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Sample letter for long leave application

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Sample letter for long leave application
December 31, 2018 Anniversary Wishes 2 comments

Long Leave Application Letter Sample. Sample letter format of requesting to accept long leave. Taking sick leaves are meant to be taken in.

Do you need to take some time off work for a period that’s longer than your usual holiday allowance? Whether it’s for personal reasons, illness or to further your education, asking for extended leave can be a tricky and nerve-wracking situation. Whatever your reasons, it’s important to stop putting off the inevitable and put in your request as soon as possible.

To help you out, we’ve put together this in-depth guide with tips and tricks on how to format your leave of absence request letter and, most importantly, get the answer you want.

Getting Started

Asking for leave can be a troublesome situation – after all, your employer won’t want a valued team member out for a long period of time. To make the situation a little easier for everyone involved, follow these tips:

  1. Warn Your Employer Early On: If a member of your family has a life-threatening illness, for example, let your employer know early on as they will expect you to take time off to bereave if that relation sadly passes away. Likewise, if you know you’ll need to be scheduled for some kind of operation, do let your manager know as soon as you do.
  2. Don’t Send the Application without a Word of Warning: In order to get approval for that vacation of a lifetime or that medical leave that you badly need, you’ll have to speak with your manager before sending a formal application. This is best done face-to-face and in private, away from your other colleagues. Send your boss an email or IM and ask for a quick chat when it’s convenient for them.
  3. Be Specific: Be as transparent as possible by being honest and open about your time off (depending on your relationship with your manager). If it’s to further your education, for example, make sure you explain how it will benefit the company in the long run. If your reason is for an illness or to look after a sick family member, you do not have to go into much detail if you do not feel comfortable doing so.
  4. Discuss How Your Work Will Be Handled in Your Absence: Let your supervisor know how you plan to distribute your work while you’re away; you can take a plan of action with you, where you have delegated tasks to other team members that can continue those duties while you are out of action. This will show that you have been proactive and care about your responsibilities.
  5. Consider Any Alternatives: If you will still be able to work remotely during this period of time, let your employers know. This will benefit both you and them, as you will still be earning an income and the work will still get done, meaning the company won’t have to hire a temporary replacement.

 

Understanding Your Rights

Under the Family and Medical Leave Act (FMLA), certain employees in the US are entitled to up to 12 weeks of unpaid, job-protected leave per year. It also mandates that employees’ group health benefits are maintained during this time.

Reasons to take FMLA leave include:

  • The birth and care of a new-born child of the employee
  • The placement of a child for adoption or foster care
  • To care for an immediate family member (spouse, child or parent) with a serious health condition
  • To take medical leave when the employee is unable to work because of a serious health condition

Bear in mind that, according to the FMLA, you are required by law to provide 30-day advance notice in writing if your need for the leave is predictable (such as the anticipated birth of a child). In an emergency situation, for instance, this 30-day requirement is waived.

Depending on your contract with your employer, after a few years of working there, you should be entitled to a sabbatical (unpaid leave) for up to three months. Your allowance may vary in accordance to your company policies, so it’s important to check the fine print to see what your rights are before you place a formal request.

UK employees are entitled to the same benefits.

Structuring Your Letter

As with any official letter in the workplace, you must abide by some formatting rules to make sure it’s presented in a clear and professional manner.

Your letter should typically follow the below structure:

  • Sender’s Address: Begin by typing your address in the top right-hand corner of the page. If in the US, you can include the address in the top left corner.
  • Date: Allow a few lines and then include the date below the letterhead – if your request is via email, skip this part.
  • Subject: If you’re sending your request by email, you should have a suitable subject name – depending on the circumstance, you could alter it or simply include something like: ‘Requesting Leave of Absence’.
  • On-Arrival Notices (optional): If you want to include a notation that the letter is personal, you can do so. Ensure that it’s written in uppercase, eg ‘PERSONAL’ or ‘CONFIDENTIAL’.
  • Inside Address: Your company’s address should appear a few lines below the above – again, if it’s via email, skip this step.
  • Salutation: Even if you’re pals with your boss, you need to address them properly in a formal letter. Open with something like ‘Dear Emma’ or ‘Dear Ms Gray’.
  • Opening Paragraph: Start your letter with the reason for your request, as well as the dates that you will be out of work.
  • Body: It’s important to be as transparent as possible and explain why you need the specified days off work. This will minimise any potential conflict with your manager and will help them to understand why you have placed this request.
  • Final Paragraph: Here you should explain how your work will be covered in your absence, how you plan on making your departure as easy as possible (ie: with detailed notes on each project, etc) and how you can be reached in the event of an emergency.
  • Closing: It’s important to close your letter with appreciation for your job and company, and to thank your boss for their consideration.
  • Your Name and Signature: If you’re handing in a printed letter, opt for a handwritten signature. If you’re sending an email, simply write your name.

Sample Letters

We’ve put together a few different templates that you could follow when requesting a leave of absence.

For Medical Leave

To Care for a Sick Family Member

 

To Further Your Education 

Holiday Request (email)

 

Leave from College or University

 

Things to Remember

  1. Copy in the HR Department: Remember to give a copy of your request to the HR department – they will need this information for your personal records. They may also be able to assist with your application as they will be involved in finding a temporary replacement depending on the specific circumstances.
  2. Review Before You Send: Be sure to proofread your request before you send it to your employer, ensuring that you have the correct information, dates and have made valid and clear points.
  3. Wait an Appropriate Amount of Time: If you haven’t heard back straight away, don’t panic and don’t begin to hassle your manager for an answer. Give it some time for the decision makers to deliberate before they get back to you.

Asking for an extended period of time off can be stressful, but remember that you are legally allowed to do so if you have a valid reason. By following this guide, you’ll ensure that you do it in the most professional and considerate manner.

Have you recently requested a leave of absence? If so, let us know how you placed your application in the comments section below…

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“I have written this letter to request you for the approval of my intermittent medical leave as a result of (diagnosed disorder). Since this requires extended leave.

25+ Leave Letter Templates – PDF, DOC

sample letter for long leave application

Leave Application Procedures - Bowral High School

letter writing | cbse writing official letters | writing applications | sample letters. application procedures the nsw department of education and communities has introduced new procedures outlining the responsibilities for student leave and exemptions. if contact is not established then the principal should follow processes associated with an application for home school liaison program support. the application and certificate can be downloaded from the links below: application for extended leave (travel or holiday) certificate of extended leave section 19 should approval be given for students to attend lessons outside of school during school hours?

LEAVE APPLICATION

to write application for transfer certificate ii application for t. lawson:i am writing to inform you that we will be taking our children, michael pearson and jackie pearson out of school for a period of 5 days. leave application letter is used to notify your school that you will not be attending classes or that you are taking your children out of school for a spQuestions are currently answered in about 28 minutes.. if parents withdraw their children from school for private lessons an unjustified absence should be recorded and procedures followed for addressing attendance concerns.

TO MAKE LEAVE LETTER to the principal, torrento school, middle east , mumbai, sub: leave from i. the children will be absent from school beginning on monday, october 7, 2013 and will return on monday, october 14, 2013. unfortunately we were delayed and haven't returned home yet, so i'm not able to send my son to school. with your approval, michael and jackie will give a report about what they learned during their travelupon returning to school.

and contentthe content of the letter should include the name(s) of the person(s) involved, the date of the first absence and the expected date of return, the reason for the absence, and the contact information of the person writing the letter. on apr 4, 2016how to make leave letterto the principal,torrento school, middle east , mumbai, sub: leave from i..principals may decline to accept a parent's application for extended leave – travel. to write application for leave ii an application for leave.

Leave application letter to school principal

. where attendance at a private lesson during school hours is of exceptional importance such as sitting examinations, principals may use their discretion in justifying the absence. note: higher school certificate courses conducted outside school, participation in work placement or tafe based courses are not considered to be private lessons. refer to example letter – declining an application for a certificate of extended leave – travel..on accepting a parent's application a certificate of extended leave - travel must be issued.

. when travels period exceeds one school term access to distance education must be considered.. a certificate of extended leave – travel should not be issued where the principal is aware that the student has been the subject of a child protection report made to family and community services, or contact with the child wellbeing unit, and for whom unresolved issues concerning a risk of harm remain..an application for extended leave form, certificate of extended leave and example letter for declining an application are available in the appendices of this document. the complete document can be found at student attendance in government schools procedures 2015 an application for leave form can be found at application for extended leave (travel or holiday) important sections section 14 how should schools manage applications for extended leave (travel or holiday)?

to write application for leave ii an application for leave. it should be addressed to the person in charge of student attendance, or in the case of a minor child, to the school principal. i want to inform you that my daughter could not be able to attend her school for two months.. where a principal considers that the travel is appropriate during school term, the principal should issue the parent with an application for extended leave – travel for completion and inform the parent that if the application is accepted, the absences will be recorded as "l" – leave.

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Leave Request Letter

sample letter for long leave application

Have you ever wondered how your childhood practice of leave letters comes to use in your after years? Probably, you might not be mature enough to realize that the formal letters haunt you through school, collegiate, and work life. Leave Letters intimate your absence in a professional manner. A leave letter template paves the content for your leave, provided you have a valid reason with you. You may also see Letter Templates.

Leave Letter Format

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Formal Leave Letter Template

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Free Leave Letter Sample

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Simple Leave Letter Template

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Leave Letter Format for Office

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Company Leave Letter Template

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Application Letter for Leave

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Vacation Leave Letter Sample

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Free School Leave Letter

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Free Medical Leave Letter

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  • Editable PDF

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Free Formal Sick Leave Letter

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Request Letter for Leave Template

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Official Leave Letter Template

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Free Maternity Leave Letter Template

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Leave of Absence Letter for Personal Reasons

Leave Letter Templates Bundle

3 Leave Letter Templates Bundle Download

Maternity Leave Letter Template

Maternity Leave Letter seeks permission for absence from work before and after the birth of your child. If you happen to be pregnant or a mother of a kid and your company offers maternity leave, our Maternity Leave Letter Templates help you apply for leave for a certain period without losing your salary. You may also see Complaint Letter to Landlord.

Sick Leave Letter Template

Are you bed-ridden with a terrible fever that is raging within you? Or are you down with illness? Write a sick leave letter to your manager with a copy to your team lead. Our Sick Leave Letter Templates assist you to take time off your work. You may also see Writing Templates.

Vacation Leave Letter Template

A vacation relieves your stress levels and helps you maintain focus at work. Are you planning to visit places on your marriage anniversary? Double celebration. But maintain the workplace professionalism by penning a prior intimation letter. Our Vacation Leave Letter Templates help you pass up your request to your higher authority without any undue rush. You may also see Termination Letter.

Medical Leave Letter Template

Do you need to undergo a major surgery and want to write a leave letter for the same? Our Medical Leave Letter Templates help you apply for extended leaves in the light of your poor health. You can use them to get medical aid for members of your immediate family such as mother, father, brother, sister, son, daughter etc. You may also see Cover Letter Templates.

Annual Leave Letter Template

Annual Leave Letters are entitled to be paid while taking off from work. Our Annual Leave Letter Templates help you apply for annual leaves while following the National Employment Standards (NES) and other leave policies. State the specific leave dates and mark a copy to your boss and other supervisors. You may also see

Official Leave Letter Template

Official Leave Letters are the official or legal formats of the official leave letter for your organization. Our Official Leave Letter Templates addresses the information about your leave in a courteous manner. They cover all the required information properly and still if you feel anything to be added, you can do.

Emergency Leave Letter Template

Emergency leaves cannot be informed beforehand and it is impossible for anyone to concentrate on work when their family members are hospitalized. In such scenarios, just land an Emergency Leave Letter to your office stating the reason. Our emergency leave letter templates can be used for multiple purposes.

Paternity Leave Letter Template

With the changed equations, the father has become a new mother. Are you going to be a father? Then you have a right to take Paternity Leave for two weeks. Our Paternity Leave Letter Templates help you apply for a paternity leave with the expected date of birth of your baby, given your organization offers it. You may also check out here Request Letter Templates for Leave.

School Leave Letter Template

Are you looking for an official leave format for your school? Then our School Leave Letter Templates are exclusively for you. They are highly editable and are available in all major formats. They allow you to make use of our quality templates with no strings attached. Try a sample. Make it as your official format. You may also see Vacation Leave Letter Templates.

Marriage Leave Letter Template

Marriages are predestined. But if you are working in an organization, you need to apply for a leave to make the mission possible. Our Marriage Leave Letter Templates help you get a leave and do the necessary arrangements for your marriage without worrying about your job. You can even use them to attend your siblings’ weddings. You may also see Sick Leave Letter Templates.

Military Leave Letter Template

People who work in the Military need to visit far off islands and need to spend most of their time in war zones. Leaves are not entertained in their case, unless it is very critical. Our Military Leave Letter Templates are designed for those who need to make an emergency visit to their family. We know the level of discipline in the military. Download the template, fill the basic details such as the name, date, the reason for leave, tentative return date, and send it to the muster roll for the approval.

How to Write a Leave Letter?

A leave letter should speak shortly and at the same time clearly. Before you start writing a leave letter, be sure about the kind of letter you are going to write. Once you are clear with that, lay the foundation with the basic details such as the name, date, location etc. Then write the remaining content. Get it reviewed upon completion. At times, you need to wear multiple caps of writer and editor. You may also see Word Letter Templates.

When to Apply for an Unpaid Leave?

Unpaid leaves affect your payroll, as the company deducts your salary accordingly. Unpaid leaves should be approved much prior by the head of the department. Though the notice period differs from one organization to another, ideally it should be intimated between 15 days to one month period, depending on your days of leave. You may also see Environment Complaint Letter.

Why Do You Need Half Day Leaves?

You can avail half-day leaves for the following reasons:

  • Your vision is getting blurred and you want to visit an ophthalmologist (eye specialist)
  • You are suffering from a toothache and want to visit a dentist.
  • You want to visit an ENT specialist for your throat swelling etc.
  • You can use half-day leaves, even if your son or daughter are facing any of the above problems.

What is Compassionate Leave / Bereavement Leave?

Compassionate Leave or Bereavement Leave, as the name suggests, is the leave granted to someone when they are in a stage of bereavement, possibly due to the death of his/her close family members. When the sudden demise of your family member shocks you, we can imagine how deeply you will be shaken by the incident. However, you can get the console in the form of compassionate leave/ bereavement leave. You may also see Lease Termination Letter Templates.

Things to Keep in Mind While Creating a Leave Letter Template

  • Your reason for leave should be considerable. Hence avoid giving lame excuses.
  • Few organizations and firms don’t consider leave applications that are not on the company’s letterhead.
  • Check with the office policies about the eligibility period while applying for maternity and paternity leaves.
  • Are you regularly irregular? Then remember that no template will help you get frequent leaves forever.
  • Remember that a single mistake can ruin the relationship or rapport between you and your manager. Hence, make sure that your leave letter is polite and will not create any big gaps in between.
  • Don’t forget the mentioning of weekends in between, if any.
  • Be apologetic, if you think that your leave causes any troubles within the organization.
  • If you are working in a service industry, try to take leaves in the least busy time, unless it is inevitable.Well, it’s time to ‘leave’. We hope this article ‘leaves’ an impact on you.

Our Vacation Leave Letter Templates help you pass up your request to your Our Medical Leave Letter Templates help you apply for extended leaves in the.

Assignment Point - Solution for Best Assignment Paper

sample letter for long leave application

From,

Adriene S. Garner

Assistant Software Engineer,

Global Tech Solutions,

New York, US

16th November 2008

To,

General Manager,

Global Tech Solutions,

New York, US

Subject: Application for long leave.

Dear Merverna,

I am writing this letter to inform that my wife is pregnant and the doctor says the tentative due date is around 28th November 2008. Since we stay alone here in NY, there is no one to look afterherand I wish to stay with hertillshe gives birth, as this is our first baby.

At present, I was working on the reports of two companies, and I have assigned the work to my colleague Sara, who is also a part of the team. I am sure that she can manage the work and there will not be any problems.

With this, I request you to kindly grant me leave for four weeks starting from 18th November. Make this leave as an informed leave and kindly respond as soon as possible.

Thanks and regards,

Sincerely,

Adriene S. Garner

WATCH THE VIDEO ON THEME: How To Write a various Leave Application For Office? (Samples)

A Long Leave Application Letter where you can not only find the sample, but also a template and learn how to write it.

sample letter for long leave application
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