Wishes and Messages

Letter to request documents

  1. Home
  2. Anniversary Wishes
  3. Letter to request documents
Letter to request documents
September 01, 2018 Anniversary Wishes 3 comments

How to Write a Letter Requesting a Favor. There are many instances in your life when you may need to write a formal request letter. Accordingly, learning the.

Sample Letter #1


I am writing to request a copy of my graduation certificate awarded in the spring commencement services. Unfortunately, I lost the original when my briefcase was stolen from my car. I am enclosing a copy of the police report to support my claim, along with a certified check for $27.50 to cover the replacement fee. My name and other identifying information are included in the report. Please send the certificate to the address below. Thank you for your assistance.

Sample Letter #2


Please send me a certified copy of the plat map that encompasses 1600 South Main Street, Springfield, KS 12345, and mail it to that address. I have enclosed $15.00 to cover the copying charges and $2.50 for shipping. Thank you for your prompt attention.

Sample Letter #3


I am engaged in genealogical research and need a long copy of my great grandmother's birth certificate. Her birth was registered in Chesham in England on June 20, 1865. Her name was Ellen Margaret Brown or Emma Margaret Brown. I do not know her parents' names. Is this sufficient information to locate her birth certificate?

I have enclosed the standard fee plus postage. If there are any further costs to be defrayed, please contact me at the above address. Thank you very much for your help.

Sample Letter #4


Please send me a copy of each of my children's immunization records. Their names are Eric and Susan Doe. Eric was born on October 30, 2017, and Susan was born on January 14, 2018.

Our new address is 1600 Main Street, Springfield, Kansas 12345. Thank you for your assistance.

Related Articles

Related Resources

Guide to Write This Letter ❯

Various request letter templates are made available for you in this page. Get a template to Simple Restaurant Rent Reduction Request Letter Template. restaurant rent .. Transfer Request Letter - 6+ Free Word, PDF Documents Download.

47+ Request Letter Templates

letter to request documents

[These are sample Letter to Lawyer Requesting Documents and Information. You can write these sample request letter to a lawyer asking for case file, sue file, documents and detailed information about the case progress in the court.]


Lawyer name…

Legal Services Name…


Sub: Letter to Lawyer Requesting Documents

Respected (Name),

My name is (Your Name). I was a client of your firm in the year 20xx and my tag number was (Number). During the hearings of my case, I submitted some highly confidential documents to you firm and later on those documents were used to extract clues. (Write actual problem and situation). Now as I am no longer a client of your firm, I want my documents back. As those documents were of high importance to me, I hope that you will return my documents as soon as possible.

Your name…

Tag number (Number)


Contact no.

Dear Sir,

It is to request you, please provide the documents including postmortem report of (case name) along with three copies of Police Certificates and a Copy of NOC  from the Health Ministry to the office of registrar District Court till (Date: DD/MM/YY). (Briefly describe Write actual problem and situation).

The registrar office will be looking forward to you with the required documents.

Thanks a lot.

Yours sincerely,

Your name…


Contact no.

WATCH THE VIDEO ON THEME: Request Letter for a Bank Statement [Tips, Format]
decline donation request
I believe in you letter
thank you for your business note sample
Letter of apology to a customer for poor customer service
letter to a friend on her birthday
Formal letters examples
focused description essay
Apology letter for the delay

Request a recommendation

letter to request documents

There could be several reasons for which a copy of an official document may be requested for. Broadly speaking, it could be needed for either personal or official purposes.

Personal: A person may have lost an important document which has allotted by some statutory authority or organisations viz. educational institutions, previous employer, government offices, etc.

Official: An officer of an organisation may request an officer of another organisation to provide a copy of the official document which was either corresponded earlier between them or which is an important piece of document needed by them for some official purposes.

The format of letter would be almost same in both cases. Important thing is to mention the required information about that document completely so that the person who is going to track it or provide a copy of it - should not face any trouble locating it because of any confusion.

A template of such letter is given below as an example case. Modify it as may be required.


(Personal purpose)

Date: ............

(Designation of the Officer)

(Name of the Institution/Organisation)


Sub: Request for a copy of my bachelors degree certificate

Dear Sir,

I was a student of Bachelors of ............. in (Name of the institution) during (year) to (year). I had successfully completed my bachelors degree and was awarded with the certificate thereof. But, unfortunately, last month I have lost the certificate during shifting of my flat to a new place.

Therefore, I am hereby submitting my application for issue of a duplicate copy of my bachelors degree certificate. Kindly note the following details of mine for this purpose.

Full Name: ...................
Date of birth: ..................
Son/daughter of: ......................
Course: Bachelors of ..................
Years: During .......... to ............
Passing year: ............
Residential address: .......................
(for sending the certificate)

I am enclosing herewith photocopy of the certificate for your ready reference and my identity and address proofs for verification purposes. I have paid the necessary fees for this purpose at the college counter, receipt of which is also enclosed herewith.

Kind request to please issue the certificate at the earliest.

Thanking you,
Yours faithfully,


(Name of the Person)


(Official purpose)

Ref: ..............

Date: .............


(Name of the Officer)
(Name of the Organisation)

Sub.: Copy of .......... document required

Ref: Document no. ............... dated .............

Dear Mr. ............,

I would like to request you for issue of a copy of (name of the document) dated ........... The (name of document) was issued by you last month and was in our possession. But somehow due to our negligence, it has been misplaced and we are unable to track the document. You would appreciate without that document we are unable to process the work related to it which concerns your organisation.

Therefore, I would highly appreciate if you could kindly forward a copy of the said document to our office. I am really sorry to have bothered you on such a matter because of our own mistake. Kindly excuse us.

Looking forward to receive the document from you as soon as possible.

Have a good day/evening!

Thanking you,
Yours faithfully,


(Name of the Officer)


Use this letter to request a copy of legal records from the city or county courthouse where the This letter has the option to request a marri. Legal documents.


letter to request documents

Planning is necessary when you are writing a letter requesting important documents.

A letter written to request important documents should be as carefully crafted as any business letter to achieve the desired results. Before writing the letter, ask yourself who will be reading it and what, exactly, your objective in writing it is. What specific documents do you want? What are their titles and dates? The answers to these key questions will enable you to create a letter that will get you the documents you want, instead of a letter that will end up in an office shredder or buried under a pile of junk mail on someone's desk.

Focus on presentation. Use good-quality stationery to print or write your letter on. The paper and envelope should match. Make sure your computer printer is running smoothly. Clean it to avoid ink smudges. Buy a good-quality, black-ink pen to sign your letter. You want the person who reads your letter to respect and honor your document request. Your request will be taken more seriously if your letter's presentation is professional.

Format your letter in the style of a business letter, not a friendly letter. To obtain the important documents you desire, you want to convey serious intent. A friendly letter format will not do this. Include your email address and telephone number in the return address section of the letter to provide the reader with multiple options for contacting you.

Describe, in the body of the letter, the important documents you wish to obtain. Keep your writing as concise as possible. Specifically refer to the titles, dates and subjects of the important documents you're requesting, if applicable. You want to make it as easy as possible for the reader to identify and locate the documents you're seeking. The faster the reader can find the documents, the faster they will be sent to you.

Check your letter thoroughly before sending it. Read it out loud. Does the content sound awkward? Can you articulate your thoughts better? Is the voice of your letter active? Make sure the tone of your letter is courteous throughout. If possible, have another person proofread your letter before sending it. Remember to sign your letter and affix the appropriate postage to the envelope before mailing it.

This type of letter is written to the school principal, to request for original documents. In most cases, the student could have completed his or her studies in the.

letter to request documents
Written by Vojind
Write a comment