evaluating this grant for support, how quickly do you think you could locate the project goals and objectives in this methods statement?
In order to support our goal of bringing families out of poverty through home ownership, our objectives are an integral part of the program.
Two families are selected to be placed on our annual construction schedule of two houses. Family members attend a four-month homeowner training course, where they learn such skills as how to budget and perform household repairs and maintenance, and to be a good neighbor. During this period, they begin their sweat equity commitment. Adults are required to give 250 sweat equity hours toward the building of their own house as well as community service.
Describe present and future funding and all sources of support.
Include a list of your current program supporters as part of the budget you attach to the letter of inquiry. Backing from others implies your nonprofit has credibility and your project is viable and worthy of being funded.
Provide names of other funders or government entities you have approached for funding. Funders want to be assured you are continuing to seek other options for funding.
This example includes reference to community supporters by name, and also repeats one of the program objectives (affordable housing).
Habitat houses are purchased by families at prices affordable to low-income Iowans thanks to the donated labor of our volunteers and the financial support of organizations including City Bank, the Simmons Family Foundation, Wells Fargo Bank, Salisbury Homes, and the Home Builders Association of Iowa. A list of current and prospective donors is included with the attached program budget.
Connect your goals to funder’s giving focus: explain the benefits of your solution.
Your LOI must establish a connection between your project’s goals and the funder’s philanthropic interests. Here are some suggestions on how to weave such references throughout your LOI:
This example suggests in the beginning sentence that the grant seeker understands and shares the funder’s goals.
We know that the West Farm Insurance Foundation prides itself on making grants to those organizations that directly improve the quality of those communities where West Farm employees work and live. HHCI supports similar goals and focus by assisting low-income families in realizing their dreams of homeownership, thereby improving the environment of communities where they live and shop. Following are some of the ways by which this project already benefits the community….
Wrap it up with a brief closing statement.
Restate the intent of the project. Then provide clear contact information for possible follow-up. Tell your readers what comes next and how you can be reached; include your phone number even though it might appear on your letterhead. Thank the funder for considering your request.
Wondering when to submit your letter of inquiry?
Once you establish the deadlines for submitting full proposals, you can decide the best time to submit a LOI (after the dust has settled). A rule of thumb: Send your letter thirty days after the previous submission deadline so the funder will have adequate time to review it and to decide if they want you to submit a full proposal.
For example, the 2017 application deadlines for filing a grant application to a major bank’s foundation are February 28 (Arts and Culture, Economic Opportunity) and May 31 (Education, Economic Opportunity).
Use the tips we’ve shared to develop a model letter of inquiry to streamline your proposal writing.
After making just a few minor changes based on the potential funder’s requirements, you should be able to use a “boilerplate” letter of inquiry to continue to fill the pipeline of potential funding. Keep sending letters of inquiry to increase your chances of being invited to submit a full proposal.
You can connect with Shannon by emailing her at [email protected]
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About the Author
Shannon McBride has been in the business of writing grants for nonprofits, schools, universities, and municipalities for over 20 years. Her company, Consulting Connections, Inc., provides training and consulting in the world of commercial proposals as well. She is the author of the book, Writing Grants for the Common Good, and teaches others how to improve their grant seeking skills through public workshops and webinars.More Content by Shannon McBride
A letter of inquiry is a cover letter that inquires about possibilities for an I am writing to inquire about possible internship opportunities with the Marion County .
Inquire is to get to know about something or find out the stuff you do not know. Either you write a letter of inquiry to know about something or you are responding to a letter of inquiry. Whatever it is, your letter should be having some of the salient features. You should start your letter stating that that you are (your title, position, or status), in what capacity you are writing this letter, either you are a student, a scholar, a researcher or any interested consumer. You should state clearly what is that you are inquiring about and what kind of favor you want from the recipient of the letter, in response of your request. You should try to make your inquiry specified about the topic and do not add extra things to it.
As an inquiry let someone knows about a thing deeply so it should include a brief explanation about the purpose of the letter that you wanted to accomplish. Such an explanation may enable the reader, to act exactly according to your demand. You should also mention a date or a specific time period within which you need information or services to be provided.
You should generally give at least some time or a couple of weeks to the recipient to provide you that you have requested for or to respond your inquiry. You can also add a note that you want make the given or shared information, confidential. It possibly will add to the chances of a positive response to your letter. Do not forget to provide your contact information in detail, to the recipient of your letter. It will be easier for the reader to contact you. If a person responds to your inquiry letter and provides you required information then it’s a good gesture to write him or her back a thank you letter/note. Here is a sample of letter of inquiry, provided for the help of readers along with this template.
Inquiry Letter Format
th Lawrence, KS August 4, 19XX Dr. Maria Gomez-Salinas Director of the Diabetes Clinic St. David's Hospital Greenberg Lane.