A job application letter, often synonymous with cover letter, is a letter or an email for sending the CV stating your interest in a job opportunity.
When you receive a job offer, it's appropriate to send a thank you letter. Even if you’ve already accepted the job offer verbally, sending a letter allows you to formally confirm the new position. Following up with a letter is a good idea even when you’ve declined the offer, as it gives you a chance to be gracious and leave the possibility open for a future relationship with the company.
The main purpose of the letter is to express gratitude for the offer. It allows you to put your intentions to accept or decline the offer in writing and you can clarify the terms of your agreement.
If you don’t plan on accepting the job, use the letter to politely decline the position. After all, you might want to apply to another job at the company in the future, so it’s a smart idea to maintain a good relationship with the employer.
The content of your letter will differ slightly depending on whether you choose to accept or decline the offer. In either circumstance, the most important thing to include in your letter is your appreciation for the offer.
You may want to reiterate the terms of the offer when accepting the position – while this letter isn’t a legal document, it can be helpful for both you and the employer to clarify the terms.
In addition, you can confirm contact information. You can also use the letter to bring up any questions you might have about the specifics of the job offer. For example, you might include a question about the salary, benefits, or the official start date.
This is not really the place to negotiate a counter offer. You'll want to say thank you for the offer, and you can also use the space to express your desire to keep in touch, leaving an opening for future association.
If you send an email, put your name and thank you in the subject line of the message: “First Name Last Name – Thank You.”
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123 Main Street
Anytown, CA 12345
September 1, 2018
Suburb Elementary School
123 Business Rd.
Business City, NY 54321
Dear Mr. Lee:
Thank you so much for hiring me for the teaching assistant position. I appreciate the time you took to interview me, and I am very glad to become a part of the staff at Suburb Elementary School.
I am ready to meet the students September X, and can’t wait to begin planning sessions with Jane Smith on August XX to help get her classroom and curriculum set for the new year.
Please let me know if these dates are still correct or if anything changes.
I look forward to starting my position and, once again, I'd like to thank you for this great opportunity.
Subject: Thank You - Your Name
Thank you for hiring me for the retail sales position. I’m thrilled to be joining the sales team of the premier jewelry store in the city. I’m looking forward to meeting the rest of the staff and to beginning training for the position on Monday, September 10.
Please let me know if there’s anything special I need to bring to my first day of work. I look forward to starting. Thank you so much for the opportunity.
Subject: First Name Last Name – Thank You
Dear Mr./Ms. Last Name:
Thank you so much for offering me the job as an administrative assistant. It was a pleasure meeting you and your staff at my last interview. I am sorry to let you know that I will not be accepting the position at XYZ Company at this time.
While the opportunity at XYZ is very exciting, I must make a different choice at this time. I look forward to keeping in touch with you and hope that we will associate in the future.
Once again, thank you so much for this opportunity.
Your Typed Name
Be sure to thoroughly proofread your letter, so you appear professional and polished. Double check the spelling of the name of the person who offered you the job as well.
If you’re accepting the position, think of the job offer thank you letter as your first interaction with the company as an employee, and aim to make a good impression.
If you’re not taking the job, you don’t have to provide specific details about your reasons.
These sample inquiry letters and tips can guide you when asking about job openings at a company, who to write to, and how to address the letter.
A letter of interest is meant to communicate your key skills, qualifications and experiences to a hiring manager when the company has not posted the specific job you are looking for. While a cover letter should communicate your qualities as they are relevant to a specific position, a letter of interest should be more general and focus on the reasons why you’re seeking employment at the company.
In this guide, we’ll discuss when it’s appropriate and how to write a letter of interest, tips to improve your chances of being successful with examples and templates at the end.
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A letter of interest, sometimes referred to as a prospecting letter or letter of inquiry, is an exploratory document sent to organizations who do not publicly state they are hiring for a specific role. These positions are generally available across areas like HR, accounting or sales. If you are looking for more specialized positions, you might send a letter of interest in case recruiters have an opening in the near future or have another position that fits your qualifications instead.
Because different titles often belong to different roles depending on the company, a letter of interest can help recruiters bridge the gap between your skills and their hiring needs. If you are able to connect with a hiring manager or recruiter for an informational interview first, they might direct you to include their name in your letter of interest for better chances.
While each letter of interest should be unique and written specifically for the organization you’re interested in, there are a few key elements you should include in your next letter:
Your name, contact information and information about the employer should be formatted just like a professional business letter. Let’s discuss what information you should include in your body paragraphs.
Introduction paragraph: In your first paragraph, you should quickly introduce yourself and explain why you are writing. Here, you should discuss the reasons why you are excited at the prospect of working for the company and why you admire its goals, products, marketing or other relevant quality.
First body paragraph: Much like a cover letter, your first body paragraph should include specific soft and hard skills you gained from your most recent professional endeavor as well as any key accomplishments. Include numbers to measure your impact when possible.
Second body paragraph: Use the second paragraph to explain key skills and accomplishments from another professional experience. If possible, select an important project or story about when you reached an important milestone, reached a large goal for your organization or made some other impact.
Closing paragraph: Use the last paragraph to tie your most relevant skills and values back to the company and why you want to work there. Express excitement about possible next steps and gratitude for their time and consideration.
Writing a letter of interest can seem like sending a note into a black hole. Here are a few tips to increase your chances of hearing back from employers.
Having a deep understanding of the company, their goals and their values can help your letter seem more relevant to the audience. By reading their mission statement, recent press releases and other company news, you can tie your own core values into your reasons for expressing interest in the company.
Finding connections that work at the company you’re sending a letter of interest to can help you get additional tips on making your letter stand out. If possible, ask your connections for an informational interview to learn more about the company and their role there.
Including the name of your reader in the greeting can quickly make your letter stand out. Doing online research or asking around your network can help you learn about hiring stakeholders that might be responsible for vetting letters of interest. It is even better if you have the chance to connect with them over email, networking event or an informational interview. If you’re unsure, it is acceptable to address them as “Dear Sir or Madam,”
Unlike a cover letter where you can use keywords from a job description to emphasize relevant skills, a letter of interest should serve as a more general record of your most impressive accomplishments. While you should focus on your specialties, skills and
Here is a letter of interest example for a marketing candidate based on the tips and format above. This is not meant to be an exact template, but rather a general source of inspiration as you create your own letter:
May 1, 2018
Crane & Jenkins
555 Cherry Lane
Dear Sir or Madam,
Crane & Jenkins has a reputation in the community for creating innovative marketing campaigns based in a foundation of strategic market research. As a marketing manager with more than five years’ experience at leading agencies, I’ve cultivated a talent for developing creative and successful marketing strategies. I’m excited about combining my skills and my desire to serve the community with Crane & Jenkins’ extensive nonprofit client portfolio.
During my previous role at Cloud Clearwater, I developed three of the agency’s top-producing advertising campaigns. My work included a rebranding campaign that generated a 57% increase in response rates, an email win-back strategy that netted more than $1 million in renewed accounts, and a CLIO-nominated mobile retargeting campaign for the company’s biggest client. I was commended by my manager for demonstrating strong skills in developing high-value client relationships, inspiring innovative creativity, and finding new ways to grow revenue in key target verticals.
As someone who has led more than 20 major digital marketing campaigns in the last two years, I understand the need to stay on top of the latest trends and remain adaptable in the rapidly changing digital marketing environment. I am strongly committed to continuing to refine my skills, and my passion for technology has kept me on the cutting edge of mobile marketing strategies.
Thank you for your time and consideration. I have long admired Crane & Jenkin’s dedication to making a difference both for their clients and ultimately for the underserved in the world. As these are values I carry into my own work, I am eager to have the opportunity to join your team. I believe my digital marketing skills will bring a competitive advantage to Crane & Jenkins, and I’m excited to meet with you and discuss how we can best work together.
Thanks for the feedback!
Thanks for the feedback!
We discussed the importance of creating an email cover letter in our previous post, Five Steps to a Standout Resume Email, and thought would be helpful to our job-seeking readers to provide some examples to use as a starting point for your next email cover letter.
The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.
Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.
When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.
If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.
Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.
Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:
If you’re looking for more guidance on cover letters, here are our top tips specific to legal professions.
Example #1: If you prefer to keep it brief.
Subject Line: Interest in Litigation Associate Position
To Whom It May Concern:
I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.
Thank you for your time. I look forward to hearing from you.
First Last Name
Example #2: If you’re relocating to the city where the job opportunity is located.
Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position
Dear Hiring Manager,
I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.
I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.
I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.
First Last Name
Example #3: If a colleague referred you.
Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary
I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary. I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.
Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.
Thank you for your time,
First Last Name
Example # 4: If you’ve been at your current position for less than one year.
Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm
Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.
I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.
Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.
Thank you for your time and consideration.
First Last Name
Example #5: If you want to be dazzle the hiring manager with your qualifications.
Subject Line: Do you need a conscientious paralegal at your firm?
Dear Recruiting Administrator:
Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:
I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs. My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via e-mail: [email].
Thank you for your time and consideration,
First Last Name
They say the first impression is a lasting one- so make sure your digital introduction represents you well. Use your best judgement with each position you apply to; for an entry level position keep your cover letter more concise while go into further depth and providing more information with upper level positions.
These examples are meant to be a starting point only – add your own voice, style and experience to make your own standout (or at least solid) email cover letter.
Categories: Career Advancement
May 01, 2019
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10 Cover Letter Templates to Perfect Your Next Job Application What about your career might a recruiter be intrigued by that you can.
I have been researching your company with great interest and would be very keen to learn of any opportunities for employment with you. I believe my skills and experience could be a great match with your organisation’s initiatives and culture. [In your opening, if you can draw any personal connection, such as a personal recommendation, recently attending one of their events or talks, or even reading about their company in the news, do so.]
As a [insert your role title/function] with [number] years of experience in the sector, I believe I could make a valuable contribution to furthering your company’s success and goals. [Briefly outline your experience and emphasise any skills and strengths that would benefit the company. Mention any projects you’ve worked on that relate to what the company does.]
My career highlights include:
I have been very excited to learn about [cite some development, project or aspect of the company that appeals to you and demonstrates your knowledge of the company. Now explain how you would contribute to the company’s projects, put forward an idea or demonstrate how you can help the company grow.]
I believe that my experience would make me an ideal fit for [company name]. I have attached my resume to provide more information about my background and would appreciate the opportunity to discuss how I may be able to contribute to your organisation. I will call you next week to arrange a time to meet at your convenience, but please do not hesitate to contact me at [insert email address and mobile number].
This sample cover letter for job application is designed for professionals who I would relish the opportunity to bring this level of success to your company.