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Meeting thanks email sample

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Meeting thanks email sample
January 23, 2019 Anniversary Wishes No comments

You may want to check out the meeting thank-you letter samples and Check out Thank-You Email Samples for great examples of email thank-you letters.

Meetings are great and networking events are fun, but don’t forget the next step: a perfect follow up e-mail that’ll help you stand out from all those other people in the crowd.


Because let’s face it–how many people do we really remember after attending a conference?

Sure, you may have added a hundred (or two) connections on LinkedIn, but chances are that if you try and remember who they are and what they do, you’ll come up blank.

Imagine this, though: you go to a regional business conference, shake some hands, and start a great conversation about linguini with Mr. Ravioli, a business owner who moonlights as a chef.

You talk for hours about pasta, which so happens to be your favorite dish. But sadly, once the conference ends, you part ways and forget all about the pasta–and the person behind it.


A few days later, a zinger of an e-mail pops up. “Hi,” it says. You don’t usually read e-mails, but you read this one because the subject line is interesting.

As you read on, you remember Mr. Ravioli, and start wondering how you ever forgot about him. After typing a happy response back to him, he sends a calendar invite for lunch and boom, three weeks later, you’re working on a small side project together.

Why do you go to conferences and meetings? It isn’t to be sold to, we’re sure.

Rather, you–like everyone else in the world–crave real, human connection.

The best way to kickstart conversations that matter is to FOLLOW. UP.

Here, we’ve collected some top tips for you so that you can craft the perfect catch-up e-mail–one that people will actually open and read.

The key to enthralling readers is to stop trying so hard to sound like a professional. Using big words and overly formal language can sound salesly and robotic; you’ll fail to make that vital connection with the person on the other side of the screen.

On the other hand, if you try too hard to sound jokey or friendly before you’ve reminded them who you are and why you’re messaging, you may come off as a creep.

Like most things in life, the art of the perfect FUP e-mail (sorry, I just really like that acronym) requires balance.

Don’t start out right away with the sales pitch (if you’re trying to sell to them, that is).

Instead, offer some value of your own by recommending a book or sharing something that’s helped you.

To be safe, here’s a bare-bones template that you can use to set the stage:

  1. How you met: at what event?
  2. A takeaway from your conversation: what did you talk about? What did you learn? How was it relevant to your daily/business life? How are you relevant to them?
  3. Your request: If you want to meet in person, suggest a venue or activity (coffee is the standard) and a few dates.

Still want a few more tips? Here are 6 more to keep in mind (or read on if you just want to grab those templates and run).

#1 Let them know why you’re following up.

You can send an e-mail gushing about all the fun things you talked about at the meeting or conference, but if you don’t tell them why you’re e-mailing, they may forget to respond. It’s just basic business etiquette–to let your client know why you’re getting in touch.

If you’re familiar with SEO and content marketing, then you know how important the call-to-action is. You should also have some sort of call to action in your e-mail, prompting your receiver to take the next step.

#2 Sort your leads and contacts.

We all go to events for different reasons. It could be to grow your pool of leads or to make sales. (Or perhaps you just want to get a bunch of free stuff). Always keep your purpose in mind when you’re making your connections–it’s possible to end up with hundreds of business cards after a weekend conference, and if you don’t sort them, you may never look at them again.

If you just want to grow your network, sending a LinkedIn invitation to each new contact with a short explanation of who you are might be enough. But if you want to do things like increase brand awareness, close sales, or make introductions, then the FUP e-mail is necessary.

#3 Show them that you care + listen.

One of the golden rules of selling is to make it all about the customer. People love receiving help, so it’s important to make yourself available before you start warming them up.

If they love books, you can offer them a free pdf of a book you really enjoy–if they mentioned a certain food they like, why not send them a recipe?

Be personal–show them that you listened to the details that most other people would’ve passed over. Look back at your notes and make your FUP e-mail shine!

Other ways to wow them: personalize, personalize, personalize.

Use their name, and make sure it’s the right one (seriously: God knows how many copypasted e-mails we get all day, every day, addressed to the wrong person).

Personalization helps your recipient feel like they’re worth more than a spammy blanket blast.

If you’re sending a post-meeting e-mail, then this tip still applies. Many meetings focus on the problems that have to be solved and the progress that’s been made. Though that’s important, you should also spend time congratulating your employees for a job well done. Give them recognition to affirm the work they’ve completed

#4 Keep it direct and simple.

Aim for a maximum of three paragraphs for each follow-up e-mail.

One that’s too long will feel spammy and boring unless you had a whopper of a chat with them about a bunch of different topics. Even then, the truth is that we’re busy–and responding to really long e-mails can be exhausting.

Subject lines don’t have to be entire sentences: just enough to remind them of who you are is enough. Directness and simplicity is especially important in the first e-mail, where you’re making your second first impression

#5 Don’t be afraid to get on a call.

Sometimes we can’t make time to meet in person. Sometimes we’re simply too far away. In that case, a phone call can work wonders.

If it’s been a few days or weeks and they haven’t responded to your initial follow up, it’s perfectly okay to follow up again.

To up the ante: even if you’ve crafted the most perfect e-mail, your contact just might not reply.

They might not even open it. That minor rejection may sting a little, and that’s fine. But that doesn’t mean you should give up on them entirely.

You have their business card, right? Go call them.

The phone is your best friend, and a powerful one, especially in the frantic world of sales.

Maybe your e-mails just got buried; maybe they weren’t even delivered. By getting your person on a phone call, you can recreate the connection and

#6 Time it right.

At Toggl, we love timing things. And when you’re writing follow-up e-mails, it’s important to time the sending properly.

It can feel too hardcore to reach out to new connections right after the event. Some recommend waiting a week, others recommend sending that e-mail out within a few days. Personally, I often wait until the one week mark.

What do you know about your connections?

If they work in an office, chances are they’ll check their e-mail first thing in the morning.

Though people do also check their inboxes after lunch, a lot of e-mails get sent out then, and it’s more likely that your message will get lost.

Aim for mid-serious business hours when their mindset is still a bit fresher.

Another tip: take time to listen to the conversations you’re having.

If a person says that they’re going to go to a wedding the week after the conference, then don’t send them an e-mail the day before the wedding. Instead, make a big impression by following up afterwards (you can even ask how it went for bonus points).

Now, without further ado: here are five (and one bonus) e-mail templates you can steal 🙂

Follow-up Email After Networking:

Subject line: Have you ever heard of [recommendation] for [problem]?

Hi [contact name],

It was great meeting you at [event name]. I’m [insert a little bit about you here–name, company, etc.]. I checked out your blog after [event name] and really loved your perspective on [certain topic]. Have you ever heard of [recommendation]? It’s something I use with my own team, and it’s been quite successful.

I’d love to talk more about it or send some examples over if you like. It was great meeting you at [event name] and I hope we’ll see each other again soon.


Subject line: I’d love to hear more about [project they’re working on]

Hi [contact name],

I really enjoyed speaking to you at [event name]. I loved hearing your thoughts about [specific topic–feel free to include some flattery here]. I saw on your [blog/LinkedIn] that you’re currently working on [insert project here], and [talk about how this relates to you or how you can offer help]. Let me know if you’d like to chat about it over coffee sometime, I’d love to hear more about it!


Bonus: The Fun One

Subject line: I met you at [event name] 🙂

Hi [name],

It was awesome to meet you at [event name]. Right now, you might be thinking, “Who is that?”. If you are, then here I am:

[picture of you, preferably smiling]

How was the rest of the event for you? I caught {speakers} session. It was superb!

If you ever need any advice on [topic of expertise], just fire me an email.

I’m always up for coffee or lunch or drinks if you’re ever in [location].

Have an absolutely splendid day,


To make connections:

Subject line: Connecting you to [insert name here]

Hi [name],

How are you doing? I wanted to reach out and connect you to someone you might be interested in meeting. This is [recommendation name], they [tell them about what your contact does]. (S)he could help you out with [project] that I know you’re working on. Let me know if you’re interested–I’ll set up an intro 🙂


Subject line: Introduction to [insert name here]?

Hey [name],

I really enjoyed meeting you last week at [event]. I enjoyed our conversation about [topics discussed here].

I was really humbled and honored by your interest in what I’m working on right now, and you mentioned that you know [name] at [company name]. If you have the time, an introduction to [name] would be very helpful, and (s)he might even be interested in hearing more about it.

To make it as easy as possible for you (I understand you may have a lot going on right now), I’ve written a short blurb below. Would you be able to take a moment to introduce us?


[Short blurb here]

Thank You Email After Meeting:

Subject line: Keep it up, everyone!

Hey everyone,

Incredibly excited about the progress we’ve all made. Wanted to take a moment to recognize a few key accomplishments:

[key accomplishments + why they matter]

In addition, I wanted to recognize some awesome people who’ve gone above and beyond in making this magic happen.

[tag people, describe their accomplishments, and why it matters].

As you can see, one of the most important components of each of these templates is the personal connection.

Whether that’s through being personable and personal and friendly, or by offering help, or even by attaching a photo of your lovely face, making that person stop and smile is a key step in winning them over.

By Theodora S. AbigailOn September 4, 2018

Immediately after your interview, carefully email your thank as soon after the interview as See the samples for ideas on appropriate thank you wording and content. I appreciate the opportunity to learn more about this job, to meet you and.

How to Thank Someone for a Business Lunch

meeting thanks email sample

Thanking someone for their advice is thoughtful and kind. Below, you will find 25 example thank you notes that you can copy and modify for your needs.

Is it advice or advise? 

The difference between advice and advise is that advice is a noun and advise is a verb. So, for this article, we will be using the word advice, as "advice" is a noun in this case as it represents the opinion or suggestion given to you. You can read more about the advice vs. advise differences here.

Thank you for the advice template and tips

Tip #1: The best thank you note are those that are specific. Your note will feel less generic if you say what the advice was and how it impacted you.

Tip #2: If you are stumped for words, a short one line, Thank you for your advice, is better than not saying thank you.

Tip #3: If someone gives you the advice in an email and you are not sure yet if you will be taking their advice or not an appropriate response is "Thank you for your advice. I will consider it and let you know.”

Tip #4: You may also want to check out the examples in the thank you for the information post here, as it may be possible for your situation to substitute the word information with advice.

Tip #5: In sensitive or very personal situations, you may not want to include revealing details, if you think there is a chance someone other than the intended audience will see your note.

Tip #6: If you feel like you want to with more than a thank-you note, you could consider giving them a gift card to a restaurant or a store that they like to shop at.

Basic Template 

Note: Fill in words in [brackets] as appropriate.

Dear [Person's Name],

Thank you for giving me advice about [advice topic]. Then a sentence explaining how you benefited from the advice or how it helped solve the problem. Add any other details you would like to include.

Sincerely (or another closing),

[Your Name]

Examples #1, #2, and #3 below can also be used as templates.

Advice thank you note examples

Note: The samples will not include the greeting or closing, but be sure to include them in your note! You can see the layout of a thank-you note in the 5 easy steps here.

More Template Examples

#1 You are a great listener! Thank you for giving me advice about [topic]. I have considered the options you laid out. After careful consideration, I have decided to [say what action step you are taking]. Thanks again for discussing all the options with me.

#2 As always, I appreciated your valuable input about [topic]. You have a way of clarifying things that makes sense to me and helps me to sort through the choices. After our conversation, I decided to [whatever your decision is].

#3 Thank you for your advice and support. As always, I am grateful to hear your viewpoint. Your latest advice about [topic] helped me consider new possible choices. I had been so fixated on [whatever you thought was the best choice] that I couldn't think of other options. I will be doing [what you decided to do]. Thanks again for being so willing to help me figure things out.

Click Image to check price on Amazon (affiliate link)

General Advice Note Examples

#4 Thank you for the good advice about [topic]. It wasn't what I wanted to hear, but in considering your advice later, I now believe it's the best advice. I am glad that you talked to me about it.

#5 I want to thank you for your guidance as I navigate [topic/situation]. You've always been a great mentor to me, and I value your advice and support. It's hard to measure the impact you've had on my life, but I know it's been significant.

#6 Thank you for meeting me at Starbucks this week. I have been thinking about your advice all week and have decided to take it. I will be talking to [Person's Name] soon to see if they agree that [option you what to take] is the next best step.

#7 Thank you for your kind advice about how to handle my current situation. I felt stuck and was feeling defeated. I appreciate that you were able to give me some suggestions on how to move forward.

#8 I want to let you know that your advice is very much appreciated. Since you have been married for [number of years] longer than me, I like hearing your tips for a successful marriage. [Spouse's Name] and I have benefited from your words of wisdom.

Job or Career Advice Note Examples

#9 Thank you for the career advice! After talking with you about math and science programs at [School Name], I have decided to submit my application for next year. I hope to follow in your footsteps!

#10 I am thankful for your opinion about the position in your department. I am grateful for the extra details you were able to provide beyond the job description. Because of your input, I have decided not to apply for the position as it’s not what I am looking for as a next career step. I hope your department finds the right person soon.

#11 You are a wonderful friend. Thank you for giving me advice on the job I was considering applying for when I contacted you. Because of what you said about taking a risk to try something different, I am going to apply for the job! I also updated my resume based on your feedback. I will let you know if I get an interview.

#12 Figuring out my career path has been difficult. Thank you for sharing your view that I don't have to my entire career path planned out before I even graduate high school! I'm getting so much mail from colleges that it's hard to navigate. My parents were glad to that you talked to me.

#13 Thanks for your advice on how dealing with my challenging coworker. I will check with our boss to see if we can do some personality quizzes which could help us learn how to work better with each other. I will let you know how it goes! Perhaps, she and I will be friends soon.

Money Advice Note Examples

Note: Links to books are Amazon affiliate links. Modify your note, to include what money book you might be reading. Note reading a book? Then leave out that sentence. 

#14 I appreciate your thoughts on how to make a balanced budget. Your advice was quite valuable. Using your example, I have made a spreadsheet for tracking my spending in categories. I will also be ordering The Total Money Makeover. Thanks to your help, I have managed to save $200 so far and will have an emergency fund soon.

#15 I love your ideas on how I can save money! Thank you for your creative ideas. I look forward to feeling more in control of my money and not being broke all the time and will read I Will Teach You to Be Rich.

Other Advice Examples

#16 Thank you for the advice about my relationship with [Person’s Name]. As you know, we’ve had a rough week. Talking things out with you helped me gain a new perspective. I approached [Person’s Name], last night and discussed some of your suggestions with him. We have come to a resolution on how to move forward and are both feeling better about the situation.

#17 Thank you for your cat behavior advice. I am trying out the Feliway with introducing my new cat since it helped your two become friends. I hope it works as well as for my cats as it did yours.

#18 Thank you for the cat food recommendations. As you know, the choices can be overwhelming with so many healthy brands now. I am grateful to take advantage of the research that you already did. I have decided to go with [brand/variety].

#19 I am glad we connected regarding gluten-free eating. You have done so well with it. Thank you for giving me advice on how to transition my family now that [family member's name] has been diagnosed with Celiac disease.

#20 Thank you for providing me with the list of your favorite cookbooks. I am grateful for your advice and kitchen tips as I learn how to cook meals at home. Please let me know when you can come over for dinner.

#21 You are a great advice giver when it comes to cooking. I value your experience. And thank you for helping me learn how to soft boil eggs. They are perfect over breakfast hash.

#22 Your advice on which keyboard to buy was spot on. I like how quiet the keys are when I type and you were right that I would love it being wireless. I can also use it with my phone, and it's easy to put into my large bag for when I travel.

#23 As you suggested, I started to listen to The Happier Podcast to get advice on how to live a happier life. I am enjoying it immensely and trying out some of the ideas mentioned by Gretchen and her sister. Thank you for the recommendation.

#24 Thank you for your excellent advice over the years. This note is a little overdue as it's become so easy to rely on your wisdom. My life is better because of you!

#25 The advice you gave me about how to get the stain out of my shirt worked! My favorite shirt is now stain free and looking awesome again. I am glad I asked for your help! Your laundry knowledge saved me from buying a new shirt.

I hope these 25 examples helped you write your thank you note to whoever gave you advice! 

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How to Thank Someone for a Business Meeting

meeting thanks email sample

Sending out thank you emails to the attendees of your event is the perfect way to let them know how much you care. It not only shows that you remembered them even after the event, but it also encourages them to come again for the next event you organize.

So, if you are looking for something to boost your popularity, it is time that you write a thank you email, after an event has taken place. Here you will find some great tips on how to write a great post-event thank you note.

What is A Thank You Email

A thank you email is simply an email that shows your appreciation for those who’ve attended your event. It is a courteous after-event act that makes the attendees feel valued.

Although this may sound simple, writing a thank you after a successful event may be quite tricky. This is because a thank you email for attending an event needs to subtly encourage your attendees to come for your future events as well.

As such, when you write a thank you email for an event, you need to make sure that you market yourself well and indicate that you genuinely felt honored when your attendees came for your event.

Why You Need A Thank You Email

As mentioned earlier, a thank you email bridges the gap between you and your attendees. A thank you email for attending an event is more than just a show of appreciation. It is a technique by which you retain the loyalty of those who have already attended your event.

A thank you email also acts as a medium through which you raise awareness regarding your event. This is because if you make your existing attendees feel valued, they are more than likely to pass on the word to others.

Therefore, word-of-mouth spreads fast and gives you much credibility automatically.

Moreover, a thank you email builds trust between you and your target audience. This is extremely useful since the trust that you build between yourself and your attendees ensures that in the future, you can connect with them and gather useful information.

This helps you extensively in terms of getting relevant insights on what your target audience wants. Also, you will be able to gain authentic feedback since the attendees will be willing to share honest reviews regarding your event.

A thank you email also gives you an opportunity to drive more conversions. That is, you may subtly incorporate a call-to-action in your thank you email. This way, you ensure that attendees will keep visiting your website for the latest updates and events.

The Best Subject Lines For A Thank You Email

When it comes to writing a subject line for a thank you email for an event, the subject line that you choose depends on the type of audience you are writing to. Although this may sound obvious, it is something most seem to overlook.

Your subject line may be as simple as “Thank You for attending Event Name”, or it could be something more delicate and personalized.

A more personalized subject line may also include an attendee’s name. This is certainly more impactful as it creates a sense of value and shows the recipient of the email that you are not just sending automated emails.

Nevertheless, the only way to find out which subject line works best is to keep on researching and experimenting. This is where A/B or split testing comes in.

For those who may not be familiar with the term, A/B testing involves creating more than one version of a subject line and testing which one works best.

For example, you may test two subject lines; one contains the name of the receiver while the other does not.

You can then start sending both and see which one drives more traffic. You may include a call-to-action to monitor the results.

Additionally, subject lines need to be optimized for various devices. This is because not everyone will be opening their emails on a PC. They might be viewing them on smartphones and tablets.

Therefore, a general rule of thumb is to limit your subject line to no more than 50 characters.

How to Create Great Subject Lines for Your Thank You Email

Although a subject line seems like the smallest part of your thank you email, it is the most important aspect of any email. After all, it is the subject line that will determine whether your email gets opened.

So, here are some useful tips that you can follow to create a great subject line.

Making them concise

Subject lines need to be short and to the point. It has been reported that around 40% of emails get opened on mobile devices. This implies that your subject line needs to be skillfully crafted. It should include the most relevant words first.

The sender’s name should be familiar to the recipient

Every day, we receive numerous spam emails. This means that if you send an email with an unfamiliar name, it is more than likely that the recipient will mistake the email for spam.

Furthermore, avoid using a sender name that has ‘no-reply’ in it. This is likely to backfire. Firstly, the recipient may not bother opening the email since there is no point in reading the content if they cannot reply to it.

Secondly, it can be quite demoralizing for the receiver to receive a robotic thank-you message. It will make them feel as if you are simply fulfilling a formality, rather than actually appreciating their attendance.

What You Need to Write in the Body of A Thank You Email

Email copy is the next most important thing after the subject line. The question of how to write a thank you email for attending an event is discussed here:

Keeping it short

Just like the subject line, the body of the email should be short and sweet. You must be wondering as to why we are stressing so much about keeping the content as little as possible.

The reason is that no one has enough time or patience to read mails with long paragraphs. People need to get the message as quickly as possible. Therefore, keeping everything to the point is highly essential.

Understand what you will look for in a thank you email

Your attendees are not much different from you. As such, it is very helpful to consider what you yourself would want in a thank you email.

This will make sure that you include things that will make you feel valued and honored.

Looking for examples

It is always a good idea to look for samples. Samples of post-event thank you emails can give you great ideas as to what you need to include in your own emails.

You can use the following template of a post-event thank you email as a starting point:

Subject: Thank you for coming, <firstname>.

Dear <firstname>,

We are more than thankful that you attended our event. We hope you enjoyed the experience.

Looking forward to meeting you again next time.

Thank You.

Best Regards,

Your Name

How to Test Your Thank You Email

Just like reminder emails, it is not easy to test thank you emails. One way is to ask your recipients to give their feedback through your thank you email. If you get a number of replies, it shows that your thank you email was effective!

Principles of writing a post-event thank you email

You should learn how to write a thank you letter after an event in Asia: your thank you email after meeting should follow a few principles to guarantee the effort is a success.

  • Use a professional email signature
  • Don’t delay sending the follow-up email after the meeting
  • Be honest and polite
  • Keep the thank you email short, but not too short
  • Do not burn bridges—ever.

A thank you email after a conference should be written in line with the same principles. Your subject line can be as simple as “Thank You for Attending [Event Name]”, or it could be something more personalised.

Wording for thank you email after an event

Need to send a thank you email to volunteers after an event or some other email following a meeting or conference?

Be ready for effective wording. When you write a thank you email for an event, you need to make sure that you market yourself well and indicate that you genuinely felt honored for the attendee to come to your event.

A thank you letter to sponsors after an event is simply an email that shows your appreciation for those who have attended your event. It is a courteous after-event act that makes the attendees, especially sponsors, feel valued and respected.

Tips on how to write a post-event thank you email

Here’s what we recommend including in a thank you letter for attending an event:

  • Subject lines should be short and to the point.
  • Avoid using a sender name that has ‘no-reply’ in it.
  • Like the subject line, the body of the email should be short and sweet. 
  • Include personalised lines, not just a boilerplate message.
  • Include things that will make your attendees feel valued and honored.

Also, feel free to use examples and templates for the wording of thank you emails after an event.

Examples of emails

Take care when writing a follow up thank you email after event to your event participants.

Thank you email after a meeting:


Thank you email after a conference:

Thank you letter to sponsors after an event:

Thank you email to volunteers after an event:

Post-event thank you email templates

If you found this information useful, you may also like to learn more about creating a business invitation email. Say thank you to your attendees with GEVME Email marketing and gain a foundation for long-lasting relationships with a target audience.

Make sure you don't lose momentum after a meeting with an email that recaps needs this guide to running effective meetings, this meeting agenda template, the meeting resolved that issue or challenge, it can be kind of like a thank you.

How to Write an Email to a Client after the Meeting

meeting thanks email sample

Everyone likes to be appreciated. Thanking someone for a business lunch is common courtesy and good business. How you go about it, and when you thank someone, determines how effective your thanks will be. One successful former CEO thanks everyone who attends her business lunches – even when she picks up the bill. Smart!

Good Example of Effective Thanks

Julia Stewart, the longtime CEO of Dine Equity, the parent group of Appleby's and IHOP, is meticulous about when and how she thanks partners in a business lunch. She always thanks everyone, regardless of who paid for the lunch. She thanks attendees for their company, for giving up valuable time, and for the information and strategies they may have shared. The question of who picked up the check is almost immaterial.

These thanks always come within 48 hours; often, they arrive the next day. You don't want the other person wondering whether you will follow up or not.

Email? Or Handwritten Note?

Before the world went digital, authorities on business etiquette recommended handwritten Thank You notes sent via first-class mail. When a quick response was necessary, the alternatives were overnight mail or courier.

Now, Julia Stewart and nearly all contemporary executives send an email in all instances. Quite often, a handwritten note will follow – especially, if the other person contributed a useful strategy, factual knowledge or paid for the meal – but first, the quick-response email.

Don't Overthink It

If you've read early 20th advice from Emily Post, you'll notice how detailed and specific the instructions are: which closing inscriptions are okay in specific circumstances. For example, the closing inscription for a personal letter "Faithfully Yours" was recommended for a male letter writer. Others, such as "Warmly Yours," were denounced as "unspeakable."

A century later, we're less formal and less judgmental. In most cases, you'll thank someone for a business lunch in the same tone you'd speak with them if you were sitting across from each other. If it's a pre-existing personal relationship, you could write something like this:

"Hey, Jeff - Was great to see you again. Thanks for the baked scallops at Legal Sea Food, and for the useful discussion about the Smith account. Good and welcome advice!



If it's purely a business relationship, you'll probably be a little less casual, but not formal:

Dear Jim,

It was a pleasure to spend time with you today. Thanks for a delicious meal, and for your good advice on the Smith account. I appreciate it.



In both cases, though, the tone is relatively informal and is written the way you'd speak with the recipient in person or over the phone. In her day, Emily Post was the etiquette expert, but that level of formality has passed.

Go Long? Or, Go Short?

Another difference between letter writing in the early 20th century and now is the volume of correspondence we receive. It's a lot and the volume continues to rise. In 2019, it's estimated that the average business executive will receive more than 120 emails each day. If each email averages 100 words, that's 12,000 words a day. If the average email is 50 words, that's 6,000 words a day.

Brevity is the soul of wit. Resist rambling on, even if you think your words are fascinating or a source of great wisdom. They may be, but they take too much time. The two email examples above are less than 30 words. For most Thank You letters, that's about right. Never write more than 100 words.

Follow-Up With Postal Mail

You may want to follow up an email with a personal, handwritten note. Sending an appropriate note doesn't require a lengthy or complex protocol. It's not what you say – but that you took the time to buy stationery and then penned a warm note and mailed it.

In general, handwritten notes should be a follow-up, not the original communication. The most important thing when responding with a Thank You note is to email it quickly. Then, if you think a handwritten note is appropriate, follow up with a penned note the same week.

About the Author

I am a retired Registered Investment Advisor with 12 years experience as head of an investment management firm. I also have a Ph.D. in English and have written more than 4,000 articles for regional and national publications.

You may want to check out the meeting thank-you letter samples and Check out Thank-You Email Samples for great examples of email thank-you letters.

meeting thanks email sample
Written by Vogar
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