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Words to close a letter
October 01, 2019 Anniversary Wishes 1 comment

Learn how to end a cover letter in the best way. Check out our closing thing about this letter." In other words, it's a magnet for the eyes.

Please notify us notify us of letter closings not shown below:

Business Letter Closings

  • Adios,
  • All best wishes,
  • All best, always,
  • Always in my thoughts,
  • As always, with affection,
  • As usual,
  • As ever,
  • Be good,
  • Be well,
  • Best Regards,
  • Best wishes for your future,
  • Best Wishes,
  • Bye for now...,
  • Cheerio,
  • Cheers
  • Chill,
  • Cordially,
  • Earnestly,
  • Enjoy,
  • Enthusiastically,
  • Forever yours,
  • God bless
  • God be with you,
  • Godspeed
  • Good wishes, always,
  • Goodbye
  • Gotta boogie,
  • Grace and peace,
  • Have fun,
  • Health & Happiness,
  • Hope to hear from ya soon
  • Hope all is well,
  • I look forward to hearing from you soon,
  • I hope to receive news from you soon,
  • I'll be thinking of you,
  • Just to keep in touch with you,
  • Keep the faith,
  • Keep smiling,
  • Kind regards
  • Kind Regards,
  • Kind thoughts,
  • Later Vader!,
  • Later
  • Later alligator
  • Later,
  • LET'S GO,
  • Looking forward to seeing you again,
  • Lots of love,
  • Love
  • Many thanks,
  • May the horse be with you,
  • May the Force be with you,
  • May I always live to serve you and your crown
  • Miss ya,
  • More later,
  • More shortly,
  • Most sincerely,
  • Onward and upward
  • Over & Out,
  • Over and out,
  • Peace, Love & Happiness,
  • Peace be with you,
  • Peace & Love,
  • Peace out,
  • Peace and Blessings,
  • Peace
  • Prayerfully,
  • Regards,
  • Respectfully yours with sincere gratitude,
  • Rock on,
  • Season's blessings,
  • See ya,
  • Sincerely yours,
  • Sincerely
  • Smell ya later
  • SMILE!,
  • Smiles,
  • Ta ta,
  • Take care
  • Take good care,
  • Take it easy,
  • Talk to you later
  • Thank you for your time and consideration,
  • Thank you,
  • Thank you for yor kindness and consideration,
  • Thinking the best for you,
  • Til then, my beloved,
  • Till we meet again,
  • Toodles,
  • Truly,
  • ttyl,
  • Until we meet again,
  • Until next time,
  • Very truly yours,
  • Waiting for you,
  • Warm regards,
  • Warmest greetings to all,
  • Warmest Regards,
  • Wishing you all the best of everything,
  • Wishing you the best,
  • Wishing you a safe journey,
  • With confidence,
  • With the highest esteem, I am a friend of virtue and the people,
  • With kind affection,
  • With kindest personal regards,
  • With warmth,
  • With gratitude,
  • With all best wishes,
  • With love
  • With all good wishes,
  • Yearning for you,
  • You're in my prayers,
  • You're in my thoughts,
  • Your friend,
  • Yours truly
  • Yours faithfully
  • Yours sincerely
  • Yours regardless,
  • Yours 'til the cat meows,
  • Yours most sincerely,
  • Yours always,
  • Yours ever
  • Yours respectfully
  • Yours,

Love Letter Closings

  • Adoringly yours,
  • Affectionately yours,
  • Affectionately,
  • Especially yours,
  • Eternal,
  • Eternally Yours,
  • Forever and always,
  • Kiss ya,
  • Kisses,
  • Hug ya,
  • Hugs and pogo sticks! (my personal favorite),
  • Hugs, kisses, and broken fingers,
  • Hugs and kisses,
  • Love, peace, and chicken grease,
  • Love you now and forever,
  • Love, hugs and kisses,
  • Love you,
  • Love ya,
  • Love your friend,
  • Love you so much,
  • Love always,
  • Lustfully yours,
  • Luv ya,
  • Much love,
  • One Love,
  • Sweet Kisses,
  • With purest love,
  • Xoxo,
  • Wanting you more,
  • "Your girl" always,
  • All my love,
  • All my love forever,
  • Always,
  • Always and forever,
  • Always and truly,
  • Always in my heart,
  • Always your baby,
  • Always yours,
  • Can't wait to see you again,
  • Eternally yours,
  • Forever my love,
  • Forever yours,
  • Forgive me please,
  • Hoping to see you soon,
  • I am forever yours,
  • I love you very, very much,
  • I will love you always,
  • I'll love you always,
  • Longing to see you again,
  • Lots of love,
  • Love always and forever,
  • Love and best wishes,
  • Love and kisses,
  • Love and many kisses,
  • Love forever,
  • Love you,
  • Loving you always,
  • Loving you always and forever,
  • Loving you with all my heart,
  • Many thanks,
  • Missing you,
  • Missing you already,
  • Missing you every moment,
  • My Best,
  • My heart belongs to you always,
  • Patiently yours,
  • Regards,
  • Remembering us,
  • Remembering us the way we were,
  • See you soon (just not too soon),
  • Sending you all my love,
  • Soon to be your wife,
  • Still thinking of you,
  • Thank you for caring,
  • Thanks again for yesterday,
  • Thanks for understanding,
  • Thinking of you,
  • Unabashedly yours,
  • Unconditionally yours,
  • With affection,
  • With all my love,
  • With appreciation,
  • With hope and love,
  • With love,
  • With love and anticipation,
  • With love and expectation,
  • With love and kisses,
  • Written hopefully,
  • You have all my love,
  • You know I love you,
  • Your darling,
  • Your devoted lover,
  • Your endless love,
  • Your eternal soul mate,
  • Your faithful hubby,
  • Your hubby,
  • Your love always,
  • Your loving,
  • Your wife always,
  • Yours always,
  • Yours and only yours,

Sports Letter Closings

  • Keep your stick on the ice,
  • Happy Golfing!

Here, you will find examples of closing words and sentences with which you can conclude your letter suitably, with separate examples for.

How to End a Cover Letter [20+ Examples of Great Closing Paragraphs]

words to close a letter

You're about to learn how to end a cover letter. But first, think about this:

 

Picture an HR manager's office.

 

Nice maple-scented Bonsai waterfall.

 

Near it is a battered Microsoft Surface crammed with 300+ cover letters and resumes.

 

The manager, Christie, is reading yours right now.

 

She looks interested... more interested... then suddenly she clicks "delete."

 

Aargh! What did you do wrong?

 

To be blunt, you don't know how to end a cover letter yet. Your skills and achievements are Tony-Stark-level, but Christie will never see them.

 

She skipped your resume because your letter's ending came off needy.

 

This guide will show you:

 

  • How to end a cover letter in a way that gets the manager excited.
  • Several introductory letter closings you can really use.
  • How to close a cover letter to attract EVERY employer.
  • Examples of great endings that can get you to the interview. 

 

Here's a sample cover letter made with our fast online cover letter tool. It shows the best way to end a cover letter. Want to write your letter fast? Use our cover letter templates and build your version here.

 

 

So there's your perfect ending for a cover letter. Now I'll show you step by step what makes it great, and how to close a cover letter in a way that works for you.

 

Want to make sure every cover letter you send lands you an interview? Get our free checklist: 37 Things You Need to Do Before You Send Your Cover Letter.

 

1

How to End a Cover Letter so the Manager Wants More

 

You asked yourself, Are Cover Letters Necessary?, and you found the right answer.

 

Yes, they are.

 

Now imagine this—

 

You are reading emails.

 

I know, fun, right?

 

One is from a co-worker. She wants you to re-draft a document. Three are from your boss, all heaping work on you.

 

Another is from a neighbor, asking you to watch her dog.

 

Ugh.

 

Then you get one from a rich relative. He's decided to become a Buddhist. He's giving you $10 million and a mansion out in Westchester.

 

Which email do you answer first?

 

That's the power of providing value, and it's the key to ending a cover letter.

 

Let me show you what I mean.

 

How to End a Cover Letter Examples

 

Check out these two cover letter closing paragraph examples.

 

wrong

I would love to talk with you in person. I would really love to work for your company. I can interview at your convenience.

 

That's as needy as Lutz from 30 Rock. It offers nothing, and makes the manager think, "Ugh, I don't have time to deal with this."

 

Contrast it with this next closing line and you'll get the message loud and clear.

 

right

I'd be thrilled to learn more about this job opening, and show you how I can help OrrinCo's mission to deliver IT excellence.

 

See the difference? The HR manager is thinking, "Wow, this guy will make me look like Wonder Woman." She's excited as she starts to read your resume.

 

That's the long and short of how to end a cover letter. Put yourself in the manager's shoes, then offer value that she can't resist.

 

Now you know the secret. Let me show you several ways to do it right.

 

Pro Tip: The key idea with closing statements? Finish strong. Promise something of real value to whet the hiring manager's appetite.

 

Want to save time and have your professional job application ready in minutes? Here are a sample cover letter and a matching resume made with our resume and cover letter builder. Write your cover letter and resume here.

 

Resume and a sample cover letter for a job application. See +15 resume and cover letter templates and create your job application here.

 

One of our users, Nikos, had this to say:

 

[I used] a nice template I found on Zety. My resume is now one page long, not three. With the same stuff.

 

Create your resume now

 

Already figured out how to close a cover letter? See our full guide: "How To Write A Cover Letter [Complete Guide With Examples]"

 

2

Five Great How to End a Cover Letter Examples

 

There's the harried hiring manager, Christie.

 

Her eyes look like a map of Cleveland from all the letters of introduction she has read. She's as bored as a frozen pea tester watching fireplace videos on Netflix.

 

Then she gets to yours. She sits up straight.

 

At the last paragraph, her mouth drops open. She leans forward as she starts to read your resume.

 

Clearly, you know how to end a cover letter.

 

But how exactly did you do it?

 

You offered something Christie really wants, in one of the following five ways.

 

How to End a Cover Letter by Promising More Info

  

I'd love to show you how my success at GLTI can translate to real marketing ROI growth for Davidson and Litman.

 

See? That cover letter closing statement says, "I've got something you need." It offers excitement and teases more.

 

To get the payoff, the hiring manager has to read your resume, and interview you.

 

How to End a Cover Letter with a Promise of Employee Growth

  

I believe my skills and drive will blossom in this job because of the renowned support Phair Donaldson Inc. gives to its team.

 

See that? This isn't some needy Peppa Pig clone. This is Jack Bauer in the rough, and the hiring manager will skip lunch to read his resume.

 

Let's look at a few more how to close a cover letter examples. This next one uses energy.

 

How to End a Cover Letter with Enthusiasm

  

I'm very excited to hear more about this opportunity, and to share why my last employer calls me indispensable.

 

Wow, right? That example of how to close a cover letter shows passion. It also hints at something valuable.

 

The manager just cleaned her glasses for a good look at your resume.

 

How to End a Cover Letter with a Money-Saving Promise

 

 

I'd be honored at the chance to show you how I saved Bookbinder Ltd. $25,000 in inventory costs.

 

That's not just come cliche for ending a cover letter. It's Buffy Summers, and she can start on Monday.

 

Can you think of an impressive achievement to tease in your closing paragraph? It's even better if it fits the company's goals. (They're in the job description.)

 

How to End a Cover Letter with an Offer to Boost Other Metrics

  

If I'm hired for this job, I'll exemplify the passion and commitment that helped me grow Locklin Hunt Corp's business by 45% in just two years.

 

Can you believe the recruiter just spit out her mochaccino? You're basically Liz Lemon, seeking a new situation.

 

Now you know how to end a cover letter. But don't even think about leaving until you see the next great closing paragraph tip.

 

It can supercharge all the rest.

 

Pro Tip: Not sure what to tease in your perfect closing paragraph? Research the company and hiring manager to find out what they need.

 

Got the cover letter closing statement figured out? Want to know how to start one? See our guide: "How to Start a Cover Letter: Sample & Complete Guide [20+ Examples]"

 

3

This Secret Trick Is the Best Cover Letter Closing Ever

 

Imagine you are on a road trip. You're in Oklahoma.

 

Flat, flat, flat.

 

You haven't had a change of scenery in hours.

 

Suddenly, a fighter jet flies by, 100 feet straight up.

 

There's one thing you can put in a closing line that'll draw the eye like that.

 

It's "P.S."

 

It works because it says, "Here is the most important thing about this letter."

 

In other words, it's a magnet for the eyes.

 

How to End a Cover Letter Examples [With P.S.]

 

wrong

 

PS, I'd love to interview with NWPZ Inc. I can't wait to tell you all about my great qualifications.

 

Whoops, the hiring manager is snoring.

 

It's not just that your cover letter closing is generic. It's that you used "P.S." wrong. You didn't punctuate it, and you used a comma. Sloppy.

 

Instead, do it like this next closing statement example.

 

right

P.S. – I would relish the opportunity to show you how I raised customer review scores 35% at Wheeler Mizner, and how I can do the same for you.

  

Use periods to abbreviate P.S. You can put an "em dash" after it (two dashes linked together) or a colon:

 

  • P.S.: 
  • P.S. — 

 

Pro Tip: The letter of introduction's job is to get your resume read. When you promise something the manager really wants, you give her a reason to read.

 

Are you learning how to end a cover for an internship? Check out this guide: "How to Write a Cover Letter for an Internship [+20 Examples]"

 

4

What to Put at the End of a Cover Letter

 

So you know how to close a cover letter.

 

But what do you put after your closing paragraph? How do you sign off on a cover letter?

 

Cover letter endings are pretty simple:

 

Just thank the hiring manager. Then add a "Best regards" or "Sincerely" synonym.

 

Finally, leave a space, and add your name, like in this sample sign-off.

 

Thank you for your time. I look forward to hearing from you.
Best Regards,
Carol Forsberg

 

You can also add your personal portfolio site, if you've got one.

 

Should you add your physical address or fax number? Not unless you're ending a cover letter in the 1990s.

 

Pro Tip: Need some good sincerely synonyms for your cover letter ending? You're in luck. We've got reams of them below.

 

Don't have a LinkedIn profile yet? Want to make one, fast? See our guide: "How To Optimize Your LinkedIn Summary & Profile To Get Jobs"

 

5

Sincerely Synonyms for Cover Letter Closings

 

 

Here's the tired hiring manager again.

 

She's read, "Sincerely" so many times today it's etched into her retinas.

 

Is there a good sincerely synonym that'll help your ending lines stand out?

 

First, there's nothing wrong with "Sincerely." You don't need to get attention with your cover letter closing salutation.

 

You need to get it with your drool-inducing value proposition.

 

But if you must know how to end a professional letter without "sincerely," you're in luck.

 

Here are some great synonyms you can use in your cover letter endings:

 

Complimentary Closing Examples [Closing Salutations]

 

  • Thank you,
  • Best regards,
  • Kind regards,
  • Sincerely,
  • With best regards,
  • Best,
  • Thank you for your consideration,
  • Respectfully,
  • Regards,
  • Sincerely yours,
  • Yours truly,
  • Most sincerely,
  • Respectfully yours,

 

Why are some of those how to end a cover letter examples in bold font? Because they're the strongest closing salutations.

 

Toward the bottom, things start to get a little old school, curt, or needy.

 

Don't Use these Closing Salutations

 

Here's how not to end an introductory letter. Avoid these example sincerely synonyms.

 

  • Cheers,
  • Affectionately,
  • Take Care,
  • Take it Easy,
  • See You Soon,
  • XOXO,
  • Godspeed,
  • Best Wishes,
  • Yours Faithfully,
  • Fondly,
  • Warmest Regards,
  • Have a Nice Day,
  • Yours in Good Faith,
  • Ciao,
  • Thx,
  • :)

 

Those are all either a little too handsy or too Charles Dickens. In a choice between yours sincerely vs yours faithfully, "sincerely" always wins.

 

Pro Tip: Consider making an email signature specifically for resume letter endings. You'll save time, and standardize the process, which means fewer mistakes.

 

6

How NOT to Write a Closing Paragraph [Big Mistakes]

 

Oh-oh.

 

Christie, the HR manager, deleted your email so fast she broke a nail.

 

What did you do wrong?

 

You made one of these horrendous how to close a cover letter blunders.

 

The Overcooked Cauliflower Closing Statement

 

People say nobody reads cover letters, so why write one?

 

What they mean is, no one reads generic cover letters.

 

Check out this example of how not to end a resume letter:

 

wrong

Thank you for your consideration, and your time.

 

See that? After about 200 of those, the recruiter starts to feel like she's got The Chicken Dance song stuck in her head.

 

Use one of our great how to end a cover letter examples above instead.

 

Closing a Cover Letter the Pushy Way

 

"Be confident," they said. "Managers love confidence," they said.

 

They didn't mean Jethro Bodine confident.

 

Don't ever imitate this next example:

  

wrong

If you hire me, I will rock your world like a Falcon Heavy Rocket!

 

That's not confident. That's frightening. As in, the manager is picturing you carrying a rubber mallet and wearing a balloon hat.

 

Ending a Cover Letter with Your Needs

 

Remember, a cover letter is a value proposition.

 

You're not providing value if you're being needy.

 

wrong

Please, please, please interview me. I guarantee that you will not regret it.

 

Wow, right? Nobody wants to hire Henry from Once Upon a Time.

 

The Goofy Cover Letter Ending

 

Of course you want to get the manager's attention.

 

But you want to do it with your amazing strengths and achievements. Not your Kramer-esque antics.

 

Don't emulate the last of our examples.

 

wrong

Hey, we all hate cover letters, but we gotta do it, right? So look, just get on to reading my resume so we can put this awful business behind us both!

  

Ick, right? You just made a tedious job moreso, while offering nothing anybody wants.

 

What do all these awful cover letter closing statements have in common? They all highlight your needs rather than the company's.

 

Pro Tip: Follow up after you send your resume. An email a week later can put you top-of-mind just when it matters most.

 

Need to know how to email your cover letter and resume? Check out this article: "How to Email Your Resume to Get More Job Offers"

 

Key Takeaway

 

Here's how to end a cover letter:

 

  • End your cover letter on a high note. Show that you feel enthusiastic about the position, too.
  • Offer value to the manager in your cover letter ending. Remember, a professional letter ending shouldn't ask for something. It should offer (be direct and strong).
  • Use "P.S." to draw attention to your cover letter closing.
  • There's nothing wrong with "Sincerely" as a cover letter closing salutation. That said, use any of the other great examples in this article.

 

Want to know more about how to close a cover letter? Not sure what your closing paragraph should be about? Perhaps you found the best way to end a cover letter? Give us a shout in the comments! We love to help!

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How to End a Business Letter: 10 Best Letter Closings

words to close a letter

You’re almost there.

You’re nearly through drafting a formal letter. It’s not something you make a practice of every day—maybe it’s rare for you to go hundreds of words without an emoji—so this accomplishment will soon be cause for relief, or even celebration.

But first, there’s this pesky letter closing to hammer out. How do you find ways to end a letter, anyway?

Here’s a tip: Want to make sure your writing always looks great? Grammarly can save you from misspellings, grammatical and punctuation mistakes, and other writing issues on all your favorite websites.

Such correspondence typically begins with a flurry of formality: your address, the date, and the recipient’s address. The end of the beginning requires a salutation evoking a slightly more regal tip of the hat than just “Hey.”

Similarly, you need to know how to end a letter in a way that conveys gravitas, but without literally spelling out “This letter was written and sent by a functional member of society who knows how to accomplish things, including fancy letter closings.” Brevity is the better part of valor, a wise editor said.

The best letter closings have a matching tone to everything that’s come before it. If your letter is work-related, you’re probably trying to strike a balance: business-like but not overly brusque, personable but not suspiciously chummy. Here’s how to master many ways to end a letter like a professional.

Close your letter with one meaningful sentence

Whether you’re lining up a meeting, sending in a resume, or querying a potential resource, you want your letter to end in a way that leaves clear where you stand. Some examples:

  • I look forward to meeting you at the seminar on Tuesday, July 11.
  • Thanks for your consideration; please let me know if you have any questions.
  • My deadline is Friday, so I hope to get your perspective on this matter soon.
  • Your guidance has been invaluable, and I hope to work with you again soon.

You might want the person you’re contacting to immediately do something, like mark their calendar, start crafting an urgent response, or add you to the list of people they know to count on in the future. Occasionally, you may just want them to feel appreciated. Whatever that action is, make it clear in your final sentence.

How not to sign off a formal letter

Just as it was very important in sixth grade to not accidentally address your English teacher as “Mom,” it is crucial to not sign off your business letter with “love.” Or “fondly.”

Pause for a moment and imagine the recipient of your formal correspondence sitting at a mahogany desk, masterfully opening your envelope with an old-timey letter opener (who even has those anymore?) and reading in rapt attention until your ending, where you signed: “passionately.” What a delicious nightmare!

In this vein, you don’t want to be too casual when closing a letter. If you’re writing a friend, you can get away with an informal “-xo” or “ciao,” but with new work contacts, you’ll want to dial down your effusion to “warm regards,” “cheers,” or “Happy Friday.”

10 best letter closings for ending of a formal business letter

As a writer, you may revel in finding new ways to get your point across—to avoid communicating formulaically. But ending a letter is not an ideal venue for tinkering with language or otherwise reinventing the wheel. Just as such correspondence often begins with the tried-and-true salutation “Dear Person’s Name,” you should be comfortable using a variety of closing salutations. Take a look at some of the best business letter closings you will come across.

1Yours truly

Like a navy blue jacket or a beige appliance, “yours truly” doesn’t stand out, and that’s good. The message here is “I think we can safely agree how I sign off isn’t the part of this letter that matters.”

2Sincerely

Another sturdy option: literally, “I mean it.” Again, the purpose of these sign-offs is to unobtrusively get out of the way, and “sincerely” does the job.

3Thanks again

If you’ve already said “thanks” once, why not say it again? Just be careful not to step on your closing sentence, if that also pertains to gratitude: you don’t want to botch the finale with an unwieldy “thanks again again.”

4Appreciatively

This one can help you avoid overusing the word “thanks.” It also sounds less clunky than “gratefully.”

5Respectfully

This one is tinged with deference, so make sure it suits the occasion. For instance, if you’re writing your landlord to enumerate a series of egregious failures and abuses and your closing sentence is “Unfortunately, if these deficiencies are not soon remedied, my next step may be legal action,” then ending with “respectfully” is awkward.

6Faithfully

If “respectfully” is a little deferential, this one is a cut above. Again, make sure it’s right for the occasion. If you picture someone reading it and cringing, you have other options.

6Regards

Like “sincerely” and “best,” this one is dependable and restrained, but it comes with a variety of optional accessories. Consider tricking it out with a gentle adjective, like so:

7Best regards

If you’re concerned that “regards” alone may seem too stiff or pointedly neutral, go ahead and attach “best”—it’s like adding a polite smile.

8Warm regards

“Warm regards” is one of a few sign-offs you can experiment with involving warmth. While a word like “warmly” assumes too much intimacy for initial correspondence, this route may prove handy once you’re more acquainted: warm wishes.

9Kind regards

A final variation on the theme of “regards,” this classy number strikes a balance between formality and closeness. If you don’t want to be too friendly but are worried about seeming stuffy or standoffish, “kind regards” is a solid bet.

10Best

Some see “best” as flippant and hurried. Best what, anyway? Best wishes? Still, others argue it’s your best default option. Judge for yourself.

Once you’re in the habit of sending and receiving important emails and know how to end a business letter, you’ll develop an instinct for when such letter sign offs make sense and when they’re gauche.

Yours sincerely,

Grammarly

If the close has more than one word, the first letter of the first word should be capitalized but the other words are lowercase. The close should be.

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words to close a letter

When it comes to ending letters, most of us already know about using “Yours Sincerely” and “Yours Faithfully.” When I was at school, we were told to sign off friendly letters with the former, and business letters with the latter, but nowadays, opinions seem to have changed. Many people say “Yours Sincerely” is too formal, even for business purposes, and since email seems to have its own etiquette, everyone is a bit confused as to the best way to sign off a letter or email.

Most people seem to feel not offering any salutation at the end of a message is a trifle too abrupt. Personally, I don’t mind, but I have come across people who are offended when I fail to use a closing phrase, so I’m a little more cautious these days.

With a little help from experience and Uncle Google, I’ve tracked down a whole bunch of tips on how to close a letter. As I suspected, it’s all about context.

Formal Business Letters

I still like “Yours Faithfully” in this context, especially when you’re writing a formal letter. However, it does seem a little stilted for email sign-offs, even formal ones.

After doing a bit of reading, I found most people don’t mind “Regards” or “Best Regards.” I can’t sincerely offer “best” regards to absolutely everyone. Surely some people have to get second-best regards, so I settle for “Regards” and hope for the best.

There are forms of the “Regards” sign-off that irritate me, but not everyone else, so presumably it’s acceptable. “Warmest Regards” or “Warm Regards” strikes me as slightly patronizing and insincere, especially when it comes from someone who can’t possibly have any feelings, warm or otherwise, about me. As for “Kind Regards,” I may not be in need of kindness, and there are better ways to show it if I am. I certainly wouldn’t use any of these for a job application letter, even in email format. Thanking the reader for considering my application seems courteous, and I’d follow it with the traditional “Yours Faithfully,” because it’s a safe bet.

Informal and Semi-Formal Business Emails

Intra and inter-office email is the norm these days. Your boss will email you an instruction, a colleague will ask you for help via email, or you may have received something that’s helpful to you. Sometimes you deal with emails from suppliers’ reps with whom you have a friendly business relationship, or you may be dealing with regular clients in a relatively friendly and informal context.

You can be a lot more relaxed now, but not too relaxed. Apparently, “Cheers” is becoming quite popular, and some use “Warmly,” “Best” or “Very Best.” I will be unashamedly biased here. None of these is particularly appropriate. “Cheers” is plain silly, and sounds like you’re about to hit the bar rather than the boardroom, “Warmly” just sounds wrong, and the last two could at least have been followed by a “Regards.” It just looks lazy.

“Thank You,” “Thanks” and “Thanks Again” proved to be surprisingly controversial. Although most people agreed they were fine if you were thanking someone for something they’d already done, many said thanking someone after asking them for something was patronizing.

I disagree. I used to have a colleague who used to sign off “Thanking You in Advance,” and I used to think it terribly clever, if stuffy. I still think if you know someone is going to work because of what you asked them to do, it’s polite to thank them. It’s your call.

You can be reasonably creative with informal business mails. There’s nothing wrong with “Congratulations on clinching that deal!” or “Wishing you every success in your new venture.” If relationships are friendly enough, and the occasion is appropriate, a heartfelt “You’re an angel, thanks a million,” may be appropriate. That’s the key. Keep it appropriate. “xxoooxx” is NOT appropriate for a business letter.

Friendly Letters

Now that we’ve discussed the idea of sign-offs being appropriate, you’ll understand what I mean when I say these need to be appropriate too. You wouldn’t sign a letter to your Aunty June “xxxoooxxx,” if you’ve only met her twice in your life and she’s finally sent you a birthday present for the first time. “Yours Sincerely” is perfect for this distant contact.

Your letter is presumably not all about you, so personalizing your greeting shows you care. What are you wishing this person? “Hope you have a great European holiday,” “Happy to hear you’re settled. Enjoy it!”, “Thinking of you,” and “Wishing you luck with the exams!” are only a sampling of your options. Perhaps you have something to thank them for. “Thanks for everything,” may be unoriginal, but at least it shows appreciation. Your mom, on the other hand, may settle for nothing less than “Lots of love,” “Tons of love,” or other greetings conveying enormous amounts of love.

The days of signing off friendly letters to people you know well with “Yours Sincerely” have been left behind together with chalk boards and other educational antiquities. Be creative! Be sincere! Give your friend, family member or romantic interest your very best wishes for whatever situation they’re in or express how you feel about them. Do you want to give your friend a virtual hug? “Hugs” is a lovely sign-off, at least I think so…

(Photo courtesy of Martin)

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The complimentary close is the word or phrase that conventionally appears before the sender's name or signature at the end of a letter, email.

words to close a letter
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