Writing a 2 weeks notice letter can be intimidating, but it doesn't have to be. By formatting your Should I email my two weeks notice since I have two bosses?.
How do you write a two-week notice? We'll get to this shortly, but first:
You're leaving! Outta here! Hitting the road and setting fire to the rear view!
You waltz into the office singing Johnny Paycheck. Then you channel Jennifer Aniston's Chotchkie's scene from Office Space.
Two weeks later, you're unemployed and living on Top Ramen. Worse, you can't get a new job because your old employer won't provide a reference.
Hmm... Maybe you should have split with more professionalism?
How to resign gracefully?
"She was a fantastic employee. We'd hire her back in a heartbeat."
Your goal: To get your former boss to say that to a new employer.
Your best chance? Knowing how to write a great two weeks notice letter.
Here's the perfect simple resignation letter format.
A good formal resignation letter with two weeks notice must stay positive.
You could just say, "Consider this my two weeks' notice," and be done with it.
But remember your goal. You want that old boss to think highly of you.
Follow the sample resignation letter template below to do it right.
[Your Contact Info]
[Your Boss' Contact Info]
Dear [Boss' Name],
[State that you're resigning, and when.]
[Say something positive about the job.]
[Offer to help make a smooth transition.]
Your Typed Name
Will your boss jump up and down for joy? No. But at least you're not jetting like Edward Norton in Fight Club.
Make it read like a thank you letter of resignation. Come reference time, your boss will give you that all-important thumbs-up.
Pro Tip: Need tips for how to write a two weeks notice email, and what to put in it? You'll get some fantastic resignation email pointers next.
Before you write your 2 weeks notice letter, make sure quitting is the best choice. See this guide: How to Quit a Job Gracefully [What to Say]
You send a two weeks notice letter by email. Your boss laughs so hard everybody thinks there's a hyena in the office.
You worry that an "I Quit" cake would have been better, or quitting via Facebook Live.
Can you resign by giving 2 weeks notice in an email?
Absolutely. How to write a two week notice letter and how to write an email resignation are very similar.
Just leave the contact info off the top, and put your info on the bottom.
Resigning via email? Use this free, simple 2 week notice letter sample. It shows how to write a letter of resignation electronically.
Dear [Boss' Name],
[Say you're resigning, and when.]
[Say something positive about the job.]
[Offer to help make a smooth transition.]
[Your Contact Info]
You'll also need a 2 weeks notice email subject. That's as simple as:
Resignation - [Your Name]
Next, let's look at what to say in a two week's notice letter, and why.
Pro Tip: Resist the urge to call out your boss or coworkers in a letter of resignation. Your letter just needs to resign, say when, and stay positive.
Before you send your resignation letter by email, make sure your resume is updated. Use our fast resume builder and templates to create your resume in 5 minutes.
Imagine you're putting patches on a pair jeans you've had for years.
You can't afford a new pair because you botched your two weeks notice letter.
You left out valuable info like the timeline and the offer of transition help.
That insulted your ex boss. Since then, every time a new employer called, he gave them an earful.
Check out these sample 2 weeks notice letters.
They show how to write a simple two weeks notice letter. They also show what to include, and why each piece is so important.
The most vital part of a notice of resignation? The resignation.
It includes the announcement (you're resigning) and the timeline (two weeks from now).
You'll also add your address, the date, and your boss' address at the top.
586 Peck Court
Anaheim, CA 92805
518 Parkview Drive
Anaheim, CA 92801
Dear Mr. Arroyo,
I'm writing to inform you of my resignation from Capity, Inc., effective two weeks from today.
You can almost hear Mel Gibson yelling "Freedom!" But that's really all you need to put in a letter of resignation.
The rest is there to keep your valuable business relationship alive and kicking.
Now look at this "wrong" resignation letter sample:
I hereby resign from my job as head of marketing with Locklin & Deraps, Inc.
Well, that example gets the job done, but it doesn't say anything about giving two weeks notice.
It's an "effective immediately" letter, which leaves your old boss hanging.
What else should you put in a 2 weeks notice letter? Say something positive, and make an offer.
Pro Tip: Have you thought through the financial side of sending a two week notice letter? Waiting a few days before you drop it in the mail can save a lot of heartache.
Before you send that letter of resignation, make sure your LinkedIn profile is up to speed. See this guide: How To Optimize Your LinkedIn Summary & Profile To Get More Jobs
This is where the rubber meets the road.
Maybe you're not getting a golden parachute. But don't exit in a ball of flame like Jerry Maguire.
To keep the boss' respect, a two weeks notice letter must stay complimentary.
Let's look at why that's as important as not yelling, "You can't fire me, I quit!"
Look at these two sample 2 weeks notice letter snippets:
This was a difficult decision for me. The last five years have provided a wealth of opportunity. I've enjoyed growing into the role and leading an empowered team committed to high-end software development.
That takes the sting out of the insult. It's a far cry from this "Not going to take it anymore" example:
Your management skills leave a lot to be desired. I suggest you take some classes or otherwise retrain yourself. Also, this entire department has serious communication issues.
Whoops, right? Someone's about to call security. Worse, can you picture that manager giving a good reference later?
You don't need to say anything negative in a resignation letter. Save that for an exit interview, if any.
Now let me give you one more golden tip to make cleaning out your desk a thing of joy.
Pro Tip: Can't find something nice to say about the job? Think hard. Don't lie, but come up with a silver lining. Your resignation letter will leave behind a pleasant aftertaste.
Need a reference letter, but your boss doesn't know how to write a good one? See this guide: How to Write a Reference Letter: Sample & Guide [+10 Examples]
You're done. You're already gone, like Kelly Clarkson or Glenn Frey.
You're so out of there you're basically Melanie Griffith in Working Girl.
But there's one more thing you need to do to shield your future from a vengeful former boss.
You need to make an offer.
It doesn't have to be big. It won't cost you much.
It just has to show there's no hard feelings, like in this sample resignation letter snip:
Thank you for the experience and mentoring you've provided. I hope and expect the company will continue its commitment to success and customer satisfaction. Please let me know of any help I can provide to make this transition a smooth one.
Bingo. Instant "Doberman Sandwich." (The doberman licks your face, knocks you down, then licks again.)
It's much better than the old Kaiser Soze ending:
I'll be in Monday to clean my desk out.
Ouch, right? Poof, he's gone.
He just better not need anything a year from now.
Pro Tip: You don't have to offer the moon in a letter of resignation. Chances are good your boss won't even accept your help. She'll remember the offer, though, and that's what counts.
After you send your two weeks notice letter, don't wait to start your job search. Use our guide: How to Email Your Resume to Get More Job Offers (Examples)
What if you just jump ship now?
By this time tomorrow your toes could be in the sand.
Of course your boss will hate you forever, and then there's that car payment...
Giving two weeks notice in a letter or email is essential when you leave a job.
Some alternatives to the two week rule are:
There's no 2 weeks notice letter law. The real reason to know how to give notice is to save the relationship.
Generally, as long as you're not leaving before two weeks is up, you're covered.
Does it make a difference if you give your two weeks notice letter on Monday or a Friday?
You bet it does. Either way, you'll still need to work give 10 business days notice. That's 14 calendar days.
However, giving notice on a Friday gives your boss a full weekend for the news to settle in.
Your 2 weeks notice letter should read like a thank you letter to your boss when leaving.
Near the end include, "Thank you for the opportunity to work with your company."
You can also submit a short, separate thank you note at the end of your two weeks. It'll boost your chances of getting good references down the road.
It's a good idea to give two weeks notice in a letter before leaving any job.
It's an even better idea to tell your boss before you drop the letter off.
A conversation about resignation is always awkward. But your boss will appreciate it, and it can pay off later.
Pro Tip: Give notice to your employer as much as four weeks in advance if you can afford to wait. She'll appreciate the extra help.
Want help with your resume before you send that quit letter? Use this guide: 42 Amazing Resume Tips That You Can Use in 30 Minutes [Examples]
This guide presents the perfect sample two weeks notice letter of resignation. Follow these important tips to use it as you bid a fond (or not so fond) farewell:
Want to know more about how to give two weeks notice? Maybe you found the best way to write a resignation letter? Give us a shout in the comments! We love to help!
An ill-written two weeks notice email can turn your final weeks at office a hell. Learn how to properly write the letter and make everyone happy.
In order to leave your job gracefully, it is recommended to send a two weeks notice letter to the employer on good terms.
Although, you have no obligation to provide two weeks notice resignation if you are not working under a contract, or in a state that follows the ‘Employment At-Will’ principle.
You may just leave the company any time by giving an immediate resignation letter.
On the other hand, a 2 Weeks’ Notice Letter show your professional manners.
If you do not provide adequate notice, not only you will burn the door of re-employment, but you will also withdraw yourself from future benefits.
If you’re leaving when your company is facing a difficult time, think about giving resignation on reasonable notice.
Don’t put your new job at risk or let your previous employer take advantage of you.
In your resignation letter, be positive and say how the company has benefited you professionally.
Offer assistance during the changeover and afterward. Don’t be unenthusiastic. There’s no end – you’re leaving, and you should leave on good terms.
In the following 2 Weeks Notice Letter Sample (Good Terms), you will note that the employee does not say anything extra except resigning.
524 7th Street
Atlantic City, NJ 07874
June 17, 2019
Mr. John Doe
54 New West Street
Atlantic City, NJ 04411
Dear Mr. Doe:
Please accept this letter as my formal resignation from my position as Customer Relations Officer on two weeks notice effective January 24, 2019.
The relations I have made, and the experience I have gained during my tenure at ABC Company will be memorable, beyond doubt, for many years.
I anticipate a two-week notice will be adequate for you to find a substitute for me. If I can assist in training the person of my replacement or fastening any loose ends, please let me know.
Thank you very much for providing me with the chance to explore my talents.
Customer Relations Officer
June 17, 2019
Mr. Horton Felix, Manager HR
89 TNT Lane
Miami, FL 89544
Dear Mr. Felix:
I am writing to inform you of my intention to resign from my position as Customer Service Representative for Wilson Associates. My resignation will be effective after two weeks from now. January 24 will be my last working day.
I would like to say a special thanks to you and my helpful colleagues for making my tenure at Wilson Associates was a memorable and highly productive experience. The skills I have developed here through teamwork will be beneficial for me throughout my professional life.
I believe that this two week’s notice period will be adequate for you to find my replacement, and I would gladly assist in training the new inductee. During this two-weeks’ tenure, I will finish all my ongoing assignments and fasten any loose ends. If I can be of any further assistance to smoothen this transition, please let me know.
Thank you very much for allowing me to utilize my skills in a profession I love. I will always hold you and my coworkers in the highest esteem.
Customer Service Representative
Wilson Associates, Miami, FL 54121
A resignation letter is an official document that records the end of your employment with an organization that should come after you’ve indicated your decision to leave in person or via email.
It is always best to speak directly with your manager before sending a resignation letter to give them as much time as possible to prepare. If you work remote or do not see your manager in person, ask if you can have a conversation by video chat or on the phone.
Typically a resignation letter includes the following information:
If you decide to leave your job, it is a matter of professional courtesy to submit a resignation letter. Resignation letters are also important for HR departments to keep on hand as a record of your time at the company for things like payroll and to reference in the future if necessary.
They are also important because they contain important operational information for your direct manager like your last day and what is needed as you plan your departure from the company.
Writing a resignation letter can be a simple process if you follow a few key steps. Before writing your letter, you should consult with your direct supervisor or HR manager to follow any processes your company has in place regarding resignations. For example, they might ask you to provide specific information or send your letter to certain people at the company.
To write a resignation letter, you should include the following information in this order:
Record the time and date. In a standard business letter, the time, date and a few other details are typically included to keep record of timestamps. In an email, this information is not necessary as it is included digitally. If you are planning to plan and type a letter, you should include this information at the top of the page.
Start with an address line. Next, address the recipient by name. You can use introductions like “Dear,” “Hello,” or simply “Mr./Ms. [supervisor’s last name],”.
Include a statement of resignation. Next, state clearly that you are writing to submit your formal resignation from the company. If you’d like, you can include your position title as well.
List your last day of work. While it is standard to provide two weeks’ notice, your company might have specific instruction around what your last date of work should be. After getting this information, list the date and weekday of your final day at the company.
Include a statement of gratitude. It is always a good career decision to keep your relationships positive. Writing one or two sentences explaining what you are thankful for about your time at the company will help foster a peaceful transition.
List next steps or important information. Next, list any key information the recipient should be aware of regarding your transition. These details can be worked out with your manager ahead of time. If you’re not sure, simply adding that you are happy to do whatever you can to make the transition as smooth as possible will be appreciated.
Close with your signature. Lastly, finish the letter by signing your name after a closing statement like “Sincerely,” or “Thank you,”.
Below is a sample resignation letter template and suggestions for customizing it based on your circumstances.
Dear Mr./Ms. [your supervisor’s last name],
Please accept this as my formal resignation from XYZ Company. My last day will be [insert your final day of work], two weeks from today. I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained. It has been a sincere pleasure working with you and the team.
Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.
Best wishes, and thank you for everything,
[insert your name]
This template provides you with the basic information when resigning from any company. However, if you want to customize your resignation letter, here are suggestions for making it more personal:
Include your personal email address and add language that encourages your manager to continue a professional relationship after you leave the company.
Mention why you’re leaving, including personal details about family issues, relocation, a change in careers, returning to school, etc.
Here are a few sample paragraphs that can explain your departure in more detail:
“I am writing to inform you that I have accepted a position at a company that I feel is a better fit for my career moving forward. Please accept this note as my formal resignation from ABC company. My last day will be two weeks from today, [insert last day of work].
While I will be moving on to a new position, I am deeply grateful for the opportunities to grow and learn during my time here.”
“Please accept this as my formal resignation from XYZ Company. My last day will be [insert your final day of work], two weeks from today. I will be relocating to Chicago in the coming months to be closer to family.
Thank you for the opportunity to learn and grow in the accounting department–I hope to find a new position with equally inspiring, helpful and kind colleagues. I wish the company success in the future.
Please let me know of the ways I can help make the transition as smooth as possible.”
“Please accept my resignation, effective [insert your final day of work]. As you know, my family welcomed our second child last month. After my parental leave ends, I would prefer to stay home with my children and focus on the needs of my family.
Thank you for understanding, and please let me know if I can be of any assistance during this time.”
If your reasons are not specific to having children, or you’d prefer to remain vague, try this version:
“I am writing to inform you that next month, I must resign from my role at Company XYZ. Family circumstances require my full attention at this time and leave me unable to continue in this role.
I will be available over the next month to assist with the transition.”
“Please accept my resignation effective [your final day of work]. I have accepted a position at a [insert your next company type] and look forward to the new direction of my career, even though I will miss my work with you.
Thank you for the support and the opportunities over [insert time you were at the company].
Please let me know if you need any assistance during this transition and how I can help over the next few weeks.”
Note that this example includes mention of an industry, not a specific company. You do not need to include the name of your future employer in your resignation letter. In fact, it is better to leave that information out.
“Please accept my resignation effective [insert your final day of work]. Next month, I will be enrolling in graduate school and will need to resign from my role at Company XYZ.
I would like to thank you for all of the great opportunities I have had while working on this team. The learning experiences and skills I have developed while at Company XYZ have laid the ideal foundation for this new stage in my life at graduate school.
Please let me know if you need any assistance during this two-week transition. Thank you again for all of the positive experiences over the past [insert time you were at the company], and I look forward to staying in touch.”
Here are several tips you can use to make your resignation letter as effective as possible:
Keep it positive. Regardless of the reasons you’re resigning, the tone of this letter should be positive—aim to part on good terms and maintain your professional network. Above all, do not use your resignation letter to vent frustration.
Deliver your letter in person. If possible, you may want to deliver your resignation letter in person to your manager. If you resign with a hard copy, be sure to include the date at the top of the letter. You may also send an email. Use a subject line that’s clear and direct, such as: Resignation – [Your Name].
If necessary, keep it brief. If you are leaving your company for sensitive reasons and prefer not to provide optional details, simple include your statement of resignation, last day at the company and a statement like “I wish the company success in it’s future endeavors.”
Plan for an immediate departure. In certain situations, your employer may ask you to leave on the day you resign. If you are leaving for a new job that does not begin for a few weeks, this may mean that you have a period of time in which you are not being paid. If this situation could apply to you, pay attention to what happens when others resign and plan accordingly when you are determining your start date in a new job.
Follow your manager’s instructions for next steps. After you submit a formal resignation, your manager might ask you to put together a transition plan, finish up certain projects or write a goodbye note to your colleagues.
Read more: The Essential Job Search Guide
Resignation letters are one of the best ways to formally exit a company with a positive tone and to reinforce your relationship with the company and your coworkers in the future. When written simply and with polish, a well-crafted resignation letter is one of the most solid stepping stones in your professional career.
Use our 10 proven two weeks notice letter tips and our 3 customizable templates to nail your two weeks notice and secure a Never give notice through email.
Last fall, I starred in my own real-life rendition of Horrible Bosses. My horrible boss specialized in phone calls and texts around the clock, closely monitoring my personal life, routinely telling me I was incompetent—you get the picture. She would bully me and then follow-up with a shiny cash bonus. It was a vicious cycle and I needed out.
My parents taught me that giving two weeks’ notice is the standard when leaving a job, and I had all intentions of riding out the pain for ten days in order to leave amicably. While my job was a nightmare, I felt compelled to leave it in an honorable manner.
My plan came together beautifully—I would put in my notice the Friday before a long weekend, so both sides would have time to cool off before I returned to work on Tuesday. Turns out, my plan wasn’t as flawless as I thought. Wednesday rolled around, and so did a stream of character insults from my boss.
I cried. I quit. I had no regrets.
According to a recent article in the Wall Street Journal, I’m not alone in my choice to quit in the heat of the moment. Now, more than ever, my Millennial peers are quitting without giving notice.
If giving two weeks’ notice is standard, why are so many people forgoing this courtesy?
[Read also: Should D&I training be mandatory?]
The answer may derive from who we are as a generation. When one thinks about the Millennial generation, the words that immediately come to mind are “lazy,” “selfish,” and “entitled”—the "Me Me Me Generation.” It could be that we are focused on climbing the corporate ladder, and do not realize the others we are negatively impacting along the way. However, I know many hard-working Millennials who care about their professional reputation as well as their peers, and would never give less than two weeks’ notice.
Maybe it’s that we just can’t sit still—in their Millennials at work: Reshaping the workplace report, PwC found that the majority of employed Millennials are either actively looking for a new job or would be open to an offer if the opportunity should present itself. As a result, Millennials are jumping ship, changing jobs upwards of four times every five years.
If somebody wants to move on to a new career, to continue to challenge themselves professionally, they should absolutely do just that. However, any career change should pay due respect to the current position and to the job investment already made.
Any career change should pay due respect to the current position and to the job investment already made
Most obviously, walking in one morning and saying, “by the way, this is my last day,” will not yield you a positive reference from your current manager. In addition to burning bridges with your higher-ups, your abrupt exit may also create bad blood between you and your coworkers (think about your work wife). You may think of your professional sphere as expansive, but reputations are hard to make and easy to destroy, so knowing how your actions are perceived by others will help keep your professional network strong.
[Read also: Is it time for your startup to form a customer advisory board?]
And then there’s money. If you’re leaving your old job for a pay increase, money is obviously a factor in your decision-making. That being said, don’t get yourself in legal trouble or leave all of your assets on the table by hastily exiting before two weeks’ time. You could forfeit unused vacation time, unvested equity, signing bonuses, and other earned benefits. By providing advanced notification, you allow yourself time to have all of your bases covered; you have time to ensure that you have: another job lined up, the funds to cover your rent, and insurance coverage should you break your arm skiing, or something like that.
Now if I’m saying that you shouldn’t quit without notice, why did I do it? If you’re in an extreme situation like I was, by all means, get out. Your health, safety, and vitality come first, but there are only a few situations in which these are threatened.
1. Your employer is compromising your mental and/or physical health. If you are in a situation like I was, and your boss is being psychologically abusive and your misery is permeating all other aspects of your life, it’s time to make an immediate change. There is a difference, though, between being in a hostile or abusive work environment and being in a work environment that you just don’t love. Most times, a simple conversation with your manager can drastically improve your work experience. So, before you make a major decision in the heat of the moment, ask yourself whether or not your health is being compromised.
2. Your relationships are deteriorating. Personal relationships are a necessary escape from work. When I was working for my horrible boss, early mornings, late nights, and constant phone calls took away from the time I enjoyed spending with friends. On the rare occasion that we were able to connect face-to-face, my complaints consumed the conversation. Eventually, my friends didn’t want to hear my vocational woes anymore, and I don’t blame them. If your stress from the office is permeating sacred time with those you care about, a change may be in order.
3. You are being pressured into participating in illegal activity. This should go without saying, but if your employer is using their power to pressure you into doing something against the law, never comply. Once again, talk to your manager—they might not realize the absurdity of their requests, and a quick conversation may be the “ah-ha” moment they need. If the illegal activity continues, leaving the organization and reporting the activity is probably your best option. No need to worry about burning bridges or getting a poor recommendation—your prior employer will soon be too preoccupied in prison to think about your hasty exit.
4. Your employer is going to fire you if you give notice. The good ole’ “I quit,” followed by a “No, you’re fired.” This is a gray area. As an “at-will” employee you can be fired at any time, for any reason (except for discrimination against one of the protected classes), and with that comes the freedom to quit at any time (which does not mean you should). If you know that your employer is one of the few to fire employees the moment they quit, perhaps consider lining something else up that has a flexible (earlier) start date. Write a dated letter or email and deliver it to your HR department right as you deliver the news to your boss. This way, it can be formally documented that you left on your terms instead of being fired.
[Read also: Using support data to create marketing content that works]
When it comes down to it, giving notice is a courtesy, but the courtesy can go both ways. While it may seem like giving two weeks’ notice mostly benefits management, staying on your team an extra fourteen days has a multitude of hidden perks for you as well. By sticking around a little while, you give yourself time to tie-up loose ends, finish projects, and say your goodbyes. Your intention to leave in an honorable manner will not be lost on your next employer, who may appreciate a similar courtesy from their employees. Good feelings multiply.
Moreover, producing outstanding work your last few days on the job will leave lasting impressions, on both your manager and your peers. This can mean a job offer down the line from the team member who ends up being the CEO at your dream company.
This [leaving on good terms] can mean a job offer down the line from the team member who ends up being the CEO at your dream company.
At the end of the day, whether or not you give two weeks’ notice is a judgment call. Think about your professional reputation along with your short-term and long-term goals, and also consider your interpersonal relationships and the connections that have gotten you where you are today. Bridges, like reputations, take time to build but can get burned pretty damn fast. Light your fires carefully.
See how consumer expectations are reshaping the workplace.
In most states, you're not required to give two full weeks' notice—but as a professional won't appreciate a “BTW, August 1 is going to be my last day” email.).