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Thank you email for the information provided

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Thank you email for the information provided
March 29, 2019 Anniversary Wishes 2 comments

If you aren't sending a post-interview thank you email, you're missing both a ( and perhaps specific information provided by the interview) made you even more .

When we’re sending emails, it’s easy to be too direct. This can upset the reader or cause offence. Saying “thank you” is a great way to make your email more polite and personal. What’s the best way to do it, though? Find out with our top ten ways to say “thank you” in an English email.

The first five of our ways to show your thanks work best at the beginning of the email. Thanking your reader is a wonderful way of opening an email. It sets the right tone and makes the reader feel appreciated, which is very important if you want them to help you again in the future.

10. Thank you for contacting us

If someone writes to enquire about your company’s services, begin your email with this sentence. Show your appreciation for their interest in working with your company. This is also a useful way to introduce the main topic of your email when used with the prepositions “about” or “regarding”. For example, “Thank you for contacting us regarding our current products and prices.”

9. Thank you for your prompt reply

When a client or colleague replies to a previous email in a short amount of time, let them know and thank them. If the reply wasn’t quick, simply removing “prompt” will work, or, you can opt for, “Thank you for getting back to me.”

8. Thank you for the information

If you have asked someone for information, and they took the time to send it to you, use this sentence to demonstrate that you value what they’ve done. Again, you can use “about” or “regarding” to refer to the specific information provided. For example, “Thank you for the information about your current pricing.”

7. Thank you for all your assistance

If someone has gone out of their way to help you, thank them! If you want to offer more specific recognition for what they have done, follow this sentence with, “I really appreciate your help in resolving the problem.”

6. Thank you raising your concerns

Even if a client or manager writes to express some concerns they have regarding your work, you can still thank them. This shows that you value their input and will take their concerns seriously. Alternatively, you may wish to use, “Thank you for your feedback.”

While thank yous at the beginning of an email are typically written to thank the reader for past actions, thank yous at the end of an email tend to imply you are thanking the reader for a future action. By showing your appreciation in advance, you are more likely to get a positive reaction.

5. Thank you for your kind cooperation

If you need the reader to cooperate by assisting you with something, then thank them in advance for their cooperation. You can add the expression “in advance” to this sentence and say “Thank you in advance for your cooperation.”

4. Thank you for your attention to this matter

Similar to above, this sentence implies that you would appreciate the readers’ further assistance. This expression also shows that the request you have made is important and that the reader should pay special attention to it.

3. Thank you for your understanding

This sentence isn’t to congratulate the reader on understanding the words you have written. We use this sentence to say “Thank you” in advance if we have done something or requested something that may cause inconvenience to the reader.

2. Thank you for your consideration

If you are requesting a benefit or an opportunity, such as when you apply for a new job, end your email with this sentence.

1. Thank you again for everything you’ve done

This sentence, which is used at the end, is a bit different from those above. Use this if you have already thanked the reader at the beginning of the email, but due to their great efforts, you wish to thank them again for their past actions.

Now you know how to say “thank you” in an English email, the only question left is who you want to thank.

Want to try our EF English Live Business course? Visit our website to start learning English online today.

Article related: Boost your English listening skills with EF’s great tips!

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Wil is a writer, teacher, learning technologist and keen language learner. He’s taught English in classrooms and online for nearly 10 years, trained teachers in using classroom and web technology, and written e-learning materials for several major websites. He speaks four languages and is currently looking for another one to start learning.

Immediately after your interview, carefully email your thank as soon after the to email or call me if you have any questions or need any additional information.

20 Thank you for the information email and note examples

thank you email for the information provided

There are many components of a successful job interview, including thorough preparation, confident body language, professional presentation, and clear articulation of your skills and experience. Once you’ve mastered all of these details and walk out of the interview, it can be easy to overlook a last important step: the thank you email.

Many job seekers, especially Big Interview readers, understand that it is a good practice to promptly send a thank you email to their interviewer. How and what to say, however, may be less clear.

Although it is highly likely you expressed polite thanks to your interviewer in person, an intentional, well-worded note of thanks can separate you from the competition and keep you fresh in the interviewer’s mind.

Why Send a Post-Interview “Thank You” Email?

A thank you note is considered a common courtesy after a job interview and demonstrates polished professionalism. Showing your appreciation for your interviewer’s time will solidify the rapport you established. Conversely, the absence of this gesture, at a time where putting your best foot forward is expected, could hurt your chances of landing the job.

Beyond exercising manners and business etiquette, the thank-you email presents you with a golden opportunity to re-sell yourself.

Perhaps you missed cues to present some of your talking points, leaving your interviewer without a full understanding of your skills. Your thank-you email is your chance to fill any possible gap and reinforce your fit for the job.

Timing is Everything

Of the factors that contribute to an effective thank-you note, the timing is perhaps the most sensitive. You’ll want to begin writing your email as soon as possible to ensure you have time to make it great.

The completed thank-you email should arrive in the interviewer’s inbox within 24 hours of the interview. Too much later, and you may have already been forgotten.

Note: Email thank-you notes are now considered the standard and always appropriate. We are often asked about when it would be better to write and mail a physical thank-you note.

It’s always possible that some, more traditional interviewers may appreciate receiving a thank-you note or card in the mail. It’s true that a mailed card will may help you stand out.

However, there’s also a chance this gesture could make you seem less responsive (takes longer) or tech-savvy. I would recommend sending your thanks via email in almost all cases. If you are dealing with a more traditional interviewer or company, you can address this in the tone and content of your thank-you email.

Be sure to steer clear of odd hours of the night. If the interviewer even manages to find your email buried in memos and junk mail, it may seem strange that you were up at 3am.

If you can manage it, one effective strategy is to send the email around the time when the interviewer first arrives at work the next morning; your note will be front and center.

Anatomy of the Ideal Interview Thank You Email – from Top to Bottom

Subject Line: Definitely include one. An email with a “no subject” line comes across as lazy and is easy to ignore. When you create your subject line, it should be specific and attention grabbing, but don’t try to be too creative. Make it clear what the email will be about by using the words “thank you” and perhaps the position title.

Salutation: When addressing your note, keep it professional, and accurate. Writing down “Dear Mr./Ms./Dr. *Last Name*” is always a solid choice. Make sure you know exactly how the interviewer’s last name is spelled. (If you have multiple interviewers, send separate emails, and double check to make sure you have correct names and emails matched up properly).

Be careful to check your assumptions! For instance, if the interviewer was a woman, do not assume that you can address her as “Mrs.,” even if you know she is married. Stick to “Ms.” in this case and you will be safe. (And make sure you always use the “Dr.” prefix when applicable!)

Opening paragraph: Now comes the part where you say, “thank you.” Begin your note with a sincere expression of gratitude for the time that was taken to speak with you (e.g “I appreciate the time you took to speak with me…”)

After this, you will want to grab their attention with a compliment about the interview process in some way, a key takeaway about the position or company that excites you, and how this takeaway solidifies your confidence in your ability to be the best fit for the job.

This will help the recruiter feel good about reading your note, let them know you paid attention, and reassure them of your interest.

Body: While keeping your email brief, you can use an additional 1-2 paragraphs to remind the interviewer of your best selling points and continue building rapport. Here are some ideas:

Focus on your fit. Confidently assert your top selling points that align with the top job requirements. This can be an opportunity to mention something that didn’t come up in the interview or that you feel, in retrospect, you didn’t articulate well.

Reference something specific about your conversation.This helps to show you were interested and listening and may jog the reader’s memory about your interview.

Reiterate your interest. You can mention how the interview (and perhaps specific information provided by the interview) made you even more interested in the opportunity. Or if you forgot to ask good questions at the end of the interview, you may include one here, as an alternate way of showing your interest and engagement.

Keep tone in mind. Be professional, but also aware of the culture of the office. For example, if your desired position requires creativity or upbeat customer relations, make sure your note doesn’t come off too stiff.

Know your reader. Tailor your note to what you know about the reader. If you’re dealing with a busy senior manager, keep the note short and sweet and focused on the bottom line. If your interviewer was very focused on a particular job requirement, think about leading with a comment about it.

In all cases, remember to be professional, concise, and to the point.

Conclusion: It is always appropriate to say “thank you” again in some way as you are wrapping up your note. You can also use your conclusion to emphasize your interest in the position and express your desire to move forward in the hiring process.

If the interviewer mentioned a specific time frame in which to expect a follow-up, it is okay to reference that in your conclusion.

However, if no time frame was mentioned, creating one of your own (e.g “I look forward to hearing back from you next week”) may come across as pushy.

You should also include an invitation for the interviewer to contact you at any time if they have further questions (make sure your contact info is included in the sentence or in your email signature!). This is a subtle inclusion in the interview thank you email that candidates often forget.

Sign off: The tried and true signature of “Sincerely, Your First and Last Name” is always a safe bet. If another sign off has worked for you in a professional setting before, especially if it found you success on your cover letter, then stick with it.

Below your signature, make sure to include your full contact information, and any relevant links, such as a LinkedIn profile or online portfolio.

Interview “Thank You” Sample Email (and Template)

Subject Line: Thank You | Senior Project Manager Interview

Dear Ms. Smith,

I greatly appreciate the time you took to meet with me yesterday afternoon to discuss the Senior Project Manager Position. I enjoyed learning more about the company and especially the details you shared about the collaborative culture, which is something I really value.

I am now even more excited about the position and my fit for the role. In addition to my record of organizing successful project launches under strict deadlines, I also have extensive multimedia production and editing experience.

I also have experience successfully streamlining project processes in my current role and know that skill would be valuable in meeting your goals for making processes more consistent across the team.

Please let me know if there is any additional information you need from me. Thank you again for your time. I hope to hear back from you and have the opportunity to continue our discussion about the role.

First Name Last Name”

[email address]

[phone number]


Why This Thank-You Email Works

For starters, this note is delivered in a timely manner (within 24 hours of the interview). The subject line makes it obvious to the recruiter that this is a thank-you note.

The greeting uses the appropriate title and sounds professional.

This note starts out well by showing gratitude and referencing specific, helpful information provided in the interview.

In the body, the job seeker reiterates enthusiasm for the role and then summarizes his key selling points for the position. The third paragraph references new information shared in the interview (goal of making processes more consistent) and how this candidate could be an asset.

In the conclusion, the writer offers to provide any additional information needed and expresses interest in moving forward in the process.

Overall, it’s a concise, professional note that shows the candidate was paying attention and reinforces both a positive attitude and positive qualifications for the position.

Smoothing out the Edges

When you have a draft of your interview thank-you email complete, you will want to proofread it at least twice. You don’t want to rely on the spellcheck and grammar correction tools alone.

Double-check the spelling of names, your sentence structure, and if any words you intended to use are missing. After you have done your best to polish your thank-you email draft, get a second pair of eyes on it if you can. You will be surprised at how quickly a fresh perspective will reveal some of the details you may have overlooked.

Thank-You Emails for Panel Interviews

You did get a business card from each interviewer, right? They will prove to be very helpful when faced with writing thank-you notes after a panel interview.

If more than one person was involved in your interview process, each person should receive an individualized thank-you email. While this may seem time consuming, it can set you apart from other of candidates. After all, each member of the panel was there because they have a vote in the hiring process. You want to win all of them over.

Do your best to remember highlights of the interview from each person involved. You may even consider refreshing your memory by writing notes on the back of each business card as soon as you return from your interview. Include a few unique details in each of your thank-you notes to create a genuine reconnection with everyone involved in your interview process, and to ideally get them talking to each other about wanting to hire you.

With the job market as competitive as it is, job seekers need to do everything they can to connect with interviewers and stand out from the competition. Using these tools, your carefully-constructed thank-you email could be what closes the deal and earns you the job offer.

(For even more advice on thank you notes, read our full lessons inside the Big Interview curriculum, or check out our post Job Interview Thank You Notes 101)

Alia Hollback
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thank you email for the information provided

Writing a thank you note after an interview says a lot about you as a potential employee. Most notably, it says that you care about the opportunities presented to you and appreciate them. This shows your potential employer that you’re the kind of team player with ethics that they would want to make a part of their company.

But writing a thank you email isn’t a brisk and easy task. If you’re sending this email to the company you really want to work for, it has to be absolutely perfect. We’re here to help you achieve the best thank you email with our guide, complete with thank you email after interview samples, tips, tricks, and much more.

Table Of Contents

Before we dive into the guide itself, let’s take a look at why writing a thank you note after an interview is so important.

Why Should I Write a Thank You Note After My Interview?

The most obvious answer to this is that it is simply just polite to send a thank you email after being offered an interview. It certainly isn’t required in order to win that position, no matter what certain controversial hiring managers on the Internet might say.

However, sending a thank you email does set you apart from other candidates because you’re maintaining rapport with your hiring manager. You’re taking an extra step, doing the “extra credit” so to speak. You’re making more of an impression simply because you’re making it clear that you very much want this job and appreciate the opportunity given to you by the company. A thank you letter can be a great little bit of icing on the cake of a great interview. In fact, studies show that 91% of interviewers appreciate being thanked for the interview.

It’s also worth noting that timing is important when penning a thank you note to a hiring manager. Send your email when the hiring manager’s impression of you is still fresh, somewhere between one to two days after the interview takes place.

It also additionally worth noting that if your interview did not go well, was extremely drawn-out, and was obviously not a winner, you should not send a thank you email. You certainly can if you want, and it will make you look very polite. But you shouldn’t feel the need to thank a company or manager for an interview that took an unnecessarily large chunk of time out of your day, only to be a total and complete flop.

Related: 18 Signs Of A Bad Interview (And How To Spot Them)

Now that we’ve covered why and when you should write a thank you email after a job interview, let’s look into all the ways you can craft an excellent attention-grabbing thank you email.

What Should Go Inside My Thank You Email?

This depends so much on the job you were interviewing for, the vibe of your hiring manager, how well the interview itself went, and a wealth of other factors. At the most basic level, your thank you email should include:

  • A genuine and polite “thank you.”
  • A small mention of the interview.
  • A professional sign-off, complete with your contact information. (Just in case.)

That’s really all it takes! But getting the message across can be messy if you’re not careful. A boring, poorly-formatted email littered with spelling mistakes and an overall needy tone is not ideal.

This is why our guide is so long and in-depth. There are a million mistakes you can make in a thank you email that could deteriorate your reputation, even after a very successful interview. There are also many ways to write a thank you email after an interview depending on the specific job you were applying for.

Let’s dive into exactly how to write an effective and eye-catching thank you email, complete with job and skill-specific examples.

How to Write an Effective Thank You Email

There is a wealth of thank you email templates available online for just about every need. However, you may not even need templates at all. The basic guidelines for how to write a stellar thank you email is as follows:

  • Confirm the hiring manager’s email address.
  • Write a subject line.
  • Write a brief introduction.
  • Write several paragraphs in the body of the email.
  • Write a brief but professional closing.
  • Include a sign-off.
  • Include your contact information to make it easier for your hiring manager to follow up with you.

That’s it! This is the basic outline of an effective thank you email.

Your thank you email should be brief, but not so brief that it seems as if you really don’t care all that much and are just sending a thank you note as a formality. A thank you note that is way too long looks kind of aggressive, and your hiring manager also does not have the time to read a novella. Keep it to only a handful of paragraphs. That should be the perfect amount for a thank you email.

So now we know the outline of an effective thank you email. Let’s get into the meaty details of each element of the email, as well as a ton of extremely using examples of successful thank you emails.

The Thank You Email Subject Line

Your subject line is going to be the first thin your hiring manager will see, other than your email address and your name. Essentially, that subject line is your second impression (the first being your actual interview) and it will also be the contextual opener to what you’ll be saying in your email. As such, your subject line needs to be excellent. And it also needs to be brief and straight to the point without any excessive bells and whistles.

Here are a few great samples to try:

  • Thanks again for the interview!
  • Thank you for the interview
  • Following up on my application
  • Thanks for your time
  • Thanks for your time (day) (today, yesterday, Friday, etc.)
  • Great talking with you
  • Great talking with you (day)
  • Really enjoyed our conversation (day)
  • Great speaking with you!
  • Regarding my application
  • Are there any updates on my application?
  • Do you need anything else from me?
  • Checking for updates: (job title) position
  • Any update on the (job title) position?
  • Note regarding the (job title) job opening
  • Following up regarding the (job title) position

Feel free to get creative, but always remember to keep it short.

For Marketing Department Interviews

After interviewing for a job in a marketing department, there are a couple of samples or templates you can play around with in your thank you email:

Example One

Hello (Hiring Manager’s first name),

I wanted to take a second to thank you for your time (today, yesterday, Tuesday, etc.). I enjoyed our conversation about (a specific topic you discussed) and enjoyed learning about the (job title) position overall.

It sounds like an exciting opportunity, and an opportunity I could succeed and excel in! I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns in the meantime. I have additional marketing references I would be happy to provide you.

Thanks again for the great conversation (today, yesterday, Tuesday, etc.).

Best Regards,
(Your name)

Example Two

Hello (Hiring Manager’s first name),

Thank you for taking the time to speak with me (today, yesterday, Tuesday, etc.) about the (job title) position at (company name). It was a pleasure talking with you, and I really enjoyed hearing all the details you shared about the opportunity.

The information you shared about (something specific about the job that interests you) sounded particularly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and it’s a position I’d be excited to take on.

I’m looking forward to hearing from you about the next steps, and please don’t hesitate to contact me in the meantime if you have any questions. Marketing is my passion, and I am very much looking forward to being a part of the (company name) team.

Thank you again, and I hope to hear from you soon!

Take care,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you for taking the time to meet with me (today, yesterday, Tuesday, etc.). I’m very excited about the opportunity to work at (company name)!

The (job title) role certainly sounds exciting, and it’s a role I believe I’d excel in thanks to my (experience or skill that would help you succeed in marketing).

I look forward to hearing feedback as soon as you have any updates and would love to continue discussing the opportunity with you.

Feel free to contact me if you have any questions or need clarification on anything we talked about in the meantime. Thank you again, (Hiring Manager’s first name).

Best regards,
(Your name)

For Engineering and Product Management Department Interviews

After applying and interviewing for jobs in engineering and product management departments, you can use the approaches demonstrated in these examples:

Example One

Dear (Hiring Manager’s first name):

Thank you very much for your time (today, yesterday, Tuesday, etc.) to interview me for the position of (job title). I appreciate the opportunity to learn more about this job, to meet you and (names of other hiring managers if applicable), and to see your facility.

As we discussed, I have (months and/or years) of experience with engineering and product management. With my background and experience, I believe that I could become a contributor to your team very quickly.

I am excited about this opportunity to join (company name). Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you!

Best regards,
(Your name)

Example Two

Dear (Hiring Manager’s first name),

Thank you very much for your time (today, yesterday, Tuesday, etc.) to interview me for the position of (job title). I appreciate the opportunity to learn more about this job, to meet you and (names of other hiring managers if applicable), and to see your facility.

As we discussed, I find the technology related to using cloud computing fascinating and an amazing opportunity for the future, but security is also a major concern. Keeping (company name)'s information safe would be a top priority for the person in this job, and I would love to dig deeply into the protective technologies, as well as the threats, to avoid future problems. (Reference anything you may have said that seemed important to the hiring manager in a similar fashion to this paragraph. Also, reference any connection you may have made, such as “I enjoyed finding someone else who attended (college name) and also roots for the (sport) team. Hope they make the finals next year!”)

As we discussed, I have (months and/or years) of experience with engineering and product management. With my background and experience, I believe that I could become a great contributor to your team very quickly.

I am excited about this opportunity to join (company name). Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you!

Best regards,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

I enjoyed speaking with you (today, yesterday, Tuesday, etc.) about the engineering and product management position at (company name). The job seems to be an excellent match for my skills and interests.

The creative approach to product management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong development skills, a dedication to results, and the ability to encourage others to work cooperatively with the department.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.

(Your name)

For Operations and Human Resources Department Interviews

When sending a thank you email for an interview for an operations and human resources job, try playing around with one of these samples:

Example One

Dear (Hiring Manager’s first name),

Thank you for taking time from your busy schedule to meet with me (today, yesterday, Tuesday, etc.). It was great to discuss career opportunities in (respective industry) with you! Your comments were insightful and gave me lots of ideas for my ongoing job search. I’m excited to follow up on your suggestions to (whatever they may have suggested during the interview).

It was especially exciting to talk to you about (reference a highlight from the conversation you had).

Again, your suggestions and time are so appreciated, and I hope to chat again soon! Please let me know how if there is a way I can return the favor, now or in the future. It’s great to meet others who have as much of a passion for operations and human resources as I do.

(Your name)

Example Two

Dear (Hiring Manager’s first name),

I appreciate having the opportunity to speak with you (today, yesterday, Tuesday, etc.) about the (job title) position at (company name). After our conversation, I’m very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

I am particularly interested in (an aspect of the job or hiring organization).

(Add a personal note, specific to the conversation or share a link to something you mentioned in conversation, like your personal website or portfolio.)

I appreciate the time you took to interview me (today, yesterday, Tuesday, etc.), and I look forward to having the opportunity to meet you in person.

If you need any additional information from me, please feel free to contact me at any time! I have a wide range of operations and human resources references that I would love to share with you.

Again, thank you for your time and consideration.

(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you, again, for the time you spent with me (today, yesterday, Tuesday, etc.). I really enjoyed meeting you and exploring how I might be able to assist (company name) as the new (job title).

After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.

I am particularly excited about (an aspect of the job, a particular challenge discussed, or a note about the organization).

(Add a personal note that is specific to the conversation or share a promised resource, like your portfolio or a reference.)

You mentioned that the decision on this position will be made in (time frame provided by employer). In the meantime, if there is any additional information you need from me please let me know and I’ll send it over to you!

Again, I appreciate the chance to interview with (company name) and am grateful for the time you spent with me.

(Your name)

For Leadership Position Interviews

It’s important to come off as confident in your thank you email if you interviewed for a position of leadership. Try working with one of these examples:

Example One

Dear (Hiring Manager’s first name),

I would like to thank you, most sincerely, for taking the time to interview me today for the (job title) position that has opened with (company name). It was great to meet you and your team, and I truly enjoyed learning about your current program and touring your office.

I was impressed by the opportunity your next (job title) will have to build a strong, rebranded presence for (company name) on social media. As we discussed, my experience includes creating and managing social media properties for both established and start-up organizations. My successes include (list your major successes).

I am eager to work in a dynamic, full-time (relevant industry) environment. I am invigorated and inspired by collaborative teamwork, and would find it most rewarding to help forward (company names)'s mission of (quote the company's mission statement if available).

If I can provide any additional information to help you with your decision-making process, please let me know. I look forward to hearing from you soon!

(Your name)

Example Two

Dear (Hiring Manager’s first name),

Thank you very much for taking so much time out of your busy schedule to meet with me and show me around your office. After meeting you and the members of your team, I was impressed not only with the congeniality of your office but also with the depth of knowledge and the professionalism you all demonstrated. I believe that I would be an asset on your projects and would welcome the opportunity to learn from all of you.

As we discussed during my interview, my internship last year had responsibilities very similar to those required for this position.

I am well-versed in meeting challenging project benchmarks and deadlines, and I thrive in situations that require team collaboration, a strong work ethic, and clear-cut communication skills. In regard to our discussion about whether I’d have the flexibility to work overtime or on weekends in order to complete deadline-critical projects, I’d like to assure you that I would be readily available to go this extra mile to contribute to my team’s success.

Thank you again for taking the time to speak with me about this position. I believe that this career opportunity is an excellent match for my talents and would truly appreciate the opportunity to work for a forward-thinking and progressive organization like (company name). Please let me know if there is any additional information I can provide for you to help in your decision-making process.

I look forward to hearing from you very soon.

Best regards,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you again for speaking with me about the (job title) position at (company name). After hearing from you about the attention to detail and the multitasking skills that are essential for the job, I am more confident than ever that I am an ideal candidate.

I understand that the position requires extensive knowledge of (relevant skill). One of my greatest strengths is my ability to learn new tasks and new technologies quickly and efficiently. (Include an example of a time where you learned how to use new technology in a leadership position.)

You stated that the start date of the position is in (date alotted). Since our interview, I have studied (relevant skill) in depth. I have already made great strides in my fluency with (relevant skill). By the time of staff orientation, I will be extremely well versed in (relevant skill).

I have the leadership experience, organizational skills, and technological savvy to be an essential member of the (company name) team. I greatly appreciate the time you took to interview me, and I look forward to hearing from you about this position.

(Your name)

For Nursing Position Interviews

For nursing positions, it's important that you thank someone for their time that they spent with you in the interview. A nursing coordinator or hospital coordinator is very busy. And having them spend time interviewing you is valuable time on behalf of the hospital.

Example one

Dear (Hospital Coordinator Name),

I want to thank you for taking the time to interview me. I was very impressed with the hopistal and staff when I visited. I realize your time is very precious and so I wanted to show my gratitude for our great interview session.

Please let me know if I can provide any further information to help you with your hiring decision.

(Your name)

For Teacher Position Interviews

Whether you interviewed for a teachers position, a teacher assistant position or principal position, the thank you email is roughly the same. Appreciative and impressed with the way students were being treated.

Example one

Dear (Principal or Board Staff Members Name),

It was a pleasure to visit the campus, meet yourself, some students and the rest of the faculty. I can tell how much you value higher education and I would love to be part of that experience. I wanted to say thank you for spending the time interviewing me.

If there's any further information that you need from me, please let me know.

(Your name)

Related: How To End A Letter: Examples Of Salutations, Closings, Sign Offs

Short Thank You Email Example

Sometimes you just want to get straight to the point and save your interviewer some time reading emails. Short and impactful emails are sometimes the strongest. Your email doesn't have to be lengthy in order to be effective. Here's an example of a short, yet highly professional and impactful thank you email:

Dear (Interviewer Name),

I wanted to shoot you a note and say thank you for taking the time to interview with me. It was a pleasure. I enjoyed meeting the team and really hold the company in high regard after visiting. I'm looking forward to the next part of the process.

If there's any further information that you need from me, please let me know.

(Your name)

How Soon Should I Send My Thank You Email?

As we mentioned earlier in our guide, timing is very important when writing a thank you email to a hiring manager. If you send your email too late, your hiring manager may be a little confused about the delay. If you send your email too early, it may look like you have an automated system set up for sending out emails after interviews. This can come off as in-genuine. Also, sending an email really early could make you appear a little too needy. It’s funny how the interview process is a lot like dating, isn’t it?

The best rule of thumb when figuring out when to send your email is one to two days after the interview concluded. The hiring manager’s impression of you is still quite fresh, but they’re also not getting an email notification from you when you’ve barely left the interview office.

This timing is great because it also prompts callbacks. If you were interviewing for a job with a substantial amount of applicants, you may have gotten lost in the crowd. The thank you email could prompt a follow-up after you’ve reminded your hiring manager that you were a great candidate.

Related: No Response After Interview? How To Follow Up By Email

Proofread, Proofread, and Proofread Some More

With writing, be it a thank you email after a job interview or a long-winded guide to writing a thank you email after a job interview, everything needs to be proofread. If your thank you email is covered in spelling and grammatical errors, your hiring manager will definitely catch them.

If you can’t handle basic grammar or spare the time to just double check your email for errors, that can say a lot more about you than you may like. It could definitely affect your hiring manager’s impression of you after an otherwise good interview.

It is recommended that you follow this method for effective proofreading of an email:

  • Go through all of the steps we’ve mentioned until your first draft is complete.
  • Do your first proofread while adding or omitting little elements to and from your email.
  • Proofread again.
  • Proofread one final time, noting your subject line and double checking the accuracy of the email address you’re sending the letter to.

By committing to proofreading like this, your email will be spotless.

Go The Extra Mile: Send A Handwritten Thank You Note After The Interview

This is a particularly nice technique. Sending a handwritten thank you note is simple. And you can do this along with your thank you email. Here's what you'll want to do in order to make this happen:

  • Step one: Find a nice thank you card, something letter pressed and professional.
  • Step two: Write a really simple thank you note, something saying, "I wanted to thank you for the time you gave me and I can't wait until we speak again."
  • Step three: Be sure that you send the handwritten thank you card to the business address. All you have to do is Google, "[Company] Address" or "[Company] HQ" and the address will normally come up. When you send the letter be sure to write your "TO:" as the company name and then C/O your interviewer. It should look something like the below example.

Example recipient address when sending a handwritten thank you note:

Apple Inc. C/O Sarah Smith
100 Infinite Loop
Cupertino, CA 90012

More Tips and Tricks For Your Thank You Email After The Interview

On top of everything we’ve covered today, there are even more little tips and tricks for improving that thank you email!

  • Mention an interesting conversation or event that happened in the interview. This can include a humorous moment, a joke that was told, or anything else that was memorable for you and likely memorable for the hiring manager as well.
  • Make sure that your opener, or the phrase that will come after the subject line to kick off your email, acknowledge the reader. Do this before getting into the meat of the message. If you end up in a mail chain with your hiring manager or coworker, feel free to drop the formality after a couple of emails. It may feel rude or a little bit too chummy, but you’re really signaling some professional rapport.
  • Remember to include a closer that is both friendly and professional.
  • Avoid hedging in your emails. If you’re unaware, hedging is the act of using language in a way that portrays the speaker as more of a team player and not a bossy, overconfident person. Think of it as the difference between “I think we should go” and “let’s go.” This may seem like a safe thing to do, especially when speaking to a person in authority such as your hiring manager, but hedging is actually a big professional faux pas in this sense. It makes you sound like you are not confident, which undermines you on a psychological level. Don’t do it. Be confident, make statements and explain your reasoning firmly but politely.
  • Don’t stalk your hiring manager after the fact. A thank you email and a brief follow up in a week or two are more than enough. If they aren’t getting back to you, you probably either haven’t gotten the job or the company is swamped with interviewees. Badgering them is just stressful.
  • Avoid being too casual. The hiring manager isn’t a new friend, they’re a business associate. Avoid using emojis, smilies, memes, or excessive acronyms.
  • To save time, you can send one thank you note to multiple interviewers with your email’s BCC function. By including all of your interviewers’ emails in the BCC line under the subject, they will all receive your thank you note but won’t be able to see that it was sent to other people. Just make sure your thank you note is vague enough that it will make sense to all your interviewers and does not include names.
  • Don’t be afraid to include lots of links to relevant information. If your hiring manager asked about your portfolio, website, or links to projects you’ve worked on, pack them on!
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams.

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To craft a thoughtful and effective thank-you letter, follow this template. who've helped you solve problems or passed along information that.

How to Write a Thank You Note for Any Occasion (With 3 Examples You Can Use)

thank you email for the information provided

Whether you’re job searching, working on your professional development, or building your career, you’ve probably been in a situation that warranted showing appreciation and gratitude. Perhaps you received a job lead and a pep talk from a former colleague. Maybe you had an informational interview with someone who has now taken you under their wing and is serving as a mentor. It might even be a family member who’s your greatest fan. Whatever the situation, one way to show gratitude is to write a thank-you note that expresses your appreciation.

Why gratitude matters

Before getting into writing the content for your thank you letters, let’s ask the question, “why gratitude?” What is it about being appreciative that even makes it important? Showing gratitude is a great way to clear your mind when you are feeling overwhelmed. After moving at top speed or going through routine motions for a while, slow down the pace so you can contemplate how those around you add value to your life in some way. Knowing who you are thankful for and for what reasons can really help you strike a balance.

Like a hug, expressing appreciation typically feels good to both giver and receiver. In addition to making someone else’s day, showing gratitude packs a powerful punch of other benefits. According to studies by Robert Emmons, gratitude’s physical, psychological, and emotional perks include:

  • Stronger immune systems and lower blood pressure
  • More joy and pleasure, more optimism and happiness
  • More forgiving and outgoing outlooks, less lonely and isolated feelings

For these reasons, we suggest exploring opportunities for saying “thank you.” It doesn’t have to be reserved for after a job interview. Here are some ideas for identifying other situations worthy of a note of thanks or gratitude. The following samples are designed to help you get your inspiration flowing:

The trusty “job lead” friend

Let’s say you have a friend who’s really in-the-know about the latest job openings, and customizes what she sends you based on your interests and a strong understanding of your abilities. A thank-you note is a great way to not only show appreciation but also let them know they are really on the mark with the job leads and suggestions they give. Try a note like this:

Dear _______________,

I just wanted to share how much the job leads you send mean to me. The attention you pay to the details of each opportunity is clear to see, because the ones you send match not only my interests but my abilities. What you do is really motivating and keeps me uplifted in my job search. To know that you consider me able to do _____________ and _____________ enhances my confidence in myself. It keeps me inspired to apply for more jobs where my ________ skills can really shine. I really appreciate that you’ve taken such an interest in my job search and am grateful for the way you’ve stepped in as my personal “career sleuth!”

Why this works: In addition to expressing your appreciation, you are affirming that what your friend has sent is helpful to you, and that if they continue sending similar leads, they are on the right track.

The informational interviewee-turned-mentor

So you got up the courage to ask someone for an informational interview, and they really took you under their wing. Maybe they went above and beyond to keep the conversation going, shared great resources, or invited you to an event that will be attended by some key hiring managers in your field…plus gave you the low-down on their typical hiring practices. What to say to show your gratitude:

Dear ________________,

Thank you for taking the time to chat with me about your career in __(industry, cause area)_ over the last few weeks. I learned so much about _____ and _______, and will be sure to check out the latest set of insights and leads you shared with me. I am so appreciative of not only the way you have taken me under your wing after our first meeting, but your generosity with your time and resources. The interest that you show in my success and development is something for which I feel very grateful.

Please know that my offer to assist with your ________ project still stands. If my skills are not the best match, I’m happy to pass along the message to my contacts in an effort to find a great volunteer!

Why this works: In addition to showing your gratitude, you are offering to assist your mentor. If your skills are not an appropriate match, showing willingness to tap into your networks is a great alternative!

The “biggest fan” family member

Many of us have a family member who has earned the title “biggest fan.” In their eyes, no challenge is so insurmountable that we can’t overcome it and our every accomplishment is worthy of celebration and praise. Here’s an example of showing gratitude via the written word:

Dear ______________,

I wanted to take a moment to thank you for all the support you’ve shown me throughout my career, particularly during my latest __(race to a promotion, job search, unemployment fiasco)______. You’ve always been someone I could call my “biggest fan.” What means the most to me is that you do more than tell me I’m “great” at what I do, or that I’m a shoe-in for an opportunity. You take it a few steps beyond and share the reasons why you think so. Sometimes it seems like you remember my achievements even better than I do myself. I always appreciate your ability to see how my talents can make a difference and you’ve made me a believer too! After a chat with you, I always feel more confident and capable, and for that I will always be grateful.

Why this works: Keeping it warm and appreciative is a great way to strengthen familial bonds. It expresses not just appreciation but understanding of the effects your “biggest fan” has on your well-being and confidence. When they know it’s working, they are more likely to keep it up!

The “saved the day” colleague

Whether you’ve been stumbling over an appropriate response to a workplace issue or you’ve been scrounging for the most cost-effective way to get a project completed, sometimes the help of a colleague can really make the difference. When you’ve had a colleague “save the day,” try a note like this:

Dear __________________,

When you found me sitting at my desk unproductively tapping my pen against it last week, you could have just walked on by and left me to my _(writer’s block, unresolved issue, confusion…)_. Instead, you pulled over a seat and went right to work with me. I can’t thank you enough for not only your teamwork and support, but for your vote of confidence. You really pulled me out of my work slump. I also appreciate the way you used your insights from your department to develop a really seamless solution that provides benefits all around! Knowing now how your team tackles ______, I’m happy to compare notes the next time you are working on ____________ so we can achieve similar success.

Why this works: Positive interactions with colleagues allow for a more supportive relationship that can help everyone thrive. While your co-worker may have stepped in without any expectation of you returning the favor, always take an opportunity to see your organization and its work from the perspective of another department- maybe even identify a way that you can provide insights for that area.

The “just lets me vent” friend

This person knows that talking it out might just be all you need. No unsolicited ideas or solutions, brainstorming sessions, or “I told you so’s” this friend simply lets you vent and work out your feelings. When you want to express feelings of a different kind, try something like this:

Dear ______________,

When you stopped by yesterday, you may not have known just what you were getting into by asking me how things are going. And after letting me talk for nearly an hour about __(current issue in your professional life)_____, I wanted to express my appreciation. The sympathetic way you just listened without going into “solution mode” was just what I needed. I really felt heard and understood- you have a rare gift for that! Thank you not only for being there, but for giving me exactly what I needed at the time. I can now say that after thinking “out loud”, I feel ready to tackle this issue head-on. Thank you!

Why this works: This note shows that in addition to being appreciative of the person’s time and attention, you are ready to take the “next step.” People are more inclined to help out in the way you need them to when they feel like it makes a true, lasting difference.

Which of these scenarios rings most true for you right now? Pick a person to thank and tweak the templates to best fit your situation. Share your experience in the comments below!

Tags: template toolbox, thank you notes

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I became acquainted with Idealist in late 2000 while working in the career development office at a private liberal arts college in NYC. I used it almost daily to help students and alumni find meaningful careers. After a 12-year stint in higher education, I worked as a career coach for professionals in various industries (and still used Idealist). During one of those many searches, a listing really caught my eye- the one for the newly-created position, Careers Program Coordinator. So... I jumped at the opportunity. Since then, I took on the role of Manager of Career Content for Idealist Careers, creating career content for job seekers, leaders, and other nonprofit professionals. Understanding the roles that a positive outlook and holistic self-care play in career success, I've shared with our readers time-honored methods for improving confidence and productivity. Now, as Manager of College and Professional Development, my focus is on lifting the advice from Idealist Careers "off the page". Drawing from my experience in career development, I propel job seekers and career changers towards taking control of their searches with confidence and removing fear, uncertainty, and other blocks to success via in-person workshops and seminars, webinars, and conference programming. My great loves are cooking (preferably without a recipe, otherwise I doctor it up), dancing, live cultural performances, identifying the tasting notes in a good cup of coffee, exploring neighborhoods for hidden gems, and anything else that sparks the senses and allows me to experience all the beauty, dynamism, and intrigue that vivaciously living in a remarkable world offers.

So, what does your thank-you letter need to contain? Your contact information; The date; The contact information of the person you're writing to.

thank you email for the information provided
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