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Simple resignation letter template
October 06, 2018 Anniversary Wishes 4 comments

and future employers. Learn how to write a professional job resignation letter. Regardless of the circumstances, keep it simple and concise.

People come, and people go. This scenario has been already natural for veteran employers. Hence, there’s no need for you to be frantic if you wish to resign as well; however, solely do it properly. One way to do that is to provide your company with a simple resignation letter. To know more about this document, read through this article.

A letter of resignation is simply a document that would notify and explain your employer in regards to your decision of quitting your job. Though it is simple and subjective in nature, there are still some technicalities you need to consider. For you to be illustrated on how these are applied, consider viewing these samples and templates first.

Letter of Resignation Template

Resignation Letter Going Back to School Template

One of the things that you need to prepare is a simple resignation letter. This document is needed to ensure that your exit is documented and that you have provided the notice for your decision to resign. Writing a resignation letter is easy if you can be guided by samples and tips. With that, you may find the downloadable resignation letter examples on this post helpful.

Simple Resignation Letter Template

Free Resignation Letter Format Template

Minimalist Resignation Letter Template

Formal Resignation Letter Template

Short Resignation Letter Template

Basic Resignation Letter Example

Simple Resignation Letter Example

Modest Resignation Letter Example

Why Do You Need to Make a Resignation Letter?

May it be a temporary resignation letter or an immediate resignation letter that you will make, you have to keep in mind that making this document is not only for you to specify your desire to resign but also for you to showcase your professionalism and proper work ethics. Not all employees create a resignation letter and this decision can sometimes lead to instances like not getting certificate examples of employment or not being able to get their final pays.

If you want to ensure that you can protect your rights as an employee even if you will already resign, making a resignation letter and giving it to the management is of utmost importance. There are several reasons why it is important for you to come up with a resignation letter. Some of the purposes of having a resignation letter when leaving your employer are as follows:

  1. You have to give notice to your employer. It is not only you who need to adjust from the resignation as there are also things that your employer needs to prepare and look into. Aside from ensuring that all your exit documents will be prepared, they also have to make sure that the operations will not be affected by your decision. Writing a resignation letter is a way for you to give respect to your employer.
  2. Making a resignation letter will help you to organize your exit. If you will already provide a document that can serve as a notice for your employers, then they can already prepare everything that is needed in terms of your final pay, benefits, clearances, and certificates. For you to have all the documents that you will be needing for your next work applications or any other purposes, you have to ensure that you will submit a resignation letter to your employer.
  3. If you will give a resignation letter especially if your resignation is not immediate, there will be chances that the company can have more time to screen applicants who can replace you. With this, you can help in training the new employee which is a great way for you to contribute to the smooth flow of business operations even if you will already resign. This can impact your resignation on a positive note which can make it easier for you to ask for recommendations from your employer should you be needing them in the future.
  4. Your resignation letter can be a way for you to leave a positive mark on the business. This will also help you to ensure that all your track records up until your resignation will not affect your future endeavors especially if background checks will be done by your next employer. A professional exit can always do good when it comes to your next career moves and plans. You may also see a Heartfelt Resignation letter.

Clean Resignation Letter Example

Director Resignation Letter Example

Neat Resignation Letter Example

When to Write a Simple Resignation Letter?

Resignations can come in different forms. Whether it is a better opportunity or a concern about the management of the business that made you resign, do not forget to develop a simple resignation letter. Creating a resignation letter is a professional way to relay your message to the company about your decision to leave the post that you are given with.

Do you think that you are not growing as a person or as a professional in your current workplace? Do you believe that you are working in an environment that is not safe, healthy and employee-friendly anymore? Do you want to explore more opportunities outside the bounds of the company where you are employed? If you are experiencing these, you already have to decide on whether you will continue working for your employer or you will already resign. You may also see Retirement Resignation Letter.

A simple resignation letter is suggested to be done in these instances:

  1. If you believe that you are already leaving the company for better opportunities, make a resignation letter. Even if your perspective or next employer can provide you with more benefits or a higher salary, it is important for you to exit your current work in a formal manner.
  2. Write a resignation letter if you are already sure that you will resign. Even though preparing a resignation letter without concrete plans is alright, it will be best if you will make the letter based on the instance that made you decide to leave your employer.
  3. Having problems with your workplace or workmates can also be a few of the reasons why you came up with the decision to resign. If this is so, wait for the time that you can already write objectively so that your resignation letter will not contain rants and other negative information. Always have a graceful exit for you to be remembered as an efficient, effective, and respectful employee.

In any instance where you feel like you are already prepared to resign, writing a resignation letter should be one of your priorities. Think carefully about how you will discuss your resignation in the letter as the last thing that you would want to happen is for your decision to be taken negatively. Knowing how to write a resignation letter accordingly can help you get the support of your employer on your next professional undertaking.

Moderate Resignation Letter Example

Precise Resignation Letter Example

Specific Resignation Letter Example

Things to Remember in Developing a Simple Resignation Letter

The creation of a resignation letter does not only focus on the information that you would like to state. How you put together these items in a structured format can also affect the impression of your employer. If you want to ensure that your resignation letter will look as professional as possible, make sure that you will find the balance with content discussion and actual presentation.

Aside from referring to official resignation letter examples, there are other things that can make it easier for you to develop a simple yet effective resignation letter. Some of the factors and elements that you should not forget when creating your own resignation letter include the following:

  1. Your resignation letter will serve as the last impression of you. Hence, your intent to resign should be applicable for business transactions so that it will not give you a bad record in terms of employment history.
  2. Use a resignation letter to state your resignation and not to bash the company, its operations or other employees. Remember to never burn bridges as it is most likely that you will be working with the same people in a different setting in the future especially if you will still work in the same industry.
  3. It is not always necessary to mention the reason why you decided to resign. Even if you do not specify it in your resignation letter, you can still state it in your exit interview. Doing the latter can be more appropriate as it is a one-on-one discussion with a human resource representative which can assess the weight of your reason for leaving. You may also see Job Resignation Letter.
  4. Be specific with the resignation letter that you want to create. Are you going to resign immediately? Or are you willing to render services for a particular time period before resigning based on the regulations of your business? A simple resignation letter should provide the exact details that you would like your employer to know.
  5. Think of the reaction of your target audience first before finalizing the content of your resignation letter. Doing this can help you narrow down the information that you will share in a simple resignation letter. You have to be careful with what you will be saying as misinformation and other irrelevant data may be taken against you and your decision to resign.

Effective Simple Resignation Letter Example

Comprehensible Resignation Letter Example

Simple Official Resignation Letter Example

What to Include in a Simple Resignation Letter?

Your simple resignation letter should be direct to the point. However, this does not mean that it should not be comprehensive. All you need to do is to ensure that you will only include necessary information in the letter. One thing that can help you a lot with this matter is the development of a resignation checklist.

A resignation checklist that is specifically used to list down the content of your resignation letter will allow you to not forget any important details that you need to place in the specified document. Listed below is the information that is usually expected to be seen in a simple resignation letter.

  1. The date when you created or wrote the resignation letter
  2. The name and work designation of the person to whom you are addressing the simple resignation letter, who can either be any of the following:
    • Your immediate supervisor
    • HR manager
    • Department or division manager/director
  3. The statement of your resignation
  4. The date when your resignation is already effective
  5. The time duration where you will still be working with the company
  6. The reason for your resignation, if you would like to specify further
  7. An appreciation for the opportunities that the company has given you
  8. A statement  examples of your willingness to undergo the processes of resignation based on the company’s rules and regulations
  9. Your name and signature

These items are only the basic information that should be in a simple resignation letter. If you believe that there are still other items that you would like to include and you know that you can still arrange these items properly, then do not hesitate to write the added information in the resignation letter that you will make.

Vital Resignation Letter Example

Simple Short Notice Resignation Letter Example

Importance of Simple Resignation Letters

A resignation letter is both beneficial to the business and the employee if created and submitted accordingly. For businesses, knowing that an employee will already resign can help them do corresponding actions to minimize the impact of the resignation. On the other hand, employees can ensure that they have explained themselves and their decision well before finally resigning from their work designation.

If you are still unsure on whether to write a simple resignation letter or not, believe us when we say that there are a lot of advantages that are waiting for you if you will select to have one. Here are some of the reasons why it is important for you to have a simple resignation letter:

  1. A simple resignation letter can help you directly state your decision. The absence of irrelevant information can make your employer be more focused on the actual details that they would like to know. As an example, a relocation resignation can be more effective if you will directly state that the reason for your resignation is due to migration or other reasons that will not allow you to go to the business regularly.
  2. A simple resignation letter can convince your employer that you are truly aware of what you are talking about. There is nothing more important than to solidify your ground about the resignation. If the employer believes that your reasoning is correct and that your resignation will be the best option for you and/or the business, then you can already identify the effectiveness of the document that you have created.
  3. A simple resignation letter can make your decision to resign more understandable. Some employees tend to just leave the business without prior notice. This is a bad way for you to end your ties with the company. Always leave your employer on good terms as you will never know when will be the time that you need to transact with them again. You may also see Resignation Letter Examples.
  4. A simple resignation letter can help you retain your professional relationship with the business even if you will already vacate your work post. A good relationship with your previous employers can be good for you especially in terms of impressing your prospective employer. If you can present a record of employers that are satisfied with your services, then it can say a lot about how you will be performing at your next companies.

Resignation Letter With Early Notification Example

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Resignation Letter and Prompt Example

Plain Resignation Letter Example

Employee Resignation Letter Example

Fundamental Resignation Letter Example

Elementary Resignation Letter Example

CEO Resignation Letter Example

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Downloadable Resignation Letter Template

Professional Resignation Letter Example

Formal Employee Resignation Letter Example

Registration Letter Format Example

Tips For Making Simple Resignation Letters

Knowing how to write a retirement resignation letter or any kinds of resignation letters will help you to maintain a healthy professional relationship with the business that you will depart with. Aside from using references like templates and examples, there are still other things that can help you come up with a simple resignation letter that will work best for your advantage. Some of the tips that will allow you to be more efficient when making a simple yet highly-usable resignation letter include the following:

  1. Always be aware of the length of your resignation letter. Since you are aiming to develop a simple document, you need to ensure that your resignation letter will be lengthy. You do not need to put a lot of words in the letter as it can only make the document look cluttered and informal. As much as possible, implement simplicity with your content so you can limit your resignation letter to a single page.
  2. Be concise with your discussion. The subject of your discussion is your resignation. Do not veer away from this topic especially when specifying the reasons on why you would like to resign already. The content flow of your resignation letter matters a lot which is why you have to be observant of what you will state so you can arrange them accordingly.
  3. Be straightforward about your decision to resign. Do not use any jargon that can make the document hard to understand. You have to make sure that your willingness to voluntarily resign is already final and that you are writing the document just to inform the management about it.
  4. Have a formal yet relaxed and friendly tone when writing the content of your resignation letter. Do not go into too many details as it can only give more possibilities of you being emotional. As a formal letter, only the business-appropriate content should be seen and observed in your simple resignation letter.
  5. If you will write the reason for your resignation, try to be as objective and as calm as possible. It is important for you to be precise with your reasons but you should also understand that the company should see your concerns as valid items. Writing the reason why you would like to resign is not necessary but once you decide to do so, remember to not drag the company down and focus on why your reason has affected you as an employee.

Short Resignation Letter Example

Brief Resignation Letter Example

How to Write a 2-Week Notice?

Writing a 2-week notice for your resignation is just like composing a 1-month notice. Indeed, the only difference is the duration. Nevertheless, it does not mean that it is not a serious factor. Remember, time is gold, and within that specific timeframe, several measurements need to be done urgently. Hence, compose your notice more impressively. Read through this segment to know how.

1. Have a brilliant salutation.

Any letter needs to have a polite greeting; however, a 2-week notice’s opening should be composed better and wiser. Unlike writing your cover letter, you are not establishing a good impression anymore. Considering that you have been in the company for a certain period, your boss has already experienced your character as an employee. Hence, there is no need for you to be too formal. Nevertheless, you must also know if your salutation is also appropriately used. Despite any reason for you to write a letter, he/she is still a higher executive that you need to respect. Thus, do not be too friendly also.

In this case, how will you open your notice? Actually, the only person you need to ask is nobody but yourself. Recall that within the days you spent working in the company, there’s an alias which your boss is comfortable being called to. To elaborate, start your salutation with a “Dear” and follow it with the name your boss prefer. If he is much pleased to be called by his first name alone then use it. Likewise, if he favors being named by his surname only then apply it.

2. State your intention to resign directly.

There are numerous reasons why you need to communicate with your boss and consider that he is not a psychic. Also, reflect that he/she also have his jobs to do, and he is a busy person, too. Thus, do not waste his time with an unnecessary intro. Preferably, mention your plan of resignation at the beginning of your notice.

3. Specify the date of your resignation.

Taking into account that you seriously want to provide a notice to the company, provide them with a productive one. One of the importance of notice is for the company to prepare. Hence, mention the exact date when you will resign so they will have ample time to supply the gap you just made.

4. Show your appreciation to your employer.

Whether you like it or not, there is always a reason to be grateful to your employer. Apart from the compensation, it also helped you gain job experience for you to add in your credentials. Thus, present a segment that will show your sincere gratitude to the company. In this way, you will not just lighten the atmosphere of your moving but also leave with a better impression.

5. Summarize the content of your notice at the end.

Establish a sound transition to conclude your notice well. In this section, you may briefly restate the central idea of your notice. You may also add a call-to-action to inform your employer regarding what to do if they have any further inquiries.

6. The closing must be as wise as your opening.

For you to properly do this, you must be acquainted with the common sign-offs used in composing a general letter first. Usually, “Kind regards,” “Wishing you the best,” and “Warm regards,” are used in closing a letter. However, if you want to have a much formal approach, you may use sign-offs such as “Sincerely,” “Yours truly,” and “Regards,”.

How to Make Your Resignation Letter Simple

Create a simple resignation letter now so you can see for yourself on how it can affect your resignation in a way that is great and beneficial on your part as an employee. You do not need to go all out when it comes to the discussion that you would like to put in your letter. As long as you can present your desire to resign and you will do it in a tasteful manner, then you can already have a document that can be positively accepted and understood by your employer. Try to use the downloadable samples that we have put together in this post as your references. Make sure that you will refer to the samples that best fit the reason for your resignation and the time duration that you can still allot in the company as an employee before your actual resignation date. You may also see Temporary Job Resignation Letter.

Writing heartfelt resignation letters can be better if you can concisely layout all the information of your resignation without disrespecting the company. Be keen on what you will include in the resignation letter and always review the content of the document before submitting it. Whether you will use an email resignation letter or you will hand a physical letter of resignation, ensure that you will remember the tips and guidelines that we listed in this post. Be professional and state your desire to resign through a simple yet comprehensive resignation letter.

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Size: A4, US

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Details

File Format

  • Google Docs
  • MS Word
  • Pages

Size: A4, US

Download

Details

File Format

  • Word
  • Google Docs
  • Apple Pages
  • PDF

Free Download

Learn how to write a professional resignation letter, see a few samples, follow this information with a simple statement of your resignation.

Our Mission:

simple resignation letter template

Life is all about moving on and letting the bad memories go. Best Resignation letters is a way to embrace the new and let go the old ideas and options. Corporate setups are great to move into but the tricky proposition is how to let the old employer go and make a move towards the new one. One must look to keep a great rapport with the previous employer and the Resignation letter come in handy for the professionals and let them achieve the same.

Resignation Letter Format

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Professional Resignation Letter Template

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Simple Resignation Letter

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    Letter of Resignation Template

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      Resignation Letter Going Back to School

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        Restaurant Employee Resignation Acceptance Letter Template

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          Sample Resignation Letter

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          How to Write A Resignation Letter?

          If you want to leave your job with no hard feelings between you and your employer, it is best to write a good resignation letter. And that is an easy thing to do nowadays due to the availability of resignation letter templates. Or, if you want to write your resignation letter by yourself, just follow the standard letter-writing format (with a header, body, and closing) and your letter will already turn out well.

          But whether you are using these pre-made templates or you are drafting the letter on our own, the key letter-writing rule that you should follow is to maintain a cordial and polite tone in the letter. This is important because you want to remain as professional as possible and leave your job with a good impression.

          Formal Resignation Letter

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          Short Resignation Letter

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          Free Employee Resignation Letter

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            Job Resignation Letter Template

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            • Google docs

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            Resignation Acceptance Letter Template

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            • Microsoft word
            • Apple pages
            • Google docs

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            What do you put in a letter of resignation?

            When it comes to writing a resignation letter, there are a few things that are almost always present in the body of the letter. Take note of these things and you will be on your way into creating a competently written letter of resignation.

            Here they are:

            • Proper salutation or addressee
            • Your current position
            • A brief statement of your reason for resigning
            • Effectivity date
            • Expression of gratitude for the things you’ve learned on the job
            • Statement of willingness to train your successor
            • Instructions regarding your final pay (like if you prefer to receive a check or a direct deposit)

            Job Resignation Letter With a Reason Template

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            Resignation Letter for Personal Reason Template

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              Email Resignation Letter Template

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              • Microsoft word
              • Apple pages
              • Google docs

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              Immediate Resignation Letter Template

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                Free Formal Resignation Letter for Company

                Simple Email Resignation Letter

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                The simple email resignation letter template is a perfect template for a resignation letter. Just write down the name, address, phone number and email address, title, information of the employer and the signature and send it to the employer.

                Part Time Job Resignation Letter Template

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                The part time job resignation letter template is a simple resignation letter template that conveys the message to the employer in the best way possible. It explains the reason of resigning and thanks the employer to give the opportunity.

                Simple Union Resignation Letter Template

                The simple union resignation letter template is a simple and comprehensive union resignation letter that states that the employee is resigning with immediate effect and if the resignation is not accepted, then it should be promptly informed. You may also see Sample Basic Resignation Letter Templates.

                New Job Resignation Simple Letter

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                The New job resignation simple letter template is a perfect and simple resignation letter that can be used by anybody who wants to resign. Just add the employer and employee details and the standard resignation letter is ready.

                2 Weeks Resignation Letter

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                The 2 weeks resignation letter simple template is a well detailed resignation letter that conveys the reason of resignations and asks for a 2 week notice. By adding the employee and employer details, the resignation letter is ready to be used. You may also see Two Weeks Notice Resignation Letter Templates.

                Director Resignation Letter Template

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                Job Dissatisfaction Resignation Simple Letter

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                Simple Resignation Letter for Personal Reason

                Acceptance of Resignation Simple Letter

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                Teacher Resignation Simple Letter for Superintendent

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                Basic Resignation Letter Format

                Sample Resignation Letter 1 Month Notice Period

                Resignation Letter Due to Hostile Work Environment

                Example of Email Resignation Letter

                Polite Trainee Resignation Letter

                Formal Resignation Letter Template

                Sample Model Resignation Letter in PDF Template

                Sample Official Resignation Letter

                Standard Personal Response Resignation Letter

                Friendly Sample Resignation Letter

                Sample Resignation Letter

                Immediate Resignation Letter Due to Relocation

                Medical Assistant Resignation Letter Template

                Being polite and kind is in no way discouraged by these resignation letter templates as exceptional texts and wrap up lines are up for grabs. Free resignation templates provide the needed professional boost and allow you to secure your future without being too fussy about it. Friendly but formal approaches are skilfully integrated with these exceptional templates which also make room for a well-aligned approach.

                How do you Write a Short Resignation Letter from a Job?

                Mostly, the employees have to provide a notice period letter of at least a month before resignation but there are cases when it is possible to resign on the spot and for those instances, an employee needs to write a professional resignation letter. This is mostly applicable for medical emergencies and in such a case, the person needs to write a basic medical resignation letter. There are several templates of Medical Resignation Template available online and these usually includes the information of the person to whom it is addressed and the information about the medical condition. It is also necessary to attach required documents with the letter template.

                How to Type a Letter of Resignation

                You can write a quick resignation letter moving to the HR department and there are several work resignation letter templates available on the web. The letter contains your information on the right top corner which is followed by the information about the manager. This is then followed by the salutation and then the reason for resigning is also mentioned. The employee also needs to provide the handover details to the manager and at the bottom, the employee needs to sign the letter. This letter is then submitted to the manager and it is usually forwarded to the HR for the final approval of resignation.

                What to Include in a Resignation Letter?

                There are many samples of proposal letter on the web and you may also use short-notice resignation letter to write your own resignation letter. As mentioned previously, the letter has a very simple letter and it is written like any other letter. In a resignation letter, it is mandatory to include your details as well as your manager’s details. Once you have added all this information, you can proceed with writing your experience with the company and the reason for resignation. There are high chances that the organization will try to retain you in the case of any grievance.

                Uses

                The resignation letter is only used when an employee wants to exit the company. In such a case, it becomes mandatory to write a resignation letter and there are many of the employees who would have never written a resignation letter in past so they can easily browse through resignation letter writing tips and samples over the web. The tips can help them in framing a good letter and the samples would also help them in giving them an idea of what to include in the sample letter. They form a mandatory part of the exit management system and hence the letter should be drafted carefully.

                If a reason is not automatically surfacing up in the mind, these templates come to the rescue with the most believable and well laid out causes. Certain premium templates are also available online which can be customized depending upon the notice period. Be it a one month notice or the brief retail resignation letter templates, these top rated templates deal with every single aspect with utmost readiness, thus smothering out the modus operandi.

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                How to Write a Job Resignation Letter

                simple resignation letter template

                Are you ready to leave your job but not sure what you’re going to write on a resignation letter? Most employees certainly feel the same. After finally deciding to leave a certain post, another matter to deeply think about is what your resignation letter should contain.

                If you want to maintain good ties with your company, you simply cannot just leave right away. It also helps you maintain a good employment record, and the best way to do that is to tender a resignation. You might want to make use of our Resignation Letter Templates so you would save time deciding on the appropriate content.

                Basic Job Resignation Letter

                Basic Formal Resignation Letter

                Basic Email Resignation Letter

                Basic Volunteer Resignation Letter

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                Basic Church Resignation Letter

                How to Write a Basic Resignation Letter

                You simply need to know the basics of writing a basic resignation letter. You cannot just write down whatever you want without being mindful of the overall impact of your letter. Our Simple Resignation Letter Templates are so much identical with basic resignation letters.

                • Follow business letter format. As seen in other formal letter, there is a standard format the almost everyone is used to. This generally looks formal and professional to anyone who reads it. Following such format would also imply that you are giving the letter with utmost respect.
                • State your intention to resign. You need to be straightforward with your intention to resign. You also need to state what current position you are resigning from.
                • Effective date of resignation. It is important that you include certain dates for your last day of employment. That way, you help your employer track the duration of your employment.
                • Offer assistance. Since you will no longer be connected to a certain company after you have resigned, make sure that you offer help during the transition of the vacancy due to your resignation. Any assistance from you will surely be appreciated by your employer.

                Basic Manager Resignation Letter

                Basic Teacher Resignation Letter

                Basic Resignation Letter with Two Weeks Notice

                Free Sample Basic Resignation Letter

                Basic Resignation Letter Templates

                We could provide for an Example of Resignation Letter Templates here in our page. Each resignation letter may be written with one intention, but all these templates have different formats and styles with which you can actually choose from.

                • This Formal Resignation Letter Template could already provide for you a simple resignation letter with all your intention written on it. It comes in a neat format with spacing that’s readable to your employer as well. If you opt for margins on your letter, this template has it too.
                • If you opt to pass your resignation letter through email, you could make use of our Email Resignation Letter Template. It isn’t that lengthy to read, and it states your intentions directly to the point. You wouldn’t have to worry about how you go about your letter as everything is already made easy for you.
                • You could also download this Volunteer Resignation Letter Template,which doesn’t require so much information that should be written on your letter. It has all the basic significant parts and all you have to do is fill it out accurately.

                Resignation letters should be crafted professionally. It is only right that you download our templates and save time polishing your resignation letter to make it look more professional and presentable.

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                Learn how to write a professional resignation letter, see a few samples, follow this information with a simple statement of your resignation.

                Resignation Letter Template

                simple resignation letter template

                What is a Resignation Letter?

                Whether you are departing a company on good terms or can’t run fast enough out the door, it may be wise to write a letter of resignation. This type of document formalizes your intention to leave the company and the reasons for your departure. Following these writing tips will smooth out the process of leaving.

                Why Should You Write One?

                A resignation letter is an efficient way to send the same document to numerous departments keeping all relevant parties well-informed of your departure.

                If the document is polite and straightforward, your manager will be impressed with the gesture and thankful for this information. So long as it is constructive, it may even bring intangible benefits to your career down the road, such as potential letters of recommendation, positive appraisals via word of mouth, and may even help you return to the company.

                When Should You Write One — Months in Advance or Two Weeks’ Notice?

                If you are certain you will be leaving your company, let them know at most two months in advance and at least two weeks. Remember to write out “two weeks’ notice,” not “2 weeks’ notice.”

                How Should You Submit Your Letter?

                You can have a private meeting with your manager where you share your plans, followed by a formal letter to make it official. In the end, do what you feel comfortable with.

                Make sure that your exit is known by all key stakeholders, including your manager and HR. You need to take the initiative to communicate to each department, so don’t assume everyone will be on the same page.

                Building a Resignation Letter

                We recommend that you write a civil, succinct letter that contains the following:

                1. Letter Date

                Include the date when you submit the letter on the top left line above the address.

                2. Address

                The address should follow a formal business letter template. Use the company name on the first line, followed by the street address, city, and ZIP code.

                3. Addressee

                The addressee is usually your manager — you can use their first name. If the situation calls for it, you can address a larger audience such as unit, team, department, or the whole company.

                4. Resignation Declaration

                You must make it clear that you are resigning from the first sentence.

                5. Date of Departure

                A clear departure date is necessary as it lets your manager strategize the path forward.

                6. Reasons for Leaving (Optional)

                In this section, employ your diplomatic chops and provide a reason for your departure. Acceptable reasons can range from general health concerns, spending more time with family, relocation, career change, and much more.

                Keep in mind that this document is usually not the best method to express dissatisfaction with your company. You can metaphorically nail 95 grievances to your boss’s desk by detailing areas of urgent reform but think hard about the pros and cons of delivering such a letter.

                7. Thank You Section

                Make sure to end the letter by thanking your manager and if you feel grateful, acknowledge the opportunity they gave you.

                8. Signature

                If you submit a hard copy of the letter, sign above your typed name. A typed name suffices as an online resignation letter.

                If you are resigning and a seeking a job, check out our popular resume builder.

                Conclusion

                A letter of resignation is a functional document that can be used in many exit situations. Usually, the document signifies that your time in the position will come to a close in the coming days. Be prepared for all situations and tailor your letter to match the situation.

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                Drafting a resignation letter may seem like just one more hurdle to cross before you can move onto the next stage of your career.

                simple resignation letter template
                Written by Brakus
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