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Good invitation letter sample
June 04, 2019 Wedding Anniversary Wishes 3 comments

Writing a good invitation letter can take up more time if you don't know where to start. We put together some tips and examples of invitation letters to help you.

Germany is a country where many tourists and visitors aim to go. Its culture and history attract different kinds of people who are there for tourism, education, or business. If you are from a country within the EU, then you can simply pack up and go to Germany. If you are not from the EU, then you will need to wait and get a visa for Germany.

You can get a Germany visa by applying to a German Embassy within your home country. The procedure will take some time and will require you to submit different types of documents. One of these documents is an invitation letter for Germany Visa.

This article will go through what an invitation letter is, its types, and samples.

What is an invitation letter for Germany Visa?

To increase your chances of getting the German Visa you must convince the Embassy that you do not plan to stay illegally in the country. German short-term visas will not give you the right to stay in the country for more than 90 days.

Because of this rule, you must have enough proof for the Embassy so that they do not deny your visa because they think you will stay for more than 90 days or not return to your home country at all. To do this you submit as many documents as possible that prove you have strong ties to your home. This could include deeds to property, apartment lease, job contracts and so on.

However, if you are going to Germany for a specific purpose then it is better for someone there to also guarantee that you will not overstay your visa. That is where the invitation letter comes in.

An invitation letter is written by a person who has ties to you and lives in Germany. It declares that you are a responsible person who will not stay in Germany more than they are allowed to. It also proves that you have a relationship with the person writing it and that they are a credible source of information.

The invitation letter is not necessarily mandatory, but it is better to have it. It could make a difference to the German Embassy evaluating your application and increase your chances of getting the visa.

What are the types of invitation letters for Germany Visa?

Not everyone who wants to visit Germany has the same reasons. People go to this country for various purposes and that is why there are many different types of invitation letters.

Invitation Letter for Tourism

Germany is a popular tourist destination. It has many attractions and events which attract a lot of people. If you are one of these people who want to visit Germany for tourism, then an invitation letter would help you get the visa.

The best way to go about getting the invitation letter is if you have a friend in Germany willing to write one for you. The friend could include details about how you know each other and which places you are planning to visit.

The friend must include your visit dates in Germany. It is also recommended to include an itinerary of what touristic attractions you will see together.

Invitation Letter for Family (including spouse visit)

Another reason people might want to visit Germany is that they have family there. In this case, you must absolutely have an invitation letter. German Embassies could deny your short-term visa because they might suspect you want to move with your family permanently.

So you must submit any document they ask for and the invitation letter to prove that you will return in time. The family member you are visiting must write the invitation letter. If you have a lot of members of your family in Germany, the person who has the best job and has been in Germany the longest should write it.

Your family member must state why you are going to Germany to visit. They must write the dates of your visit and explain what you will be doing together while you are there. Additionally, they must also prove their relationship to you. This could be done through birth certificates or marriage certificates.

If the family member is your cousin or someone you do not share the same last name, you could also submit pictures or other documents to prove you are related.

Invitation Letter for Business

Germany is also a very developed country and full of business opportunities. This means that many people will have to visit for business reasons. If you are a person who has to go to Germany for this purpose, then an invitation letter is also a good idea to have.

Whether you are self-employed or work for a company in your home country, you must have the invitation letter from the company you will visit in Germany. The person in charge of the German business such as a manager or director must formally invite you to Germany.

They must write the reason why you will visit. This could be because your companies have a business relationship and you need to discuss that or you want to sign an agreement to do business together in the future.

The German business must also state how long you will be staying in Germany and your itinerary for those days. The itinerary could include business meetings, office or factory visits, and other business discussions or receptions.

Finally, the German business must attach proof that you have or will have a business relationship with each other. This could be in the form of contracts or agreements as well as business emails that you have exchanged with each other in your discussions.

Invitation Letter for Medical Purposes

Germany also has a lot of good doctors and hospitals which can treat health problems that many other countries cannot. If you are in need of medical attention from a German doctor or hospital, then you must have an invitation letter.

The doctor or hospital you are visiting must write why you are going to visit them. They must state the type of medical problem you have and what tests or check-ups they will do during the time you are there.

Finally, they must also write the dates that you will be visiting. The German Embassy will not give you a visa if you have a treatment that is indefinite. Your treatment must have a beginning and end date for you to get the visa.

Invitation Letter for Students

If you are going to study in Germany or visit a university in which you want to study, then you need an invitation letter from them. A professor or head of the department could write the letter where they state why you are visiting or what field of study you have.

They must also state the dates of your visit or study and prove the relationship by attaching an admission letter or scholarship letter.

Invitation Letter for Guest Scientists/Visiting Scholars

You might also be visiting a research center or a university as a scholar or scientist. You are being invited to give a lecture, a presentation, or contribute to research for some time. The institution where you will go in Germany must write an invitation letter for you.

The invitation letter must state the dates of your visit and the reasons why you were chosen. The institution could also attach an itinerary that shows what you will be doing during your time in Germany.

Invitation Letter for Training and Internships

If you are going to Germany for a specific training or to do an internship, then you will also need an invitation letter from the training institution or the company.

The letter must be from the main trainer or your supervisor stating the following:

  • The dates of your training or internship;
  • Your duties during the internship;
  • The topic of the training and the modules covered;
  • Your acceptance letter for the training/internship;
  • Who will cover the expenses of the training/internship.

Invitation Letter for Official Delegations

You could also be visiting Germany on an official capacity, representing your government or another organization. The organization you will visit must send you an invitation letter.

The letter must explain your itinerary and relationship with the organization in Germany. You might be discussing different policies, participating in workshops or sharing lessons learned. The organization inviting your delegation must state the dates of your visit and how the events are funded.

Invitation Letter for Trade and Fair Exhibitions

Finally, you might also be invited to attend or visit a trade or fair exhibition. The organization inviting you must send you a letter. The letter must have the exhibition dates and the itinerary. It also must be specifically addressed to you with your full name.

You cannot use an invitation letter that might only have the name of the company you work for or an organization you belong to. The German Embassy will not accept invitation letters without your full name on them.

How to write an invitation letter for Germany Visa?

Writing an invitation letter can seem like a complicated task at first. But it is quite easy once you know what to include. You can write the invitation letter and have the person in Germany sign it or they can write it on their own.

The letter must be in a formal language because it will address a formal institution, the German Embassy. The Germany invitation letter format must include the following information:

  • Name of Embassy;
  • Address and phone number of Embassy;
  • The applicant’s name and passport number;
  • The applicant’s country of residence, address, and phone number;
  • The name and contact information of the person inviting the applicant;
  • The dates and reason for the visit;
  • The itinerary of the visit;
  • Attachments to prove relationship and reason for the visit;
  • Closing remarks;
  • Signature of the person inviting the applicant.

For a more clear idea about how to write the invitation letter, you can take a look at the German Visa invitation letter samples below.

German Visa Invitation Letter Sample for Spouse

German Visa Invitation Letter Sample for Business



Schengen visa requires that you provide an invitation letter from the host, be it When writing an invitation letter for visiting family, you need to write it as if the . It is a good idea for you to attach an itinerary of the business.

9+ Invitation Letter Templates

good invitation letter sample

To: [email protected]

From: [email protected]

Dear Sir,

First, please accept our greetings from our institution.

You are aware, for the last nine years, our institution has been enthusiastically organizing this national level case study competition. Also, we take this opportunity to express our gratitude to institutes like yours for participating in the event and making it a success.

Once again, the time has come when we start organizing the case study contest this year. This year we are inviting around 250 colleges to make the competition more interesting.

Again, this year too, it gives us great pleasure to invite your college to take part in the competition once again. We look forward to your active participation to make the event a memorable one. As with previous years this year, too we have kept the team size as three for the student and 2 for the faculties. You can go through the details in the attached circular.

Eagerly looking forward to your participation.

Thanks and regards,

Amit Khurana
Khurana Institute

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Get Free Invitation letter for Visa

good invitation letter sample

Party invitation is a formal way of inviting friends – Find Party invitations wording with Sample Template


We celebrate some happy occasions such as marriage, promotions, holidays and house warming with our families and friends. To celebrate the occasion, we formally invite our colleagues, friends and family members to join, to make the event more memorable and cheerful.

We invite the people by sending emails, letters by post or by calling them.

In this article, we will discuss some formats and samples of the letters for different occasions. While writing a party invitation letter, one must keep in mind the following points:

  • The receiver’s name and contact information must be mentioned clearly.
  • Sender’s name and contact information must be mentioned. If the party invitations are sent officially, the sender’s name and designation must be mentioned.
  • Be specific whether the receiver is invited alone or with family.
  • Provide information about the venue, nearest landmark and an alternate contact number.
  • The letter theme must be polite, soliciting the presence.
  • One may also mention the Dos and Don’ts if applicable. Such as Consumption of liquor is strictly prohibited, or late-night entry prohibited.
  • While sending the party invitations online, there is no need to mention the full address or contact information.
  • For the specific invitations like dinner party invitations, it is recommended to mention whether the receiver is invited alone or with family and mandatorily the complete address of the venue.

What is Online Party Invitation -

Inviting the person through emails on an occasion like – Promotion, Marriage, Farewell etc. It is basically a mode for the invitation. The main difference between Online Party Invitation and offline Party Invitation is in Online Invitation, we require only the email address of the receiver, whereas in Offline Party invitation, we require the complete contact information of the sender. In Online invitation, there is no need to mention the address of both the parties, whereas in offline invitation, it is must.

The party invitation letter is the invitation letter provided by senior authority, HR department for any annual party or for occasion  which is arranged by management for the employees.

Find below some Example, Sample and format of writing Party Invitation Letter :


Party Invitation Letter
Sample Template

Date: _________


The Vice President,

Address __________


Sub: Party Invitation

Dear Mr. / Mrs.

I would like to invite you to join us for dinner on (Day) ________, (month, date, year) ________at (time) ____________ in the evening as we celebrate our __________________.

The party will be held at (venue) _________________ and will be an informal gathering.

This means that you can come in any attire you are comfortable with.

I hope to see you in our simple dinner party with the rest of our friends. We are pretty sure that with your presence, our very special day would be perfect. It would be very nice to reminisce our past when we were just boyfriend and girlfriend.

On the other hand, this party is also open to people who you want to be with. We are looking forward to meeting you to ___________________________ party.

Best Wishes,

The Celebrators,

Name of the person / organization

Birthday Party Invitation Letter
Sample Template

This type of letter is sent to invite the person on birthday occasion.

While sending the birthday party invitations, one must keep in mind the following points –

  • The sender’s contact information must be mentioned, in case of sending the letter through email, it is not mandatory or suggested.
  • The venue must be mentioned clearly, it would be better, if the nearest landmark is also mentioned in the invitation letter.
  • The letter must be based on solicitation of presence theme.
  • Always provide happy news at the beginning of the letter, to mark good impression on sender.
  • Recommended to end the letter, on positive vibe. Such as the use of “Hope that the invitee will come” and the sender must be thankful to the invitee.

As per the appropriate level of the relationship with the receiver, recommended to use the appropriate respectful words.

Please refer the sample invitation letter - Birthday party invitation letter

​Birthday Party Invitation Letter Sample


Sender Name,



Receiver Name,

Subject:  Invitation for Birthday

Dear Name,

Your presence is solicited on the occasion of grand birthday celebration of Name for our son(relation) Name on 24th Feb 2018.

Being much loved member of the family, Our family wants to make this day special and memorable.

Hoping your presence on your birthday, to make the day very special, cheerful and memorable.

Thanking You

Yours truly,


Name and Signature

The sample invitation above is the scenario based birthday party invitation template, the contents vary as per the situation.

Farewell Party Invitation Letter
Sample Tamplate

This type of letter is sent to invite the colleagues, managers on the occasion of farewell of an employee, when he retires or leaves the organization to join other organization.

While sending the farewell party invitation letter, one must keep in mind the following points –

  • The letter must mention the occasion in detail, along with the venue.
  • The name of the person for whom the farewell party is organized, also to be mentioned.

Please refer the sample invitation letter –

Farewell Party Invitation Letter Sample


John Hopkins,

Complete Address_____





Subject:  Farewell Party Invitation

Dear Name,

I Organizer Name is glad to invite you along with your family to attend the party organized to bid farewell to our Employee Designation, Person Name, who is getting retired on last day of this month.

The venue for the same is Guest Celebration Hall, Near Elephant Cave, Florida and the party would begin at 7 pm sharp.

Awaiting your presence.

Yours Truly,

Name of the inviter

Tea Party Invitations Letter 
Sample Tamplate

For celebrating the small-scale achievements, like graduation day, performance recognition etc., and tea parties are very common and organized by inviting the close friends, colleagues.

One must keep in mind the following points, while writing the tea party invitation –

  • The occasion must be clearly mentioned.
  • The receiver must be clarified whether invited alone or with family.

Please refer the sample invitation letter – Tea Party Invitation letter sample.

Tea Party Invitation letter/mail sample

Dear Receiver Name,

Your will be glad to know that I have been awarded “Employee of the month”, for December 2017, for early achieving the sales targets.

On this occasion I have ar­ranged a tea party on Date of this month.

You are requested to attend this party. Please join me at 6 p.m., in cafeteria situated at Address.

Yours Sincerely

Sender Name

Want to write an ideal invitation letter? Check out our guide and get ready to write a good invitation letter for any occasion! Sample letters are provided.

Writing an Invitation Letter for a Visa Application

good invitation letter sample

An event is a puzzle, and if you don’t manage to craft a strong event invitation email, you can lose one of its fundamental pieces. This is especially true if you’re new to the world of event planning; it is a challenge to understand how people will respond to your invite.

What can really be helpful here is tapping into your own inbox. Check out other event invites that made you sign up for various things, and try to spot any similarities. People have different interests and preferences, but there are some common email triggers that compel them to convert. Through the detailed analysis of good event invitation emails, you can develop a strong quality standard for your event invites.

And if you don’t know where to look, we have great news for you: You can just continue reading this blog post!

To help you understand the anatomy of a high-converting event invitations email, we’ve picked five top-notch samples that work for a wide array of event types.

The key elements of a good event invitation email

You can change visuals and messaging, but there’s a basic framework that makes your event email invitation work. Here are the key elements that belong to it:

  1. Subject line: You’ve heard this one a thousand times before, but it’s still never a bad idea to remind you about the importance of a catchy subject line. The major rule you should follow with a subject line, apart from making it “concise and clear”, is adding some punch. Remember, your goal is to pull a recipient in, which definitely requires some attention-grabbing originality.
  2. Focal point: This is something that you want to be the core of your email invitation—the so-called “wow” element. Whether it’s a video or a punchy message, make sure the focal point resonates with email branding and value proposition. For instance, if you’re building a holiday festival invitation, a colourful visual is obviously the right fit.
  3. Event details: Let’s say you’ve been pulled into an event invite. Your attention has been drawn to a catchy focal point, and you realise this is something you might be interested in. What’s next? You want to find out the what, when, and where of the event. Design your event invitation email in a way that helps people identify basic details like theme, date, and location at first glance.
  4. Call to action (CTA): Creating an event invitation email without a CTA is a fool’s errand. Since your goal is to prompt registrations, the critical part of your planning should be the creation of a vivid, enticing call to action. The common mistake here is making a “Register here” CTA one of many. Many event marketers think they are creating value by linking an event invitation with additional resources, while, in fact, they might be diminishing this value. Using multiple CTAs can divert recipients’ attention from the main action they are required to take: signing up for the event.
  5. Brand/company identification: Telling your prospective attendee who stands behind an event is critical. Showcase a company logo and/or a company name to make it clear. If you partner with well-known sponsors, you might also want to add their names or logos as social proof.

The best event invitation email examples

Sticking to the skeleton in terms of an event invite structure is the first step to success. The next one would be wrapping these key structural elements within targeted content and enticing designs. Check out the following five best event invitation email examples that are very different in style but extremely effective in their own ways:

Content focused

Introductory webinar from Buffer

This formal event invitation email sample has three great elements: 1) targeted content, 2) a strong CTA, and 3) social proof. The best-use case for such event invites is business communication. While Buffer targeted people who were interested in the product, it was a great idea to provide a clear value proposition in the “What you’ll learn” section as well as a client testimonial.

Lesson to learn: If the goal of an event is to sell a product or service, focus on explaining the value of this product/service in an event invitation.

Engagement focused

RISE Conference

To promote a spectacular conference, you need a spectacular event invitation. RISE focused on delivering value through a video preview, which is a fool-proof strategy for pulling people in. Additionally, the organisers focused on fostering engagement through interaction with speakers’ lists and the agenda.

Lesson to learn: For industry conference promotion, arm yourself with engaging content. Since the target audience may be quite broad in such cases, it’s critical to use catchy elements that can resonate with different recipient groups.

Content focused

Advanced Content Marketing Summit from Neil Patel

Neil Patel’s event invitations are known for their simplicity and catchy messaging. In the example below, we notice the emphasis is placed on the list of speakers.

Lesson to learn: Employ a speakers list as the main highlight for your event invitation if you’re building a personal brand. This will demonstrate your knowledge of recipients’ interests and help you collect targeted signups.

Brand focused

IFLA World Congress Singapore 2018

This is the perfect example of a simple, on-brand exhibition invitation complemented with a vivid CTA and clearly emphasised event details.

Lesson to learn: Brevity is always a good idea. Focus on what’s important to communicate at this particular stage of event promotion, and align it with branding.

Engagement focused

Click by Booking.com

This event invitation email has two excellent visual highlights: a branded image and a presentation video. Also, since Booking.com is a globally known brand, it was a clever idea to use the name of the company’s CEO in the initial statement as well as to put an emphasis on brand colors.

Lesson to learn:  If you can leverage a brand name that adds trustworthiness to your event invite, whether it’s the name of an organiser or a partner, make the best use of it.


Now you know what it takes to create your own ideal examples of event invitation emails. Hopefully the templates of event invites that we selected for this blog post gave you a better understanding of how you can compel people to convert.

Sample invitation letters with must-know tips, easy steps, sample phrases and Extend an invitation to speak or perform · Extend invitations to seasonal parties.

good invitation letter sample
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