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Goodbye mail in office

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Goodbye mail in office
June 08, 2019 Wedding Anniversary Wishes 1 comment

You know you should send a goodbye email to your coworkers, but condensing your time at the How to Von Trapp your way out of the office.

Your last day at work tends to be an emotional one. There are goodbyes to be said, and a thank you or two as well. We spend more time with our colleagues than we do with our families. Very often, close relationships are forged. I’ve held a few jobs in my career. Each goodbye was very different. There were some goodbyes that I couldn’t wait to say, and then there were some that were heartbreaking.

When it’s time to say goodbye, you can say it in a carefully crafted email. This means corresponding one last time with clients and service providers.

The reason you need to take time drafting this email is because the tone is important, and you want to find a balance between a formal and more casual style while keeping it professional. Too stiff and formal doesn’t sound sincere. Too casual comes across as a bit disrespectful. You also need to think carefully about the content which is going to depend on your reason for leaving. Personally, I favor the approach of a standardized body. I then personalize it for the reader by adding in a few special words or phrases.

Whatever you do, you need to sound upbeat and positive. An email in which you cast yourself as a victim will not sit well with others. Whatever you do, don’t type an email in an emotional moment and send it off. It could backfire on you. I always try to read it from the recipient’s standpoint. You don’t want to leave on bad terms as you may need a reference from them!

The last day at work email when you retire



01I cannot believe that the day of my retirement has dawned! Until now, the reality has not set in that as of tomorrow I won’t get to see and speak to you at work again. I’ve always looked forward to my retirement as a time of peace and quiet, but now I feel a bit torn. I’m going to miss you all so much. David, Amy, and Elizabeth, you’ve all made a profound impact on my life. I hope I’ve been able to do the same for you.
It’s not easy to accept that you’ve passed your ‘best before date’, especially when you love your job and the people you interact with. I look back on our many years together with a great deal of nostalgia. The wonderful memories we’ve created along the way will live with me forever. Through good times and bad, the one thing I’ve always been able to count on is that my family at work has my back. I’ll miss the easy camaraderie that came so naturally to us.
I look forward to taking many of the lessons I learned along the way with me into my retirement. This new chapter in my life is one I embark on with great excitement and some trepidation. I hope we’ll be able to stay in touch. I’ll certainly be sending you a postcard from an exotic beach somewhere!


An email for your last day at work when moving to another company



02Today is my last day at work, and I’d be remiss if I didn’t send you an email to express my heartfelt thanks. I want to say thank you to each and every person I’ve encountered during my time here. You have taught me many valuable lessons that I’ll take with me as I move on to my new job.
Deciding to take a new job elsewhere was not as easy as I thought it would be. Most of us are averse to change and going against the grain isn’t always easy. The idea of leaving my comfort zone is daunting. A work environment such as this one is special, and being part of such an amazing team has been an enormous privilege. It’s hard to say goodbye to it and everyone in it.
I look forward to the challenges that lie ahead for me in my new job. Mrs. Smith, as my boss, the time I have spent here with you has prepared me to face these challenges head-on and conquer them. I am the sum of all my experiences and, those experiences include my interactions with you. Thank you for your knowledge, wisdom, and kindness.
I wish you all the very best in your future endeavors. I hope you find success and happiness around each corner.
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Returning to your home country



03I leave here today with a great sense of sadness coupled with excitement. It’s a strange way to feel. Coming here to ____________ was such an amazing experience. Gunther, getting to meet you along the way and learn so much from you was an added bonus. I’ve learned so many new and interesting things while I was here. I know I’ll never forget them for as long as I live.
I’ve loved getting to know you and understanding your customs and traditions. Thank you for embracing me, a stranger, and accepting me from day one. You went above and beyond what is expected of you to make me feel welcome and at home.
But as all good things come to an end, so has my time here. I’m excited to be going home to my family and friends. I think they’re eagerly awaiting my return. But the person who returns to ______________ won’t be the same as the one who left it ________ months ago. I’m irrevocably changed for the better by having been here.
With my horizons so richly expanded, I wish to return here someday to relive the amazing memories I’ve made here. I hope I’ll get to see you again since you’ve been so kind to me. Until then, know that I will carry those memories in my heart forever. And that the lasting impact you’ve made on me has made me a better person.


Relocation to another country



04With today being my last day at work, I can no longer postpone the inevitable. It is time for me to say thank you and goodbye to some special people in my life. It’s bittersweet as I’m on the brink of an amazing adventure, but in order to go on it, I must say goodbye to you.
When I got the opportunity to travel to ____________, I wasn’t sure if I was doing the right thing. It’s not as easy to say goodbye to everything and everyone you know and love as I’d thought it would be. But I knew in my heart that it was now or never. This was a window of opportunity I could not afford to miss.
I’m a little daunted by the fact that I don’t know exactly what to expect when I get there. But I am excited by the prospect of new surroundings and immersing myself in an entirely new environment. There are so many things I want to see and experience while I’m there.
David, you’ve been the most amazing mentor. Without having worked with and for you, I’d never have had the courage to take this chance to live out my dream. Thank you for helping to shape me into the person I am today. The knowledge and values you have equipped me with inspire me daily. They will contribute to my ability to succeed in my great odyssey.
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Leaving due to layoffs



05It is great sadness that I bid you goodbye as today my last day at work. I’d hoped for the chance to work here in the long-term. This job and the people I’ve met have meant a great deal to me. My experience here has shaped me and prepared me for the opportunities to come.
I wish I was saying goodbye to you under different circumstances. But, cliched as it may sound, everything happens for a reason. I firmly believe that I am at this crossroads in my life by design, not by accident. When presented with obstacles in life, one has a choice. Either you wallow in self-pity, or you get up, dust yourself off, and get back on the horse again. I intend to exemplify the latter rather than the former.
I am in the fortunate position of having a wealth of knowledge and experience that I received from the privilege of working with you. Graham, your willingness to share your skills and help me develop mine means I leave here today with a great advantage. I am a more competent, skilled worker than I was when I arrived because of you. This will help me enormously as I pursue new avenues and opportunities for my future.
I wish you all the very best in the future. I appreciate every interaction and opportunity I’ve had while working here.


The last day at work email when you’re returning to school



06I sit here trying to compose an email to thank you for the inspiration you have been to me during my time here. The words are hard to find. There aren’t enough superlatives to describe my gratitude to you for everything you’ve done for me.
I undertook the decision to return to full-time study to follow my passion with a 100% focus. If I look at it from the point of view of my future, it’s an easy decision to make. But when I look at it from the point of view of saying goodbye, it’s a little more complicated. You’ve become like family to me during our time together, and that makes saying goodbye difficult to do. I’ve spent ages trying to figure out if I could study and continue to work at this job at the same time. But unfortunately, it’s not possible. And so, the difficult decision was upon me.
I feel like I’ve reached a fork in the road. I have to choose which path to go down. And in making that choice, I have to face some saddening consequences such as saying goodbye.
The experiences I’ve had here have given me the courage to pursue my dream. They have also given me the tenacity to face any obstacles that stand between me and it. I am a stronger person than I ever imagined I could be. Thank you, Stuart, for the guiding role you’ve played as a colleague in bringing that strength to me.


Family / Personal reasons



07As I’m sure you’re aware, I’ve had some family difficulties over the last few months/years. They have reached the point where I have to leave my job to deal with them. I have to re-prioritize my life and place my family first. They deserve nothing less from me, and it would be irresponsible of me not to recognize this.
Finding a work-life balance has never been easy for me. I always intended to put my family first, but somehow, I didn’t get it right. Unfortunately, the consequences of my decisions have now become quite severe. Things cannot go on the way they have been. I’ve been so preoccupied with my personal issues that I don’t feel I’ve paid enough attention to my work. You as my ‘work family’ don’t deserve that either.
With today being my last day at work, I want to thank you for the understanding and compassion you’ve demonstrated toward me. This has been a very difficult time, but you never once made me feel devalued or unimportant. Your support and advice were invaluable, Debbie. I know it can’t have been easy, but you stuck by me.
Looking at it objectively, I’ve made the right decision, even if it was a very difficult one. Thank you for every opportunity afforded me during my time here. Your overwhelming kindness is appreciated beyond any words I could offer.
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08My recent health difficulties have brought my future into sharp focus. I have struggled over the last few months; my job performance has suffered, as my health has continued to be a challenge. I’ve realized that in order for me to recover, I need to focus on myself and my recovery.
Beth, I cannot thank you enough for your support during this difficult time. A lesser manager wouldn’t have been as kind and compassionate. Thanks for understanding why I’ve had to make this decision. It was not easy. But, in the end, I don’t have a choice. If I continue on my current path, I have no prospect of getting better anytime soon, if at all.
Getting my health back on track is going to be a lengthy process. It will require a lot of time and patience. I don’t think it would be fair for me or any of you if I try to continue working as well.
I want you to know that your good wishes and support during this time have been invaluable to me. They got me through many dark times when I didn’t feel there was much hope. Your thoughts and prayers have, and will continue to carry me. The chance to work with you has been a great privilege, and I wish you all the very best in the future.


Most people who leave one job for another often say that the hardest part about leaving is all the people they're leaving behind. It's almost.

How to Say Goodbye to Your Coworkers

goodbye mail in office

Since the last post on Saying Goodbye to coworkers, there have been quite a few requests on providing some sample goodbye letters to co-workers and manager. So here is a compilation of some recommended ones, and one ‘on the lighter side’ – the ‘one’ that has traveled around the world through Emails.

Some Important Tips before you say Goodbye to work:

  • When to send the goodbye Email?
    Once you are done with wrapping up all your tasks. Preferably, on the last day at work or the day before. Once this Email goes out, quite possibly many of your colleagues would be coming over to say a personal adieu and you might also want some time to chat with them. Make sure you are done with all your tasks at hand before sending out the mass email.
  • Make it personal.
    Add a few lines on how someone (refer to names of those who you wish to endorse) had helped you during your tenure in the organization and graciously thank all, even though there could be some you would not want to. And take the “personal” to another level, if you have time before you have to pack your belongings and leave the office, go and meet your co-workers before you leave, some of them might find it awkward (and some times a strange guilt trancends those who witness a layoff) and they might not have the courage to come say bye to you. Give your adieu a personal touch. You may even add a few stories of your (good) experience with the team, the company or the culture.. a subtle humor would work as well.
  • Make it easy for your colleagues to contact you.
    Always add your personal contact numbers and/ email address to stay in touch here after.
  • CC yourself on the goodbye letter (on your personal Email ID so those who want to respond back find it easier to do so) and more so for your personal records.
  • Strengthen your network.
    If you have already not done so, invite your co-workers and those you would want to stay in touch to LinkedIn.

Sample Emails Letters from Employees Bidding Adieu to Colleagues


Hello All,
I want to bid farewell to you all and inform you that I am leaving my position at []. Tomorrow is my last day at work.
I have enjoyed working for this company and I appreciate having had this wonderful opportunity to work with you all.
During these last two years you all have provided me support and through your encouragement and guidance I have been able to excel at the projects offered to me. With many of you, I have shared a unique camaraderie which I hope will continue in the years to come even though I shall not be here with the company. I now look forward to this new position that brings forth new challenges and adds more diverse experience to my career.

I do wish you and the company every success in all its future endeavors.

You can be in touch with me by

Email – [email protected]

Or call me at (123 456 7890)

Also, I would like to add you to my LinkedIn profile, if you would as well, please do accept the invitation. I shall be sending you requests to join my LinkedIn network soon.

With best regards,

[ ]

Dear All,
After a year of exciting and memorable stint with [ ], I am bidding adieu next week to this company to pursue other career opportunities. As I move on, I would like to take a moment to remember and cherish our times together. It’s been great interacting and knowing each one of you. Even though I will miss you all here I am looking forward to this new challenge and to start a new phase of my career.

This is not a goodbye, only “hasta luego” or “see you later”.

Do stay in touch.

My personal contacts are:
Email ([email protected])
Contact phone number (123 456 7890).

Please do drop in a note with your personal contacts to my mail id.
Good luck and wish you all the best in your endeavors!

Best regards,
[ ]

Sample Farewell Email from Employee to Manager


Hi John,

As I informed you in our meeting last week, my last working day at ABC is next Friday, Sept. 29th. I want to take a few minutes today to convey my thoughts in being part of your team for the last 2 years.

I have been extremely satisfied with my work at ABC, working under your guidance has been a learning and an enjoyable experience. I thank you for your support and encouragement during these two years.

However, I feel that it is time for me to move on to new opportunities. This decision was not an easy one and it took a lot of consideration. I think this decision is in the best interests towards fulfilling my career goals. I want to do my best in completing my existing responsibilities and then ensuring a smooth transition.

Also, I would like to thank you again, Amy, Andrew, and all others for the help and guidance during all these years of my employment, and would like to extend my best wishes to the entire group.

My personal contacts are:
Email ([email protected])
Contact phone number (123 456 7890).
Please feel free to contact me even later on in case you need help with the transition of my responsibilties to another employee.

[ ]

A Manager’s Goodbye Email to his/her Team


Dear Team,
As I informed you all in the last meeting, I am moving on to a new challenging position in another company next week. My last working day is Friday, January 25th.
Today I want to take the opportunity to thank you all for being a great team to work with all these years.
It has been an amazing working with you all these last three years and I will miss your enthusiasm, perseverance, and the ‘never say die’ spirit and of course the talent that you brought to our group. I thank you for all your support throughout and hope you continue to extend your cooperation to the current leadership teams and the succeeding manager. I wish you all, my fellow partners and everyone in the larger XYZ family, all the very best.

Do not hesitate to contact me at: [email protected].

With best wishes,
[ ]

A Creative Effort

Chethak from India is the fearless hero who planned his escape from the cubicle in a creative style. I guess many colleagues would remember this creative example for long. Thanks to Chethak for this contribution. (Click the image below to view larger).

On the Lighter Side

This is a classic one – though not recommended in any way (this email has made its way through the email chain letters all across the world).
It is always recommended to depart on good terms and not get in the name calling or accusations when writing your farewell email. But some people have an amazing knack to coat a venomous email in slick sugar which eventually brings smiles to all and becomes a classic. Enjoy… but do not copy and paste for your own farewell email!

Keep in mind the tips shared before onSaying Goodbye to Work – The Right Way

Dear Co-Workers and Managers,

As many of you probably know, today is my last day. But before I leave, I wanted to take this opportunity to let you know what a great and distinct pleasure it has been to type “Today is my last day.”

For nearly as long as I’ve worked here, I’ve hoped that I might one day leave this company. And now that this dream has become a reality, please know that I could not have reached this goal without your unending lack of support. Words cannot express my gratitude for the words of gratitude you did not express.

I would especially like to thank all of my managers both past and present but with the exception of the wonderful Mr. ABC: in an age where miscommunication is all too common, you consistently impressed and inspired me with the sheer magnitude of your misinformation, ignorance and intolerance for true talent. It takes a strong man to admit his mistake – it takes a stronger man to attribute his mistake to me.

Over the past seven years, you have taught me more than I could ever ask for and, in most cases, ever did ask for. I have been fortunate enough to work with some absolutely interchangeable supervisors on a wide variety of seemingly identical projects – an invaluable lesson in overcoming daily tedium in overcoming daily tedium in overcoming daily tedium.

And to most of my peers: even though we barely acknowledged each other within these office walls, I hope that in the future, should we pass on the street, you will regard me the same way as I regard you: sans eye contact.

But to those few souls with whom I’ve actually interacted, here are my personalized notes of farewell:

To [ ], I will not miss hearing you cry over absolutely nothing while laying blame on me and my coworkers. Your racial comments about [ ] were truly offensive and I hope that one day you might gain the strength to apologize to him.

To [ ] whom is long gone, I hope you find a manager that treats you as poorly as you have treated us. I worked harder for you then any manager in my career and I regret every ounce of it. Watching you take credit for my work was truly demoralizing.

To [ ], you should learn how to keep your mouth shut sweet heart. Bad mouthing the innocent is a negative thing, especially when you’re talking about someone who knows your disgusting secrets.

To [ ], well, I wish you had more of a back bone. You threw me to the wolves with that witch B and I learned all too much from it. I still can’t believe that after following your instructions, I ended up getting written up, wow. Thanks for the experience buddy, lesson learned.

[ ], I’m happy that you were let go in the same manner that you have handed down to my dedicated coworkers. Hearing you on the phone last year brag about how great bonuses were going to be for you fellas in upper management because all of the lay offs made me nearly vomit. I never expected to see management benefit financially from the suffering of scores of people but then again, with this company’s rooted history in the slave trade it only makes sense.

To all of the executives of this company, [ ] and such. Despite working through countless managers that practiced unethical behavior, racism, sexism, jealousy and cronyism, I have benefited tremendously by working here and I truly thank you for that. There was once a time where hard work was rewarded and acknowledged, it’s a pity that all of our positive output now falls on deaf ears and passes blind eyes. My advice for you is to place yourself closer to the pulse of this company and enjoy the effort and dedication of us “faceless little people” more. There are many great people that are being over worked and mistreated but yet are still loyal not to those who abuse them but to the greater mission of providing excellent customer support. Find them and embrace them as they will help battle the cancerous plague that is ravishing the moral of this company.

So, in parting, if I could pass on any word of advice to the lower salary recipient (“because it’s good for the company”) in India or Tampa who will soon be filling my position, it would be to cherish this experience because a job opportunity like this comes along only once in a lifetime.

Meaning: if I had to work here again in this lifetime, I would sooner kill myself.

To those who I have held a great relationship with, I will miss being your co-worker and will cherish our history together.

Please don’t bother responding as at this very moment I am most likely in my car doing 85 with the windows down.


Your demands were high and your patience short, but I take great solace knowing that my work was, as stated on my annual review, “meets expectation.” That is the type of praise that sends a man home happy after a 10 hour day, smiling his way through half a bottle of meets-expectation-scotch with a meets-expectation-cigar. Thanks [ ]!


And then, there are some:

A video that went viral, Shifrin quits her job from a Taiwanese company that produces news videos with a video showing the reasons for her quitting: (oh well, decide for yourself if at all this is worth it, would you?)

Here are some other tips that might help you in planning on the next steps on your job search.

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Eight Carefully Crafted Emails for Your Last Day at Work

goodbye mail in office

If you’re leaving your job, you will need to tie up lots of loose ends. Leaving a positive impression on your colleagues is vital. How do you gracefully notify colleagues of your departure? Let’s talk about the perfect farewell message.

Here’s a tip: Want to make sure your writing always looks great? Grammarly can save you from misspellings, grammatical and punctuation mistakes, and other writing issues on all your favorite websites.

The Perfect Timing

Sending farewell messages too early is a bad idea. People will inevitably stop by your office to wish you well face-to-face, and that could interfere with finishing up your last work tasks. After coworkers have said their goodbyes, they may feel awkward when they see you lurking about for another week. On the other hand, if you wait until the last minute, they may not have time to say a proper farewell. When is the best time? A day or two before your last day, when you’ve completed the majority of your duties, is a fitting time to send out a parting email. Then, when your fellow workers bid you farewell, you’ll have a chance to spend a few moments with each one on a personal basis.

The Perfect Words

What should you say in a farewell message? It will set the tone for your entire departure, so it’s essential to get it right. Of course, you’re excited about your future, but harping on how prestigious or lucrative your next position is may create jealousy. However, if you sound bummed about leaving, you will give the impression that your next job is (or will be) a dud. Aim for balance. Tell your workmates where you’re heading, but make the focus of the letter about them. You might express gratitude for individuals who helped to train you, reflect on some of your team’s greatest achievements, and make everyone laugh with an amusing anecdote. Close with a few words of fun advice, such as a quote from a respected expert in your field.

Don’t Forget

For networking purposes, include several ways to contact you. For example, you can include a link to your LinkedIn page, a phone number, and an email address. (You’ll probably lose access to work emails and phone numbers, so personal contact information is best.) If you don’t have your next position lined up already, ask some key players if you can use them as references.

Keep It Short and Sweet

How long should a farewell letter or email be? Do you groan when an extremely long work email shows up in your inbox? Have some empathy! A brief, friendly note will bring feelings of appreciation rather than disgruntled sighs. However, you do want to say enough that your message doesn’t sound flippant. In other words, “See ya!” isn’t thoughtful enough to create the positive vibes you’re aiming for.

An Example Farewell

Whether you send individual or group goodbyes, you can follow the same basic template.

What To Do After Your Letter Is Sent

Don’t forget that actions speak louder than words. Besides writing a nice letter, you want to leave a positive impression with the coworkers you’ll be leaving and the new one who will replace you. Why not spend a moment on your last day to reflect on your work space? How should it look for the next person? After all, your working area says a lot about you and your feelings for the company. Make sure your desk is tidy. Remove all personal items from your work computer and the work space. If you want to go the extra mile, leave a note for your successor to welcome them and give helpful hints so they can jump right into the swing of things.

Leaving a favorable impression when you leave a job is an important loose end to tie. Give high priority to writing a brief, upbeat farewell letter for your colleagues. If you let your colleagues know about your departure gracefully, your transition will be smooth.

To help you say goodbye in the right way, here are our top tips on writing a goodbye email, along with a few goodbye email templates to get you started.

How to send a goodbye email to your office without embarrassing yourself

goodbye mail in office

10 amazing goodbye email templates your colleagues will love

Calum Grewar · 08 Aug

It’s your last day at work. You know you should send a goodbye email to your coworkers, but condensing your time at the company into a few wise words feels insurmountable. Here’s a batch of readymade templates to help you boss the work farewell email

How to Von Trapp your way out of the office

Keep it concise

Less is more when it comes to the adieu email. 

During your coworkers’ busy working days, hearing you rambling on about your time at the company, and future away from it, might breed frustration. Be efficient in your nostalgia and quick in your praise.

Keep negatives to yourself or confined to quadruple-encrypted emails to the relevant personnel – don’t burn bridges.

Imagine the drama if the Von Trapps left the room by detailing their deep-rooted resentment for those present. Not only would they have nowhere to live, but it would make life harder for everyone in the family. Instead, they maintain their glowing reputation, and that of Maria’s, by singsonging their way to bed like good little evacuees.

While you may feel like venting, any criticism whatsoever should be given constructively, gently, and privately. People’s entire careers may hinge on whether they create a mutually positive working environment.

Maybe it’s just better to stay in the never-to-be-sent draft section, next to the one addressed to Brian Cox with the subject “So, is the earth flat?”.

Remember the details 

This means leaving drinks (if you are having them and if the recipient is invited), contact details you’re happy to share, and anything else they might have questions about – your plans for the future, for example.

Tailor your farewell 

If you’re part of a small team within a larger organisation, don’t send a long email to the entire company. This could come across as big headed. Diane from accounts doesn’t need to know that you, Steve from customer service, are leaving after six months of ‘dedicated’ service.

As you’ll see, it’s important to differentiate between ranks and relationships. Also, your tone should differ depending on your organisation. Tales of hotel hopping and Vegas gambling might be more appropriate for investment banking analysts than executives of international aid schemes. So whether your vibe is wild or mild, here are some templates that you can add your own spice to.

Disclaimer: Please, oh please, remember to replace all things in [square brackets].

Template one: Farewell email to peers and coworkers

This should be the easiest as it’s neither too emotional or sentimental. Remember to show your intention of keeping them in your network.

Hi [Their name],

As you may know, I’m leaving [Company X].

I want to make clear my gratitude for being able to get to know you both professionally and personally over the past [X years/months]. Without your friendship, support and collaboration, my time here would not have been the same. I’m sure I’ll see you before I leave, but if not, my last day is [Date X] [include plans such as leaving drinks].

My broad plan for the future is [Plan X]. I’m excited to get started but will also cherish all our achievements together, like [Achievement X]. If you don’t already have my contact details, here are the essentials:

[Phone X, email X, LinkedIn X]

I look forward to keeping in contact and hearing your updates about work, life, whatever! Please don’t hesitate to get in touch should you need anything or want to catch up.

Wishing you all the best for the future,

[Your name]

Template two: Farewell email to your team manager(s) with whom you've worked closely

This is a tricky one as you’ll have probably shared a lot of experiences with these people and might know them on a personal level.

However, they are still your superior and can provide vital character references and connections in years to come, so your parting note should remind them of your professional prowess rather than your close-and-personal pal-ness.

This message can be complicated further depending on the terms on which you left. It’s best to be sensitive to the individual and the situation to ensure that the appropriate balance is met.

Hello [Their name],

As you know, I am regretfully leaving [Company X] on [date X].

I wanted to personally thank you for both your support and mentorship over the past [years/months X].

I’ve grown as a professional thanks to your tutelage, for which I’m very grateful. I’ve also appreciated knowing you on a personal level, and very much hope we can continue this relationship beyond my final day.

Below are my relevant contact details and I hope you will get in touch at some point in the future.

[Email X, LinkedIn X]

My plans are X and you should know that you’ve played a role in getting me there. So once again, thank you.

Good luck in the future,

[Your name]

Template three: Farewell email to your team or those you supervise 

As with the email to your team manager, this will vary depending on your relationship with the person. You'll know if most of your interactions were informal, or if you should sign off with a pleasant yet professional farewell. Here's a good example you could use to achieve a bit of both.

Greetings [Their name],

As I‘m sure you already know, I’m moving on from [Company X].

Our final day together will be on [date X] and I look forward to parting on an especially high note. It’s been a pleasure managing you and the team as a whole, and I sincerely wish you luck in your future with [Company X].

My contact details are as follows and I hope you’ll stay in touch in the future as I’d love to hear how everyone is getting on. I am also keen to hear how you continue to develop professionally.

[Email, LinkedIn]

All the best and thanks again,

[Your name]

Template four: Farewell email to clients 

This is important for all parties involved – the client, yourself, and the company. It should go without saying that you don’t drive away clients that you worked hard to secure for your company in the first place.

Greetings [Client name],

I’m writing to you today because I’m leaving my position of [job title] at [Company X] after [X years/months]. My final working day will be on [Date X].

I wanted to email you personally to let you know how much I’ve enjoyed working together and getting to know you. Clients such as yourself were one of the best parts of the job, and I’m sure my successor will continue the positive working relationship.

Until they make contact, let me know if there is anything I can do to ensure the transition is as smooth as possible. I’m happy to help in any way.

Wishing you well for the future,

[Your Name X]

Template five: Farewell email to distant colleagues 

Remember, don’t burn bridges. You never know who you might hurt or who may come in useful.

Hello [Thier name],

As you may have heard, I’ll no longer be [job title X] here at [Company X]. I’m moving on to [Plan X]. I’m excited, but unsurprisingly sad to leave my colleagues behind.

I wish you all the luck for your future here and please don’t hesitate to get in touch.

Here are my details: [email X, LinkedIn X]

Thanks for everything,

[Your Name X]

Template six: Farewell email to people you don't really know

This one's important as you always forget putting one or two people on your list. These people may be awful bores, or sweethearts who pass under the radar. So it’s important to be kind and professional while remaining unspecific.

Good day [Their name],

You might have heard that I’ll be leaving my position in [Company X] as [Job Title X] on [Date X]. I hope my successor will enjoy their time here as much as I have, and I wish you all the best for your future.

I am moving on to [Plan X], and I’d like to offer my email and LinkedIn should you wish to get in touch in the future.

[Email X, LinkedInX]

Thanks for everything,

[Your name]

Template seven: Farewell email to close friends

This one will either be the hardest or the easiest. If you just don’t know what to say to those who mean the most to you, because you’ve said it in person or because there's simply too much to say, here is the template for you.

Hi [Their name],

The day is nearly upon us. Our formidable partnership is coming to an end (in the office at least). I’d like to thank you for everything you’ve done for me here, you’ve made this job so enjoyable.

I’ll always remember [FunnyStory X]. So hopefully whoever replaces me will be rubbish *cough*… I mean… just as productive and efficient as I ever was. Please tell me how they are, and how you are, and how everyone is.

Here are my details, please stay in touch.

[Telephone X, email X, LinkedIn X]

I’ll see you on my last day [date X] if not before, and I’d love to see you at my leaving do.

All the best,

[Your name]

Template eight: Farewell email to c-level employees

If you have worked directly with high up professionals, it’s polite and potentially useful to thank them and inform them of your leaving. This must be done professionally and concisely as they likely have no time to spare between meeting the Queen and shaking hands with the Pope.

Good day [highly positioned name],

As you may already know, I am regrettably leaving my role at [CompanyX] as [JobTitle X]. Working for [Company X] has been an excellent opportunity both professionally and personally, and I want to thank you for your involvement in this.

I am planning to [X] and aim to bring forward all the skills that I have learned and used here. I’ll remember this company fondly, and all past collaborations I’ve had with you.

Thanks once more,

[Your name]

Template nine: Farewell email to the security guard, cleaner or receptionist who made your day

Not everyone who enriches your life will receive the thanks they deserve, so make sure to acknowledge the doorman who’d give you a wink and a nod as you left each day.

Hello [Their name],

I’m emailing you to tell you that I’m leaving [CompanyX] as [job title X] on [date X].

I wanted to personally thank you for brightening my time here. Our smiles and interactions always enriched my day and contributed to making my time here all the better.

I hope that our paths will cross again, and here is my email in case you want to get in touch: [email X].

I wish you all the best for the future,

[Your name]

Template 10: And finally, here's one for the poets among us...

Hi, leaving I am,

Moving on to pastures green,

I ate your sandwich.

So there we have it. 10 templates you can definitely use to thank, remind, and inform the relevant people of your departure.

Remember the tips above: concise, informative, positive, appropriate. And finally, enjoy your leaving drinks!

WATCH THE VIDEO ON THEME: Farewell Speech in Office - 4 - How to deliver a Speech in English - Farewell Speech in English

Most people who leave one job for another often say that the hardest part about leaving is all the people they're leaving behind. It's almost.

goodbye mail in office
Written by Dulkis
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