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Thank you email after presentation sample

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Thank you email after presentation sample
September 21, 2019 Anniversary Wishes 4 comments

Here are some examples of words to include. For example, you would want to send an email thank you after a job interview to make sure your note was received before the I am so thankful for the time you took to help with my presentation.

Imagine that you just left a meeting with a potential customer. The discussion went great, although an important detail about your product slipped your mind. Already in the office, you send your lead a thank you email with a subject line that reads ‘Thanks’ — to tell them how much you’re going to enjoy working together and to fill in the blanks.

You feel sure that the deal is closed. The customer promised to ‘get back to you’, but you don’t hear anything the next day. Or the day after that.

At the end of the week, you finally send them another email, only to find out that the potential customer decided to go with your competitor’s product. Their explanation?

‘I didn’t see your follow-up email.’

This theoretical situation highlights just one of the reasons why polishing subject lines is important. It’s a small, but crucial part of your online communications with customers.

Read on if you want to learn how to make it better.

Here are some tips and examples to help you write a great letter of appreciation. is more effective (“Thanks for putting in extra time to make our presentation a success.”) Sample Letter of Appreciation to a Boss (Formal).

7 ways to write a perfect thank you email subject line

thank you email after presentation sample

How to Write a Perfect Thank-You Note to Your Business Partners


In every walk of life, people like to be thanked — it shows that someone has recognized their efforts. Beyond birthdays and school gatherings, a thank-you letter goes a long way in the business community toward building goodwill and cementing relationships. A concise and genuine thank you note shows you to be a thoughtful and capable person—someone worthy of doing business with.

We’ve put together a few tips and guidelines for you to get the most out of your thank you letters.

When to write a thank you letter

No matter the case, you want to write your thank you note as soon as possible after the event ends. If you thank someone for something small they did 2 months ago, they’ll likely just think you’re weird.

Here are some normal situations to send a thank you note to a business contact:

  • Business cooperation: New partners instead of new competitors – this is a good reason to express your gratitude. A thank you letter for collaboration also registers your business and your name with a new partner.
  • A referral: Besides appreciating their help, you can encourage this person to continue referring prospective customers to you.
  • Attending an important meeting: Let them know their opinions and knowledge were helpful.
  • The holidays: The best time of year, it’s a great occasion to thank partners for their cooperation and to express interest in future deals or possibilities.
  • Randomly: Thank-you notes out of the blue are best if your business relationship is long-term and casual to some extent. Regardless, people will appreciate the no-strings-attached compliment.

How to write a thank you letter: step by step

The key to a good thank you note is to be genuine in your emotion. If your tone is flat or you seem too focused on future opportunities, the effect won’t register—you’ll just come off as selfish.

Otherwise, the structure of a thank you note is straightforward and favors conciseness.

Here are the general elements:

Greeting

It’s essentially a must to use the recipient’s name in the greeting. If you can’t be bothered to address them direct why write a note? For the salutation, using the word “dear” is standard and adds the appropriate level of formality to almost all business letters.

Avoid “To whom it may concern” or “Dear Madam or Sir” greetings at all costs. They make your thank-you note seem distant—if you don’t know the person’s name, find it out somehow!

The reason for thanks

Lead-ins like “I would like to thank you…,” “I’m just writing to express my appreciation…” are suitable for a formal thank you letter, albeit a bit clichéd. Feel comfortable tweaking this a bit to fit your situation.

In less formal cases, make your opening sentence direct and simple: “Thank you for your help.” Of course, informal thank you notes are rare these days (since you’d likely just message them or tell them in-person).

When speaking frankly about why you’re thanking them, don’t mention money even if it was involved.

For financial deals, terms like “Thank you for your support”, “We appreciate your generosity” suit better and are the phrasing most charities and non-profit organizations use for donations.

Continue your gratitude with a few sentences about the importance of whatever happened between you and the recipient: “your expertise gave me a clear understanding of the department’s KPI”, “it was an honor to work with you,” etc.

Try your best to make this actually sound personal—if you’re thank you note reads like it’s a stock note, that defeats the purpose.

The recipient should feel it was their specific time and/or contribution that you value, and not just anyone who was willing to help. You aren’t sending these out in bulk, so take the time to make it individualized.

Compliment, but don’t flatter

If you are not sure of how appropriate it is to give a specific compliment, avoid it.

Being nice and making it clear that you appreciate the person is a part of the thank you note’s existence, but if you are too complimentary it may come off as brown-nosing or sarcasm. It’s best to use short phrases such as: “we greatly appreciated your presence” or “your contribution to PROJECT 123 cannot be put into words.”

Refer to the future

Before closing a thank-you note, express your desire to continue the business connection. While this mention should be short and quick, it does show you are serious about your trade, and not just happy to be at the big boys’ table, so to speak.

If you already have ideas for a future cooperation, mention it without going into details. “Our company is going to hold IT workshops and would like you to join” — this is a good hint that you value their abilities while demonstrating your confidence in your own work.

Closing

In most cases “Best regards” and “Sincerely” are appropriate salutations. You don’t want to get too cute with a salutation unless you know the person well.

If you prepare a thank you note on paper, always sign your name with a pen. You may also include your title or position if the letter is formal.

Here is an example with a clear structure:

Dear Mr. Adams,

I want to sincerely thank you for the referrals you’ve sent our way lately. They have helped our business immensely and it’s great knowing that we have such an accomplished businessman in our corner. It’s truly been a pleasure.

We’ll keep you updated on any changes or upgrades to our services. We won’t let you or the customers you referred down!

Thank you once again.


Best regards,
Mr. Roger Waters
Enterprise Ltd

Tips for writing a business thank-you letter after a meeting

The exact nature of any thank you letter will come down to the formality of the relationship.

If business partners see each other quite often, an informal thank-you note with some light-hearted joking would be a good way to show your appreciation during a work process. This can be through either an email or a hand-written note.

For more formal situations, it’s better to send a hand-written note; an email is likely to get buried in the recipient’s inbox.

No matter the formality however, thank-you notes should be short and to-the-point—this is business, and time is money; if the note is more than half a page, you’re not doing it right.

Your note’s format is the same as other typical business letters. Names, titles, and addresses for both sides, formal greetings and closings, the writer’s signature — all these formal specifics should be included. If you are writing on behalf of a company, typing the note on the organization’s letterhead is a savvy, professional choice.

As with any official business communication, make sure your grammar and spelling are perfect—sending something with improper English will make a worse impression than sending nothing will.

Here are a few more samples of various thank you letters:

Dear Mr. Tyler,

I would like to thank you for taking the time to meet with me and my colleagues yesterday. I appreciate you sharing your knowledge about the roles and responsibilities required for a project like ours. Your presentation contained several innovative ideas that we are now considering for our project’s structure.

You have our sincere appreciation and we hope to continue working with you in the future. With your permission, I will inform you about our next meeting.

We look forward to seeing you there.

Sincerely,
Mr. Zachary Perry
Holding Company

  • Whether you are thanking someone for giving your business a chance to get a foot in the door:

Dear Mrs. Williams,

My colleagues and I wanted to thank you for giving us the chance to pitch you on expanding our business. We know you are an incredibly busy person and we’re grateful you gave us some of your time.

If you’d like any other information or something from our end, don’t hesitate to let us know.

Kind regards

Chris Robinson

  • Or sending out thank you notes for your charity or non-profit organization:

Dear Mr. Jackson,

All of us at Paws Against Violence are eternally indebted to you for your donation. You might not believe us, but every cent counts toward the bigger goal!

We’ve included the most adorable pictures we could take of just a few of the little critters who’ll be benefitting from your donation.

As always, stay up to date by periodically checking our website, and please spread the good word!

All the best

Paws Against Violence

… a small gesture like saying “thank you” goes a long way.

This may seem like a lot of conventions to follow, but all in all the process is pretty simple. You’re thankful for the opportunity, so let the other person know it with a short note. In today’s business environment, politeness and professionalism go a long way.

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12 Templates for Follow Up Emails After a Meeting, Conference, and More

thank you email after presentation sample

After the second round of interviews for a new job, you will need to send a thank-you note to your interviewer, even if the same person interviewed you the first time. Sometimes a second thank-you note can be hard to write — after all, haven't you already said everything you had to say in your first letter? Instead of seeing it as a meaningless hurdle, try thinking about your thank-you letter as an opportunity.

What to Expect From a Second Interview

When you are invited back for a second interview, you are likely one of the top contenders for the job. Usually, only a select few candidates are called in for the second round of meetings, and the interview will reflect that higher level of expectations.

During your second interview, you’ll be discussing things more in-depth than in the first interview. You might meet other members of the team, or talk in more technical terms about what the position entails. By a second-round interview, companies are usually close to a decision and are possibly weighing only two potential candidates.

How to Follow Up After the Interview

After the second interview, it's a good idea to send a second thank-you note or email message. In fact, it's especially important after a second interview to take the time to write a personal message to the people who interviewed you - even if you interviewed with them already and thanked them for the first interview. Many employers expect you to reply promptly.

Your second interview thank-you letter gives you another opportunity to reiterate your interest in the position, reference your most relevant qualifications, and thank the interviewer for taking the time to speak with you. You can add some depth to your second thank-you by referencing new information or contacts you gained during the follow-up interview.

Who to Thank and How to Address Your Note

If there was more than one interviewer, you should thank each interviewer separately. Each one gets his or her own handwritten note or email message; do not “cc” all of your interviewers in a single email thank-you letter.

By a second-round interview, you may be on more familiar terms with the interviewer. If that's the case, you can be a bit less formal in your note — you may want to address the interviewer by their first name, for instance. Of course, your thank-you letter should still be written as proper business correspondence, and carefully checked for grammar and typos.

When to Send Your Email or Note

Your second interview note, whether hand-written or emailed, should be sent no later than 24 hours after the interview.

What to Include in Your Message or Note

When writing a second interview thank-you note, it's important to specifically state why you are the best candidate for the job. Since you made it to the second interview, the stakes are high and you are definitely being compared to other highly-ranked candidates for the position. Thus, this second thank-you note needs to serve as a strong self-marketing statement. There may be something you forgot to mention during the interview - so this is an opportunity to bring it up.

A second thank-you note is also a chance for you to enthusiastically reiterate your interest in the position and in the company. Be sure to mention something unique and specific that you and your interviewer discussed the organization, their company culture, or their mission, as they likely have interviewed several people. This will help jog their memory about your interview and allow you to stand out from your competition.

You should use your thank-you note to persuasively reinforce the ways your skills and experience are a good match for the position for which you interviewed. Your thank-you note should also reflect the differences in tone between the interviews.

You can also inquire in your thank-you note if you haven't already during your in-person interview if the interviewer needs any additional details from you, and about the timeline for a hiring decision. Try not to repeat your first note too closely. If you have additional points to make, you should, but it’s fine to keep your note short and to the point if you don't have a lot to say.

Finally, repeat your thanks for the second interview and request that the interviewing committee keeps you updated on the status of their candidate search.

Thank-You Note Samples for a Second Interview

Download the Word Template


Thank-You Note Samples for a Second Interview (Text Version)

Here are some thank-you note examples to send after a second interview.

Sample #1 - Thank You Letter (Text Only)

Barry Applicant
123 Main Street
Anytown, CA 12345
555-555-5555
barry.applicant@email.com

September 1, 2018

Jim Lee
Vice President of Marketing
Acme Marketing
123 Business Rd.
Business City, NY 54321

Dear Mr. Lee:

Thank you for taking the time to interview me for the second time. I appreciate your continuing interest in my candidacy for the Marketing Director position.

As we discussed, my strong skill set and my experience with ABC Company in a very similar role would enable me to assume strong leadership, immediately providing the guidance and expertise to improve departmental performance exponentially. I was interested in learning more about your vision for the department’s growth during our discussion, and am excited about having the opportunity to introduce methods to quickly reach these goals.

Thank you again for your consideration; I look forward to hearing from you.

Best regards,

Barry Applicant

Sample #2 - Email Message (Text Only)

Subject:Thank You

Dear Brittney,

It was great to meet with you about the masseuse position at ABC Wellness Center. During my initial interview with Lindsay, I got a terrific insight into the way you integrate total wellness into your program. I was glad to have the opportunity to share with you some of the ways that I think my specialization would fit in with your approach.

Thank you for considering me for the position. I look forward to hearing from you in the next few days.

Regards,

Alexa Smith
alexasmith123@email.com
123-444-5555 cell

Make sure to prepare and dress appropriately, as this is your chance to clinch the job.

This is a final chance to make the case for choosing you for the role.

Here are some tips and examples to help you write a great letter of appreciation. is more effective (“Thanks for putting in extra time to make our presentation a success.”) Sample Letter of Appreciation to a Boss (Formal).

Follow Up After a Sales Presentation or Demonstration

thank you email after presentation sample

Sending out thank you emails to the attendees of your event is the perfect way to let them know how much you care. It not only shows that you remembered them even after the event, but it also encourages them to come again for the next event you organize.

So, if you are looking for something to boost your popularity, it is time that you write a thank you email, after an event has taken place. Here you will find some great tips on how to write a great post-event thank you note.

What is A Thank You Email

A thank you email is simply an email that shows your appreciation for those who’ve attended your event. It is a courteous after-event act that makes the attendees feel valued.

Although this may sound simple, writing a thank you after a successful event may be quite tricky. This is because a thank you email for attending an event needs to subtly encourage your attendees to come for your future events as well.

As such, when you write a thank you email for an event, you need to make sure that you market yourself well and indicate that you genuinely felt honored when your attendees came for your event.

Why You Need A Thank You Email

As mentioned earlier, a thank you email bridges the gap between you and your attendees. A thank you email for attending an event is more than just a show of appreciation. It is a technique by which you retain the loyalty of those who have already attended your event.

A thank you email also acts as a medium through which you raise awareness regarding your event. This is because if you make your existing attendees feel valued, they are more than likely to pass on the word to others.

Therefore, word-of-mouth spreads fast and gives you much credibility automatically.

Moreover, a thank you email builds trust between you and your target audience. This is extremely useful since the trust that you build between yourself and your attendees ensures that in the future, you can connect with them and gather useful information.

This helps you extensively in terms of getting relevant insights on what your target audience wants. Also, you will be able to gain authentic feedback since the attendees will be willing to share honest reviews regarding your event.

A thank you email also gives you an opportunity to drive more conversions. That is, you may subtly incorporate a call-to-action in your thank you email. This way, you ensure that attendees will keep visiting your website for the latest updates and events.

The Best Subject Lines For A Thank You Email

When it comes to writing a subject line for a thank you email for an event, the subject line that you choose depends on the type of audience you are writing to. Although this may sound obvious, it is something most seem to overlook.

Your subject line may be as simple as “Thank You for attending Event Name”, or it could be something more delicate and personalized.

A more personalized subject line may also include an attendee’s name. This is certainly more impactful as it creates a sense of value and shows the recipient of the email that you are not just sending automated emails.

Nevertheless, the only way to find out which subject line works best is to keep on researching and experimenting. This is where A/B or split testing comes in.

For those who may not be familiar with the term, A/B testing involves creating more than one version of a subject line and testing which one works best.

For example, you may test two subject lines; one contains the name of the receiver while the other does not.

You can then start sending both and see which one drives more traffic. You may include a call-to-action to monitor the results.

Additionally, subject lines need to be optimized for various devices. This is because not everyone will be opening their emails on a PC. They might be viewing them on smartphones and tablets.

Therefore, a general rule of thumb is to limit your subject line to no more than 50 characters.

How to Create Great Subject Lines for Your Thank You Email

Although a subject line seems like the smallest part of your thank you email, it is the most important aspect of any email. After all, it is the subject line that will determine whether your email gets opened.

So, here are some useful tips that you can follow to create a great subject line.

Making them concise

Subject lines need to be short and to the point. It has been reported that around 40% of emails get opened on mobile devices. This implies that your subject line needs to be skillfully crafted. It should include the most relevant words first.

The sender’s name should be familiar to the recipient

Every day, we receive numerous spam emails. This means that if you send an email with an unfamiliar name, it is more than likely that the recipient will mistake the email for spam.

Furthermore, avoid using a sender name that has ‘no-reply’ in it. This is likely to backfire. Firstly, the recipient may not bother opening the email since there is no point in reading the content if they cannot reply to it.

Secondly, it can be quite demoralizing for the receiver to receive a robotic thank-you message. It will make them feel as if you are simply fulfilling a formality, rather than actually appreciating their attendance.

What You Need to Write in the Body of A Thank You Email

Email copy is the next most important thing after the subject line. The question of how to write a thank you email for attending an event is discussed here:

Keeping it short

Just like the subject line, the body of the email should be short and sweet. You must be wondering as to why we are stressing so much about keeping the content as little as possible.

The reason is that no one has enough time or patience to read mails with long paragraphs. People need to get the message as quickly as possible. Therefore, keeping everything to the point is highly essential.

Understand what you will look for in a thank you email

Your attendees are not much different from you. As such, it is very helpful to consider what you yourself would want in a thank you email.

This will make sure that you include things that will make you feel valued and honored.

Looking for examples

It is always a good idea to look for samples. Samples of post-event thank you emails can give you great ideas as to what you need to include in your own emails.

You can use the following template of a post-event thank you email as a starting point:

Subject: Thank you for coming, <firstname>.

Dear <firstname>,

We are more than thankful that you attended our event. We hope you enjoyed the experience.

Looking forward to meeting you again next time.

Thank You.

Best Regards,

Your Name

How to Test Your Thank You Email

Just like reminder emails, it is not easy to test thank you emails. One way is to ask your recipients to give their feedback through your thank you email. If you get a number of replies, it shows that your thank you email was effective!

Principles of writing a post-event thank you email

You should learn how to write a thank you letter after an event in Asia: your thank you email after meeting should follow a few principles to guarantee the effort is a success.

  • Use a professional email signature
  • Don’t delay sending the follow-up email after the meeting
  • Be honest and polite
  • Keep the thank you email short, but not too short
  • Do not burn bridges—ever.

A thank you email after a conference should be written in line with the same principles. Your subject line can be as simple as “Thank You for Attending [Event Name]”, or it could be something more personalised.

Wording for thank you email after an event

Need to send a thank you email to volunteers after an event or some other email following a meeting or conference?

Be ready for effective wording. When you write a thank you email for an event, you need to make sure that you market yourself well and indicate that you genuinely felt honored for the attendee to come to your event.

A thank you letter to sponsors after an event is simply an email that shows your appreciation for those who have attended your event. It is a courteous after-event act that makes the attendees, especially sponsors, feel valued and respected.

Tips on how to write a post-event thank you email

Here’s what we recommend including in a thank you letter for attending an event:

  • Subject lines should be short and to the point.
  • Avoid using a sender name that has ‘no-reply’ in it.
  • Like the subject line, the body of the email should be short and sweet. 
  • Include personalised lines, not just a boilerplate message.
  • Include things that will make your attendees feel valued and honored.

Also, feel free to use examples and templates for the wording of thank you emails after an event.

Examples of emails

Take care when writing a follow up thank you email after event to your event participants.

Thank you email after a meeting:

 

Thank you email after a conference:

Thank you letter to sponsors after an event:

Thank you email to volunteers after an event:

Post-event thank you email templates

If you found this information useful, you may also like to learn more about creating a business invitation email. Say thank you to your attendees with GEVME Email marketing and gain a foundation for long-lasting relationships with a target audience.

Find out how to write a kick-ass thank you email after a meeting. We will also give you some examples of thank you emails below which you.

thank you email after presentation sample
Written by Mazujind
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