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Sample farewell letter from boss to employee

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Sample farewell letter from boss to employee
April 19, 2019 Anniversary Wishes 5 comments

Here are several tips and examples to help you craft a goodbye email to your Most employers turn off an employee's email access before or immediately after.

[Below briefly describe on sample Farewell Letter to Boss Who is Leaving or on his promotion and increment or change of country or department etc. You need to modify this sample according to your needs.]


Boss Name…

Job Designation…

Department Name…

Company/Institute name…

Subject: Farewell Letter to Boss in Advance.

Dear (Soss name/Sir),

I am very happy to know about your increment and the promotion. I came to know that from mid of the (Month name) you will work for the (City/Country name) branch and going to shift in (City/Country name) next month. Surely this is very happy news for you and your family.

I still remember the first day of my Job as a chief accountant (Job Designation) 5/10 years (More/less) back and you were the person who welcomed me. You teach me each and everything about the company. You treated me like an elder brother. You always helped me in any uphill task that appeared before me. I always enjoyed working under your kind supervision and never thought my work boring. Not only I but you were like a father for all other employees in our department.

But as this is obvious that there is nothing permanent here. Everyone has to move on in his life. The day has come for us to say you goodbye for now. The earth is round and I hope someday we will meet again.

I pay you to regard for the precious contribution that you have made in the progress of the company. I congratulate you on your promotion and transfer in (City/Country name) and I also wish you the best of luck for your future. Please accept my farewell wishes in advance. I have also tended to give you and your family a farewell party.

Best Regards,

Your name…

Job Designation…

Department Name…

Respected sir,

We have come to know about your left as you have shifted to (City/Country name). We are happy as well as sad because you were a great inspiration to all of us. You have been a great support to all the employees and you have always encouraged the team. No doubt you have to give your best to the company and we are really thankful to you for your love and effort for the betterment of the company.

We will surely miss you as it will be very hard for us to find a boss like you. You will always have a special place in the company as well as in our hearts. It was a wonderful experience working with you. We wish you all the very best for your upcoming life.

With lots of love and prayers,

Your name…

Job Designation…

Department Name…

The time of retirement is a very crucial stepping stone in a person's life. For a Manager, it is essential to bid farewell to his teammates and employees at the time.

10 amazing goodbye email templates your colleagues will love

sample farewell letter from boss to employee

A goodbye email to coworkers is a smart career move.




On your last day at work, you could sprint for the exit with a war whoop. Maybe knock over the company gumball machine on your way out.


But—your future. That little thing about burning bridges. A.K.A. networking.


Any coworker might be the next Bill Gates or Indra Nooyi.


Anyone could hold the ticket to your future dream job.


A goodbye letter isn’t just a good idea. It’s crucial.


This guide will show you:


  • How to write a farewell email that strengthens relationships.
  • A goodbye email to coworkers sample you can convert and use.
  • 10+ great farewell email to coworkers examples for different types of colleagues.
  • Why a farewell letter could be your smartest career move yet.


Ready? Here’s a farewell email sample. Try to spot why it works so well.



Keep reading to see farewell letter to coworkers examples, and how to write yours in five easy steps.


The Secret Behind the Best Goodbye Letters


Knowing how to write a farewell email means understanding why.


A farewell letter—or goodbye email to coworkers—has one purpose:


To show respect.


Respect is good for your soul.


But it’s great for your career.


The overwhelming body of research shows networking significantly increases salary growth, job performance, and career satisfaction.


Need proof?


Meet Elle Torres. She networked her way into a six-figure job with an unfinished degree.


Where did her big offer come from? A contact she’d known for years.


You never know where that dream job will come from.


Keep that in mind as you write your goodbye letter to coworkers. Then all your writing choices will be easy.


Okay. You’ve seen the great farewell letter sample above.


Now let me show you why it works, and how to write a goodbye email to coworkers:



Choose the Right Format for Your Goodbye Letter to Coworkers


How do you write a goodbye email to coworkers?


Send short, personal farewell emails that reinforce relationships.


Pretend each coworker is the next Tim Cook or Mary Barra. (They might be!)


Keep it Short


Long last work day emails say, “I’m more interested in me than you.”


That sends exactly the wrong farewell message.


Saying goodbye to coworkers should be short:


  • 3 paragraphs
  • 7–8 sentences
  • 150 words


Send a Farewell Email—Not a Farewell Letter


Why not send a farewell business letter when you leave?


Printed-on-paper business letters are momentous. They send the message, “I’m important.”


You want your coworkers to feel important.


To focus on relationships, stick to short, informal emails.


Don’t Send a Group Email


What better way to say, “You don’t matter” than a group email?


Start with an informal salutation, like:


  • Hi Tim,
  • Dear Francine,
  • Hey Sheryl,
  • Hello Arnold,


Then customize each goodbye email to coworkers.


I’ll show how next.


Pro Tip: Should you send a fresh email to every coworker? Start with farewell email templates. Spend more time customizing for cherished contacts. For others, change the name and one or two details.


Haven’t sent your two weeks notice letter yet? Learn how—and whether two weeks is enough. See our guide: How to Write a Two Weeks Notice Letter of Resignation



Don’t Talk About Yourself in a Farewell Email to Coworkers


Not sure how to start a goodbye letter?


What if one of your connections is a future Sheryl Sandberg?


There are 27 million entrepreneurs in the U.S.


That means 1 in 10 people you meet is a potential future business leader. Even more if you count C-Suite executives.


Your goal?


Show you understand that in your farewell letter.


Briefly mention your excitement for your future. Then move on quickly to what you’ll leave behind.


These two goodbye email to coworkers examples show right from wrong.



Dear Sheryl,


As you know, I'm leaving my graphic design position here at Redinger & Hoff. My last day is August 12th.


I'm excited to start a new chapter, but I want to let you know how much I’ve enjoyed working with you.


The first of our farewell email to coworkers examples keeps your future plans vague. That puts the attention where it belongs.



Dear Sheryl,


I'm so excited to start my new career. My time here has been great, but this opportunity is the chance of a lifetime for me. The pay is better, the perks are better, and the team over at XYZ Co. is so amazing! My 401K will be fully vested in six months, which means...


Yowch. Way to rub it in. Ears will be steaming after that goodbye email to coworkers.


Pro Tip: Need goodbye email subject line examples? Keep your resignation email subject simple. Departure, Farewell message, or Moving on will start on the right foot.


Don't have a new job lined up yet? Before saying goodbye to coworkers, learn the top four job sites to focus on. See our guide: Job Sites: 15 Best Job Search Engines and How to Use Them Perfectly



Ace Your Goodbye Email by Showing How Much Your Coworkers Mean to You


How can you say, “I value this relationship?”


You could just say it.


But that’s generic.


Use specifics in a goodbye email to coworkers.


The right details prove your coworker is important.


Look at the huge difference in these two farewell letter to colleagues examples:


Without your insights, our team would never have won the CSS Design Award. Your guidance has helped me grow as a designer in ways I'd never have expected. You also introduced me to my new favorite book—The Art of Looking Sideways.


That goodbye email does it right, with details.


The next of our farewell email to coworkers examples doesn’t:


I really appreciate you and value our relationship. You’ve been a great coworker and I’ll always value our experience together.


Yep. Generic. I don’t feel special. Do you? Not with that goodbye letter.


To show how much a coworker means to you, mention one or two of these:


  • Something you learned from them.
  • What you’ve gained from the relationship.
  • Something you share.
  • Some way they helped you.
  • A funny moment or memory you experienced together.


Use 2–3 of those specifics in each goodbye email to coworkers you send.


Pro Tip: Your details will vary in a goodbye email to a manager, senior, coworker, or direct report. Customize your approach for each. I’ll show how in a minute.


How can adding 40 words to a LinkedIn profile make you 40x more likely to get hired? See our guide: How To Optimize Your LinkedIn Summary & Profile To Get Jobs



Say You’d Like to Keep the Relationship Alive

Imagine this—


It’s three years from now. You’re unemployed.


Then the phone rings. It’s a former coworker. She asks, would you be interested in a cushy job offer?


The best goodbye email to coworkers leaves the door wide open.


See how in the next of our farewell email to coworkers examples:



Even though I'm moving on, you gave me a lot to take with me. I'd love to keep in touch. Please feel free to reach out for any reason at my personal email ([email protected]) or mobile phone (904-451-1014).


Warm regards,


Kiara Shertick


Nice. Your colleague will feel honored by that farewell letter. She’s obviously part of your inner circle.


Not so with the next of our goodbye email to coworker examples:



Let’s keep in touch! You can find me on LinkedIn or use my contact info below. Thank you and goodbye.


Best regards,


Kiara Shertick


That feels form-letterish. It’s not memorable and it doesn’t belong in a professional goodbye email.


Pro Tip: Never spring your departure notice in a farewell email to colleagues. Always tell your boss in person first. Then send a resignation letter. Goodbye emails come last.


Will one heated moment on Facebook sink your great goodbye letter to coworkers? Prevent disaster with our guide: How to Check Your Online Presence Before Recruiters Look You Up



End Your Goodbye Email to Colleagues with Copious Contact Info




You just got a referral for a fat job.


Where did it come from? A past coworker and a farewell email.


You gave him lots of contact info in your goodbye email to coworkers. That did two things:


  1. Made it easy for him to find you
  2. Made him feel valued


[email protected]



3048 Sycamore Fork Road

Fort Lauderdale, FL 33301


A great farewell letter stresses the importance of the relationship.


Adding lots of contact info is like a ten-foot welcome mat.


Pro Tip: Include lots of contact info. Adding more to a goodbye letter makes your connection feel significant.


What contact info should you leave off a resume? Should you include your Facebook handle? See our guide: How to Make a Resume Header with the Right Contact Info



Best Farewell Email Examples for Different Coworkers


You can start with the same template for each goodbye email to coworkers.


A farewell letter will always have the same ingredients:


  1. A salutation like Dear, Hi, Hello, Hey,
  2. Remind them that you’re leaving, and the date.
  3. Reference a couple details that show why you value them.
  4. Offer to stay in touch.
  5. Provide copious contact info.


Step #3 will differ for each recipient. Here are a few goodbye letter examples to light the way:


To a Coworker


This farewell to a colleague shows how to pick a positive detail. A goodbye email to coworkers after resignation should focus on a strength the person likes about herself.


You’re an expert at something most people don’t get—reading the room. I’ll never forget when upper management pushed to lock in Innotech as a supplier and you spoke up for us. Had you not done that, we would have lost tens of thousands that year. I’ve tried to learn that skill from you.


To a Direct Report


A farewell letter to an employee can speak to their strengths.


Your cheerful attitude was a joy to be around every day. You may not remember, but after we lost the Klimson account, I was feeling pretty gut-punched. Your kind attention and bright attitude refocused me on our new business outreach.


To a Manager


Feel like burning bridges with your manager? Don’t. A thank you letter to your boss when you leave work is the smart move.


When I wanted to buy the new editing software, you could’ve just said no. Instead, you took the time to explain your reasoning. Your business insights gave me a tool to make decisions easier. I’ve appreciated that ever since.


To a Senior Employee or Executive


Every company likes to talk about family. This company actually embodies it. The Amazon gift card you sent out of the blue may have seemed small to you, but I often think of it at unexpected times.


To Those You Don’t Know Well


I really enjoyed getting to know you. It was a pleasure working with you on the Cloud Management project. Your ideas and insights helped make it a success.


To a Client


It’s been a pleasure working with you these last four years. I really appreciate all your business. Most of all, I’ve enjoyed our talks about fly fishing.


The samples above make for great last working day emails.


Here’s one last piece of advice: Resist the urge to send a funny goodbye note.


If your coworker has a great sense of humor, use quips like, If I don’t see you again, so what?” at your own risk. They can backfire too easily in a farewell email to colleagues.


Pro Tip: Don’t make up compliments in a goodbye email to coworkers. People can see through that like a break-room window. Find things you like about others, or focus on fun memories or things you have in common.


Key Takeaway


Leaving the company is awkward at times. Leaving without a thank you letter to colleagues on your last day of work even more so.


Here’s a recap of how to write a goodbye email to coworkers:


  • Keep it short. A short farewell email to coworkers says, “Your time is important.”
  • Focus on the relationship. A goodbye letter should leave them thinking highly of you. So—make it all about them.
  • Add details like what you learned from them, something you have in common, or a funny moment.
  • Include copious contact info. It’s a welcome mat that shows you value the connection.


Do you have questions about how to write a farewell letter to coworkers? Want to share an example of a farewell email that worked for you? Give us a shout in the comments. We’d be happy to reply!

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35 Thank you and farewell messages when leaving a job

sample farewell letter from boss to employee

Sample Letter #1


The news of your decision to leave surprised us all. We will miss you, but realize that exciting opportunities and challenges await you. It has been an honor to be your colleague for the past five years. We have all benefited from your wit and wisdom and wish you every success on your career path.

Sample Letter #2


I had mixed feelings when I learned of your new assignment. I guess the old saying that "all good things must come to an end" is true. Although we will miss you, we have to admit that management has made a wise choice in placing you where they can benefit most from your talents. We will long remember the hard work and happy moments we have shared. You have been a great team member. Best wishes and keep up the good work.

Sample Letter #3


Congratulations on your fantastic new job! Jane gave me the scoop at lunch. By hiring you, Doe Corporation is making an excellent human resource investment. But I will miss you. You are a terrific friend and colleague. Work will not be the same without you answering extension 555. Hey, are there any openings at your new company? Keep me posted.

Sample Letter #4


Thank you for your letter of April 5. I want you to know that we are very excited about your success and know that you have worked hard to earn it. At your request, I will no longer hold your position open here at Doe Corporation. However, I would like nothing better than to have you return to Springfield to work with us in completing our product. Please keep us informed of your progress.

On a personal level, I have very much enjoyed getting to know you. Your excellent mind, fine work ethic, and your integrity will serve you well throughout your life.

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Guide to Write This Letter ❯

Take a look at this sample goodbye email message to send to co-workers and Sending an email to each co-worker is a convenient, great way to send your farewell. The first step is to let your boss and your Human Resources Department.

Goodbye Email to Coworkers & Why You Need Them [10+ Examples]

sample farewell letter from boss to employee

Composing a goodbye or farewell email to your colleagues on your last day in the office can be a daunting task. To help, here’s a sample email that you can refer to.

Subject: Bidding Everyone Adieu

Dear Coworkers,

Today is my last day at work here, and I would like to thank you all for the great times that we shared. I will treasure all the sweet memories that I have of working here with you.

I have enjoyed working with you all, and I see myself as one of the few lucky employees at [insert name of company] because I got to work with such a great team of like-minded individuals. It’s hard for me to bid you all adieu because of how we worked together tirelessly to promote this company so that it would meet the present and future needs of clients and staff members.

Building a successful team means more than just finding people who can work together. It means finding a team that's committed to each other, has a deep sense of trust with one another and cares about each other. During my 10+ years as a full-time staff member here, I've worked in three different departments. Despite how tough things were, every team I had the privilege to work with was able to meet, surpass, and sustain the goals that we were tasked with.

I remember when the company's success was plummeting, I was part of the team that was commissioned by the board to find a lasting solution to the challenges the company was facing at that difficult time. Under the supervision of Mr. /Mrs. _____, we researched and drafted the [paper/project] that helped restore the company.

While this has been one of the most satisfying, rewarding, and all-around wonderful jobs I've ever had, I feel that it's time for me to explore new challenges and diversify my experience. I will definitely miss you all, and at the same time, I look forward to these new career opportunities.

At this juncture, I wish you all the very best here at [insert name of company]. Once again, thank you for the inspiration and for bringing out the best in me. To keep in touch with me from time to time, my contact information is below.

[Your name]

[Your contact information]

Writing a goodbye email to co-workers when you quit your job is the polite and Goodbye Email #1 For the Co-worker You're Really Close To It's still polite and professional to say one final goodbye with an email like this one. Whether you shared a close relationship with your boss or you two were always a little more.

sample farewell letter from boss to employee
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