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What to write when nominating someone for an award

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What to write when nominating someone for an award
October 04, 2018 Anniversary Wishes 5 comments

I can not think of a person more deserving of the Wally Russell award then Ken and it gives me great pleasure to write this letter of nomination. Come to think of it .

Sample Letter #1


Having learned of the call for nominations for this year's (Name of Award), I am writing today to endorse a highly suitable individual, (Name of Nominee). In many ways exceeding the challenging requirements and expectations for the award, (Name of Nominee)'s ambitions, intelligence, and accomplishments complement precisely the stellar community of past recipients and make her highly deserving of the honor and opportunity bestowed by the (Name of Award). To further support this nomination, I would be pleased to express in more detail my personal insights into (Name of Nominee)'s unique talents and qualifications, and I would welcome the opportunity to mention additional contacts who would be willing to express their support of the nominee. Please feel free to contact me at any time.

Sample Letter #2


I am pleased to nominate Jane Doe for the Employee of the Year Award. I have known and worked with Jane for ten years and have always found her dependable, efficient, and unfailingly punctual. In fact, I have never worked with a person who gives as much attention to detail as she does. Also, her willingness to take on difficult projects like the Doe proposals and see them to successful completion has repeatedly impressed me over the years.

Her skills do not end with her office work. She also projects a warm, cheerful attitude to our clients. I have seen her resolve conflicts and handle other difficult situations with remarkable patience and admirable tact. In the community she goes out of her way to help people in need by organizing charity drives each December and singing with the city choir. She loves people, works hard, and always tries to lift the spirits of those around her. I believe these characteristics represent all that is good in our company, and I am pleased to nominate her for the honor of Employee of the Year.

Sample Letter #3


I wish to nominate Jane Doe, a friend and colleague of more than ten years, for the Caretaker of the Year Award. Jane and I work together on many fund-raising events each year and she never ceases to impress me. She is easily the most compassionate person I know--the kind of person who goes out of her way to help the less fortunate every day. When she is not caring for her family, she devotes time to various civic organizations, including the City Cupboard, the Rape Crisis Center, and the Springfield Center for the Homeless. I can think of no one more deserving of this award than Jane Doe.

Sample Letter #4


I have been asked to nominate the candidate who has, in my opinion, accomplished more than any others in our research field and is deserving of the Outstanding Humanitarian Award. Without hesitation, I choose Dr. John Doe for that honor.

Dr. Doe began making contributions toward understanding communicable diseases when he was still studying for his doctorate degree and he continues twenty years later with the publication of his recent book summarizing his theory on virus mutation.

I had the honor of working with Dr. Doe at the Center for Communicable Disease for two years. During that period, I developed enormous respect for his dedication to the center's work. I also became acutely aware of his great knowledge and skills as well as the endless hours he worked in a determination to help humanity in its struggle against disease.

It has been a privilege to know this brilliant and dedicated scientist and humanitarian. I nominate him and ask that you please call on me if I can further assist you in this regard.

Sample Letter #5


It is my pleasure to recommend Jane Doe for the Sales Executive Award. As head of the Sales Division, I have seen Jane rise from the level of Junior Representative to her present position in a short five years. Jane works tirelessly to update her knowledge of our products--and of the competition's products as well. As an Account Representative, she averaged a new account every month, the highest average in the company. As a Sales Executive, she has been effective at teaching her skills to her five Account Representatives. Their averages are now the highest of any group in our division.

I feel confident that you will agree that Jane Doe is the most deserving candidate for this award. Please feel free to contact me for any additional information you may require.

Sample Letter #6


Many local heroes go unnoticed. Here's your chance to do something nice. Submit the name of a person who should be recognized for his or her outstanding contributions to the community.

Nominate that person for the "Citizen of the Year Award" by filling out the enclosed reply card and returning it to us by April 3.

Our judges will select the final winner from the submissions. The winner will be announced May 25 at the Rotary luncheon.

Thanks for helping us recognize outstanding citizens in our community. We hope to see you at Rotary.

Sample Letter #7


Doe Products strives to exceed your expectations in service and support. We request that you please take a few minutes to complete the enclosed short survey to evaluate our performance.

Your opinions and feedback are an integral part in helping us determine how we can better serve you.

Thank you in advance for your time and comments.

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Guide to Write This Letter ❯

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what to write when nominating someone for an award


7NEWS Young Achiever Awards VIC

Sample Nomination:

This is to be used as a guide only and nominators should review the criteria for the Award nominating to ensure all criteria are addressed correctly.


100 word summary (Who is the nominee? What do they do? Etc.)

(insert name) has been (insert activity) for (insert years). The (insert individual) is (insert key roles and responsibilities). In the local community he/she have contributed (insert contributions, donations, milestones). The (insert name) hopes to continue to work with (insert information about who name has benefited or helped) and to accomplish (insert what is hoped to be accomplished by the individual).


Aims and Objectives

Since establishing (insert group/organisation) in (insert year), we have established a variety of aims and objectives we wish to meet in the next (insert number of years). We aim to have (insert number) people join our organisation by the end of (insert year). We hope with increased numbers we will be able to aid (insert goals) as well as (insert aims).

The objectives of (insert organisation/group) are in line with our companies/ groups mission statement and are (insert objectives/ mission statement etc.) As an organisation/company/group we hope to meet these objectives to ensure we bring to our community (insert what company/ group/ organisation does for community).

Through implementing initiatives (insert initatives) such as (insert measuring systems eg.Surveys, marketing etc) we have been able to measure the success of our programs. The (insert measuring systems) have allowed us to adapt and modify our (insert programs/iniatives) in order to increase (insert productivity, response rate, community participation etc). (insert example of measuring outcomes, include benefits to community/wider community).


Initiatives and Community Contribution

Over the past (insert years) years , (insert organisation) has been involved with assisting many organisations within (insert town/suburb) including (insert organsiations, charities, community events etc). As an organisation we have raised (insert amount) for the (insert cause/causes) which have benefited the (insert organisation) and have given them to ability to provide (insert what contribution has provided). (insert organisation) has also been involved by (list all organisation, community groups, causes and associations involved in and the contributions made to all).

In the next (insert time period), (insert organisation) are looking into establishing (insert group, organisation/company/ initiatives) that will aid our community by (insert benefits of group, organisation/company). We hope through our initiatives (insert initiative) we are able to to encourage others in the community to be involved by (insert ways community will be involved in group, organisation/company/event).

Staff development and training is a key aspect of our organisation, we have implemented training progams and initiatives (insert training program/initiatives). These programs have allowed our organisation and our staff/volunteers to (insert benefits provided to staff/volunteers through training). By increasing our knowledge base we have also been able to (insert what the training has provided to wider community/community served.) We hope tocontinue to adapt our training initiatives to ensure we continue to meet the expectations of our staff; our clients as well as the wider community within our region (insert region or town).


Contributions to wider community

Through the establishment of (insert Community group/initiatives/events etc) we have been able to aid a variety of organisation including (insert organisation benefited). We have been able to create a variety of initiatives which have benefited the local community by (insert benefits and initiatives provided). Through our initiatives we have aided the (insert group/cause/initiative/individual which has been helped) financially and established a community network which will allow other programs and initiatives to reach members in the local community who need the most help. Through (insert organisiation/project/group etc) we have also overcome many challenges including (insert and detail challenges). We have established initatives (detail initatives) which we hope will allow us to overcome these challenges and continue our service to the community for many years to come.


Sources of funding

As a (insert type of organisation eg. Non for profit, volunteer, self funded etc.)(insert organisation) needs funding to ensure our initiatives and contributions to our community are possible. Through the application for (insert funding/grants names etc) we have receive (insert monetary value received/grant received) been able to provide (insert what has been provided for community served). We hope that through the application of (insert new applications for funding ect) we will be provide (insert what can be provided through funding) within the next (insert number of years) years.


Barriers and how they have been overcome

Since (insert organisation/community group) started their initiatives (list initiatives) we have encounted many barriers including (insert barriers eg. Funding, community support, lack of participants etc.). Though (insert organisation) has had many barriers to overcome we have put initiatives (list initiatives) in place which we hope will prevent these barriers reoccurring in the future within our future programs/ community groups/ events etc.

Through our barriers (insert barriers) our organisation/ community group have learnt how to (insert what has been learnt by barriers). Our (insert funding/knowledge) have also been a barrier in furthering our (insert initiatives/events/community groups etc). We have been able to overcome these barriers by (insert how the barriers have been overcome eg. Extra funding, additional preparations etc) which we hope we will be able to apply to our other (insert initiatives) in the future.


Achievements, Awards, Accolades

Since the establishment of (insert organisation/community group etc) we have been recognised through many awards. Our industry awards include (list awards and when they were won). As a receipt of these awards, (insert organisation) we have been able to (insert what has been achieved through awards eg. Able to apply for grant funding, funding from government etc). We have also been able introduce new initiatives (detail initiatives) with a focus on (insert focus). In the next (insert amount of year) we hope to create (insert what is hope to be achieved). The awards we have won have been valuable in allowing us to achieve our goals.

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How to Write an Award Nomination

what to write when nominating someone for an award

Receiving an award for one’s hard work is indeed one of the most deeply joyful moments that one can ever get in one’s life. However, we all know how hard it can be if someone comes to you and asks you for you to recommend them for an award nomination.

Writing an award nomination for someone is quite the tricky task, as you have to be careful to include all the achievements made by an individual using the most appropriate words that do not seem to be an exaggeration.

As such, here you will find some great tips for writing an award nomination letter or an award nomination speech, using the right language and structure.

Who deserves an honor or an award?

The first thing that is necessary before writing an award nomination letter or speech, is to understand who deserves the honor of being awarded. This is highly important since you cannot merely keep writing nomination letters for just anyone who comes along.

This also means that you’ll have to exercise good judgment since assessing a person to see whether they deserve an award or not can be an overwhelming task.

You may begin by referring to your nominee’s achievements that are related to the criteria of the award. That is, if an award is being given for community work, it would not be appropriate to highlight the educational achievements of your nominee. Therefore, the achievements must be relevant.

Furthermore, you must clearly understand the meaning of the achievements in the context of the award. For instance, achievements that are associated with community work will mostly be in terms of the benefits that the community gained as a result of your nominee’s efforts.

The benefits can be in the form of the number of people who completed a particular educational program that was designed to improve their literacy skills, or the number of streets cleaned etc.

The underlying idea is to assess your nominee’s achievements based on a certain parameter as defined by the award committee.

Don’t just say your nominee is outstanding – prove it!

A very common mistake that people make while writing the award nomination text, is that they simply state the achievements rather than demonstrating how the achievements actually made a nominee deserving.

For example, you may write that your particular nominee volunteered in a community program and because of that he/she deserves to get an award. This is quite vague and does not elaborate how the nominee contributed to the cause which the community program aimed to support.

A more appropriate way to write would be to explain the activities that the nominee carried out and if possible, how did they help achieve the overall goals of the program.

This may be done by giving a very specific measure of success. As an example, if the community program was to look after the elderly, you can say that the nominee took the responsibility of taking care of a certain number of aged individuals and write what the nominee did to improve the well-being of the elderly.

Furthermore, it’s also a good idea to include the significance of the particular acts that the nominee did. It could be that the nominee did not do anything different from others and hence, this may not be enough to get an award.

It needs to be borne in mind, that an award is for those who have done something exceptional. As such, it is crucial that you highlight anything that makes your nominee stand out from the rest and mention how the particular activity was impactful.

How do I find the right words to present my nominee?

This is perhaps the most difficult part of writing an award nomination speech or letter. The nomination text should contain words that neither belittle the importance of the nominee’s efforts nor exaggerate them. One needs to strike the right balance between these two extremes.

However, the entire text should be kept formal and colloquial words such as “amazing” and “awesome” should be avoided. Rather, the text should contain words and sentences that sound more authentic.

For instance, “I found XYZ’s efforts highly conducive to improving the administrative procedures involved in….” Words such as “admirable”, “distinguished” and “effective” are highly recommended.

In short, words that develop authenticity and trust should be incorporated organically to make sure the overall text is logical and persuasive in a very subtle way.

What should I not do?

Nomination committees select candidates based on how effective their efforts were toward a certain cause. That is, the nomination text should not be about how great a nominee is individually, or how highly qualified he or she is for that particular cause.

The case should, therefore, include the impact that the nominee had or made. As such, do not include things that every other person was doing. As mentioned earlier, this will not be compelling since there was nothing which distinguished the nominee in particular.

Furthermore, the nomination letter is not a nominee’s profile. This implies that the letter should not contain a list of awards or certificates that the nominee has achieved in the past and how experienced he or she is.

Structure of an award nomination letter

Now that you know how to write an award nomination letter, the next thing in line is to see how you can structure your claims in a coherent and cohesive manner so that the right message is conveyed in the most effective way.

Although there is no “rule of thumb” as to how an award nomination letter should be structured, there are, however, certain guidelines that you can follow in order to write a more meaningful piece.

Opening Statement

The nomination letter should begin with a concise opening statement that briefly states why the nominee deserves an award. The statement should clearly outline the contributions the nominee has made and how his or efforts have been helpful.

Remember, the opening should not be longer than one paragraph. It is simply an overview of why the nominee is qualified for receiving such an award.

Supporting Statements

The next section should elaborate the opening statement. That is, the section should support and corroborate the achievements that you have mentioned in the opening statement. This includes explaining more clearly as to what the nominee did, how did it help and what was the long-term impact of the activity.

Moreover, it’s in this section that you can write about the particular activities which were truly exceptional.

Closing Statement

Lastly, you should end the letter with a closing statement. Here, you can write more clearly as to why you feel the nominee deserves an award and if possible, include testimonials from others who also think the nominee should get an award.


In conclusion, the award nomination letter should contain concrete evidence as to why the nominee is deserving of this award. The implication is that the nominator should be innately aware of who the nominee is.

The one important thing to remember here is that nominating someone for an award is a thing that involves a great amount of responsibility. You should remember that you cannot nominate someone who has not gone that extra mile to achieve the honor.

Therefore, as long as you’re sure that the nominee has done great efforts that have had a positive long-term impact on the society, writing a nomination letter will not be all that difficult.

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Nomination letter written for an award, leadership job and for employee, self for The nomination is an act of officially suggesting or sponsoring someone for a.

How to Write a Nomination Letter for an Award

what to write when nominating someone for an award

Help us celebrate the field of ID by nominating hard working clinicians, promising young researchers, outstanding mentors, and those who have had a lifetime of impact on the field.

Nominations for the 2019 awards will be reviewed by the Society Awards Committee and a final recommendation for each award will be made to the IDSA Board of Directors for approval. IDSA members who are currently serving on the IDSA Board of Directors are not eligible to be nominated for Society Awards.

It is important that our awards represent the full diversity of the IDSA membership. As such, we encourage the nomination of women and individuals under-represented in medicine. Please nominate an individual for only one award. Consider the description of each award below and how your outstanding colleagues may be well suited for one of our awards. In your nominating statements you’ll have the opportunity to tell the committee exactly how outstanding and well suited your colleague is for the IDSA award.

Please have all of your nominating materials on hand when completing the award nomination. On the primary nomination form three text areas have been provided for you and your fellow nominators:

  • First, a statement to summarize the nominee's seminal contribution (600 characters),
  • A general statement on the nominee by the Primary Nominator (3200 characters),
  • A general statement by the Seconding Nominator (3200 characters), which can be optionally on this companion seconding form instead of the primary form.
  • A NIH biosketch, required for Oswald Avery and Alexander Fleming Awards – optional for all other awards.

These statements should focus on why the person being nominated is well-suited for the award.

Thank you for recognizing the outstanding work your colleagues are doing in the field of infectious diseases!


Available Society Awards 

Alexander Fleming Award
The Alexander Fleming Award for lifetime achievement is granted to an IDSA member or fellow in recognition of a career that reflects major contributions to the acquisition and dissemination of knowledge about infectious diseases. 

The D.A. Henderson Award 
The D.A. Henderson Award for Outstanding Contributions to Public Health will recognize a lifetime of achievement in public health. Dr. Henderson’s role in leading the successful eradication of smallpox will stand forever as a shining example of the profound impact that infectious disease physicians and scientists can have in preventing disease and relieving human suffering. By naming this award in his honor we hope to inspire others to become champions for public health throughout the world.

Watanakunakorn Clinician Award
Named to honor the memory of Dr. Chatrchai Watanakunakorn, this award is given annually by the IDSA Education and Research Foundation to an IDSA member or fellow in recognition of outstanding achievement in the clinical practice of infectious diseases. Nominees must have spent most of their career working predominantly in direct clinical care, whether private practice or part of a health-system group. 

Walter E. Stamm Mentor Award
Named to honor the late past-president Walter E. Stamm, MD, FIDSA, this award was created to recognize individuals who have served as exemplary mentors and is presented to an IDSA member or fellow who has been exceptional in guiding professional growth of infectious diseases professionals. Current trainees of a nominee are not eligible to write nomination letters for the Mentor Award.

Oswald Avery Award
The Oswald Avery Award recognizes outstanding achievement in an area of infectious diseases by an individual member or fellow of IDSA who is 45 or younger (on December 31 of the year preceding the IDWeek at which the award is given). The award is based on overall achievement, not usually a single study. 

The Clinical Practice Innovation Award 
The Clinical Practice Innovation Award will be awarded to members who devote the majority of their time to patient care and who have significantly advanced the clinical practice of infectious diseases within the last five years. This may be accomplished through innovation in clinical practice design or management, or advocacy on the behalf of IDSA that fosters change to better recognize the value of infectious diseases practice.

Society Citation
The Society Citation is a discretionary award given in recognition of exemplary contribution to IDSA, and outstanding discovery in the field of infectious diseases, or a lifetime of outstanding achievement.  More than one award may be given each year.

Clinical Teacher Award
The Clinical Teacher Award honors a career involved in teaching clinical infectious diseases to fellows, residents, or medical students and recognizes excellence as a clinician and motivation to teach the next generation. Particular attention will be given to nominations that document the impact of an individual on the school and community where he or she practices.

Being asked to write a nomination letter is an honor. Someone thinks your opinion is valuable. Of course, before you make a recommendation, you need to .

what to write when nominating someone for an award
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