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Email request for document

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Email request for document
October 24, 2018 Wedding Anniversary Wishes 1 comment

For us, we simply wanted to delete emails from users outside our organisation that were requesting edit access to our documents. Here is how.

Organizations can add Document Request fields to the application form, which allows applicants to request any types of supporting documents on behalf of applicants. During the application process, each applicant will then enter the email address of the document provider, requesting any letters or other relevant supporting documents.

When an applicant submits their application, Submittable will automatically send a Support Document request to each referee or document provider. The email contains a link to a form where the referee/document provider will enter their name and submit a file containing their letter or document.

If you're interested in adding this feature to your account, please email [email protected]

How To Use The Document Request Field in Your Form 

1. In the Forms tab, click the name of the form you'd like to edit.

2.Select the Form Designer tab.

3. In the Toolbox on the right, click and drag the Document Request fieldonto the submission form.

4. In the Document Request form field, optionally edit the default Label and Description. Check or uncheck the appropriate check boxes to select whether the applicant is Required to enter a document provider and whether you want the document provider's information to be Blind (i.e. hidden from reviewers). 

5. Click the Edit Instructions link beneath the Document Request text inside the form field toolbox. A dialog box will open up with a text area to enter any specific instructions for document providers. These instructions will be included with the supporting document request when it is sent to the document provider's email address.

6. Add additional Document Request fields if you would like your applicants to include more than one request for supporting documents.

7.Click the Save Form button at the bottom of the page. The system will allow document providers to attach documents on behalf of submitters after a submission deadline has passed. There is not presently a way to apply a deadline for document providers to upload/attach documents.

How to View Supporting Documents

1.  From your Submissions list, click on a submission to view its details page.

2.If you're viewing the Summary view, scroll down to the Document Request section. (If you're viewing the File view, click the X button to the top right of the file to switch to the Summary view.)

3. In the Document Request section, click View Document to view it online in the Submission Details viewer, or Download to save the document offline.

4. If a supporting document has not yet been received, you have the option to resend the document request to the document provider by clicking the Resend Request link in the Document Request area. The applicant can also Resend the request by clicking on the submission in his or her submission list and clicking Resend Request (see below):

How to Check if Supporting Documents Have Been Received on Behalf of Applicants:

If you would like to add the Supporting Document feature to your account, please contact [email protected]

DocuSign emails that request you to sign a document never contain attachments of any kind. Don't open or click on attachments within an email requesting your.

Recorded Document Request by Mail

email request for document


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I would like to make a formal written request for a duplicate copy of my university diploma. I graduated with a degree in BS Psychology in the year 1992.

The original copy of my diploma was among the belongings that were swept away by the flood that hit my hometown earlier this year. Our house was situated near a creek, making our home one of the hardest hit properties in the area. I have attached an affidavit of loss verified by the high courts attorney to support this.

I hope that you can assist me with this request. I appreciate your time and effort to get this done for me.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Request a copy of an official document. Sample letter.

Further things to consider when writing request letters to schools

Request Letters

Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.

When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.

Letters to Schools

Letters to schools are letters written to institutions designed to provide learning environment and spaces to pupils and students. There are many times when you may feel the need to write to a school administration. Maybe you want to recommend a student or employee or want to apply for an academic program. Perhaps your child has a disability, and you want to make sure that he/she is receiving special education services. Whatever the issue, putting your thoughts in writing avoids confusion since it provides you and the recipient with a record of your request. It is, therefore, crucial to keep a copy of any letter you send.

All letters to schools must use the standard business letter style. Start your letter with the proper address and salutation. Introduce yourself and explain the reason for your letter clearly and concisely. Depending on the content of your letter, provide any documentation that gives the recipient reference to the case or clarifies your concerns. Keep the tone polite, respectful, and professional. Close by thanking the recipient for his/her time and with a note of anticipation of positive feedback. Sign off and proofread the final draft before sending it.

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email request for document

Any matter that requires polite and humble request can be put forward by writing a request letter. The request can be related to anything like seeking for the information. Some or the other day in your life, you may come across the time when you have to ask something from someone. If you know the right way to draft such a letter, then it can become easy for you to achieve the things that you intend to get.

 The documents are vital for one’s development. It is a formal record of a persons’ personal and professional information.

A document is a set of static information that can be read linearly by a human being The letter request of the document is written when a person wants their documents for various purposes like family requirements, mark sheets, birth or death certificates, marriage certificates, etc.

The letter necessitates the requirement of clever drafting to compel the person you are approaching for reciprocation of your request. Be very polite and ready to return the favour to the recipient as well.

Here is a letter of request for document template, sample and writing tips.

The following is the Email Format that should be followed while writing a Request for Documents.

To: [email protected]

From: [email protected]

SUBJECT: Request for Documents.

Dear Mr Ben Penman,

I am a Brooklyn University student pursuing MMS currently. The reason behind this mail is to request a duplicate copy of my graduation certificate. I graduated with a degree in BMS in the year 2010. I believe I had not received the passing certificate along with my BMS mark sheet or if I did, it has been misplaced.

I have attached a scanned copy of my BMS final semester mark sheet for your reference. If you need any other data, you could reach me. It is urgent for me to fetch the aforementioned certificate to fulfil the present study curriculum. Please, I would request you to help me with this chore.

Via e-mail: [email protected] or
via telephone: 540-996-8715.

I hope you can help me out with this request.

Yours Sincerely

Anthony Throssell

Sample letters to request a copy of an official document. map that encompasses South Main Street, Springfield, KS , and mail it to that address.

Request a Copy of an Official Document

email request for document

In a case you have lost a documents – which is issued by the state authorities, such as birth certificate, tax documents, or something similar, most likely you should submit Letter of request for documents. Formal letter of request for documents should be addresses to the relevant authority, and in the letter you should state the most precise state of affairs that led to the loss of document (s).  Letter of request for documents template we are providing in this article is a very general template, which you should customize to adjust it to your needs.

Name ad Surname of the sender

Street Name and Number

Postcode and City




Name ad Surname of the recipient

Street Name and Number

Postcode and City


Dear Madam/Sir,


I am writing to request a copy of [Name of the document], since I lost my original document due to [State the circumstances that led to the loss of the document].


In the attachment I am sending you the copy of original documents and copy of my ID card.


I kindly ask you to take prompt action on reissuing the document since I need it urgently for [state the reason]. I would appreciate if you can send the document by the express post, since I am not in the position to visit you in your premises. In the enclosure to this letter you can find a proof of payments for the tax.


If you need any other data please feel free to contact me on the e-mail [enter email address] or via telephone [enter the phone number].


Thank you very much for your help and assistance.





[NAME and SURNAME in printed letters]


Download Free Letter of request for documents template


WATCH THE VIDEO ON THEME: Writing a letter of request in English - - UPV

When an applicant submits their application, Submittable will automatically send a Support Document request to each referee or document provider. The email.

email request for document
Written by Tygojinn
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