Wishes and Messages

Response to invitation for interview

  1. Home
  2. Anniversary Wishes
  3. Response to invitation for interview
Response to invitation for interview
September 01, 2018 Anniversary Wishes No comments

An invitation to a job interview may be delivered by phone or email. This article will cover how to respond well when the invitation is conveyed.

The way you interact with Recruiters and Hiring Managers is just as important as your skills and qualifications when looking for a job. Before a company has even met you, they are forming an opinion about you as a potential candidate.

The manner in which you handle verbal and written communication is likely to be an integral part of the job. Hence, proper etiquette when responding to and dealing with a company, even from the early stages in the recruitment selection process is paramount.

Consider the opportunity to make a good first impression by being considerate and professional when responding to interview appointments. It is essential to respond to the Hiring Manager to confirm that you will be attending the interview. The reason for this is a) you have received the email and b) yes you will be attending.

Responding can be a little daunting, especial for a candidate that is new in their career. What to say and how to respond can make a world of difference.  The next few tips below will help make the response easier.

Email Response:

Thanks to technology, you can usually respond back straight away to an interview request.

If you know that you have applied for a few positions consider checking your email frequently and answer all requests as soon as possible. Most smartphones have the capability to send push notifications if you receive an email.  Remember to always address any questions that they may have – this is important if they have asked you when you are available.

Consider these examples:

  • “Thank you for your invitation to interview with (company name). Yes, I am available on day, date, month, at time a.m. /p.m.”
  • “Yes; I very much would like to interview with you at…”
  • “Yes, I can be available for an interview at several times during the week of…”
  • “Thank you very much for the invitation to interview for the (job position). I appreciate the opportunity and I look forward to meeting with (Hiring Manager) on (date) at (time) in your (location) office.

Phone Response:

If you receive a telephone call asking you to confirm your interview appointment, try to answer it or return it as soon as possible.

When phoning, consider your tone of voice, thank the recruiter for the interview request and tell him or her you are available at the scheduled time.

If you get a voicemail when returning the callback, consider saying:

“(insert name), thank you for calling to schedule an interview time. I’m sorry I wasn’t able to take your call, but I’m available to interview with you on (day) (date) (month) (time), and I look forward to seeing you then”.

It is appropriate to use the Recruiter or Hiring Managers name when you call. Pick a time when you won’t be interrupted or have noise in the background that could be distracting.

Alternative Time:

If the day and time the Recruiter or Hiring Manager offers for your interview aren’t convenient for you, consider rearranging your schedule to accommodate their schedule.

Tell the interviewer that you appreciate the invitation and you’re looking forward to meeting with him or her, however that you have a scheduling conflict.

You can say that you may be able to rearrange your schedule, but that you need a few hours to do so, or you can suggest alternative dates.

Always try to make it easy for the Recruiter since you’re the one looking for a job.

As soon as you find out if you can rearrange your conflict, let the Recruiter know. Often the Recruiter can be on a tight timeframe to respond to their client.


The sooner you can get back to the Recruiter or the Hiring Manager, the better. They often don’t have a lot of time to wait for you to confirm an interview time and often have to coordinate with a number of people.

Often interview slots are first come/first serve, so you want to be as prompt as possible to get an interview slot that works best with your schedule.


Always remember your manners and etiquette, a ‘please’ and ‘thank you’ can go a long way. Continually mention your appreciation for being selected for an interview. There could be many applicants that have applied for that same position, and a number of people that could be interviewed.

The fact that you have been selected indicates that you have strong qualifications for the position and you could have made it through several screening processes. Also, don’t forget to thank the Recruiter that has put you forward for the position. Remember Recruiters love placing friendly candidates into great companies.

Additional Information:

Always feel free to contact a Paxus Recruiter if you would like information on how to communicate with a potential employer.

Recruiters can give you great insight into company culture, and give you some insight into a company’s general expectations. If you are looking for a new job we can assist you, please visit our website to see our vacancies. Looking for other career advice, take a read of the other articles on the Paxus Blog.

Career Tips and Advice, Latest Newsemail, email recruiters back, how to reply to an email job interview?, interview, interview email response, reply to call for interview, respond to an interview invitation, responding to interview, responding to invite, response to an offer for an interview, response to hr confirming phone interview, what to say to accept interview email. permalink.

Need to respond to a meeting invitation in outlook? Learn how in 4 easy steps!.

Etiquette for Confirming an Interview Appointment

response to invitation for interview

well, when they sent me the email this morning, I replied: Would you be able to give me a day to get back to you? If so, I will contact you first thing tomorrow. This would provide me with enough time to analyze my schedule and review available air travel options.

So, do you think I should still mention that I am unavailable due to holidays/family time?

I need to word the reply, so, that there would be a chance for video-conference or interview on January. Please help me word the email I composed. Maybe I should also include my educational/professional qualification (although they have my resume) Thanks!!!!!!

Dear xxxx,

Thank you very much for inviting me to the second interview session. I am very interested in a position with xxxx and believe my skills, especially an extensive xxxx experience would be an ideal match for the “xxxx” position.

After researching the airfare for the month of December, and reviewing my work calendar, I would like to inform you about the following situation: due to the fact that the week of 12/05 is so close, the possibility of advanced fare purchase is not possible; then there are the holidays. The prices are three times higher than during other months. January 2, 3, 9, 10 would be excellent, but this is outside of xxxx 12/05-12/17 interviewing window.

xxxx, I would like to mention that it was a great pleasure to communicate with you, as well as with Mr. xxxx, Mr. xxxx, Mr. xxxx, and Ms. xxxx. I would greatly appreciate an opportunity to hold the video-conference interview session; however, I understand if this is not an acceptable option.

Thank you very much!

Have a wonderful day!

Last edited by odessit771; 11-30-2011 at 05:39 PM..

WATCH THE VIDEO ON THEME: How to accept Upwork Invitation । Check Client Verify Status । Find Out Upwork Fake Client 2017
into letter templets
Sample letter for job application with resume
essays to write
Thank you letter to institution
sample memo for meeting
Police complaint letter sample
happy 1 year and 3 months anniversary
Greetings for letters examples

How to Write the Best Interview Invitation Email (With Templates)

response to invitation for interview

Getting a response from an employer is a highlight of the job search. You’ve put in the work and the applications, and now it’s time to move the conversation to the next level.

When an employer responds to your job application with an interview request, you want to get back to them quickly and with enthusiasm. If you applied through Indeed, emails from employers will have the subject line “Response to application on Indeed.” Be sure to check your email settings and spam folders so you won’t miss their messages. You can also check your account for notifications from employers.

To get alerts as soon as possible, and if you’re using Chrome as your internet browser, you can install the Indeed for Chrome extension. This extension is free to use and with it, you’ll be notified within your browser when you get an employer response.

Create a Resume on Indeed


How to respond to an interview request

To respond to an interview request, follow the steps below:

    1. Start your email by thanking the hiring manager for their consideration.
    2. If you’re interested in the position, provide your availability along with your phone number.
    3. If you are not interested, respond politely with a short explanatory message.
    4. Keep your tone professional and upbeat.
    5. Avoid emojis, emoticons and slang.
    6. Proofread your messages for typos before you hit send.


Interview request response examples

Here are a few email examples of how to respond to an interview request and followup questions:

If an employer requests an interview

In this case, you should send your response the same day. This shows enthusiasm for the role and respect for the employer’s time.

Begin your interview confirmation email with a note of thanks. If possible, agree to the employer’s suggested day and time. However, if you are currently working and your schedule is not flexible, most employers will accommodate your situation.

Use the following email response when an employer requests an interview:

Dear Ms. Wade,

Thank you for your consideration and the invitation to interview for the Social Media Manager role at XYZ Company. I am available this Wednesday at 1:30 pm, and I look forward to meeting with you to discuss this position in more detail.

Please let me know if I can provide any additional information prior to our meeting on Wednesday afternoon at your offices.


Jaime Jones

Phone: (555) 555-1234

The response is short, clear and positive. It reinforces the date and location of the interview. There’s no need to include additional details—you’ll discuss the specifics during the interview.

If an employer asks you to email to schedule an interview

Employers sometimes request that you email another individual to schedule an interview. This will likely be someone you have not contacted in the job application process. In this case, you must write two emails: a reply to the employer’s email and another to the person arranging the interview. Again, it’s important to respond promptly to the employer and remain brief in your reply. In the second email, you’ll need to provide context for the reason you’re writing. Here are two templates to help you navigate both situations:

To the employer

Dear Ms. Wade,

Thank you for considering me for the Social Media Manager role at XYZ Company. Per your request, I will email Kate Duran to arrange for an interview. I look forward to speaking with you and additional members of your team.

Please let me know if I can provide any further information in the meantime.


Jaime Jones

Phone: (555) 555-1234

To the person arranging the interview

Dear Ms. Duran,

I received an email today from Elaine Wade requesting that I contact you to schedule an interview for the Social Media Manager role at XYZ Company. At your convenience, please let me know when you have openings in your schedule.

I am excited to learn more about the opportunities at XYZ Company and look forward to discussing the role in greater detail.


Jaime Jones

Phone: (555) 555-1234

If your schedule isn’t flexible, let this second email recipient know. You can add a few more sentences in the first paragraph that explain your circumstances. For example:

At your convenience, please let me know if you have openings in your schedule. Though I currently work standard business hours, I am available for interviews during lunch hours, before 9:00 am and after 5:00 pm. Is it possible to schedule an interview during these times? If not, please let me know so that I can arrange time off for the interview.


If an employer asks you follow-up questions

Finally, an employer might email you with follow-up questions. These questions are essentially a preliminary interview, so respond with professionalism and detail:

      • When asked company-related questions
        Provide specific, detailed responses. Research company information (including corporate blogs and social media channels), and adapt the language you find there into your own words.


      • When asked about your pay or salary requirements
        Employers ask this question because they want to know your expectations are aligned with what they can offer. You have a few options when answering this question. One is to delay talking about pay until you know more about the job. An example response could be: “I’m looking for a competitive offer that includes benefits and other kinds of compensation. I’d like to know more about the specifics of what this job requires first.”Another option is to provide a range instead of one number. If you’re only interested in this job if it pays a specific amount, be honest. This can help you and the employer determine if this is a match early on. For more example responses to this question, review How to Talk About Salary in a Job Interview.


      • When asked questions about your own career path
        Align information from your resume with the job description to make natural connections. Be sure that your enthusiasm for the position and the industry are apparent.


      • If asked about skills you don’t have
        Be truthful. Instead, discuss transferable skills, proof of adaptability, ability to acquire new skills quickly, and a willingness to learn. In today’s job market, it’s rare that candidates have all the listed qualifications, so don’t be intimidated or discouraged. Instead, provide examples that show you can learn and grow as an employee.

The following template provides sample opening and closing statements you can use when replying to an employer who asks follow-up questions in an email. This strategy can help move the process to the interview scheduling stage:

Dear Ms. Wade,

Thank you so much for considering me for the Social Media Manager role at XYZ Company. I’ve outlined responses to your questions below.


I appreciate the opportunity to provide this additional information, and I look forward to speaking with you and members of your team soon.


Jaime Jones

Phone: (512) 555-1234


Browse Resume Examples


If an employer asks you to call to schedule an interview

Another type of email you might receive from an employer is a request to call the employer’s offices to schedule an interview. Even though the employer wants you to call, you could also consider sending a brief confirmation email.

Here’s an example confirmation email to use should an employer ask you to call to schedule an interview:

Dear Ms. Wade,

Thank you for considering me for the Social Media Manager role at XYZ Company. Per your request, I will call you tomorrow afternoon to arrange for an interview.

I look forward to speaking with you. Please let me know if I can provide any additional information.


Jaime Jones

Phone: (555) 555-1234

Responding to an interview request is the beginning of your communication. Set a great tone in that first response, and you may improve your chances of moving forward in the hiring process.

Was this article helpful?

Thanks for the feedback!

Thanks for the feedback!

An invitation to a job interview may be delivered by phone or email. This article will cover how to respond well when the invitation is conveyed.

Received an Invitation for an Interview?

response to invitation for interview

After all your hard work applying for a job, how will you find out whether the company is interested in interviewing you? The answer: keep a close eye on your email for a job interview invitation letter.

If you're lucky, a company may acknowledge their original receipt of your job application. But very often, a company will only contact you if they are serious about inviting you to a phone or in-person interview.

How Interviews Are Scheduled

If you’ve successfully caught their attention with your initial cover letter and resume, the hiring manager will typically reach out through email or phone to set up an interview time. Sometimes the company will specify an exact time. More often, though, the person emailing will suggest a few potential times, or ask the applicant to share convenient times for the interview. 

Here is an example of an interview invitation letter specifying a date and time for the applicant to interview, as well an example of an invitation requesting that the applicant select an interview slot online.

Invitation to Interview With a Date and Time

Download the Word Template

Invitation to Interview With a Date and Time (Text Version)

Subject: Invitation to Interview

Dear Jane Applicant,

Thank you for applying for the position of office administrator with ABC Company in Minneapolis, MN.

We would like to invite you to come to our office to interview for the position. Your interview has been scheduled for May 1, 20XX, 1 pm, at 123 Main Street, Minneapolis, MN 55199.

Please call me at 651-555-6666 or email me at johnsmith@abccompany.com if you have any questions or need to reschedule.


John Smith


John Smith
Regional Manager
ABC Company
123 Main Street, Minneapolis, MN 55199

Interview Invitation With a Request to Sign Up Online

The following is an example of a letter stating the job applicant has been selected for an interview. In this case, the candidate is advised to go online to schedule the interview.

Invitation to Select an Interview Date (Text Version)

Subject: Invitation to Schedule an Interview

Dear Mark Donato,

Thank you for submitting an online application for the position of shift manager at French Bread Deli in Springfield, MA. We have looked over your application and would like to invite you to interview with our company as soon as possible.

Please visit the "Jobs" page on our website, www.frenchbreaddeli.com. Click on "Schedule Interview" in the top left corner of the page to schedule an interview in the upcoming weeks. You will be prompted for a password – type in “Mai Oui.” You will be then taken to our scheduling page, where you can select and reserve an interview time. These slots fill quickly, so we recommend that you schedule as soon as possible to receive your preferred time.

If you have any difficulties scheduling an interview, feel free to email me at mtaylor@frenchbreaddeli.com.


Madeline Taylor


Madeline Taylor

French Bread Deli
100 Main Street
Springfield, MA, 01106

How to Respond to an Invitation for an Interview

Once you've received this invitation, what should you do next? Start by giving yourself a moment to celebrate your accomplishment! Many jobs have tons of applicants, so it's a big deal to make it to the interview stage. 

Once you've spent some time feeling proud of yourself, respond to the email.

Confirm whether you can make the interview time mentioned in the email. If you can't attend an interview at the suggested time or date, simply state that the time doesn't work for you, and offer some alternatives. (There’s no need to go into detail about why you can't make the original time.) 

Remember to be polite, and mention that you're looking forward to the opportunity to meet them and learn more about their organization. 

Aim to respond promptly. Ideally, you will send your email response the same day that you receive the invitation to demonstrate your enthusiasm to be interviewed.

Find out how you should respond to an interview invitation professionally, and the details you may need to clarify with the recruiter.

response to invitation for interview
Written by Nera
Write a comment