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Thanks letter for support

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Thanks letter for support
April 16, 2019 Anniversary Wishes 2 comments

And often we forget about people that gave us this support as soon as we get better. Let's not do that and learn to write “thank you” letters to those who were.

Notice how this thank you letter is specific to the disaster that I wanted to help. Plus, there is a testimonial from a disaster victim. I did not receive a mailed letter from this organization but did receive a phone call later to thank me again. Nice touch! 

Dear Joanne,

Thank you for your gift of $___. Convoy of Hope has deployed trucks and teams to Joplin, Mo. "Our prayers go out to the families in Joplin who lost loved ones, homes and businesses, says Hal Donaldson. Because of friends like you, Convoy of Hope was able to immediately deploy teams and emergency relief supplies to aid victims of these massive storms. Thank you!

Your financial gift helped people like Rachael, who lost her home and had no food for her children. Convoy of Hope workers supplied Rachael and her family with food, water, and hygiene products at one of our distribution sites just outside Birmingham, Ala.

"When you have kids and you don’t know how you are going to feed them, it means so much to know there are people here to help," says Rachael.

Thank you again for your rapid response that enabled Convoy of Hope to help thousands like Rachael across the southeast in the wake of this disaster.

Thank you for your gift of $____ to Convoy of Hope. It is the donations, such as yours, that equip us to help in Japan, continue our work in Haiti, and all our other outreaches as well.

Because of friends like you, our disaster responders have deployed to the region where they will purchase and distribute life-saving food, water, and supplies in cooperation with our in-country partners.

With your help, we will reach even more families and children in need here at home and around the world this year.

Below is a summary of your gift.You can also access a receipt online by clicking on this link: xxxxxx

Amount: $xxxx
Payment Method: Mastercard Credit Card, ************
Date: 5/24/2011
Designation: US Disaster Response

Thank you for your compassion.

Sincerely,

Hal Donaldson, President

But the work of following up with a personal thank you letter led to personal The strategy you used to gain the support of your donors is still.

Here’s How to Write a Great Thank You Letter

thanks letter for support

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What is a business thank you letter?

A business thank you letter, whether hard copy or email, builds and maintains relationships in the professional world. It’s important to let colleagues, employers, vendors, networking contacts or other individuals know that you value their time. In any business arrangement, the initial meeting is only part of building a connection. Sending a business thank you letter is a great way to build rapport with your contact and communicate your intentions for the future. Here are some examples of when to send business thank you letters:

  • After someone helps with a job search
  • When someone provides a networking contact
  • When a customer makes a purchase
  • If a business awards you a contract
  • Stating general appreciation
  • To follow up on an interview

 

The benefits of writing business thank you letters

Thank you letters show potential employers, colleagues and other business contacts your dedication to the professional relationship. Other benefits of expressing your gratitude in this form include:

  • It demonstrates professionalism. Showing your contacts respect in your interactions will foster business relationships.
  • It is an act of courtesy. Basic etiquette calls for sending thank you letters to individuals you conduct business with. Even in situations where the recipient does not expect a note, the act of sending it will let your contact know that you care about your relationship.
  • It will make you memorable. Positive gestures toward others will help them remember you. This kind of act could be a deciding factor in whether you get a job or contract. If you send thanks to contacts, it may make them more likely to help you in the future.
  • It is another opportunity to promote yourself. After conveying your gratitude, you can further promote your goals and qualifications. Restating your qualifications will let your recipient know that you are a valuable contact and are ready to work with them.
  • It maintains communication. Sending a note of thanks can extend a conversation beyond the interview or meeting. Remaining in the contact’s mind could make you the first choice for a professional opportunity.

Related: Guide to Writing Thank You Notes

 

How to write a thank you letter for business

Aim to be prompt when sending a letter of thanks. A thank you note immediately following a job interview, for example, shows your desire to get the job. Sending a thank you letter after your company bids on a contract shows the organization that you want their business. No matter the occasion, a quick follow-up is best for sending thanks.

Once you have decided to send a thank you note, follow these steps:

  1. Pick your method of contact
  2. Choose your recipients
  3. Make it legible
  4. Use a professional tone
  5. Address the recipient appropriately
  6. State the purpose of your writing
  7. Refer to specific details from your meeting
  8. Highlight your qualifications
  9. Restate your goals
  10. Ask about the next steps
  11. Conclude the letter
  12. Send it

 

1. Pick your method of contact.

A handwritten letter is more personal and shows dedication. However, a mailed letter can take up to several days to arrive at its recipient. Some occasions like job interviews may be time-sensitive, in which case an email is better.

 

2. Choose your recipients.

If you interviewed for a position with an HR manager, thank that person directly. If you meet with a team, thank each individual separately. Sending a unique thank you to each person shows that you value the relationship. It will also help ensure you receive a response from the appropriate person. For instance, if you interview with a group, having a unique response to each person will ensure the main decision maker receives your message.

 

3. Make it legible.

If you send a hard-copy note, write neatly. For typed letters, use a standard font like Arial or Times New Roman in 12-point size. Carefully proofread to avoid spelling and other grammatical errors. 

 

4. Use a professional tone.

Business thank you letters are forms of professional communication, so it is best to avoid colloquialisms or other informal figures of speech. Maintaining clear, direct language will show your communication skills and earn the respect of others.

Example“Hello Greg, I enjoyed our talk yesterday. I believe it will be helpful in our work on the construction project.”

 

5. Address the recipient appropriately.

Use Dear Mr., Mrs. or Ms. as needed, followed by their last name. You may also use their full name. If the recipient is an acquaintance, it is appropriate to use only her first name.

 

6. State the purpose of your writing.

Let the reader know immediately why you are writing. Professionals are usually busy, so it will help if they can get right to your point.

Example“I am sending this letter as thanks for organizing the client files last night.” Or “I want to convey my gratitude for introducing me to your equipment supplier.”

 

7. Refer to specific details from your meeting.

Referencing earlier conversation points lets the receiver know you actively participated in the meeting, and adds a personal touch. Choosing the points most relevant to your goals will help ensure the recipient responds to the issues that affect you most.

Example“I appreciate your insights into the company’s upcoming plans to renovate your offices. I believe my contracting firm is well equipped to handle the job.”

 

8. Highlight your qualifications.

A thank you letter can be more than a display of gratitude. It can also be an opportunity to talk about your desirability for a position or other interactions.

Example“I am grateful for the chance to interview with your company. With my dedication and attention to detail, I know I have the skills to succeed in copywriting.” Or “I appreciate your first order from Langley Textiles. I am confident that my company can continue providing the products you require.”

 

9. Restate your goals.

The thank you letter allows you to reiterate your desire for future contact. It is much easier for people to offer you assistance if they understand what you want or need.

Example“I very much hope to join your law firm as a conflicts analyst.” Or “I hope to hire a roofer for the new office building next week.”

 

10. Ask about the next steps.

Let your recipient know that you are ready to take the necessary measures for a continued relationship by asking a question regarding next steps. This question will also give you a timeline for what to expect later on. Knowing this information can help you plan if there are other measures you can take.

Example“When do you expect to hire a candidate for this position? Please let me know if there is anything else I can do to aid your decision.”

 

11. Conclude the letter.

Thank the recipient again for the interaction that led to you writing the letter. Follow this last item with a proper closing (ex: “sincerely” or “gratefully”) and your signature. If you’re sending an email, typing your name is appropriate. 

 

12. Send it.

If sending a hard copy, make sure to mail it promptly. You can also hand deliver the note to a front desk if possible. Emails are the quickest method, and promptness is key in business communications. A fast follow up is more likely to have a strong impact on the reader.

 

Business thank you letter examples

Use the following examples to guide you when writing business thank you letters.

 

Example 1: Thanking a new business contractor

Dear Ms. Paulson,

I would like to thank you for meeting with me yesterday regarding the new accounts. My firm is excited to provide you with our document review services. I am confident that our 30 years in the legal business make us an ideal vendor for your needs.

You noted yesterday that you need us to review a minimum of 1,000 documents per month. Our team of eight dedicated analysts will certainly provide you with the level of work you require. We pride ourselves on attention to detail, diligence and timeliness. These skills will ensure your satisfaction with our firm. Can you tell me if there is an opportunity for more work after this contract is completed?

Again, I am grateful for your time and that you have chosen us for your business. I look forward to developing this working relationship with you.

Sincerely,

Andre Torrance

 

Example 2: Thanking a colleague

Dear Madeline,

Thank you so much for your assistance in decorating the office for the holiday party. I know you stayed late to get everything in order, and I appreciate your dedication. The holiday party is an important opportunity for the whole team to socialize together. Having a great location and atmosphere is crucial to the experience and your help made it possible.

I look forward to working with you on many more successful events throughout your time at the company.

With gratitude,

Tyler Burke

 

Example 3: Thanking a networking contact

Dear Abdul Kahn,

Thank you for introducing me to Leanne Jones yesterday. Your introduction showed faith in my professional qualifications, and I am sure that your recommendation will greatly benefit my relationship with Ms. Jones.

As you know, I am seeking employment, and Ms. Jones’ software engineering company is ideal for my skills and training. 

I know your extensive experience in the software development business has provided you with many valuable contacts. I am grateful that you thought to include me in your professional network. Please keep me in mind for any future introductions.

With thanks,

Veronica Grandi

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Small Business Thank You Letters Don’t Have to be Hard, See These 5 Samples

thanks letter for support

In hard times if you have someone who has got your back and has given you unconditional support then you feel the need to thank them for what all they have done. If you are confused about how to go about thanking someone who has given you support so many times then this Volunteer Thank You Letter template comes to your rescue. It is hard to put word to feelings so this template does the hard work for you, not only this; it gives you various options to choose from so you can get your gratitude across that person. Also this template works in numerous formats, example PDF, PSD, Word and others.

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I wish to thank you for the support and help you provided, for your dedication, attention and open-minded A letter of gratitude for your generous donation.

How to Write a Business Thank You Letter

thanks letter for support

It’s always a good idea to say thank you when someone lends you a hand at work or helps you with your job search. Not only will you be expressing your gratitude, but it'll also help you maintain a strong professional relationship with that person.

Tips for Saying Thank You

When in doubt, say thank you. There are many situations in which it is a good idea to follow up with a thank-you note. You should say thank you whenever a colleague helps you out, after an informational interview or job interview, when someone writes you a letter of recommendation, and in many other professional situations. Not sure if you should send a note? Err on the side of sending one – it never hurts to say thank you.

Consider the format. When saying thank you, you can choose between a handwritten note, a letter, or an email. An email is more informal and is best when you want the person to receive your note as soon as possible. 

For example, if a hiring manager is going to make a decision right after your interview, you might want to email him or her for the sake of time. Consider a handwritten note when you have more time and want to give the note a personal touch.

Keep it short and sweet. In the letter, you want to state what specifically you are thanking the person for.

Is it for writing you a letter of recommendation or for a time a coworker covered your shifts when you had to take time off? State the specific reason but keep the note short. One to three paragraphs are usually all you need.

Use quotes. If you are struggling with what to say in your note, use the quotes below as a starting point. You’ll have to tailor them to fit your personal circumstances. This might include changing some of the language in the quote or adding more information. You will also want to begin your note with a salutation and end with a closing and your signature.

Thank You Quote Examples

Employee Thank You
Thank you for all your help. I'm happy to have you as a part of this team. In the short time you have been here, you have really helped to make things run smoothly. I really appreciate your willingness to help out wherever needed. It's that kind of flexibility and dedication that will help this company grow to its full potential.

Thank You to Boss
Thank you for your confidence in me, and for your support for this project. I'm confident that you're going to be pleased with the results.

Thank You for Help With Project
Thank you very much for offering to help out with this project. I really appreciate your willingness to assist. It is helpful to have someone who has had experience with similar issues on previous projects to offer guidance. I am looking forward to implementing many of your suggestions.

Thank You for Teamwork
Thank you so much for your assistance. You really came through, proving what it means to be a "team player." The extra effort you put in was really appreciated.

Thank You for Help
Thank you so much for the help you gave me this week. I greatly appreciate the assistance you have provided me.

Thank You for Information
Thank you for your response to my inquiry. I appreciate the information you have provided me with and I appreciate the prompt reply.

Thank You for Answering Question
I want to thank you for taking time out to answer my question the other day. I am sure that you are busy, and I appreciate you taking the time to respond personally to me. Thank you again.

Thank You to a Volunteer
Thanks for offering to co-coordinate the committee. I just got a copy of the responsibilities that we will share, which I'll forward to you along with the list of members. I really appreciate your help.

Thank You for Donation
I wish to thank you so much for your generous donation. This will be of great help; our participants will benefit significantly. I will keep you informed as to our progress. Again, my sincere appreciation for your generosity.

Thank You for Gift
Thank you so much for your gift. I really appreciate you thinking of me, and you couldn't have chosen a more perfect present for me. Again, thanks very much.

Thank You for Generosity
Thank you so much for helping me out during these very difficult times. Your help has been invaluable to me, and I don't know how I would have managed without your help and support. Again, thank you so much. I sincerely appreciate your generosity.

Thank You for Help With Business
I really appreciate all your help in getting my business ready to open. You've been right there, helping out wherever and whenever you could for these past few months. We couldn't have done it without your expert services. I am very appreciative of your assistance and looking forward to continuing to work together.

Thank You for Inspiration
Thank you so much for talking to me the other day; you have inspired me to work on my new project and follow my dreams. I could not have made these decisions without you.

Thank You for Career Assistance
Thank you for taking the time to talk with me. I sincerely appreciate the time you spent reviewing my career goals and recommending strategies for achieving them. Your advice was very helpful and gave me a new perspective on available opportunities.

Thank You for Job Search Help
Thank you for all the help you have given me with my job search. I especially appreciate the information and advice you have provided, and the contacts you have shared with me. Your assistance has been invaluable to me during this process.

Thank You for a Job Referral
Thank you very much for referring me for the position at ABCD. I am grateful for the time you spent reviewing my application and recommending me for the job. Again, thank you so much for your help.

Thank You for a Recommendation
Thank you so much for recommending me for the position. I received an interview, and I know this is in large part due to your kind recommendation. I will keep you updated on the interview and hiring process.

Thank You for Internship
Your advice and experience have been tremendously helpful throughout these past six months. I truly appreciate the confidence you showed in me by giving me this internship. I hope that after graduation, I might be able to speak with you about pursuing a career in social work.

Thank You for Job Interview With Contact Information
I am very interested in working for you and look forward to hearing from you once the final decisions are made regarding this position. Please feel free to contact me at any time if further information is needed. My cell phone number is (555) 555-5555.

Job Interview Thank You
I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you about this position.

Thank You for a Group Interview
Today's interview served to reinforce my interest in becoming part of your team. If there is any other information I can provide to help expedite the decision-making process, please let me know. Again, I appreciate the time you, and the rest of the team, took to talk with me, and I look forward to hearing from you soon.

Thank You for a Second Interview
I am pleased to have had a chance to talk with you again and thank you again for your consideration. This second interview has confirmed my interest in working for your company, and my confidence that I am a good fit for the job. I look forward to hearing from you.

Appreciation Quote Examples

Here are some simple appreciation messages you can use for a variety of circumstances. Next time you want to communicate your gratitude but don’t know what to say, grab one of these messages and adapt it to your circumstance.

  • Your willingness to help out wherever there is a need is greatly appreciated. It's that kind of flexibility and dedication that will help this company grow to its full potential.
  • I appreciate the extra time you've been spending at work while we are so busy. In a small business, we all need to take on a little extra sometimes, and it's employees like you who make it work for us all.
  • Your positive attitude has had a terrific influence on the way the entire staff is viewing our restructure. Your effort continues to help things run smoothly, and I really appreciate your support.
  • All the hours of hard work have really paid off on your current project. You have done a great job as team leader, and I really appreciate the extra effort you've put into it.
  • Your offer to help out on this project is really appreciated. We're lucky to have someone with your experience to guide us through some of the difficulties we are facing. Please let me know if I can make someone available to keep your other projects on schedule while you spend time on this.
  • I very much appreciate the time you have spent with me in planning our relocation. It will make all the difference when it comes time to begin the actual move.
  • I really appreciate your offer to help in planning the company picnic. I have a project that is taking a lot of my time right now, and having you take on some of the tasks will be a big help.
  • Your willingness to help out with anything we've needed during our renovations is very much appreciated. It takes dedication and insight into the whole process to contribute in so many ways to a project like this.
  • My team and I truly appreciate your understanding and support regarding the changes we have made to the project plan. We believe that these changes are going to positively affect the customer experience with this as well as future projects.
  • I really appreciate your taking the time out of your busy schedule to speak with me, and your insights into my current project. I plan to implement many of your suggestions, and will be sure to send you a follow-up when the project is completed.

Appreciation Letter Example

Download the Word Template

Appreciation Letter Example (Text Version)

Mary Jones
123 Main Street
Anytown, CA 12345
555-555-5555
mary.jones@email.com

September 1, 2018

Angela Lee
Interior Designer
Master Decorators
123 Business Rd.
Business City, NY 54321

Dear Ms. Lee:

I really appreciate all your help in getting my new flower shop ready to open. You've been right there, helping out wherever and whenever you could for these past few months. I especially appreciate your help with the color and decorating choices, as well as the advice on which software programs to buy.

We couldn't have done it without your expert services. I am very appreciative of your assistance and looking forward to continuing to work together. If there’s ever anything we can do to return the favor, please let us know.

Again, thank you so much.

Sincerely,

Mary Jones

Regardless of format, the most important thing to do in your note is to clearly explain why you are writing to say thank you.

WATCH THE VIDEO ON THEME: How to Write Personal & Professional Thank You Notes!

Stuck on what to write in a Thank You Message? Adapt this free sample to Thank Someone for helping with Medical Emergency (Free Download in Word.

thanks letter for support
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