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Cancellation letter free sample
May 08, 2019 Wedding Anniversary Wishes 1 comment

Subscription, Reservation etc. Find cancellation letter Sample Template. cancellation is completely legal. Feel free to contact me for any further clarifications.

A Sample Car Insurance Cancellation Letter

March 16, 2018

You’re trying to cancel your old car insurance because you found a much cheaper policy by comparing quotes on Compare.com. But when you call to cancel, the rep says they need an official insurance cancellation letter.

What? You can’t remember the last time you wrote a formal letter. Don’t worry! We’ve done all the thinking for you.

What’s the Point of an Car Insurance Cancellation Letter?

Why do some insurers require written notice of cancellation? Well, your auto insurance policy is an official contract: a legal agreement between you and the insurance company that protects you against financial loss in the event of an accident, bad weather or theft.

That’s a big deal. It means that your insurance company actually can’t cancel your policy, if it’s been in effect for more than 60 days. The exception is if you do something major to break the terms of the contract, such as not paying the premium, committing insurance fraud, lying on your application, or getting your license suspended. Your insurer also can decide not to renew your policy after the term ends.

Otherwise, only you have the power to cancel your policy. Some insurance companies will accept a phone call or an email as sufficient notice of policy cancellation, but others still want that letter — signed, stamped and mailed. Here’s how to write it.

How to Write a Car Insurance Cancellation Letter

Step 1. Make sure you have your new policy all lined up. You don’t want any lapse in coverage when you’re switching car insurance companies. As little as one day or a week without insurance is a red flag to insurers, who may raise your rates in the future because of that lapse. Even if you don’t have a car at the moment, or you’re not driving for some other reason, you want to stay insured.

Step 2. Get your dates straight. To avoid a lapse, make sure you know the date your new policy begins — and have your old policy end on the same date, or the day after. It’s better to have a small overlap than a lapse of even 24 hours.

Step 3. Call your current insurance company. Ask the rep what information must be included in the cancellation letter, and get the right mailing address, too. The corporate address you find online may not be the correct one.

Step 4. Write that letter! Then print and mail it. We’ll make it super easy for you. Here’s a template you can use – just copy it and fill in the bracketed parts with your information.

Sample Car Insurance Cancellation Letter


To Whom It May Concern,

I am requesting the cancellation of my auto insurance policy, [policy number], effective [date new policy begins]. As of that date, I will be covered by [new insurance company name], policy number [new policy number]. Please stop all automatic payments or debits from my account as of that date.

I am also requesting written confirmation of the cancellation and the timely refund of any unused premiums. Both may be sent to me at the following address:

[City, State, ZIP]

If you have questions, please contact me at [phone number] or [email].

[Your signature]

[Your full name]

I Don’t Have a Computer, What Now?

The good news is that cancellation letters don’t have to be typed on a computer. It can be a little trickier, but you can do it! Here are a few possibilities:

  • Hand-write it: A hand-written letter should be acceptable, as long as it’s written carefully and neatly; just follow the template above
  • Write it on your phone: You can use a basic word processing app to create a car insurance cancellation letter, then print it using Google Cloud Print (for Android) or AirPrint (for iOS). Just remember you’ll need a WiFi-enabled printer that’s compatible with a printing app
  • Write it at the library: It should only take about 15 minutes to write your letter on a library computer, then print it. Most libraries charge a small fee for printing, just 10 or 25 cents per page. When you’re done, remember to save your letter on a flash drive or in your email. Don’t leave it on the public computer, where other people could access your personal information.

Keep in mind that you’re not guaranteed to get money back when you cancel your policy. You may still owe premiums, or the insurer may charge a fee for cancellation. But even if that’s the case, you can breathe a sigh of relief, now that you’ve found a better, cheaper and all-around awesomer policy on Compare.com.

Gym Cancellation Letter. I am writing this letter to inform you that I'm not going to renew my gym membership, which is due to expire on [some date]. I believe I'm.

Cancellation Letter Template

cancellation letter free sample

Cancellation letters are used for an extensive range of purposes which includes personal as well as professional reasons. Whenever one wants to cancel any service, agreement, insurance, etc, these cancellation letters come to the rescue in preparing them effectively. There are varieties of cancellation letters available and one can make use of the best of them. You may also see Letter Samples.

They can also be used as termination letters when an employer wants to terminate the services of the employee. To know more about these cancellation letters, one can search Google using “membership cancellation letter”, “event cancellation letter”, “cancellation letter template” or “cancellation of order letter”.

Purchase Order Cancellation Letter Template


File Format

  • Google Docs
  • MS Word
  • Pages

Size: A4, US


Cancellation of Appointment Letter Template

Insurance Cancellation Letter

This cancellation letter format is presented by a policy holder requesting the insurance company to cancel his life insurance policy and return the premium payments. It provides three different letter formats.

Contract Cancellation Letter

This cancellation letter sample presents a contract cancellation letter for canceling the contract samples that was made by the consumer for the purchase of a home appliance. It provides the complete details about how to frame the cancellation letter.

Lease Cancellation Letter

Service Cancellation Letter

This service cancellation letter is presented by the employer to terminate the services of the employee. It also mentions the monitory benefits that are being provided to the employee on termination. You may also see Termination Letter Examples.

Flight Cancellation Letter

Gym Membership Cancellation Letter Form

What is a Cancellation Letter?

A Cancellation letter is a formal statement of one’s intent to terminate a business deal, rental contract, consumer service, insurance policy and many more. They are also used for cancelling the services of a company for providing any deficient product. They mention all the details required to request cancellation like policy holder name, policy number, etc. when a life insurance policy cancellation letter is prepared.

They help in knowing the procedures involved in writing an effective cancellation letter to complete the process without ambiguity. They can also be used to get compensation from organizations when their services are deficient and loss is incurred by the affected person.

How to Write an Effective Cancellation Letter?

To write an effective cancellation letter, one should gather good knowledge about the type of cancellation process he is going to initiate. Since a cancellation letter is a formal letter intended to end the services or agreement, one should draft it carefully by providing all the relevant details. One should specify the reason for cancellation and one should be authentic in his intent.

One should ensure to prepare the cancellation letter as briefly as possible and avoid excessive information. The employement termination letter should be addressed to the right person who holds authority. One can ask for acknowledgement of receipt of the cancellation letter as well.

What are the Advantages of the Cancellation Letters?

Some of the benefits of the cancellation letters are presented below –

  1. They enable one to cancel an sample agreement or service authentically
  2. They help the employers to terminate the services of the employee and avoid legal hurdles
  3. They help the customers to obtain reimbursement when the company fails to provide efficient services
  4. They enable to communicate to the relevant person the reasons for ending agreement or service
  5. They enable to start the process of termination or cancellation as stipulated by the organizations
  6. They help in cancelling any important events due to unavoidable situations like death of important member, natural calamities, etc.
  7. They also help in getting refunds for the passengers when a transport service is cancelled

Cancellation letters are widely used in various situations and they help in informing the authorized person about cancellation. They also help in abruptly ending agreement letters that are made between the owners and the tenants when a house is let out for rent. There are many types of cancellation letters available and one can utilize them as per their requirement.

This lease cancellation letter request is made by the lessee to cancel the renewal of lease contract since he is relocating to a new apartment. It requests the apartment owner to return the security deposit amount.

This flight cancellation letter is written by a passenger mentioning the details about the flight that canceled without prior notice letter by the authorities. It asks for compensation for the losses  that were incurred by him.

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Contract Cancellation Letter

cancellation letter free sample

When times are tough, businesses have to find a way to decrease their spending, and the first thing to usually go is yearly bonuses.

While it’s never easy to break the news that employees will not receive the bonus they expect every year, it can sometimes be a mandatory move to ensure that the company will hit all of its goals without having to use more drastic measures such as a layoff or RIF.

To help with this process, businesses should have template emails on file to make sure that the process goes over smoothly BEFORE they need to implement them.

This is where a bonus cancellation letter comes into play.

By using a great bonus cancellation letter, HR leaders and managers can be ready if they ever need to use it. Instead of creating these letters ad-hoc and in the heat of the moment, planning a ahead can save a lot of headaches.

Let’s dive write in to what you need to cover.

A No Bonus or Bonus Cancellation Letter: The Beginning

Usually, letters like these are emailed to staff members, alerting them of the impending change. It’s vital that you alert your staff if their bonus is canceled because - if you don’t - you’re setting yourself up for a lot of trouble. Employees need to know about these issues far in advance so they can plan their finances accordingly.

The good news is that these letters - from a layoff letter or memo to a phased retirement plan announcement letter - all work in very similar ways.

To start the letter, you need to get right to the point. Start with something like:

“Dear [NAME], 

As you may know, this has been a difficult year at [COMPANY NAME] because of [REASON]. Due to this, [COMPANY NAME] hasn’t met its goals.”

This is just an example. You can take this and mold it to your corporate culture. The point of the examples in this piece are to give you a rundown of how the letter should flow.

This first section sets the tone. This isn’t a fun email - it is explaining something stressful about the company. Mainly, that for whatever reason the company’s goals were not met and, therefore, actions have to be taken.

Bonus Cancellation Letter: The Middle

The middle of the email or letter is where the core message is delivered. In this section, you need to explain that because of the reasons listed above, the company will be cancelling bonus checks this year.

Don’t try to insert small talk here. Get right to the point with something like this:

“This has left us with a big decision. How do we get back on track? After exploring our options, we have decided not to reduce costs through layoffs or reduction events, and to instead cut costs elsewhere. Unfortunately, this means that we will not be able to provide bonuses this year to our employees.”

This sample gets right to the point while also explaining that it could be worse. Most employees will be more open to their bonuses being cancelled if they come to terms with the alternatives: layoffs, furloughs, and permanent RIFs.

You shouldn’t try to hide anything in this letter. Explain exactly the thought process behind the move. If you simply write that the bonus is cancelled, employees will wonder why and start questioning every move you make. Not only is this bad for morale, it also fosters distrust and spreads misinformation.

Both of these things you want to avoid. So, explain that the best way to cut costs is to cancel the yearly bonus and that, by doing so, you can keep the staff.

After you explain this, lighten the mood by explaining that this is a one-time move, and not one that anyone is happy with:

“As you know, this is the first year that [COMPANY NAME] will not give out bonus checks. We hope that with your continued support and hard work we will be able to return to our yearly bonus system next year.”

This explains that the hardship the company is facing is temporary and that the move to cancel bonuses will not be a permanent policy on the books.

If done correctly, you can help negate some of the negative feelings that this letter might cause. Again, don’t try to sugar coat things here. You need to be honest, but delicate, in your approach.

A Bonus Cancellation Letter: The Ending

The ending of the letter is by far the easiest part. All you need to do is sign off like you would with a normal letter.

Also, feel free to add another paragraph where you explain where people can get more information about the move. You can offer to meet with concerned staff members, for example.

The point of the letter is to be informative, but some employees will have questions that need answered. Again, this is largely to help negate the downsides of a move like this. You don’t want your staff members spreading rumors that there will be layoffs because of the bonus cancellation or anything of that nature because it can make negative feelings spread throughout the organization like wildfire.

Bonus Cancellation Letter: The Final Say

When it comes to writing a bonus cancellation letter, remember to keep it short and to the point. Don’t try to insert small talk into the email because this will just waste and time potentially confuse your staff.

You need to get right down to business.

Start by explaining that the year has been hard on the business for whatever reason. You can go into as much detail as you like here, but the important thing is to attempt to keep everything brief. Say that is happening, say how it happened, and then move on to the next paragraph.

Over the next two paragraphs, you need to quickly explain that the business has had to enact cost-reducing measures to ensure that the company will not have to hold a layoff or RIF event. And, because of these measures, yearly bonuses will be canceled.

Once you do that, move to another paragraph and explain that this is a one-time move and that you hope to reinstate the policy next year when finances even out. This part of the letter should be hopeful but not a lie.

After that, all you have to sign off or give employees a way to reach out with questions.

If done properly, the letter should get the message across in a way that is easy to understand and digest.

Want to learn more about writing a bonus cancellation letter? Check out our free sample here:

Writing a cancellation letter can be a challenge, as you want to strike a clear tone that is still firm and friendly. For example, you may write: . Feel free to contact me via mail or phone if you have any more questions or concerns about my.

FREE Sample Cancellation Letters

cancellation letter free sample

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WATCH THE VIDEO ON THEME: An application to the Principal for cancellation of School Bus Service

Subscription, Reservation etc. Find cancellation letter Sample Template. cancellation is completely legal. Feel free to contact me for any further clarifications.

cancellation letter free sample
Written by Juzragore
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