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Sample invite letters
September 11, 2018 Anniversary Wishes 1 comment

Review an example of an email invitation sent to a job applicant who has been selected for a job interview, what to include, Job Searching Letters & Emails.

The world will need to feed a population of at least nine billion by 2050. The ability to do so hinges on the sustainability of the world’s natural capital and its food production systems. Knowledge sharing and innovation in agriculture, food, fisheries and forestry have never been so important. Governments across the world have declared their commitment to agricultural research.

What is the Co-operative Research Programme: Biological Resource Management for Sustainable Agriculture Systems (CRP)? 

The OECD's Co-operative Research Programme: Biological Resource Management for Sustainable Agriculture Systems (CRP) exists to strengthen scientific knowledge and provide relevant scientific information and advice that will inform future policy decisions related to the sustainable use of natural resources in the areas of agriculture, food, fisheries and forests.

The CRP:

  • helps achieve globally agreed policy objectives by facilitating international co-operation among research scientists and institutions. In doing so, it strengthens scientific knowledge and innovation.
  • places a policy emphasis on all the activities it funds. CRP findings provide valuable evidence and information to support policy makers in promoting the sustainable use of natural resources in food, agriculture, forestry and fisheries.
  • focuses on global issues such as food security, climate change and the inter-connectedness of economies through trade and scientific co-operation. This enables CRP-funded research to generate benefits for people around the world, producing results that resonate within and beyond the programme’s member countries.

How does the CRP achieve its objectives?

Fellowships: CRP funds short-term research projects for individual scientists in other CRP member countries. These individual travel bursary awards strengthen the exchange of ideas and increase international mobility and co-operation. Some 76% of the fellowships result in long-term co-operation between the fellow and their host institutes, a major goal of the programme.

Conferences: The CRP sponsors international conferences and workshops to help keep policy makers, industry, and the academic world informed of innovative research, scientific developments and opportunities.

These activities:

  • promote co-ordination among stakeholders to ensure that their objectives do not overlap or contradict each other
  • provide objective evidence of the possible outcomes of approaches and options
  • support the definition of measurable policy objectives (e.g. the incorporation of soil security into national law)
  • highlight the links between agriculture and diverse policy areas (e.g. the role of education in ensuring food security and sustainability).

Review an example of an email invitation sent to a job applicant who has been selected for a job interview, what to include, Job Searching Letters & Emails.

Vip Invitation Letter Sample

sample invite letters

Living in a fast-paced world is never easy, but thanks to modern-day technology, life now is not hard as it used to be. One of the areas where technology serves as a huge helping hand to people is in creating documents. Before, when computers were not yet invented, we were used to a handwritten type or a typewritten kind of document. What a pain, remembering those days, but now, we can make lots and lots of documents with no sweat, and that is because of our helping buddy—templates (a preformatted document).

We’ve created invitation letter templates to ease the stress of those looking for invitation Sample Letters and are having a hard time finding it. Worry no more. We’ve got you covered. Just select below which one suits you best.

Job Invitation Letter Template


File Format

  • Google Docs
  • MS Word
  • Pages

Size: A4, US


Restaurant Invitation Letter Template


File Format

  • Google Docs
  • MS Word
  • Pages

Size: A4, US


Free Formal Invitation Letter

Formal Invitation Letter for Meeting

Guest Speaker Invitation Letter Template

Meeting Invitation Letter Template

Business Invitation Letter Template

Invitation Letter Template for Event

The Essence of an Invitation Letter

A birthday party, wedding ceremony, anniversary, meeting, and so on—all of these do need an invitation to invite guests. An invitation can be in any form depending on how you invite someone to attend. It can be in a verbal manner or by handling out invitation letters to certain people. But if you really want to formally invite people, giving out invitation letters is a must.

It gives a sense of excitement to those you are inviting. The moment they return home, finding the actual physical invitation on their doormat is indeed exciting—the relish of opening the envelope, reading every last word, and proudly displaying it on a mantelpiece. It serves as a little reminder of something to look forward to. I guess you can’t say similar for an e-mail or a text, right? You can’t bear to fling off a physical invitation away. They serve as a great remembrance.

When making an invitation letter, make sure you have all necessary details on the content included. Regardless if it’s a wedding invitation, birthday, anniversary, a meeting invitation, or even inviting a guest speaker, they all require an appropriate invitation letter details.

Related content: Business Letter Template

Party Invitation Letter Template

Invitation Letter Format Template

If you are planning on making an invitation letter for an event or future celebrations, you don’t need to look for other sources—this page is the perfect place for you to download invitation letters. We know it is pretty much troublesome creating a letter, and at the same time, you also have other things you need to prepare. That is why we’ve created thus list of invitation letters for you and for everybody to make use of.

What’s Good about These Templates

  • These letter templates are already preformatted.
  • These are all in an editable feature, in case you need to change something like when you decide to add an image or incorporate one or two designs together.
  • All are in a PDF document for an easy customizing experience.
  • You can download them to any device anytime and anywhere.
  • They are easily printable.

When it comes to letter templates, we’ve got your back. Now you have more time to do other things. If you have friends looking for precreated Formal Letter Templates, share this page to them. This will help them big time. So what are you waiting for? All of these are yours to make use of. Download them now!

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Get Free Invitation letter for Visa

sample invite letters

Germany is a country where many tourists and visitors aim to go. Its culture and history attract different kinds of people who are there for tourism, education, or business. If you are from a country within the EU, then you can simply pack up and go to Germany. If you are not from the EU, then you will need to wait and get a visa for Germany.

You can get a Germany visa by applying to a German Embassy within your home country. The procedure will take some time and will require you to submit different types of documents. One of these documents is an invitation letter for Germany Visa.

This article will go through what an invitation letter is, its types, and samples.

What is an invitation letter for Germany Visa?

To increase your chances of getting the German Visa you must convince the Embassy that you do not plan to stay illegally in the country. German short-term visas will not give you the right to stay in the country for more than 90 days.

Because of this rule, you must have enough proof for the Embassy so that they do not deny your visa because they think you will stay for more than 90 days or not return to your home country at all. To do this you submit as many documents as possible that prove you have strong ties to your home. This could include deeds to property, apartment lease, job contracts and so on.

However, if you are going to Germany for a specific purpose then it is better for someone there to also guarantee that you will not overstay your visa. That is where the invitation letter comes in.

An invitation letter is written by a person who has ties to you and lives in Germany. It declares that you are a responsible person who will not stay in Germany more than they are allowed to. It also proves that you have a relationship with the person writing it and that they are a credible source of information.

The invitation letter is not necessarily mandatory, but it is better to have it. It could make a difference to the German Embassy evaluating your application and increase your chances of getting the visa.

What are the types of invitation letters for Germany Visa?

Not everyone who wants to visit Germany has the same reasons. People go to this country for various purposes and that is why there are many different types of invitation letters.

Invitation Letter for Tourism

Germany is a popular tourist destination. It has many attractions and events which attract a lot of people. If you are one of these people who want to visit Germany for tourism, then an invitation letter would help you get the visa.

The best way to go about getting the invitation letter is if you have a friend in Germany willing to write one for you. The friend could include details about how you know each other and which places you are planning to visit.

The friend must include your visit dates in Germany. It is also recommended to include an itinerary of what touristic attractions you will see together.

Invitation Letter for Family (including spouse visit)

Another reason people might want to visit Germany is that they have family there. In this case, you must absolutely have an invitation letter. German Embassies could deny your short-term visa because they might suspect you want to move with your family permanently.

So you must submit any document they ask for and the invitation letter to prove that you will return in time. The family member you are visiting must write the invitation letter. If you have a lot of members of your family in Germany, the person who has the best job and has been in Germany the longest should write it.

Your family member must state why you are going to Germany to visit. They must write the dates of your visit and explain what you will be doing together while you are there. Additionally, they must also prove their relationship to you. This could be done through birth certificates or marriage certificates.

If the family member is your cousin or someone you do not share the same last name, you could also submit pictures or other documents to prove you are related.

Invitation Letter for Business

Germany is also a very developed country and full of business opportunities. This means that many people will have to visit for business reasons. If you are a person who has to go to Germany for this purpose, then an invitation letter is also a good idea to have.

Whether you are self-employed or work for a company in your home country, you must have the invitation letter from the company you will visit in Germany. The person in charge of the German business such as a manager or director must formally invite you to Germany.

They must write the reason why you will visit. This could be because your companies have a business relationship and you need to discuss that or you want to sign an agreement to do business together in the future.

The German business must also state how long you will be staying in Germany and your itinerary for those days. The itinerary could include business meetings, office or factory visits, and other business discussions or receptions.

Finally, the German business must attach proof that you have or will have a business relationship with each other. This could be in the form of contracts or agreements as well as business emails that you have exchanged with each other in your discussions.

Invitation Letter for Medical Purposes

Germany also has a lot of good doctors and hospitals which can treat health problems that many other countries cannot. If you are in need of medical attention from a German doctor or hospital, then you must have an invitation letter.

The doctor or hospital you are visiting must write why you are going to visit them. They must state the type of medical problem you have and what tests or check-ups they will do during the time you are there.

Finally, they must also write the dates that you will be visiting. The German Embassy will not give you a visa if you have a treatment that is indefinite. Your treatment must have a beginning and end date for you to get the visa.

Invitation Letter for Students

If you are going to study in Germany or visit a university in which you want to study, then you need an invitation letter from them. A professor or head of the department could write the letter where they state why you are visiting or what field of study you have.

They must also state the dates of your visit or study and prove the relationship by attaching an admission letter or scholarship letter.

Invitation Letter for Guest Scientists/Visiting Scholars

You might also be visiting a research center or a university as a scholar or scientist. You are being invited to give a lecture, a presentation, or contribute to research for some time. The institution where you will go in Germany must write an invitation letter for you.

The invitation letter must state the dates of your visit and the reasons why you were chosen. The institution could also attach an itinerary that shows what you will be doing during your time in Germany.

Invitation Letter for Training and Internships

If you are going to Germany for a specific training or to do an internship, then you will also need an invitation letter from the training institution or the company.

The letter must be from the main trainer or your supervisor stating the following:

  • The dates of your training or internship;
  • Your duties during the internship;
  • The topic of the training and the modules covered;
  • Your acceptance letter for the training/internship;
  • Who will cover the expenses of the training/internship.

Invitation Letter for Official Delegations

You could also be visiting Germany on an official capacity, representing your government or another organization. The organization you will visit must send you an invitation letter.

The letter must explain your itinerary and relationship with the organization in Germany. You might be discussing different policies, participating in workshops or sharing lessons learned. The organization inviting your delegation must state the dates of your visit and how the events are funded.

Invitation Letter for Trade and Fair Exhibitions

Finally, you might also be invited to attend or visit a trade or fair exhibition. The organization inviting you must send you a letter. The letter must have the exhibition dates and the itinerary. It also must be specifically addressed to you with your full name.

You cannot use an invitation letter that might only have the name of the company you work for or an organization you belong to. The German Embassy will not accept invitation letters without your full name on them.

How to write an invitation letter for Germany Visa?

Writing an invitation letter can seem like a complicated task at first. But it is quite easy once you know what to include. You can write the invitation letter and have the person in Germany sign it or they can write it on their own.

The letter must be in a formal language because it will address a formal institution, the German Embassy. The Germany invitation letter format must include the following information:

  • Name of Embassy;
  • Address and phone number of Embassy;
  • The applicant’s name and passport number;
  • The applicant’s country of residence, address, and phone number;
  • The name and contact information of the person inviting the applicant;
  • The dates and reason for the visit;
  • The itinerary of the visit;
  • Attachments to prove relationship and reason for the visit;
  • Closing remarks;
  • Signature of the person inviting the applicant.

For a more clear idea about how to write the invitation letter, you can take a look at the German Visa invitation letter samples below.

German Visa Invitation Letter Sample for Spouse

German Visa Invitation Letter Sample for Business



Sample invitation letters with must-know tips, easy steps, sample phrases and sentences. Write your invitation letter today.

Invitation Letter Sample

sample invite letters

What Is an Invitation Letter?

An invitation letter is a written message that requests a person, group of people, or a company to be present at a certain event. This type of letter may be sent both by email and post. For some cases, hand-written or printed invitations will work better than an email. While you can just call your friend and invite him or her to your birthday, you will need to write an invitation letter if you need to invite guests for a formal event, business partners for a meeting, or assure the embassy consul that you will be hosting for your friend, and more.

The aim of a business invitation letter is to briefly describe the essence of the future event and tell the reader how it’s important for him or her to be present at the event (two weeks before the event or more). Besides, an invitation letter is a form of persuasive writing, especially if you need to receive a 100% positive response to the invitation.

You need to send the invitation in advance so your guests will have the possibility to plan the time in their schedule. It’s especially important if your guests have tight schedules and you want to raise the chance of their attendance at the event.

Invitation letters for visa purposes (also known as the invitation letter to a friend) have another aim. This letter should become a guarantee that your friend, family member, or other person will take care of you during your presence in the foreign country. Your friend should be a resident of the country you are planning to visit.

In this article you will learn how to write a formal invitation to the event and how to write an invitation letter to a friend (to make a visa). So, let’s start!

Preparing to Write an Invitation Letter

An invitation letter is usually limited by one page, but may be expanded if you need to attach more information about the event. Organize your information in a well-structured text so the reader will easily understand the information from your letter.

  • Make a list of potential visitors.

If you will be writing a personal letter, make sure that you accurately mention their names. Also, you need to find out whether the letter is formal or informal and choose the appropriate tone.

  • Find out the necessary information.

Make sure that you have all the information about the event. Briefly note the main points that you need to highlight in the letter. Are there any special instructions for the visitor? Do you need a response to your letter? How many guests do you plan to have Do you need to ask for a certain dress code?

  • Define the tone of the letter.

If you are writing to a friend, write the text in an informal tone. If you are writing as a representative of an organization or to the embassy, you will need to keep a formal tone.
Think about the format.

If you have decided to send an ordinary letter, think of what paper you need to choose. Find out whether your company has special forms for such occasions.

Steps on How to Write Invitation Letter for an Event

What steps do you need to proceed to write a good invitation letter? What is the best way to ask the reader to visit your event? Basically, there is no single approach to writing a formal or informal invitation letter. Below we have collected the most common steps you need to consider while creating a formal email to an event.

Step 1. Write the subject line (for emails).

It should clearly represent the essence of your letter. For example, you need to invite a travel manager for an annual tour of hospitality services in Turkey: “Invitation for annual hospitality tour in Turkey.”

Step 2. Add a letterhead.

If you are writing a formal invitation, use the company’s letterhead. It is not required, but it will represent the authority of the organization in a more professional light.

Step 3. Write the salutation.

Start your letter with a salutation. If you don’t know the recipient’s name, you can write: Dear Madam/Sir. If you know the person’s name, write the first and last name: Dear Laura Ashley. End the salutation with a comma and skip a line. Always try to find out the person’s name to address the letter personally. Here are the variants of starting phrases:

  • We are glad to invite you …
  • Our company will be honored to have you as a guest …
  • Would you like to join the event that will be held …
  • It would be our pleasure if you would come …
  • I will be happy if you come to …
  • On behalf of the company, we would like to invite you …

Step 4. Write the body of the letter.

In the first paragraph, state clearly the purpose of the event. But first, you need to show your respect and happiness for inviting the person to the event. Then you need to mention where the event will take place and the time. This information should be at the very beginning, as it will be helpful for the reader to find necessary information without reading the letter once more.

In the second paragraph you can identify yourself as a constituent. Describe the aim of the event and why you think the reader needs to attend it.

Additionally you can attach more details about the event. If the event will have a program, it is advisable to list it in the letter. You can also mention the special guests or activities that were prepared for the event.

Provide additional instructions, as some events require special actions for every guest. For example:

  • complete the registration form
  • get the copy of the invitation to an event
  • bring certain items or documents
  • dress code
  • return gift, etc.

If the event may imply giving a gift and you don’t want to receive any, just mention “No gifts please.” For other cases, don’t mention anything at all.

The letter of invitation should include the following details:

  • Reason for the event
  • Address
  • Date and day of the week
  • Time to arrive and time to leave (optional)
  • Special activities and program (optional)
  • Request for the reply (optional)
  • A map (optional)

Step 5. Write the closing and signature.

Show your gratitude for considering your invitation. Say that you are looking forward to seeing them at the event. If you plan to make a call to get a response, mention the date. Also, if you are asking the recipient to confirm their presence by email or filling in the form, indicate the deadline.

Write your contact information (email, phone number, etc.) after the text. If you are writing on the company’s behalf, mention your title. If the person will have some questions related to the event, they will easily contact you. See how it may look in the following example:

Thank you for your consideration. We sincerely hope that you will accept our invitation, and we look forward to your presence.


Your Name
Company Name
City, State

Contact phone number: +365987654500
Email: [email protected]

Step 6. Proofread the letter.

Always look through the letter before sending it. Correct grammar, punctuation, and spelling errors. Make sure that your text doesn’t contain incomplete sentences or jargon.

Tips on How to Write a Formal Invitation Letter

  • Use an appropriate tone.
  • Be polite and positive.
  • Provide detailed information about the event.
  • Always check the letter before sending it.
  • Don’t forget to write the contact information.
  • Mention special instructions or requirements if needed.
  • Follow the required format if needed.
  • Send the invitation letter beforehand.

Invitation Letter Sample for Event

In the text below you can see what a well-written invitation email for an event looks like. Consider the comments in the text to have a better understanding of how a good invitation letter should look. Check other invitation letter samples on our website for more information. All samples were written by our experts, and you can successfully use them as templates for your own letters.

Click on the text to view the full-sized image.

How to Write an Invitation Letter for Visa

This type of invitation letter is usually written to an embassy for visa. Some countries ask for a visa to enter their country, and an invitation letter is one of the documents needed for the application process. The aim of this letter is to guarantee that your friend will provide you with a place to leave while you stay in the foreign country for a specific period of time. While some countries don’t require a letter, attaching an invitation letter to the embassy won’t hurt.

Basically, there are many variants of invitation letters: an invitation from family and friends for tourist visa, a business invitation letter, a sponsor invitation letter, a hospital invitation letter, and a college invitation letter.

If you have a lot of friends or relatives in the country you need to visit, choose the person with the best job position and who has been in the country for a long time. Besides, if you can prove your relationships, it will be advisable to attach a document (birth or marriage certificate) or a joint photo to prove your relationships.

Also, if the company is inviting you to visit their country for a business meeting, you also need an invitation letter. Usually, this type of letter is written by a manager or company representative. It should contain information about the relationship between you and the person you are visiting. Attach an itinerary of business activities to show that you are planning to work for a certain period of time. Also, you may need to attach your work position, salary, and other details about your current job.

If you are sponsored to take part in the conference, give a speech, or make a presentation, you also may need an invitation letter. In such a case you will need to receive an invitation from the person, organizer, or company that sponsors your activity. The person should tell why they have chosen you for this event, define the dates of your stay, and disclose the itinerary.

Structure of Invitation Letter for a Visa

The structure of the invitation letter may be different depending on the embassy’s requirements. Some embassies have a required format, so follow it strictly. For other cases we propose you the following format:

  1. Write the date the letter was written. For example: October 20, 2018.
  2. Insert the embassy name. Visit the website of the embassy and make sure that you are spelling it correctly.
  3. Embassy contact information: address and phone number.
  4. Write the salutation: “Dear Visa Officer” or “Respected Madam/Sir.”
  5. First paragraph. Here you need to list your name, your person’s status, and contact information (phone number, email, and current address).
  6. Second paragraph. Mention your friend’s name, and passport requisites. Write about the purpose of his or her visit and point out your relationships. Define the trip dates and places you are going to see or visit. Also, provide evidence of how the trip will be funded.
  7. Write the closing and signature: “Thank you” or “Kind regards.”
  8. Make a note if you have attached any documents or images to the letter. The embassy usually doesn’t require any additional documents, but the host can attach such copies: a scanned copy of ID or passport, evidence of financial viability, rental certificate, etc.

Sample Letter for Visa

Below you can see an example of a letter to a visa officer. We have chosen the general structure of an invitation letter addressed to a visa officer. The author plans to host a business partner from another country.


Dear Visa Officer:

Please be advised that we would like to formally invite Antony Hopkins to visit our company in Bern in February 2018 (February 1, 2018 until February 15, 2018). My name is Anatolia Adamantis, and I am a citizen of Switzerland. I am working in the Swiss National bank in Bern. My passport number is AA11111111.

My home address:
Apartment A10
6 Floral Ave.
Bern, Swizerland

Please contact me if you need further information.

Kind regards,
Anatolia Adamantis

Phone: +3123456789
Email: [email protected]

In Conclusion

As you can see, there are various types of invitation letters, and the structural elements will depend on the purpose of the letter. We hope that our guide will help you create an outstanding invitation letter for any occasion. Just follow our guide and consider recommendations from our samples, and we believe that you will make a great invitation letter.

We can also help you to create an original paper according to your requirements. All you have to do is to place an order and specify the instructions.

WATCH THE VIDEO ON THEME: Tutorial- How to write an Invitation letter? #Invitationletter

Review an example of an email invitation sent to a job applicant who has been selected for a job interview, what to include, Job Searching Letters & Emails.

sample invite letters
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