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Complaint letter against employee
September 04, 2019 Wedding Anniversary Wishes No comments

Fillable formal complaint letter sample against a person. Collection of most popular forms in a given sphere. Fill, sign and send anytime, anywhere, from any .

How to Write a Complaint Letter about an Employee

Nobody wants to write a complaint letter about an employee, but it is one of those occupational hazards that one may come across. So be prepared and know how to write a complaint letter about an employee. The complaint letter is, most of the times, a last option one has to resort to. It is never easy to formally write a complaint about a fellow employee or subordinate, worst of all, that person could also happen to be friend, but what has to be has to be done.

Complaint letters are official and have to be carefully worded, because this letter is then kept in the employee file as a record. Since the letter is not a pleasant one, get straight to the point. State the complete name and designation of the employee in question. Also mention who is the immediate head of the person. State the problem clearly. Make sure you have all the facts rights. If you have to mention any incident, know the correct dates and give in detail what had happened. Though, there is no need to get emotional, you can mention your reluctance, but be strong in the letter overall. The letter has to be strongly worded and concise in its matter.

Finally, give a small anecdote of your opinion, but in a subtle manner. You are writing this letter only because everything else has failed to get through to the employee. If there have been any formal complaints about the employee before, mention those complaints in detail along with complaint numbers. Also if the employee behavior can jeopardize the company reputation, then mention it in the letter. But do not make any decisions of your own; leave the final decision upto the Human Resources department, because once this letter is sent it becomes their issue.

These kinds of letters are not a treat to write, but you should know how to write a complaint letter about an employee. Most of the time, this letter is regarding a subordinate, so the sample we are giving you is also about a subordinate, with many kinds of problems. Most companies have a set format for complaint letters against employees, but if not, then you can use this format. Go through it for better understanding.

Sample of Complaint Letter Against an Employee on His Misbehaviour

Neville Jones
Sales Manager

Human Resources, Manager
G.T.A. Technologies, Amnesty Road,
41515, Newark, New York, USA.

Patrick Stewart
Human Resources, Manager

G.T.A. Technologies, Amnesty Road,
41515, Newark, New York, USA.

Dear Mr. Steward,

With lots of reluctance and a heavy heart, I am writing this letter to you as a final resort. This letter is regarding a formal complaint against one of our employees named Jacob Steven. Mr. Steven works in the sales department under my supervision, and has been an employee of the company for the past two years. The complaint against him is that he is lagging far behind in his work regarding sales targets, and it is neither within an acceptable range. For the past six months, he has failed to meet targets and has shown no improvement.

His work ethics seem to be poor as he has paid no heed to the previous letters sent to him. His work continues to be the same. Failure to meet deadlines and not filing in proper reports are just some of the few complaints against him. Another incident I would like to bring to your notice is, of inappropriate behavior with a co-worker. On the 14th of March 2010, Mr. Stevens made a pass at another female employee of the company at the office party. The matter was taken up with me, and I was able sort out the matter by making Mr. Steven apologize to the employee. Such incidents make the company prone to sexual harassment lawsuits.

I have spoken him to him personally also, but his attitude has been dismissive. Though, he has been a loyal employee of the company, such kind of behavior is unacceptable for the high standards our company has set. I suggest that he receive a formal letter from the Human Resources department, regarding his performance at the company. If possible have a personal meeting with him, and please find out if he is suffering from any personal issue. Mr. Steven used to consistently deliver sales targets and he was a good employee, but his performance has drastically fallen in the last six months, and so has his behavior with the other employees.

I would be of the opinion that Mr. Steven should be given one final chance to improve in all accounts, then it is your prerogative whether to continue with his employment or not. I wish your urgent attention in this matter as efforts from my side have gone in vain.

Yours Sincerely,
Neville Jones
Sales Manager

We have provided you with a sample of how to write a complaint letter about an employee. This format is about a subordinate, in case you have to write a letter about a fellow colleague, you can use the same format, but make sure to make all the right changes. This letter cannot be used in the case of a complaint against your superior.

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Nobody wants to write a complaint letter about an employee, but it is one of Most companies have a set format for complaint letters against employees, but if .

formal complaint letter sample against a person

complaint letter against employee

At any job, issues are bound to come up. From your coworkers to your company policies, not everything can be perfect all the time. So, what exactly should you do when you disagree with a company policy, or need to lodge a formal complaint about your annoying co-worker?

There’s a huge difference between exhibiting radical candor and becoming the office complainer. In order to help employees strike the right balance, Glassdoor spoke with a few career experts to help you resolve your office woes the professional way.

Turn Complaints Into Requests

The first step to take when raising concerns in the work place, according to Amy Van Court, CPCC, PCC, is to talk to your direct supervisor. Despite any past experiences you’ve had bringing feedback to your manager, Van Court notes this is always the best way to start addressing your concerns.

“Start clean. Give your boss an opportunity to surprise you, to advocate for you if necessary,” says Van Court.

But, before actually going in to make your complaint, Van Court suggests taking a moment to consider what you want to happen.

“Turn every complaint you have into a request,” suggest Van Court. “Then you’re creating a path instead of staying stuck in the mud and expecting someone else to get you out.”

8 Little Things That Drive Your Coworkers Crazy

Identify the Solution Ahead of Time

Before you walk into your manager’s office, it’s best to go in prepared with solutions. If you walk in with a long list of complaints and no proactive steps to take to solve them, you’ll end up sounding like a complainer.

“If you have concerns, take some time to get clear on what they are and why they upset you — journaling is great for this,” says Laura Weldy, leadership mentor and life coach at The Well Supported Woman. “Taking some time to prepare will allow you to be precise with your concerns and also help you to avoid saying anything too hastily.”

Laura notes she encourages clients who experience this issue to take this practice one step forward and actually identify what their ideal solution to the problem would be. Whether it’s changing the way you communicate with someone, or requesting a change in your schedule, coming to this meeting prepared will help your manager better understand how to help you.

“Your manager may not be able to make it happen, but they will never know what you’re hoping to see happen if you don’t tell them — plus it shows that you’re proactive about problem-solving,” says Weldy.

When to Take a Complaint Above Your Boss

If your manager can’t help with the situation, or nothing gets resolved after your complaint is made, what steps should you take next? Try taking the request to the person’s boss, or to your manager’s supervisor. Then, if the issues continue to be ignored or unresolved, you can go to human resources.

“I have heard of many examples of people feeling they are not treated justly by their boss (or their boss being unreasonable or speaking in nasty tones) and issues with a fellow employee — such as inappropriate behavior, irritation by sitting too close in a cubicle situation or gossip, etc.,” describes Anne Angerman, MSW at Career Matters. “If there are still issues, I would recommend consulting with an employment attorney and learning if the grievances are valid. Also, it depends what the issues are:  Are they personal, such as age discrimination? Or is it an issue with a boss or another employee? Or treatment by another employee?”

Make an Agreement With Your Boss

If you want to ensure your complaint gets the attention you feel it deserves, the best way to keep this conversation professional and between you and your manager is to come to an agreement on how to best handle the situation.

“When you approach your boss with your request, ask him/her if they will agree to look at it and get back to you,” advises Van Court. “Agreements are far better than expectations because they represent a dialogue, where expectations are just something we place on someone whether they want it or not.”

Van Court notes that, if your boss agrees to look into your request, make sure you ask for a date that you can both agree to that the issue can be resolved by. But, if it’s a more serious issue, such as sexual harassment or illegal actions, you will want to have this resolved within a shorter time period, if not immediately.

How to Get Your Boss to Actually Listen to You

Don’t Be Afraid to Issue a Complaint — You’ve Got This!

Though making a complaint at work can feel intimidating, approaching the issue in a professional manner will help you reach a resolution.

“I think that the biggest difference between a complaint and constructive feedback is that constructive feedback is solution-oriented,” says Weldy. “Everybody needs to vent now and then, but make sure that the person you’re complaining to is the right person — let small frustrations about scheduling, slightly annoying coworkers or not-so-fun tasks out during conversations with friends and family, not your boss. If you have a bigger problem to address, don’t be shy about addressing it with your manager — you’re both here to make your team better!”

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Employee Complaint Letter – 10+ Free Word, PDF Documents Download

complaint letter against employee

Need help writing a complaint letter word! You can download an employee complaint letter for free, customize it an sent it to whomever is concerned. The complaint letter can be sent via mail as a Word of PDF attachment, or it can be sent to the recipient in person. Now let us take a brief look at the content of the letter. You can also Funny Complaint Letter Template. The letter is often written to an employer, and it communicates the sincere concerns or grievances of the employee in question. As an employee, you need to try as much as possible to keep the content of the letter as professional and as friendly as possible. You may also see Complaint Letter Templates.

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May 23, In order to help employees strike the right balance, Glassdoor spoke with a few career experts to help you resolve your office woes the.

Assignment Point - Solution for Best Assignment Paper

complaint letter against employee

Sample complaint letter against employee’s misconduct, misbehavior, rudeness or unprofessional behavior to boss, manager or owner.  How to write a complaint letter about an employee? Sample complaint letter against employee, co-employee or fellow employee.

Complaint Letter against Employees Misconduct

The Director Operations,
London Rescue Service
May 10,

Respected Sir,

This is to draw your kind attention to a serious matter of our service personnel regarding their ineptness and unprofessionalism as intimated by a resident of Model Town.

In brief, on 6th May one of our ambulances reported a house for providing an old man with medical treatment and shifting him to nearby hospital. During shifting of the patient, staff could not administer him drip that was mandatory because patient was in critical condition. The concerned staff neither provided proper first aid to the patient nor behaved well with attendants.

Not only this but one of our medical technician Mr. Tom left the patient unattended on the stretcher. Further details about the incident can be viewed from the complaint letter which is attached herewith.

The case is submitted to you for perusal and further necessary action, please.

(Joseph Conrad)

Emergency Officer,
London Rescue Service

Complaint Letter against Employee Misbehavior

Mr. Zeck Shawn, H O D Media department

Respected sir,

I am writing this letter to bring it to your knowledge that I have been noticing the weird behavior of Mr. John Michael from last 2 weeks. First of all he is not punctual and he procrastinates a lot. He mostly leaves his work pending and he depends on others for his work too much.

This is very unprofessional because everyone at work gets disturb and we have to do his work as well. I request you behalf of our department to take a serious action against our complaint. We are expecting a positive response. Thanks

Yours sincerely,

Mr. Donny Smith,
Media department

Complaint against Employee due to Misbehavior

Dear Sir/Madam,

I am writing to you because I would like to discuss on my employees. I would like to transfer one of my employees to a different branch because he is misbehaving with some of the other employees and he doesn’t have a serious attitude when he is off duty on lunch. I don’t want to fire him as he is a very good hard worker and he gets things done quickly.

I think that a transfer is best because then he get start a new and make friends with his new work mates. This means that we don’t lose his good talents and he can try and have a new fresh start in another branch. I look forward to hearing back from you.

Kind regards,


Complain Letter against Employees Send to Boss

Respected Sir,

I hope you are doing well in health, I am fine too. This letter is to inform you that I am facing some problems regarding to work, as I am giving my hundred percent to work but some of the member of my team are not working properly. They came late and doing two third of the work in one day.

The reports they are submitting to me are full of mistakes. Sir it is becoming difficult for me day by day to work with these careless team members. Kindly take some action against them.

It would be a huge favor.


Project head

Ehtisham Ahmed

Employee Transfer Order due Misbehavior

Respected Mr. Amjad Khan,

I am writing this letter to you on behalf of Ajmir’s textile company. This letter is to inform you that we were observing your behavior and attitude from last two weeks and after the meeting with committee on this issue we are going to transfer you from Malir cantt branch to Shimla Resort branch. As your behavior with employees and seniors is not bearable and now we can’t give you more chances.

So you have to attend the office of Shimla resort branch from 1st of next month.


Ajmir’s Textile company


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Need help writing a complaint letter word! You can download an employee complaint letter for free, customize it an sent it to whomever is concerned.

complaint letter against employee
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