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Resignation from job letter
September 12, 2018 Anniversary Wishes No comments

A gracious resignation letter protects your relationship with Thank you again for the opportunity to work at Company A. I wish you all the best.

The gig is up—literally—and it’s time to move on to bigger and better things. You’ve already given your two weeks notice and started packing up your desk supplies. There’s just one little thing you still have to do: write your letter of resignation.

Oh, right. That.

What exactly is a resignation letter again? Chances are it’s been a while since you last penned one, so let’s talk about what a resignation letter actually is and why you need to write one.

Is It Necessary to Write a Letter of Resignation?

It’s possible that your company may not require a letter of resignation, but does that mean you don’t need to write one? If this is the case, you probably won’t lose anything by not writing one, but it’s always nice to go the extra mile.

If you’ve had some hiccups during your employment and you’re worried about leaving on less than ideal terms, writing a resignation letter could be especially valuable for you. Just think, this is your last chance to set the record straight about what kind of employee you are and keep those bridges intact.

Spending fifteen minutes to write a resignation letter that outlines what you appreciated about the job and the company you’re leaving is a small price to pay to make sure you leave on good terms. So let’s get started. Here’s an easy three-step guide to help you write the perfect letter that will have your boss singing your praises long after you’re gone.

Step 1: State the Facts

No need to beat around the bush. They already know you’re leaving, so the beginning of the letter just needs to restate the fact that you are resigning and your planned exit date. You can also include your reason for leaving and future plans here if you like.

Side note: You don’t have to disclose your reason for leaving if you don’t want to. That’s what an exit interview is for, and even then you get to choose the story you tell. Maybe your boss is a nightmare, or you don’t have a new job lined up. Whatever the reason, if you don’t want to share it, don’t. 

Be sure to use positive language. When in doubt, skew on the positive. While there is a temptation to express your grievances, try not to use this as a place to vent. 

This portion might look something like this:

Dear Amanda [Include Last Name if you work in a more formal environment],

Please accept this letter as my formal resignation from my role as [Title, e.g. Senior Developer] as of [End date, e.g. October 12, 2016]. I have received an offer for a management position with a startup company, and after careful consideration, I feel that this is the right career move for me.

Step 2: Say Thank You

Take a minute to reflect. What did you like about this job? What did you learn? What opportunities did you have here that have impacted your career? Even if you can’t wait to get out of this hellhole, you probably wouldn’t have been able to get the job offer you’ve just accepted without the experience you gained here. Everyone loves to hear the words “thank you,” and gratitude has been proven to correlate with happiness, so jot down a few lines about what you have appreciated about this job.

Example:

I want to express my gratitude for the knowledge I’ve gained and the skills I have been able to develop in this role. It would not have been possible without your mentorship.

I am thankful for the time I have spent working with every member of our team and the opportunity to develop great professional relationships here. I look forward to staying in touch, and I hope that we can collaborate again in the future.

Step 3: Next Steps

Before you say #kthxbye and press send, make sure you let your boss know that you fully intend to complete all assigned work, and—if you’re up for it—that you’re available should they have any questions after you’re gone.

Two weeks is a short amount of time for a company to be able to transition your role to someone else, and by allowing them to contact you for (minor) help and questions, you’ll help ease that transition, which will speak volumes to your former employer. This is your opportunity to show that you’re a hard worker with integrity and will help preserve the relationship. It will earn you major brownie points and might even get you a great letter of recommendation.

What you should say:

To ease the transition after my departure, I intend to complete all assigned work before my final day and leave thorough instructions for my replacement. I am happy to assist with any training during my last two weeks. If you have additional questions after my departure date, please feel free to contact me on my cell (xxx-xxx-xxxx) or by email at [email protected].

Your Resignation Letter Template

As with any formal letter, put the date and address of the person you’re writing at the top of the page. And then put it all together. If you're emailing the resignation, you can forgo the address, but keeping it as professional as possible is the name of the game here. If you can add an address header, you may as well. 

October 3, 2016


Ms. Amanda Rodriguez

XYZ Company

1234 Memory Ln,

Cityville, CO 33333


Dear Amanda,

Please accept this letter as my formal resignation from my role as Senior Developer as of October 12, 2016. I have received an offer for a management position with a start-up company, and after careful consideration, I feel that this is the right career move for me.

I want to express my gratitude for the knowledge I’ve gained and the skills I have been able to develop in this role. It would not have been possible without your mentorship. I am thankful for the time I have spent working with every member of our team and the opportunity to develop great professional relationships here. I look forward to staying in touch, and I hope that we can collaborate again in the future.

To ease the transition after my departure, I intend to complete all assigned work before my final day and leave thorough instructions for my replacement. I am happy to assist with any training during my last two weeks. If you have additional questions after my departure date, please feel free to contact me on my cell (xxx-xxx-xxxx) or by email at [email protected]

Best regards,

Brienna

Now hit send and go celebrate that new job!

You’ve earned it.

If you know you're leaving a job, the first thing you should do is talk to your manager so they're not surprised. Once you've done that, you're ready to write a.

Free Downloadable Resignation Letter Samples

resignation from job letter

If you’re moving on to a new opportunity or a new job, congratulations! We’ve got the resignation letter template you need here.

We’ll also go into instructions on how to write a resignation letter, what to include, what to avoid, and how to submit it.

Leaving your current employer on good terms is important. 

It can help with getting a good reference further down the line, not to mention affecting your professional reputation.

That’s why we have created this free resignation letter template for you to download.

Read on for all the steps you need to resign professionally, including how to write the perfect resignation letter.

You’ll also see a range of sample resignation letters for different situations. These apply whether you’re resigning from a professional job, a retail job, or a casual job, with notice or without.

How to Write a Resignation Letter

  1. Confirm the date that you are resigning.
  2. Name the date of your last day of work, according to your employment contract.
  3. Show appreciation for your time working there.
  4. State your reasons for leaving (if appropriate).
  5. Thank your employer.
  6. Provide contact information for the transition period, and offer support.

When writing a resignation letter, you should also consider your employment contract, as they can be quite different across companies. 

Check Your Employment Contract

  1. Check your company’s termination policy. Refer to the terms of your contract for the minimum notice period. The standard is two weeks notice, but this may vary between companies. 
  2. Check other contractual terms. These include non-competition, non-solicitation and non-poaching clauses. Particularly if you’re communicating to your employer where your new opportunity will be.

How to Resign Professionally

  1. Tell your manager face to face: First, sit down with your manager for a face-to-face chat. Declare your intention to resign in a direct, positive way, for example, “I have enjoyed working here, and I’ve learned a lot, but now it’s time for me to move on.”
  2. Write a resignation letter: Submit your formal resignation in writing. Keep the resignation letter simple, brief, positive, and to the point.
  3. Offer support with training your replacement. If appropriate, offer to help find a new candidate. 
  4. Give proper notice to resign: Where possible, try to give your employer as much notice as you can to allow time for adequate handover and recruitment. Two weeks is standard, but it’s good form to offer more when you can.

What to Write in a Resignation Letter

Your letter of resignation should include, at minimum:

  1. The date, company name, and manager’s name.
  2. State that you are resigning, what job title you are resigning from, and the date of submitting your resignation.
  3. Refer to your current employment contract. Advise the intended date of your last day of work, based on the terms of your employment.
  4. Show your appreciation of the time you have had at the company. Describe what you will be taking away from your experience.
  5. Provide contact information so they can contact you to make final arrangements.
  6. Depending on the reason for leaving, provide reasons. Some examples of reasons include career advancement, relocation, or to seek further education.

What to Avoid in the Resignation Letter

  1. Never criticise your employer. The appropriate forum to offer this type of feedback is during a formal exit interview;
  2. Do not single out any managers, co-workers or subordinates; and
  3. Avoid emotive, inappropriate and/or offensive language.

Professional resignation letter samples to use in Australia

There are various reasons for people to leave their jobs, and the resignation letter needs to effectively reflect the reason. The below resignation letter examples have been provided to sample different approaches to resigning, including career change, career advancement, relocation, education, retirement, without notice period, and generic (non-specific).

Career Change Resignation Letter Example

In the case of resignation due to a career change, it is appropriate to explain your reasons in the resignation letter. Take the time to speak with your manager about the career move. The letter of resignation example below shows how to explain your motivations:

Mr Brown
Managing Director
Company Services Pty Ltd
1 Company Street
Sydney NSW 2000
18th September 2019

Dear [Manager’s Name],

I am writing this letter to inform you that I am resigning from my position as Operations Manager at [Company Name] Pty Ltd.

As per my contract of employment, I am giving you one month’s notice, and my final day of employment with the company will be on the 16th October 2019.

I am leaving to pursue a career as a personal trainer as this has always been an ambition of mine.

I will ensure that all my work is completed and/or in a position to be handed over to ensure a smooth transition period. Please also note that I am prepared to assist with recruiting for and training my replacement prior to my leaving.

I would like to take this time to thank you for the opportunity to work for [Company Name] and wish you and the company all the best.

Should you require anything further, please do not hesitate to contact me.

Yours sincerely,

John Smith
2 Home Road
Sydney NSW 2000

Career Advancement Resignation Letter Example

Career advancement is one of the most common reasons for resigning from a position. Unfortunately, it may not always be realistic for career progression within the current place of employment, in which case this should be highlighted in the resignation letter. The below letter of resignation is an example of pursuing an external opportunity:

Mr Brown
Managing Director
Company Services Pty Ltd
1 Company Street
Sydney NSW 2000

18th September 2019

Dear [Manager’s Name],

I am writing to tender my resignation from my position of [Job Title] at [Company Name] Pty Ltd, with my last day of employment being 16th October 2020 in accordance with the notice period in my contract of employment.

I am ready to take the next step in my career and have accepted a position as Head of Operations.

I would like to take this time to thank you for the opportunity to work for [Company Name] and wish you and the company all the best.

Should you require anything further, please do not hesitate to contact me.

Yours sincerely,

John Smith
2 Home Road
Sydney NSW 2000

Relocation Resignation Letter Example

If you need to relocate, it is important to explain to your manager the reason for your resignation, both verbally and in writing. The below example demonstrates how this can be written, in addition to providing assistance for a smooth transition:

Mr Brown
Managing Director
Company Services Pty Ltd
1 Company Street
Sydney NSW 2000

18th September 2019

Dear [Manager’s Name],

It is with regret that I am writing to you to offer my resignation from my position as [Job Title] at [Company Name] Pty Ltd, with my last day of employment being 16th October 2019 in accordance with the notice period in my contract of employment.

I am relocating to Melbourne with my family, and in the absence of an internal transfer, I will be seeking employment in a similar role when we arrive. It would be greatly appreciated if you would provide me with a written reference to assist me with my transition.

Please also note that I am prepared to assist with recruiting for and training my replacement prior to my leaving, and will ensure that all my work is completed and/or in a position to be handed over to ensure a smooth transition period.

I would like to take this time to thank you for the opportunity to work for Company Services and wish you and the company all the best.

Should you require anything further, please do not hesitate to contact me.

Yours sincerely,

John Smith
2 Home Road
Sydney NSW 2000

 

Further Education Resignation Letter Example

When looking to further develop skill-sets and knowledge, or to delve into something entirely new, employees may choose to resign from their position to focus on study. In this situation, it is important to explain to your manager the reason for your resignation, both verbally and in writing. The letter of resignation example below shows how this can be communicated:

Mr Brown
Managing Director
Company Services Pty Ltd
1 Company Street
Sydney NSW 2000

18th September 2019

Dear [Manager Name],

Please accept this letter as formal notification that I will be resigning from my position of [Job Title] at [Company Name] Pty Ltd to pursue full-time studies at university.

In accordance with my employment contract, I am giving one month’s notice and my last day of employment will be 16th October 2019.

I would like to take this time to thank you for the opportunity to work for [Company Name], and wish you and the company all the best.

Should you require anything further, please do not hesitate to contact me.

Yours sincerely,

John Smith
2 Home Road
Sydney NSW 2000

 

Retirement Resignation Letter Example

In most cases, your employer will be aware of your upcoming retirement and will commence the procedures. However, it is courteous to communicate your intentions with your manager and formalise these intentions with a ‘resignation due to retirement’ letter for distribution to line managers, directors and HR departments. The letter of resignation example below demonstrates how to structure the notice:

Mr Brown
Managing Director
Company Services Pty Ltd
1 Company Street
Sydney NSW 2000

18th September 2019

Dear [Manager Name],

Please accept this letter as formal notice of my retirement due on 16th October 2019. I will, therefore, be leaving my position of [Job Title] at [Company Name] Pty Ltd as of this date.

I am prepared to assist with recruiting for and training my replacement prior to my leaving and will ensure that all my work is completed and/or in a position to be handed over to ensure a smooth transition period.

I would like to take this time to thank you for the opportunity to work for [Company Name] and wish you and the company all the best.

Please advise me of any next steps or requirements to finalise my arrangements.

Yours sincerely,

John Smith
2 Home Road
Sydney NSW 2000

 

Template for Letter of Resignation with No Notice Period

Resigning without a notice period is not very common, but can be relevant in some situations. In circumstances where you are not able to, or do not wish to work your notice period, an explanation is required. The letter of resignation example below shows how this can be communicated:

Mr Brown
Managing Director
Company Services Pty Ltd
1 Company Street
Sydney NSW 2000

18th September 2019

Dear [Manager Name],

I am writing this letter to inform you that I am resigning from my position as [Job Title] at [Company Name] Pty Ltd.

I realise that my contract of employment requires me to work until 16th October 2019, however, I would be grateful to be released earlier due to [reason].

Please also note that I am prepared to assist with recruiting for and training my replacement prior to my leaving, and will ensure that all my work is completed and/or in a position to be handed over to ensure a smooth transition period.

I would like to take this time to thank you for the opportunity to work for [Company Name] and wish you and the company all the best.

Should you require anything further, please do not hesitate to contact me.

Yours sincerely,

John Smith
2 Home Road
Sydney NSW 2000

 

Generic Resignation Letter Example

If the reason for resigning is simply a need for a change, a generic resignation letter is suitable. If you’re wondering how to write a resignation letter for a casual job, this is probably the template you need. As seen in the letter of resignation example below, the generic format leaves out any specific reasons for the resignation, and features basic details including the last day of employment:

Mr Brown
Managing Director
Company Services Pty Ltd
1 Company Street
Sydney NSW 2000

18th September 2019

Dear [Manager Name]

I am writing to tender my resignation from my position of [Job Title] at [Company Name] Pty Ltd, with my last day of employment being 16th October 2019 in accordance with the notice period in my employment contract.

Please note that I am prepared to assist with recruiting for and training my replacement prior to my leaving, and will ensure that all my work is completed and/or in a position to be handed over to ensure a smooth transition period.

I would like to take this opportunity to thank you for the opportunity to work for [Company Name] and wish you and the company all the best.

Should you require anything further, please let me know.

Yours sincerely,

John Smith
2 Home Road
Sydney NSW 2000

 

Resigning is never an easy thing to do. When done correctly, however, it can leave a positive and lasting impression with your current employer. 

Think about the long-term effects of how you handle this change. This way, your letter of resignation won’t work against you in the future – in fact, it may work in your favour long term.

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How to Write a Job Resignation Letter

resignation from job letter

Sample resignation letter

Ready to leave your job? Learn how to write a resignation letter that keeps you in good standing with your employer. This sample letter of resignation can help you find the right words.

A resignation letter can smooth any wrinkles in your exit.

Great news! You found a new job on Monster and are super-thrilled—way to go! There's one order of business you need to take care of before you start mentally decorating your new desk. You need to write a resignation letter telling your current boss that you're leaving.

Whether or not you’re leaving on good terms, it’s proper protocol to submit a letter of resignation. Keep your cool. You might be tempted to quickly write a simple resignation letter and move on, but this formal good-bye is worth further consideration.

While the purpose of the resignation letter is to inform your employer that you’re quitting, you can use it as an opportunity to build relationships and leave on a positive note (no pun intended). 

What is a resignation?

A resignation is the act of leaving your job. A resignation letter expresses your intention to leave the company you currently work for.

Should you write a resignation letter?

You should write a resignation letter because it's the professional thing to do, whether you work at a hospital or a coffee shop. A resignation letter officially gives notice to your boss that you're leaving the job and someone else will need to be hired to replace you and take on your responsibilities. 

What is a two weeks' notice letter?

A two weeks' notice letter is essentially the same thing as a resignation letter. (It's more professional-sounding than "quit letter" and "job leaving letter," don't you think?) This letter announces your intent to depart from the company and says you will remain in your position for another two weeks before leaving. Two weeks is the standard amount of time from when you announce you're leaving to your last day at your job.

What to write in a resignation letter?

A resignation letter should include the following:

  • a statement of intent that you will be leaving your job
  • the name of your official staff position
  • the date of your last day on the job
  • gratitude to your employer for hiring you
  • a highlight of your time there (optional)
  • an offer to train your replacement
  • well wishes for the future of the company
  • your contact info

Best resignation letter sample

If you’re not sure how to write a resignation letter, use this sample for inspiration:

                                                                                                      Roberta Jones
                                     18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | [email protected]

 

[Date]

Ms. Joyce Michaels
CEO
ABC Company
15 Main St.
Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as staff accountant. My last day of employment will be [date].

I received an offer to serve as senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at [email protected] or call me at 555-555-5555.

Sincerely,

 

Roberta Jones 

 

Get ready to resign

It's highly likely the time will come in your career when you decide to leave a job. Hopefully it'll be because you got offered a great new position somewhere else. Do you have your fingers crossed that that opportunity comes sooner rather than later? Join Monster today. As a member, you can upload up to five versions of your resume and cover letter. Recruiters search Monster every day looking to fill top jobs with highly talented candidates—just like you. Additionally, you can get job alerts sent directly to your inbox so you can spend less time combing through ads and more time emailing your resume to hiring managers. Before you know it, you'll be drafting a resignation letter of your own.


If you are ready to quit your job, a resignation letter is mandatory if you hope to maintain a good relationship with your soon to be ex-employer.

Letter of resignation

resignation from job letter

Ready to quit your job?

It's a small world, and every little detail — from how you break the news to what you put in your resignation letter — will either help or hurt your professional reputation.

The purpose of a resignation letter is to provide an official document telling your employer that you're either terminating your employment immediately or on a specific day. Once it's sent to your supervisor, he or she will forward it to HR to keep in your file.

Here's my basic philosophy on resignation letters: Less is more.

Unfortunately, the majority of letters I've seen can be summed up in one word: Eyesores. That's because many of them usually fall into one of three categories:

  1. The "bridge-burning" letter: Even if the circumstances of your departure were unpleasant, don't treat the resignation letter as an opportunity to vent about your negative experiences. Let's face it, you will need reference letters in the future, so why go out of your way to burn bridges?
  2. The "here's exactly why I'm leaving" letter: Whether you've "accepted a new opportunity" or "need to leave for personal reasons," a resignation letter is not the place to emphasize your reasons for leaving. That's a discussion you should have with your supervisor before even sending the letter.
  3. The "barely there" letter: Yes, less is more, but give me something. If you send a one-sentence letter that reads, "I'm resigning and my last day is next Friday," you're basically saying, "I'm lazy and unprofessional."

The letter was clear, concise and included everything on my checklist:

  • Essential details: Intention to resign, title, last day
  • Positive tone: Polite, helpful, appreciative
  • Final responsibilities: Summary of what will be done during the transition period

I should also note that the way in which the employee resigned was flawless. Prior to sending the letter, she told me the news in private; we discussed the specifics of her departure such as who would be taking over her accounts and how she planned to help with the search for a replacement.

On her last day, she said goodbye to me in person. There was no raiding of the supply closet; she left the tape dispenser, stapler and Post-Its. No 1,000-word 2 p.m. email blast to hundreds of employees saying, "Goodbye friends and colleagues..."

Believe it or not, all these things matter a great deal.

Gary Burnison is the CEO of Korn Ferry, a global consulting firm that helps companies select and hire the best talent. His latest book, a New York Times best-seller, "Lose the Resume, Land the Job," shares the kind of straight talk that no one will tell you. Follow him on LinkedIn here.

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