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Letter of transmittal report

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Letter of transmittal report
June 20, 2019 Anniversary Wishes 3 comments

Letter of Transmittal - Term Report - Free download as Word Doc .doc), PDF File .pdf), Text File .txt) or read online for free.

Letters of transmittal function like the cover letter you attach to a resume. Suppose you're submitting a grant proposal, a formal complaint or a report as to why sales dropped during the fourth quarter. Rather than send the document cold, you attach a letter of transmittal. The letter puts the document in context.

When You Need a Letter of Transmittal

If your boss told you to write a report, then deliver it back to him, you don't need a letter of transmittal. Your boss is already in the loop. A letter of transmittal is mostly used when you're communicating with people outside of your organization, even if they're aware that you're working on the report. It's particularly useful when the accompanying document contains surprises:

  • The project departed from the original proposal or assignment.
  • The report reflects decisions that you or your team made after submitting the proposal.
  • You had to make a minor change of research design.
  • Unanticipated difficulties occurred, regarding finishing the project.
  • There was an unexpected outcome or conclusion.

Even if there are no surprises, you should provide enough background that the recipient knows why they're getting the document.

Examples

Dear Mr. Smith:

As we agreed last year, here's a report on the potential for opening a new corporate branch in Florida. The analyst's conclusion is that South Florida is a promising new market.

Dear Ms. Jefferson:

I'm submitting a grant proposal in support of a research program on the Advantages to Using Seawater as a Power Source. I request funding in the amount of $177,600.

How to Write the Letter of Transmittal

Use standard business format for the letter. In most instances, the letter of transmittal is only a brief introduction to the document, and is much less important. It should be short, and only one page, or perhaps, two pages. It's not a part of the report, so you don't need to avoid writing "I," which most formal reports frown upon. If anyone deserves a share of the credit, mention that person by name. You should also thank the person who is receiving the report. The letter should include your contact information, as would any business letter. A lot of writers tell the recipient to contact them if they have any questions.

Example

Market Research Pro's team members, Jane Smith and John Jackson, contributed to this report. For any questions about the conclusions, contact me, Richard Roe. If you have questions about the data gathering methods, contact Jim Doe at Market Research Pro: 555-612-9444.

I hope you find that the report answers your questions. I appreciate your interest in funding the expansion.

Sincerely,

About the Author

Fraser Sherman has written about every aspect of working life: the importance of professional ethics, the challenges of business communication, workers' rights and how to cope with bullying bosses. He lives in Durham NC with his awesome wife and two wonderful dogs. You can find him online at frasersherman.com

Annual Report Home | Letter of transmittal I am pleased to submit the Annual Report of the Department of Finance and Deregulation for the year ended

Report Format Title Page, Letter of Transmittal, and Table of Contents.

letter of transmittal report

Memo of Transmittal

Follow memo format


To:
From:
Subject: Memo of Transmittal for ....
Date:

 

A MEMO (or letter) of transmittal acts to
  • officially announce the release of the report,
  • give the reader the background necessary to understand the report's importance, and
  • further establish the relationship between the writer and the reader.

Note: Use a letter of transmittal  if you are not a regular employee of the organization.

The transmittal document is the first document in the report package, so, for the reader, it is an important first glimpse of the report. It should be addressed to the individuals or groups to whom the report is addressed.

Memos or letters of transmittal are typically written in an informal style, even when the report itself is more formal. The most important functions of the transmittal document are to

  • release the report - give the date when the report was authorized, by whom it was authorized, and the general purpose of the report;
  • briefly summarize the conclusions and recommendations of the report;
  • credit other members of the project team for their work;
  • note special points of interest that the reader may especially need to know; and
  • specify any preceding event or document relating to the report (if applicable)

(center the page number at the bottom of the page; use a lower-case Roman numeral)

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Welcome to the Purdue OWL

letter of transmittal report

Secretary
Kerri Hartland
The Hon Kelly O'Dwyer MP
Minister for Jobs, Industrial Relations and Women
Parliament House
Canberra  ACT  2600

Senator the Hon Michaelia Cash
Minister for Small and Family Business, Skills and Vocational Education
Parliament House
Canberra  ACT  2600

Dear Ministers

It is my pleasure to submit to you the Annual Report of the Department of Jobs and Small Business for the year ended 30 June 2018.

This report has been prepared in accordance with section 46 of the Public Governance, Performance and Accountability Act 2013 (PGPA Act). This requires me as the accountable authority to prepare an annual report on the entity’s activities over the reporting period for you to present to Parliament.

In addition, as the accountable authority, I am confident the department’s audited financial statements included in this report satisfy the requirements of Section 42 of the PGPA Act. The annual performance statement in Part 2 of this report is prepared in accordance with section 39 of the PGPA Act and accurately presents the department’s performance for the 2017–18 financial year.

As required by section 10 of the Public Governance, Performance and Accountability Rule 2014, I certify that the department has:

  • prepared fraud risk assessments and a fraud control plan
  • appropriate fraud prevention, detection, investigation and reporting mechanisms that meet its specific needs, and
  • taken all reasonable measures to appropriately deal with fraud relating to the department.

This report presents the results of the 2017–18 financial year and does not reflect the Administrative Arrangements announced on 28 August 2018.  These changes will be discussed in the department's 2018–19 Annual Report.

Yours sincerely
Kerri Hartland

13 September 2018
GPO Box 9880, Canberra ACT 2601 | Phone 13 33 97 | www.jobs.gov.au | ABN 542 012 184 74

Make your transmittal letter as clear and neat as possible. Letters of transmittal provide the opportunity to remind a reader of a report title and to highlight.

Assignment Point - Solution for Best Assignment Paper

letter of transmittal report

A transmittal letter is a brief business letter sent along with another type of communication, such as a longer document like a proposal, a response to an inquiry or a payment. It provides a way to let the recipient understands what is being sent, why they received it and who it is from.

Sample Transmittal Letters

If you need to write a transmittal letter to accompany something you are sending to a recipient, use one of the sample letters provided here as a starting point. Simply click the image that best meets your needs and a customizable document will open as a PDF file.

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All you'll need to do is click and replace the text in the sample document with information specific to your situation. See this guide to Adobe printables if you need help accessing the documents.

Choosing the Best Letter Version

Decide whether to use the brief letter or the longer, three-paragraph letter based on your objective.

  • If you simply want to convey basic information about what is enclosed and why you are sending it, use the brief letter.
  • If you want to add additional information, such as sales-oriented language or a detailed explanation, use the three-paragraph letter.
  • You should also use the three-paragraph letter if you need to request some sort of action or a response from the recipient.

General Tips

No matter which sample letter you choose, include your contact information so the recipient will know how to communicate with you if necessary. Additionally:

  • Use proper business letter formatting, which won't be a problem if you stick with the style of the sample letters provided here.
  • Proofread your letter carefully before sending to be sure there are no errors and that it clearly communicates the point you want to convey.
  • Keep a copy of the letter along with a copy of whatever document it is being enclosed with, in case you need it for future reference.

Clarifying Correspondence

The whole point of using a transmittal letter is to ensure that the person who receives what you are sending isn't left looking at something they receive in an envelope or package and wondering why it was sent to them, what they are supposed to do with it and where it came from. By taking a few minutes to create a transmittal letter, you can help avoid this kind of confusion.

WATCH THE VIDEO ON THEME: The Key Forms of Business Writing: Basic Letter

LETTER OF TRANSMITTAL. To the Governor and Members of Selections from the Twenty-Fifth Biennial Report – Page 1 of 8. DEPARTMENT OF.

letter of transmittal report
Written by Arashizragore
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