I am honoured to be nominated by the German National Committee for International Youth. Work (DNK) as a candidate for the European Youth Forum and.
The job acceptance letter should be well planned and well written. The job acceptance letter should be to the point and positive.It should include the following points
•Thank the employer for the offer stating the full job title
•The terms and conditions of employment should be discussed.
•Salary should be negotiated clearly.
An acceptance letter document is a written acknowledgement given by one party after accepting an offer or an invitation from another party. An formal written acceptance letter is a formal document that can be used as a legal or professional reference. It can be issued upon acceptance of a social invitation, accepting a scholarship, final a business or insurance payment settlement , while conclude a negotiations and so on. The acceptance letter implies an your positive response to an second party assured them of your commitments to what they may have proposed or to be offered. Given below are the descriptions of popular acceptance letters along with some samples.
A college acceptance letter is written by the college to notify the students that their application to the college is accepted and they can complete the admission process and secure a seat in the college. College acceptance letter are reasons for great joy, more especially among students in the United States due to the a sharp competition and expensive fees.
At the work place, an Job acceptance letter/email is written to conclude the Recruitment process. Offer acceptance is important part of Recruitment process and A job acceptance letter is written by an employee and is addressed to the employer after the company confirms the individual’s appointment in the company.
The offer acceptance letters also helps to clarify, one last time, the terms and conditions of employment and so can prevent future misunderstandings. The acceptance letter is not mandatory but if well written, it does express sincere thanks towards your employer and shows professionalism
If you have to write an acceptance of offer letter, be sure to keep it formal and brief. Express your gratitude thanks for begin given the job opportunity and assure your employer of your commitment to the job. As it will be your first correspondence with your new employer, be sure to double check your letter to avoid any mistake or typos.
More To Read : The Elements of a Good Apology Letter
Date _________ (Mention the date)
Mr. /Ms. Name of the Manager
Organization / Employer Name
Corporate office Address
City, PIN / ZIP Code)
Dear Sir or Madam, or (Mr. /Ms. Name of the Manager),
I would like to convey my sincere thanks for the job offer and I accept your offer with great pleasure to join ( Organization / Name of the Employer) as a ( Position offered or job title) .
Further, I understand the goals you outlined for the position and it is also matching to my abilities and experience, and I consider this opportunity to perform and provide results on the position offered to me.
As discussed, my annual salary or my cost to company (CTC) will be (Mention salary), and medical, perks & benefits and other incentive scheme as a package.
Finally I would like to specially thank you Mr. (Mention the interviewer / Manager name) for making my interview process enjoyable and a learning experience. It is going to be my pleasure of working with you (Manager / Organization Name) and the team.
I will be reporting on my duties on (Date and time). For any further information feel free to call me at (Mention your contact nos.)
(Your Full Name)
Your Address & Phone numbers
College Letter Head should be used
Dear Mr. Jason Segal,
We are pleased to announce that your application to ABC College has been approved. Congratulations!
We would also like to congratulate you on your impressive academic record and we assure you that you will have plenty of opportunities to improve that record here at ABC College.
Please find attached the check list of documents required to submit and other details about the completion of admission as well as the books and other particulars needed for study. The term will begin on 31st of July 2017 ensure completing all the formalities before the term begin.
Professor Ms. XYZ,
Ms. Annette Pinto,
Senior Vice President
Dear Ms. Annette Pinto,
I am pleased to confirm my acceptance of your offer and look forward to reporting to work on the 10th of June 2017. I am aware that as a fresher my base salary will be Rs 17,000/- per month, with added incentives based on the quality of my work.
I would like to thank you for this wonderful opportunity and look forward long and rewarding professional association with ABC Company.
( Name of the Employee )
Manager- Human Resource
Location, City & State
Dear Mr. A,
It is with deepest gratitude that I am writing to thank you for offering me the position of Sales Executive at XYZ Company. It is with pleasure that I am accepting job offer made by your good self and look forward to a long and prosperous business relation with XYZ Company.
As discussed I will take up my responsibilities on the 13th of July 2017, with a starting salary of $ 180000 per annum (Cost to Company).
I am eager to join your team and to make a positive contribution to the company.
Name of the Candidate (prospective Employee)
Your City, State, Zip Code
Your Phone Number
Mr/Mrs…(Candidate Name) …
Human Resources Department
Dear …(Hr/manager Name )..
Thank you for offering me the position of ….(Name of the position) with (Name of the Company). I am thankful to accept this job offer and look ahead to starting my career with your company on (Mention Date of joining).
As we discussed my offered job salary would be (mention salary) and medical and insurance benefits will be provided after 45 days of joining the post of employment .
Thank you again for giving me this opportunity. I am keen to join your team and make my positive contribution to the company.
For further paperwork and other needs please contact me accordingly.
College Letter Head should be used
Name of the student
Subject: Letter For College Acceptance And Admission Confirmation
Dear Mr. (name of student)
Congratulations! This letter is to inform you about your application acceptance to our college (name of the institution) for admission in the session 2019-21.
Your application, high grades, score in the test and your interview have been able to convince our Management for your admission with our college. We assure you quality teaching and a feast of opportunities to improve your record at (name of the institution).
Please find attached the pdf document with all important information and the acceptance form that is to be filled by you to decide your courses here at (name of institution). The new term will begin from 10th of August 2019. You should ensure that all the formalities should be completed by then.
Warm congratulations from our part!
Name of the staff
Name of institution
Units and Centres Example Templates – Terms of Reference and Letter of Appointment/Acceptance. 1. Terms of Reference for an Oversight Board. Note that the.
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Thank you for appointing me as a new member of the board of directors of our respected company.
I appreciate that you have granted the honor out of all the various candidates who were eligible for the position.
May I ask for you to send me a list of the new duties which I am expected to fulfill now that I am part of the board?
I look forward to working with you and the other members of the board towards the advancement of our company.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Further things to consider when writing acceptance letters to management
Acceptance letters are a form of written communication exercised by people to accept a proposal or request formally. The purpose of these letters is to acknowledge your acceptance of the request at hand or express your readiness to do something. The simple act of replying in writing demonstrates a bright side of your character to those inviting. Some of the situations you might want to reply with an acceptance letter include admission requests, franchising opportunities and invite to meetings or celebrations. Proposals, job opportunities, privy membership invites, or speaking engagements may also require you to write an acceptance letter.
When writing acceptance letters, you should thank the person at the beginning of the letter and state how happy you are about accepting the proposal. Be sure to write the exact title of the proposal. Mention any needs, to your situation, for example, address and directions to the venue or agreed amount for charitable donations. If you are accepting an employment offer, restate the terms to show the other person you clearly understand them. Keep the letters as brief as possible and straight to the point. Where appropriate, inform the other person what is going to happen next.
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.
Wondering how to write an invitation to become a board member? Below you'll find a sample advisory board invitation letter you can use to recruit people to serve on your small business's board.
The following is a sample of how an invitation to become a board member letter should be structured with directions for writing the content - feel free to customize it as required and use it to invite people to serve on your own small business advisory board.
(Prospective Board Member's Name and Address)
Dear (Board Member's Name):
(*Don't forget to customize this section of the business invitation letter for the particular person you're inviting.)
(*Use bullet points if you have more than two benefits.)
As one of the pioneers of the Virtual Assistant (VA) Industry, being a member of Consider It Done's Advisory Board provides you with a stellar opportunity to continue to shape the VA industry. My company, Consider It Done Ltd., needs a new direction. A person with your experience and insight would be the perfect person to help me determine whether my company should break new ground or whether there's still value to be gleaned from the traditional territory.
I will certainly cover any expenses you incur from attending advisory board meetings and also offer a $500 honorarium to be paid directly to you or to a charity of your choice.
Operating since 2005, Consider It Done Ltd. provides a spectrum of business services to clients, ranging from data-processing through graphics design. First started as a one-woman operation run from a basement, Consider It Done Ltd. now has three full-time employees and a host of part-time contract workers. We continue to focus on filling our clients' needs completely and fully; our company motto is "We'll do it right".
The Board will meet three times this year, each meeting consisting of a dinner following a two-hour discussion. There may also be some follow-up questions/discussions by email. Because of the nature of the matters to be discussed, members will need to sign a confidentiality agreement.
Thank you for taking the time to read this letter and to consider being a part of Consider It Done Ltd.'s Advisory Board. I will be in touch with you soon but in the meantime, I’m available to discuss any questions you may have. You can reach me by phone at (phone number) or via email at (email address).
Do remember to follow up on this advisory board letter as you said you would! Allow at least a week to pass before you call or text the prospective board member as people (especially the kind of people you want on your board) are so busy.
Call instead of emailing if possible to begin with as email is much easier to ignore than a phone call.
And continue to follow up as necessary. It may take more than one call or email to reach your prospective recruit, or the person may ask you to call back in a certain period of time after they've had a chance to think it over.
Once you've recruited members for your advisory board the next step is to have your first board meeting. For more information on how to plan your initial meeting with your new advisory board members see: Sample First Meeting Agenda for an Advisory Board.
LETTER OF ACCEPTANCE. (To be completed by the teacher). (Address). To: The Supervisor/Incorporated Management Committee,. (Name of School).
You've honed your CV, done your research and bossed the interview, and now - finally - you've received the email or letter containing those all important words that your hard work have merited. You've landed your dream job and you're already planning your ascent to the top of the company, charming bosses and colleagues alike in a hailstorm of revolutionary ideas; before you crack open the champagne, though, there's the small but important matter of saying "yes" the role you've been offered.
The most professional course of action is to write to your new boss, formally accepting the role and perhaps returning any signed documents that are required - but what is the best way to do this while maintaining the good impression you’ve made so far?
Here’s a step by step guide on how to write a job acceptance letter or email.
If you have documents to return, a printed letter in a professional tone should accompany them, but if you’re accepting a job offer made on the phone (or itself via email), then a formal email in return is fine. The key word here, though, is formal: your new employers are not your pals just yet, so steer well clear of any LOLs, emojis and informal spellings. Keep things simple and professional at all times, and avoid the tendency to ramble; your soon-to-be boss is essentially just looking for confirmation that you're accepting their offer, after all.
In even the briefest of letters, you should say thank you and make it clear you’re excited about the opportunity. It's also a formal indication of your willingness to accept their offer (just short of signing the contract), so you should be very direct and clear that that is what you're doing. Aim for something along the lines of: "I am delighted to formally accept your offer of employment in the role of XX".
You may have a long notice period before actually assuming your new position, so maintaining a positive impression is important, too. A more personal touch such as thanking the interviewer for making you feel comfortable is an excellent idea and reinforces the sentiment that you are trying to convey.
Your job acceptance letter is your chance to confirm important details regarding your acceptance of employment, such as the agreed salary, your department, position, supervisor and - most importantly in this context - your start date. Summarise your understanding of the offer so that everybody is clear on the agreement being made, thereby avoiding any nasty surprises further down the road.
It is also the perfect place to ask any questions you may still have, about the role or benefits of your new job - especially if you forgot to ask when prompted in the interview.
If you’re keen to get more information about your new role in advance, say so - your new boss may be able to send you pertinent information you can start looking over during your notice period. Not only will you have given yourself a headstart when your first day comes around, but your boss will already be impressed by your enthusiasm and proactive attitude, too. Depending on the flexibility you have in your old job, there may even be training sessions or meetings you could be involved in before starting.
If you have a pre-booked holiday or vacation that you arranged months ago, then most employers will try to honour your plans. Many managers check this kind of thing during the interview, especially if they require someone to fill the role urgently, but if they haven't, then it is important to raise the issue quickly.
Nobody likes requesting time off before they've even accepted the position - let alone built up some goodwill in the job - but if your plans are unavoidable or can't be changed (i.e. an expensive holiday that includes flights, or an important event such as your wedding), then you don't really have a choice. As long as you're respectful and polite in how you bring it up (don't start off with it, for instance, and enforce that the role is still your priority), then there shouldn't be an issue. Besides, if your boss is unwilling to give you time off for your own wedding, then is that an organisation that you particularly want to be a part of?
Having written your job acceptance letter, double check the details before hitting send (or print). The last thing you want is a professional communication that is littered with poor grammar or spelling errors. If you're meant to be returning other documents, check that all the information in them is correct and up-to-date (you don't want your new HR department to be on your case before you've even punched in) and, of course, don't forget to attach them, either.
As already mentioned, the important thing in this letter is to avoid making basic errors and tarnishing that great first impression that you made during the recruitment process. To re-iterate, the key errors to look out for are:
If you’re still unsure of where to start, or you need something to compare your own effort to, then we have included some sample templates for you. It's a good idea to write a draft and ask a friend or family member to review it before you send it, especially if this is your first job.
Finally, all you have to do is send it; if you're mailing it, then ensure the address is correct (especially the department) and that it is a nice envelope. If possible, you might even hand it in personally, either to the manager in question or at the reception of your new offices.
Then all you have left to do is celebrate, before your next big writing task - writing your resignation letter!
Have you ever had to write a job acceptance letter? What was the process like? Let us know in the comments section below.
This article is an updated version of an earlier article originally published on 22 November 2016.
BOARD RESOLUTION: FORMAT 1 – FOR ACCEPTANCE OF CREDIT Bank”) upon the terms and subject to the conditions set out in the Letter of Offer dated.