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Farewell letters for work

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Farewell letters for work
November 07, 2018 Wedding Anniversary Wishes 3 comments

A farewell is a time to say good bye to anyone. Usually the letter of farewell is written to colleagues or co workers, if someone is leaving a work place, to friends .

When you leave a job – whether it's because you're retiring, returning to school, have accepted a new job, or are just moving on in general – it's a good idea to send a farewell letter to your co-workers. 

Your farewell note is the perfect place for you to thank co-workers for the opportunity you’ve had to work together. It's also a place to share contact information.

Who Should Receive a Farewell Letter?

While you may tell many colleagues that you're departing the company in a face-to-face conversation, sending a letter (either by email or traditional snail mail) ensures that everyone knows the news.

You should use your judgment to decide who should receive a farewell letter. If you have a small office, you might send it to everyone in the company. However, for larger companies, consider just sending the letter to your immediate group or team, or particular people whom you have worked closely with during your stint at that company.

When and How to Send a Farewell Letter or Email

It's a good idea to send your farewell letter as close as possible to your last day of work. Preferably, your coworkers will receive the letter on your last day (or second-to-last day), when you are finished with your duties. That way, you have time to say goodbye to people in person.

You can send a goodbye letter or email. An email is an easy way to efficiently tell everyone about your leaving. However, if you send an actual letter, make sure people will receive it before you leave, so they have time to say goodbye in person if they want to.

If you choose to write your farewell letter on paper, you might consider placing each letter in your coworkers' work mailboxes (rather than mailing each letter), to save time (and money on stamps).

What to Include in a Farewell Letter

Whatever the reason for your departure, here is the most important information to include in your note: 

  • Gratitude and a thank you – Even if you weren't happy at your job or with every single person you worked with, it's polite to express your thanks and appreciation to co-workers. Work associates who feel that you have valued them are far more likely to keep in touch with you – thus becoming long-term connections that can be valuable both for personal and professional reasons. 
  • Where you're going next – You don't have to share information about where you're going next, but if you feel comfortable sharing some details, you certainly can. People are naturally curious about why co-workers have left their organization and providing a brief description of your future plans can both help to defuse workplace gossip and also offer closure to your team members. If you choose to provide details, though, be sure to keep the tone positive and upbeat, without drawing negative comparisons between your future and current workplaces. 
  • Contact information – This will make it easy for co-workers to keep in touch. You can CC your personal email address in your note to make it easy for people to respond. You can also include links to your social media presence (think: LinkedIn, Twitter, Facebook, etc.). 

Farewell Letter Template

You can use a template as a starting point for your own letter. However, you should always personalize and customize your letter, so it reflects your work experience and your relationship with your coworkers. For example, if you don’t want to include a phone number in your own farewell letter, you don’t need to do so.

Subject: Your Name - Moving On

Use the first paragraph of your farewell letter to let your coworkers know that you are leaving the company. It's fine to tell them where you are going and what you will be doing. However, don't mention anything negative about your present employer or why you are moving on. You should also mention the specific day you will be leaving, so your coworkers have time to say goodbye if they wish to.

In the second paragraph, thank your coworkers for all the support they have provided you. Mention that you have enjoyed working with them and you'll miss them, even though it’s time for you to move on. Depending on the number of coworkers you have, you might want to individualize this paragraph for each person, specifying something in particular that you appreciate about each coworker.

The third paragraph should let your contacts know where they can reach you. Include your personal email address, phone number, and LinkedIn URL.

In the last paragraph, reiterate your thanks.

Farewell Letter Example

This sample employee farewell letter can be used to let your co-workers and colleagues know that you are resigning. The letter also includes information on how you can be contacted in the future.

Farewell Email to Colleagues Example (Text Version)

Subject: Jerry Rodriguez - Moving On

Dear John,

I'd like to let you know that I am leaving my position at BDE Corporation on July 1st.

I have enjoyed my tenure at BDE, and I appreciate having had the opportunity to work with you. Thank you for the support and encouragement you have provided me during my time at BDE.

Even though I will miss my colleagues, clients, and the company, I am looking forward to starting a new phase of my career.

Please keep in touch. I can be reached at my personal email address (jerry123@gmail.com) or my cell phone, 555-123-1234. You can also reach me on LinkedIn (linkedin.com/in/jerryrodriguez).

Thanks again. It's been a pleasure working with you.

Best regards, Jerry Rodriguez

More Farewell Letter Samples

Leave a Good Impression

Your farewell letter is the last big impression you'll leave with the company and your co-workers so make sure it’s a good one. This is not the place to mention how unhappy you were, how wronged you feel by management, or how much better you anticipate that your new job will be. Make jokes cautiously – what's funny to one person may not be funny to everyone. 

The people you work with throughout your career form the bedrock of your professional network, so it's important to make it easy for them to keep in touch. 

Sample letters to write a farewell letter to a person who is leaving employment.

Employee Farewell Thank You Note

farewell letters for work

Whether you're leaving your job or writing a goodbye letter to a colleague who is moving on to something else, you’ll find a variety of sample letters and email messages here to help you craft a professional and sincere goodbye. Use these goodbye letter examples for a variety of circumstances, such as accepting a new job, retiring, or simply resigning from your current job. These letters work well if your co-worker is the one moving on as well.

Personal Goodbye Letter Sample

You can use this sample as a model to write a personal goodbye letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Download the Word Template

Personal Goodbye Letter Sample (Text Version)

To Say Congratulations on Their New Job

It’s always good form to wish colleagues all the best when they move on to new opportunities. It’s an exciting time for them, and it’s good to keep colleagues in your network.

Those warm wishes are a good way to keep you in someone’s mind and will give you a boost to maintain a positive business relationship or re-establish your work relationship if you cross paths again.

 Here are some example messages to send to colleagues leaving for a new job:

If your colleague or co-worker is moving but staying within the company, kind words of encouragement are always appreciated:

College graduates need props, too, and these examples will help you find just the right words to congratulate them and give them encouragement for embarking on their post-college careers.

For a Colleague's Retirement

For the employee heading off to retirement, what you write in your goodbye letter depends on how close your working relationship was, and how long it lasted. You might send a brief, formal congratulations email to a business associate you see only a few times a year. But a long-time colleague deserves a more thoughtful sendoff.

These examples have you covered for either situation:

When a Friend or Colleague Loses Their Job

If your colleague or co-worker has been let go, don’t ignore the person out of embarrassment or awkwardness. It’s a rough time for them, and they’ll probably appreciate the fact that you care enough to check on them.

At the very least, write a simple letter acknowledging the job loss and offering your sympathy. If you want to do more, consider that your colleague might appreciate help in finding another position. By offering whatever help you can provide—such as writing a reference or offering to include that colleague at your next networking event—you give your letter a positive and helpful spin.

When It’s Your Turn to Say, “I Quit!”

You might want to shout out those words, but burning bridges behind you is never a good idea, no matter how upset you are. Or maybe you really do love your job, but you can’t pass up a new opportunity. Either way, craft a diplomatic and professional letter, emphasizing the positive experiences you’ve gained from the job and tactfully informing your employer or clients that you are moving on.

For Your Own Retirement

These examples will help you inform your employer of your intended retirement. This will likely be a more formal letter that includes several key details. In fact, your boss or HR department might want to guide you in providing the information in writing they need to start winding down your position and preparing for any retirement benefits to kick in.

How to Say Goodbye to Colleagues

There are many ways to say good-bye to those you work with, and you’ll find them in these examples. When you tell your boss you plan to retire or quit, ask if you can make the announcement to your co-workers yourself. Or if they already know, they are sure to appreciate a thoughtful good-bye from you.

Brittany Miller
5 Maple Ave
Seaside, Rhode Island 02804
555-555-5555
email@email.com

August 2, 2018

Jennifer Rodriguez
Senior Graphic Designer
LMK Corp
30 Main Street, Ste. 3
Seaside, Rhode Island 02804

Dear Jennifer,

I wanted to drop you a line personally to let you know that I’ll be leaving LMK at the end of the month. I’m sorry to go, but as you know, I’ll be starting school in September and I want to give my studies my undivided attention.

I’ve learned so much during my time here, and you’ve been a big part of that. I want to thank you for your mentorship and guidance when I was an intern and your support during my search for the right graduate program.

Please keep in touch. My email address is email@email.com and my phone number is 555-555-5555. Let’s get coffee sometime during the coming semester and you can tell me all the news about the best team in the business.

Thanks, and best regards,

Brittany Miller (signature for hard copy)

Brittany Miller

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How to Write a Carefully Crafted Goodbye Email to Colleagues

farewell letters for work

*Update* Check out this goodbye email generator

After you quit your job, your goodbye email to your coworkers has the power to set the tone for the whole of your tenure, your departure, and your farewell happy hour drinks at 5.

Leaving with your best face forward is a balancing act between:

  • not saying too much about how excited you are, to avoid resentment
  • saying just enough about what you’re doing next, to inspire jealousy
  • and saying more than enough about how awesome your team is, so you’ll be remembered as generous and kind

With this in mind, here’s a proven 8 step formula for writing your goodbye email.

1. Make your subject line ominous, but playful

The subject line of your goodbye email should convey the ominous nature of your message without being too alarming, keeping in mind your boss has probably already told everyone anyway.

Stay away from phrases like, “This is it,” “My unfortunate departure,” or “Checking out for good,” and instead go with something like, “I bid you adieu,” “A Fond Farewell,” or “Here’s to all the sexual harassment lawsuits I escaped.”

This will make your coworkers excited to read your email (later, when they have some time).

2. Say how sad you are to be leaving such an incredible team

Begin by mentioning what a tough decision this was, and make sure to relate how much you enjoyed working on such an awesome team. Say how thankful you are for everything they’ve taught you, but also be grateful for everything you were able to teach them.

3. Make fun of someone

There’s at least one person on every team that everyone likes to make fun of. By making fun of this person, you’ll be remembered as one of the cool kids.  Say something like “I’ll miss all of you, well not all of you, I’m not naming names (Greg).”

4. Mention how long you worked there

It’s very important to subtly throw in how long you were a member of the team, so that people appreciate the time you put in. People have a tendency to not remember this, so make sure to remind them. Your coworkers will say, “Oh wow, she was here that long?”

5. Talk about what an exciting ride, adventure, or journey, it’s been

Mention all the teams and projects you contributed to, in a way that makes it seem like you’re not bragging even though you’re totally bragging. Think of this as a list of your notable contributions subtly disguised as nostalgic reminiscing.

6. Talk about your exciting “next chapter”

When you mention where you’re headed next, it’s important to describe it in a vague way that also makes it sound incredible.

Say something like:

  • I’ll be exploring the bleeding edge of technology
  • I’m following my passion for global health
  • I’m seizing a groundbreaking opportunity to re-envision the future of hardwood floors

This will have everyone’s tongue wagging about where you’re going, and will give you something to talk about during those awkward goodbye drinks conversations.

7. Leave your contact info

It’s important to leave a few ways to reach you:

  • Phone number (don’t worry, no one will ever call you)
  • Contact info for the communication product your team was working on, if there is one (even though you’ll probably never use it again)
  • Personal email address (should be a first generation Gmail address, otherwise leave this out)
  • Twitter and LinkedIn profiles (but don’t update your bio with your new position until several weeks after you leave, you don’t want to seem too eager)

Since goodbyes are hard for everyone, talk about how this isn’t really goodbye. Say you’re only an email away. Say you hope your paths will cross again.

8. Leave some advice for the future

End with some parting, sage advice that shows what a deep person you are. This can be a quote from Seth Godin or Steve Jobs, or a general statement about always learning, giving it your all, continuing to change the world and striving for greatness. Be excited for them, and be excited for yourself, and overall leave on a positive note that re-iterates how sad, but still excited, everyone should be.


Sample email

Finally, here’s a sample email that you can use as a template.

Fellow <insert catchy nickname for your team>,

It’s with <a heavy heart, a gentle sad face, a knowing glance> that I must share with you my decision to leave <insert name of company>. This was <obviously, clearly, apparently> a very difficult decision to make.

It’s hard to believe that <insert how long you worked there> ago, I was the <insert your first position at the company>. From that time, until when I was <insert next position>, and all the way to my current role as <insert current position>, I have grown so much. Thank you for teaching and inspiring me, and allowing me to do the same for you.

I am headed off to explore my next chapter <insert vague but exciting thing you’ll be doing.>

I’m excited about my future there while I continue to be excited about all the things you’ll continue to accomplish here (except for you <insert name of person everyone makes fun of>), you never finish anything!

If I could leave you all with just one thought, remember <insert sage advice>.

If you ever want to get in touch, my contact info is below. This isn’t goodbye, our paths will cross again. Hopefully at farewell happy hour drinks at 5!

<insert your name>

<contact info>


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33 38 farewell email to coworkers sample employee goodbye letter. Goodbye . Some Essential Suggestions earlier than you say Goodbye to work. When to.

How to Say Goodbye to Your Coworkers

farewell letters for work

When you're leaving your job, take the time to send a farewell letter to the colleagues you have worked with. This is a good idea for many reasons. It's always good to leave a job on good terms.

The people you worked with are an important part of your network and might be helpful contacts to have in the future. For example, they might be able to help you with your career in some way, such as providing you with a reference, offering you some job leads if you are searching, or introducing you to someone else you might want to network with.

Along with all these reasons, saying goodbye is simply the polite thing to do.

Tips for Writing a Farewell Letter

Review tips for how to write a farewell letter, what to include in it, what not to say, and when to send it. Also, review examples you can use as starting points for your own letters and email messages.

Send it before you leave. Send your email or letter a day or two before you leave. You want to give yourself and your colleagues enough time to say goodbye. However, do not send your letter until you’ve finished most of your work tasks. This will allow you to focus on saying goodbye during the final day or hours.

Personalize your letter. Consider tailoring each letter to the individual person rather than sending out a mass message. Address each person by nameand, if possible, include an anecdote or other personal message reflecting on your time together.

Say thank you. This letter is your chance to express gratitude for any help or mentorship provided. You might also express how much you’ve enjoyed working with your colleagues.

Include contact information. Provide information on how your colleagues can reach you once you leave. Include an email address (a non-work email) and/or phone number. You might also include your LinkedIn profile address.

Keep it positive. Again, the goal of the letter is to stay connected with your former coworkers; you do not want to leave a bad impression.

Keep it brief. Write no more than a couple of paragraphs. Along with saying thank you and including your contact information, you might want to mention your plans for the future. However, beyond this, keep it short and to the point.

Connect on LinkedIn. If you have not already, connect with your coworkers on LinkedIn. This will help you stay connected after you leave.

Use a sample letter. You can use a sample farewell letter or email message to help you write your own goodbye note to coworkers. However, be sure to change the details of the message to fit your particular situation.

Sample Farewell Letter

Sending an Email Farewell Letter

It is often a good idea to send your letter via email. This will allow your colleagues to receive the message quickly. This will also help you to easily tailor each message to fit the individual recipient.

Here are examples of what you might write:

  • Subject: Firstname Lastname – Staying in Touch
  • Subject: Firstname Lastname Update
  • Subject: Firstname - Moving On
  • Subject: Firstname Update
  • Subject: News From FirstName LastName

Sample Farewell Email Message

Sample Farewell Email

Subject: Tyrone Garrett – Update

Dear Linda,

I am writing to let you know that I am retiring at the end of the month.

I have so enjoyed working here these past ten years. I am grateful for having had the chance to work alongside you. I will never forget your kindness and professionalism whenever we worked on team projects together.

My wife and I will be moving to Seattle in three months; however, I hope to keep in touch. You can reach me at my email address (tgarrett@email.com) or on my cell phone, 555-555-5555.

Thank you again for a terrific ten years. I wish you all the best and hope to stay in touch.

Sincerely,

Tyrone

More Ways to Say Goodbye

In addition to saying goodbye to your soon-to-be former colleagues, there are other people you may want to let know you're moving on:

The Best Way to Move On From a Job

Take the Time to Say Goodbye: Regardless of why you're moving on, say goodbye to all the people who have supported you at work.

Share Your Contact Information: Include your personal contact information in all the correspondence you send to make it easy for the recipient to stay in touch.

Keep it Concise: Your farewell emails don't have to be lengthy. A couple of paragraphs is plenty.

Regardless of your reason for leaving, it's important to leave on a kind and professional note.

Only send letters to people you have worked with. Especially if you work at a large company, you do not want to send a message to everyone (unless you worked with all of them).

Dear John,

I wanted to take a moment to let you know that I am leaving my position at ABC Corporation. I will be starting a new position at XYZ Company next month.

I have enjoyed my tenure here, and I appreciate having had the opportunity to work with you. Thank you for the support, guidance, and encouragement you have provided me during my time at ABC Corporation.

Even though I will miss my colleagues and the company, I am looking forward to this new challenge and to starting a new phase of my career.

Please keep in touch: I can be reached at my personal email address (samantha83@gmail2.com), on LinkedIn (linkedin.com/samanthasterling) or on my cell phone (555-555-2222).

Thanks again for everything. I wish you all the best.

Yours truly,

Samantha

When you send your farewell message by email, include your name and the reason you're writing in the subject line of the message to help ensure that your email gets opened.

WATCH THE VIDEO ON THEME: Good Things to Say When Leaving a Job

Doing so lets you get in touch with those you work with all at once. The manner of how, when, and why you send out a farewell letter is.

farewell letters for work
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