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Write resignation letter example
September 26, 2018 Anniversary Wishes 5 comments

Writing a resignation letter is important for your future career. You can download our resignation letter template as a Word document, or PDF.

Whenever you leave a job you're required to give a resignation letter to your employer, even if you've had a face to face discussion. A Standard resignation letter is just to confirm to your employer that you will be leaving. Short, detailed and to the point is the best way to express this.

Standard resignation letter format

The simplest way to do this is to state that you're leaving, specify the date, explain the reason of leaving and to say thanks for the opportunity.

  • Date
  • Your Address
  • Addressee details
  • Reason for leaving
  • Resignation date
  • Closing & signature

Create a resignation letter that is detailed enough to identify the reason as to why you will be leaving the company and that you will be serving your notice period. You want them to understand quick and easy that you will be leaving and proceed to carry on with the professionalism for the duration of the notice period.

  • e.g: “If there are any areas in particular you would like me to focus on during my notice period, please let me know”.

This would be a good opportunity to recognise and thank certain members from this employment who have helped you through your journey at the company.

  • e.g: “I would like to thank [Member/’s from company] for their encouragement and help throughout my employment at [Company] that has really helped shape my career thus far.”

Download our free Standard resignation letter sample

 

Download this template in Words or PDF format:

 

 

[Insert your name]

[Insert your Address]

 

[Insert date]

 

[Insert Recipient name]

[Insert Title]

[Insert Organisation]

[Insert Address]

 

Dear [Insert manager’s name],

Please accept this letter as notice of my resignation from the position of [Insert job title] at [Insert company].

As per the terms of my employment contract, i will continue to work for the company for the next [Insert notice period length], completing my employment on [Insert last day you intend to work].

I have enjoyed being a part of the team and am thankful for the opportunities you have given me during my time here. If there are any areas in particular you would like me to focus on during my notice period, please let me know.

I hope that I can rely on you for a positive reference in future.

 

Yours sincerely

[Insert your name]

 

Don't think that this template is right for you? View our other downloadable resignation letter samples 

Why should you have a detailed resignation letter?

Has it come to that time in your life when you are changing career or taking a new path? Got to create a resignation letter but you don’t want to come across negative? Well you are in the right place, for your guide to create a professional detailed resignation letter to leave on great terms.

If your experience working at the company has been what you expected or maybe not so expected and you know it’s time to part ways. Make sure your resignation letter still follows conventions as you want to make sure you maintain good relations post-employment at the company.

Can you put too much detail in a resignation letter?


It’s good to recognise what you shouldn’t put into a detailed resignation letter.

  • Don’t add in any negative context that has reflected on the reason for you leaving. This may affect the relationship between you and the employer for the rest of your time with that company.
  • Try to be to-the-point. The employer doesn’t want to have to take a lot of time reading the letter. This is more just for contract and policy reasons.

 

Things to remember:

  • Professionalism is key
  • Stay positive
  • Make sure your letter is following the right conventions
  • Follow the procedure regarding the company you are currently employed in

 


Learn how to write a resignation letter that keeps you in good standing with your employer. This sample letter of resignation can help you find the right words.

The art of writing a resignation letter

write resignation letter example

  • Creating and submitting a professional resignation letter can have a lasting effect on how you are viewed by past and future colleagues and employers.
  • Your resignation letter should be short and concise. Include the date of your last working day, your offer to assist with the transition and your gratitude for the opportunity with your soon-to-be former employer.
  • In your resignation letter, do not air your grievances or speak poorly about the company or co-workers. 

Resigning from a job, regardless of the pretenses, is a major life decision and should be taken seriously. Crafting and submitting a professional resignation letter is a key aspect of the resignation process and can leave a lasting impression on former and future employers. 

Pat Roque, career transformation coach at Rock on Success, described a job resignation letter as being a formal notification of your exit strategy. 

"It is a required document that becomes part of your employee records," Roque told Business News Daily. "Think of it as the last chapter of your story at your former company." 

Your letter should have a neutral tone that informs your employer that you are leaving and on what date, plus it should offer to assist in the transition to someone new and thank them for the time you were part of the team. Despite your feelings about your job or your boss, being professional, courteous, and helpful provides closure and a positive path forward. 

"Always keep the door open, because you never know when you may want to return or even work with other colleagues in a future role elsewhere," said Roque.

James Rice, head of digital marketing at WikiJob, said that although you will likely be expected to hand in a standard resignation letter, it is usually best to schedule a meeting with your boss to personally give them the letter and discuss your resignation in person. 

What your resignation letter should say

Although the specific contents of your job resignation letter can be tailored to your job and company, there are a few basic elements that should always be included. Regardless of the circumstances, keep it simple and concise. 

Roque suggested including the following elements: 

  • Your end date. Provide your official end date, ideally at least two weeks in advance.
  • Help with the transition. Express your commitment to ensuring a smooth and easy transition, including availability to discuss your workload and status updates with your manager or successor.
  • Gratitude for the opportunity. Find something nice to say, regardless of any differences you may have with a bossy colleague or how toxic the job may have become.
  • Request for instructions (optional). If you aren't yet aware of the exit protocol at your company, request specific instructions about final work commitments and such. Some companies will ask you to leave immediately, while others will have you very involved in a transition over the two-week period, or they may ask you to work from home and see HR to return your laptop on your last official day. 

Alex Twersky, co-founder of Resume Deli, added that offering to assist in training a replacement, preparing the team for your departure and expressing gratitude are important elements of a job resignation letter. 

"Conjure up ... the best time at your job and have that image top of mind when you write your resignation letter," said Twersky. "Let your boss think they were great, even if they weren't. [You might] get a good recommendation out of it."

What your resignation letter shouldn't say

Just as important as knowing what to say in a resignation letter, is knowing what not to say. Many resigning employees make the mistake of including too many personal details and emotional statements in their official letters. 

When you are writing an official resignation letter, omit the following details: 

  • Why you are leaving. Although you may feel the need to explain away your reason for leaving, this is not necessary to include in your resignation Rice said you may believe that the new employer has a better product, service, working environment, salary or benefits package, but these are not things to state in your resignation letter. Keep your language professional and positive.
  • What you hated about the job. A resignation letter is not the place to air your grievances or speak poorly of your soon-to-be former company or co-workers. Roque said to let go of anger before submitting the letter. She also suggested having someone else review your letter before submission to ensure it is appropriately polite and succinct.
  • Emotional statements. Twersky stressed the importance of keeping a calm, professional tone in your letter. An aggressive or otherwise emotional letter will only come back to hurt you. Twersky said that, even if you are overworked and resentful, don't quit angry. Avoid using phrases like "I feel" or "I think," unless they are followed up by positive statements. 

When writing your letter, try not to burn your bridges as you may need them in the future. 

"Your employers may be providing you with a reference, or if you are staying in the same field, you may still network in the same circles or want to return in the future," said Rice. "It is always good to keep in touch with your old colleagues and with social networks like LinkedIn, it may be hard to avoid them." 

These are also good tips to keep in mind when you have the conversation informing your supervisor or manager that you are leaving. Short and simple is fine; there is no reason to explain your reasons if you don't want to. Just stay polite, respectful and professional throughout the discussion.

Sample resignation letter

Based on advice from our experts, here is an all-purpose resignation letter template you can fill in with your personal details. Remember, you are not required to include your reason for resigning in your letter. 

[Current date]

Dear [supervisor's name],

Please accept this letter as my formal resignation from my role as [title]. My last day with [company] will be [end date].

To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement.

I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I've built. It's been a pleasure working for you, and I hope our paths will cross again in the future.

Sincerely,

[Your signature and printed name]

If you opt to provide a reason for leaving, either in your letter or during the conversation with your employer, be clear and positive, focusing on what you are gaining from the change and not the circumstances that caused it. Always maintain your professionalism and keep things formal. 

"Remember that people leave their jobs every day, and your manager will be used to the process," said Rice. "If you are courteous and thoughtful when resigning from your job, you will make the process easier for everyone and set yourself on the right path for future success." 

Additional reporting by Nicole Fallon and Marci Martin. Some source interviews were conducted for a previous version of this article.

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Tips for writing a Standard resignation Letter

write resignation letter example

So, you’ve decided to move on from your current role and take the next step in your career. Congratulations! Making a job change is exciting, but it also requires care and consideration. After all, you don’t want to ruin your chance of a positive reference down the line!

First, you need to sit down with your boss for a one-on-one chat. This is the time when you tell them you’re leaving and give your notice. A simple, positive statement will do: “I’ve really enjoyed working here, and have learned a lot, however I’ve decided that it’s time to move on.”

The next step is writing a letter of resignation. Not only should you always put your resignation in writing, but you should always keep a copy of the letter for yourself. Your letter needs to provide the date of your last day of employment, so check your contract to make sure you’re giving the right amount of notice. You should resist any urge to be negative, and instead reflect gratitude and the reason that you’re leaving.

To help you do this, we’ve developed a free resignation letter template which you simply need to add your details to. Download it here. 

                                                           

 

Read on if you want to know how to write a resignation letter, what to include, why you need to write it. Download our template to write your own!.

Resignation letters

write resignation letter example

 

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The Fine Art Of Writing A Resignation Letter

Take advantage of our easy-to-use Templates and Samples.

Almost everyone, at one time or another, has found themselves in a situation where they’ve needed to write a professional resignation letter. Well, now you’re in luck because we’ve compiled some of the best resignation letter samples you can find – all in one place.

We’re here to assist you with leaving your job – the right way – with better resignation letters.

Our Resignation Letter Sample Templates are quick and easy-to-use. They each include formatting and content that sets you up for success.  We have resignation letter samples that range in subject matter, from the standard two weeks notice samples, resigning with no notice, resigning for confidential or personal reasons, resigning for a new job, and even some that are specialized for the Healthcare industry.

No matter the circumstances of your individual resignation needs, our samples and templates deliver you a trusted place to start to craft a professional, polite and situationally appropriate resignation letter. You can browse for ideas or simply copy and paste any of our resignation letter samples and then customize them for your needs.  Our only goal is to provide YOU with better information and better ideas on what type of content to include in, or exclude from your letters, as you compose, finalize and submit your letter of resignation.

Browse the selections below. Each includes a brief description and a link to the sample letters.
Good Luck to you and thanks for visiting our site!

Giving A Two Weeks Notice Resignation Letter Sample

When You Absolutely ‘Can’t Provide Any Notice’ Resignation Letter Sample

When You Absolutely Can’t Provide Any or Less Than Two Weeks Notice Letter of Resignation Sample

Sometimes circumstances beyond your control may put you in a situation where you are unable to provide any – or less than two weeks notice of your resignation to your employer.  While this is not ideal or recommended by any means, one should not overlook the opportunity to extend and display the utmost professionalism in the face of a difficult situation.  This resignation letter sample provides your employer with a letter for your file and also suggests that you’ve done everything you can to remain professional in this difficult situation. It’s never the wrong time to do the right thing.

Get the sample resignation letter HERE.

Healthcare Industry / Nursing Resignation Letter Sample

A Healthcare Industry or Nursing Professional’s Letter of Resignation Sample

Healthcare and Nursing are a few of our areas of expertise. Therefore our resignation letter samples related to the Healthcare Industry have been well thought out and proven to be professional and effective. These resignation letter samples are formatted as business letters, as Healthcare is a business, and you’ll always want to make it a practice to express your formal notifications as such.

Get the sample resignation letter HERE.

Extended Notice Letter of Resignation Sample

Giving An Extended (More Than Two Weeks) Notice Resignation Sample

As most people know, two weeks notice is the minimum standard for resignation notice, however, if you are able to provide additional notice of your resignation date it can be a relief for your employer and also ease the inconvenience on your employer.  Leaving a job on the best terms possible is always a good practice. We’ve all heard the cliche’ about “not burning bridges” and it’s a cliche for a good reason. It’s good, solid advice.  We’ve provided a sample resignation letter that presents your extended notice message with flair and professionalism. One that anyone would be pleased to have as part of their personnel file.

Get the sample resignation letter HERE.

Resigning for Another Job Opportunity Letter of Resignation Sample

Resigning for Another Job Opportunity Letter of Resignation Sample

One of the most common reasons for resignations is that someone got a better job opportunity.  It’s critical to remain professional and dignified no matter how bad your current job was or how good the opportunity might be.  You want to control the things you can control, and the content of your resignation letter is an easy thing to control.  Be positive, professional, and grateful for your time with the company.  Keep in mind that you don’t need to elaborate on the reasons you are accepting the new opportunity, particularly if they aren’t positive ones.

Get the sample resignation letter HERE.

Resigning for Personal or Confidential Reasons Resignation Letter Sample

Leaving for Confidential or Personal Reasons Letter of Resignation Sample

It can be difficult to leave a job without wanting to explain the exact reason for your resignation. It may be too personal or you may want to keep the details confidential for your own reasons.  Know that you can be professional while also keeping your personal reasons confidential. We’ve got a resignation letter sample that will help you provide a professional notice and maintain your privacy.

Get the sample resignation letter HERE.

Getting Formal – A Corporate Environment Letter of Resignation

A More Formal or Corporate Environment Letter of Resignation Sample

If your workplace is a more formal, corporate environment, your letter of resignation may need to reflect a similar tone and nature.  Many large companies that implement ’employee contracts’ require a minimum notice and formal letter of resignation in the contractual agreement.  We’ve included a resignation letter sample that can be used in this type of situation.

Get the sample resignation letter HERE.

Warm and Meaningful Letter of Resignation

A Warm and Meaningful, Heartfelt and Professional Letter of Resignation Sample

Every workplace and the relationships in and around them have their own unique flavor. Some are extremely warm and feel like family, making leaving that environment difficult. This resignation letter sample provides the basics of your notice while also getting to the heart of the matter. You can use it as is or customize it further to fit the employer’s culture and your relationships with the team you’re leaving.

Get the sample resignation letter HERE.

When a Relocation Prompts A Letter of Resignation

When A Relocation Prompts A Letter of Resignation Sample

Moving out of the area is another very common reason noted in letters of resignation. When a relocation prompts you to have to resign, you can deliver your message professionally and be as vague or descriptive as you deem necessary in the situation.  You may not want to disclose that you’re relocating for a new job, or you may want to include a new address or contact information, for additional communication. Again, professionalism in all dealings with your employer should be your main goal. We’ve got a great sample letter of resignation for you to consider.

Get the sample resignation letter HERE.

The Digital Notification – Emailing A Letter of Resignation

The Digital Age Notification – Emailing A Letter of Resignation Sample

The actual method of delivery of your letter of resignation is probably not the most critical factor in a situation like this.  Displaying a sense of responsibility and professionalism, however, are very critical no matter what the circumstances of your resignation. Make the choice to conduct yourself professionally. Let’s face it, email is probably the most common and convenient communication tool used in business today, however, in a resignation notice scenario, it must be used wisely in order to preserve one’s professional reputation. Keep reading in the link…

Get the sample resignation letter HERE.

Two Weeks Notice Letter of Resignation Sample

If you find yourself in a position where you need to resign from your job, it is customary and professional, to provide your employer with a minimum of two weeks notice. In this sample resignation letter, you will find the language is brief but also delivers your message clearly and professionally.

Get the sample resignation letter HERE.

WATCH THE VIDEO ON THEME: Amazing Resignation Letter Example: How to write the best resignation letter with a few samples

Read on if you want to know how to write a resignation letter, what to include, why you need to write it. Download our template to write your own!.

write resignation letter example
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