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Thank you letter job offer acceptance sample

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Thank you letter job offer acceptance sample
February 28, 2019 Anniversary Wishes No comments

You applied, you aced the interview and you got the job. Now what? If you decide to accept the position, it is polite to write a thank-you letter for.

When you receive a job offer, it's appropriate to send a thank you letter. Even if you’ve already accepted the job offer verbally, sending a letter allows you to formally confirm the new position. Following up with a letter is a good idea even when you’ve declined the offer, as it gives you a chance to be gracious and leave the possibility open for a future relationship with the company.

Why Send a Job Offer Thank You Letter?

The main purpose of the letter is to express gratitude for the offer. It allows you to put your intentions to accept or decline the offer in writing and you can clarify the terms of your agreement.

If you don’t plan on accepting the job, use the letter to politely decline the position. After all, you might want to apply to another job at the company in the future, so it’s a smart idea to maintain a good relationship with the employer.

What Information Should You Include in Your Letter?

The content of your letter will differ slightly depending on whether you choose to accept or decline the offer. In either circumstance, the most important thing to include in your letter is your appreciation for the offer.

You may want to reiterate the terms of the offer when accepting the position – while this letter isn’t a legal document, it can be helpful for both you and the employer to clarify the terms.

In addition, you can confirm contact information. You can also use the letter to bring up any questions you might have about the specifics of the job offer. For example, you might include a question about the salary, benefits, or the official start date.

This is not really the place to negotiate a counter offer. You'll want to say thank you for the offer, and you can also use the space to express your desire to keep in touch, leaving an opening for future association.

How to Send Your Letter

If you send an email, put your name and thank you in the subject line of the message: “First Name Last Name – Thank You.”

Sample Job Offer Thank You Letter #1: Letter Format

Download the Word Template

Sample Job Offer Thank You Letter #1: Letter Format (Text Version)

Rachel Applicant
123 Main Street
Anytown, CA 12345

September 1, 2018

Harold Lee
Suburb Elementary School
123 Business Rd.
Business City, NY 54321

Dear Mr. Lee:

Thank you so much for hiring me for the teaching assistant position. I appreciate the time you took to interview me, and I am very glad to become a part of the staff at Suburb Elementary School.

I am ready to meet the students September X, and can’t wait to begin planning sessions with Jane Smith on August XX to help get her classroom and curriculum set for the new year.

Please let me know if these dates are still correct or if anything changes.

I look forward to starting my position and, once again, I'd like to thank you for this great opportunity.


Rachel Applicant

Sample Job Offer Letter Thank You #2: Email Format

Subject: Thank You - Your Name

Thank you for hiring me for the retail sales position. I’m thrilled to be joining the sales team of the premier jewelry store in the city. I’m looking forward to meeting the rest of the staff and to beginning training for the position on Monday, September 10.

Please let me know if there’s anything special I need to bring to my first day of work. I look forward to starting. Thank you so much for the opportunity.


Your Name

Sample Job Offer Thank You Letter #3: Email Format

Subject: First Name Last Name – Thank You

Dear Mr./Ms. Last Name:

Thank you so much for offering me the job as an administrative assistant. It was a pleasure meeting you and your staff at my last interview. I am sorry to let you know that I will not be accepting the position at XYZ Company at this time.

While the opportunity at XYZ is very exciting, I must make a different choice at this time. I look forward to keeping in touch with you and hope that we will associate in the future.

Once again, thank you so much for this opportunity.


Your Typed Name

Proof and Edit the Letter Before Sending

Be sure to thoroughly proofread your letter, so you appear professional and polished. Double check the spelling of the name of the person who offered you the job as well.

If you’re accepting the position, think of the job offer thank you letter as your first interaction with the company as an employee, and aim to make a good impression.

If you’re not taking the job, you don’t have to provide specific details about your reasons.

Learn how to write a job acceptance letter so that you can confirm your tone should accompany them, but if you're accepting a job offer made on In even the briefest of letters, you should say thank you and make it clear.

How to Accept a Job Offer

thank you letter job offer acceptance sample

Employment Thank You Letter Examples for New Employment Offers


Okay. You've aced that interview, and gotten one of the sweetest job offers of your life.

Now it's time to sit down and write your new boss a letter to thank him or her for having the sense to hire such a brainiac like yourself!

Here are a few employment thank you letter examples to get you started. Go to it!

Employment Thank You Letter Samples

Dear ____________________:

I am honored to accept your offer to join _______________ Advertising as a junior copywriter. It was a pleasure meeting with your staff. Working with such a dynamic team is sure to be challenging and fulfilling.

I appreciate your having the human resources department send the literature regarding retirement and insurance benefits. The materials were very informative.

I will report to you this coming Friday, October 24, at 8 am for orientation. I understand that if I have any further questions that you will answer them for me at that time.

Thank you again for this exciting opportunity. I look forward to meeting with you on Friday.



Dear ____________________:

I am happy to accept the position of systems analyst in your department. Your training programs are first rate, and I am excited to begin my first session next week. I am proud to become part of a company that offers such trememdous growth opportunities for its technical staff.

The offered starting salary of $53,500 is more than acceptable. I understand that following my eighth month review I may receive an increase of up to 3.5%. Thereafter, I will be eligible for additional merit increases twice per year.

Thank you again for your generous offer. I look forward to meeting with you Monday, January 5, before starting my initial training session.



Dear ____________________:

It was a pleasure to receive your formal offer of employment by mail this afternoon. I am pleased to accept the position of registered nurse in your cardiology department.

Your facility is recognized as one of the finest in the country for cardiovascular medicine. I look forward to working with your team of exceptional nurses there.

As we discussed earlier today by phone, I will meet with you in your office at 8 am, Monday, January 13. I understand that you will answer any additional questions that I may have, and you will introduce me to my immediate supervisor at that time.

I will then report to the human resources department at 9:15 am to complete some additional paperwork. Afterward, I will attend employee orientation.

Thank you again for an incredible opportunity. I look forward to seeing you again on Monday, January 13.


What if you get more than one job offer? Check out this letter that shows how to decline an offer when you've decided to pursue another opportunity.

For thank you notes you can use in the workplace, please see our thank you notes for colleagues and clients page.

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How to Write an Impressive Job Offer Acceptance Letter

thank you letter job offer acceptance sample

Subject line: Janet Fieldstone - Job Offer Acceptance 

Dear Mr. Campbell, 

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I'm thrilled to formally accept this job offer. I'm looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy. 

As we discussed, my start date will be May 13, 20XX, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date. 

I'm looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I'm always available on email, but feel free to call if that's more convenient (555-555-5555). 

Again, thank you so much for this opportunity. 



Job Offer Thank You Letter Example By writing such a letter it not only allows you to confirm acceptance o f this role in Related: Job Offer Acceptance Letter.

Acknowledging a Job Offer

thank you letter job offer acceptance sample

Sample job acceptance letter

An acceptance letter lets you document key points about your new job. Here's how to write one the right way.

Take the professional approach and send a job acceptance letter.

Writing an acceptance letter is a good policy for any job seeker who's decided to take a job offer. For one thing, it reinforces your professional approach. It also gives you the chance to document a few key things about your new job, such as your title, supervisor, salary and benefits.

In the vast majority of cases, you'll never need to rely on this documentation. On the other hand, it can't hurt to be extra-cautious when embarking on a new position with a new company. Keep the acceptance letter upbeat, professional, and brief.      

Here's a sample you can tailor to your situation:


[Mr./Ms. Full name]
[Employer name]
[Employer street address]
[City, state zip code]

Dear [Mr./Ms. Name]:

It is with great pleasure that I accept your offer to join [employer name] as a [position title] under [supervisor name]. The goals you outlined for the position are well-matched to my abilities, and I consider it a privilege to join your team.

As we discussed, my annual salary will be [salary], and medical benefits will commence after 30 days of employment.

[Mr./Ms. last name], thank you for making the interview process enjoyable. I look forward to working with you and the [employer name] team. I will report to work on [date]. In the meantime, feel free to call me at (555) 555-5555.


[Your name]



Accept some help with your job search

If you're looking forward to sending out a job acceptance letter sooner rather than later, you'll want to make sure you get in front of as many hiring managers as possible. Could you use some help with that? Join Monster for free today. As a member, you can upload up to five versions of your resume and cover letter—each tailored to the types of jobs that interest you. Recruiters search Monster every day looking to fill top jobs with qualified candidates, just like you. Additionally, you can get job alerts sent directly to your inbox to cut down on time spent looking through ads. Let Monster help you get a great new job that you can accept without hesitation.


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Learn how to write a job acceptance letter so that you can confirm your tone should accompany them, but if you're accepting a job offer made on In even the briefest of letters, you should say thank you and make it clear.

thank you letter job offer acceptance sample
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