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How do i write a letter requesting assistance

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How do i write a letter requesting assistance
December 10, 2018 Wedding Anniversary Wishes 3 comments

SAMPLE LETTER. Requesting access or copy of a public record. Date. Public Official or Agency Thank you for your assistance on this matter. Respectfully.

Asking for sponsorship can be daunting, but it is a necessary step if you need to raise some funds for an event, an organisation or your personal development. As you’re essentially asking a stranger for money, you’re going to need the right techniques to get the response you’re looking for.

Luckily, you have an effective tool to get started: a sponsorship request letter. This type of letter is the best way to get the introductions going and become one step closer to receiving a sponsor and form a beneficial partnership.

Read on to find out what information you should include and how you should structure your letter to gain a successful sponsorship.

The Structure of a Sponsorship Letter

As with any formal letter, you must stick to some strict layout and formatting rules to ensure that your letter is professional.

Your letter should contain the following elements:

  • Sender’s address: If you’re using a company letterhead, skip this step and move on to the next. If, on the other hand, it’s a personal letter, you should begin by typing your address at the top of the page.
  • Date: Add the date after a line space below your
  • Inside address: The recipient’s address should be listed below the date.
  • Salutation: As with any formal letter, the reader you should be addressed properly. Therefore, you should open your letter with something like ‘Dear Mrs Smith’.
  • Opening paragraph: This is where you will express interest in the reader’s sponsorship and try to market yourself. You will need to captivate the reader and encourage them to continue reading, and the best way to do this is by listing the benefits. For example, you could say that through this sponsorship, the company will receive exposure to a broader market, which will drive more business to their organisation.
  • Middle paragraph(s)Within the body of your letter, you should further explain the benefits and explain what else you can offer if they agree to sponsor you. For example, they will get their logo printed on your tickets, a stall set up at the entrance and a flyer placed in every goody bag. Here is where you should also provide a bit of background information, explaining why you need sponsorship and what you plan to gain out of it. It’s important to list reasons why you contacted them and not another company, and why you feel that the partnership would be ideal. You should list any final details about the event (if you haven’t done so already) and explain how you work with sponsors.
  • Final paragraph: Finish your letter by letting your prospect sponsor know how you are planning to follow For example, you could say that you plan on calling up within the week to hear their thoughts.
  • Closing: Finish off as you started with a professional ‘Kind regards’ or ‘Yours sincerely’.
  • Your name and signature: A letter isn’t complete without your name and signature. Keep it personal with a handwritten signature.

Tips for Writing a Sponsorship Letter

1. Find Out Who to Contact

There’s nothing worse than receiving a generic letter at the best of times, except when a random stranger contacts you out of the blue asking for something from you. So, before you begin writing your letter, find out who exactly it is you need to reach out to and be sure to do some research on them and address the letter to them.

2. Be Personable

If you know that your cause is of interest to your potential sponsor, ensure that you include personality within your letter. For example, if you’re raising money for a charity that’s close to their heart, don’t be afraid to add this in your letter by saying something like: ‘I know how fond you are of XYZ and I admire your previous efforts in X, which is why I’ve decided to reach out to you and see if you can lend a helping hand’.

3. Don’t Be Pushy

While being personable is a must, being pushy is a definite no-no. You don’t want to put them off before you’ve even given them a chance to consider sponsoring you or your cause, after all! So, keep a friendly and polite tone throughout your letter.

Sample Letters

To help you perfect your letter, we’ve created two different sponsorship letter samples to get you on the right track. Although you shouldn’t copy them word for word, you can use these templates as a guide when producing your own letter.

Event Sponsorship Letter

Corporate Sponsorship Letter

Things to Remember

1. Follow Up

Your sponsorship letter is just legwork. To really ‘wow’ your potential sponsors, you need to show that you really care. Again, this doesn’t mean that you should be pushy but rather that you follow up with a friendly phone call or a quick visit to their offices to discuss potential partnerships in person.

2. Proofread Your Letter

As with any professional letter, you should read over your sponsorship request and fix any errors, misspelt words or typos. Nothing ruins an appeal for sponsorship faster than a poorly written letter, so make sure that it’s properly checked by multiple people in order to avoid mistakes!

3. Don’t Attach Leaflets, Pamphlets or Proposals

You don’t want to bombard your potential sponsor with an overload of information. Besides, who actually reads leaflets, anyway?! Instead, it’s best to hold back on full proposals until you have them on board.

Have you ever written a sponsorship proposal letter? What methods did you use? Let us know in the comments section below.

 

This article is an updated version of an earlier article originally published on 18 August 2014.

Get help with writing your sponsorship request letter by following our useful guide – features insightful tips and tricks for attracting sponsors.

Writing a Business Letter

how do i write a letter requesting assistance

How many of your emails are asking somebody to do something?  And do you spend too much time thinking about exactly what to write and how to structure your email?  Then read on and learn how to save time while writing clear emails.
So many of the emails we write are for a handful of simple reasons, and by relying on a model you can avoid wasting time thinking how to start, what to write and how to structure your email.  A classic example of a common email is writing to somebody because we want them to do something for us.  In this situation the RAP model is great.

RAP stands for:

  • Reference – Introduce why you are writing.
  • Action – Tell them what you need them to do.
  • Polite close – Thank them and say goodbye.

Here’s a simple example

Dear Mr. Breuer,

I am writing to you about our meeting on Thursday. (Reference). Please could you send me the latest version of the agenda before the end of the day? (Action)

Thanks in advance for your help. (Polite Close)

Best regards

Scott

And if you want to ask somebody to do something, explaining the reason why always makes the email even more effective.

Dear Mr. Breuer

I am writing to you about our meeting on Thursday. (Reference). Please could you send me the latest version of the agenda before the end of the day? This will help us to make sure everything is prepared in advance.(Action)

Thanks in advance for your help. (Polite Close)

Best regards

Scott

10 helpful phrases to get you started with your first RAP email

Reference

  • With reference to…
  • Referring to…
  • I am writing to…
  • I am writing in response to…
  • In response to your inquiry…

Polite Close

  • Thank you for your assistance.
  • Thank you in advance for your help.
  • I look forward to hearing from you soon.
  • Please let me know if you have any questions.
  • Please feel free to contact me if you need any further information.

 

Why not practice below, and we’ll give you some feedback?

FOR MORE INFORMATION

If you’re looking for phrases, tips and tricks and useful downloads related to this topic, start here. In a range of topics, here are some more links for you:

 

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FORMAL LETTERS AND EMAILS – GIVING AND REQUESTING ADVICE

how do i write a letter requesting assistance

If you're having trouble deciding how to ask for something in writing, reviewing a sample request letter is a great way to get ideas and inspiration. Instead of staring at a blank screen trying to figure out how to get started, take a look at the sample letters below.

Templates for Request Letters

The example letters of request below are provided in a printable format so that you can easily customize the text for your own purposes. Simply click the image and the letter will open as a PDF that you can edit, save and print. If you need help downloading the letters, check out these helpful tips for working with Adobe printables.

Related Articles

1. Requesting Information

When you're shopping around for vendors, it's sometimes a good idea to submit a request for information in writing. The following letter can be used to request details about products or services.

2. Requesting Feedback From Customers

With so many businesses asking customers to complete satisfaction surveys, you may find that you get better results if you send a formal letter when asking customers to provide feedback. Use this sample document as a starting point for your request.

3. Requesting a Customer Review

With consumers relying so heavily on reviews to make purchase decisions, it's a good idea to encourage your satisfied customers to share their positive experiences online. Sending a letter is a respectful way to make this type of request that may inspire action. Use this template for guidance.

4. Requesting an Interview

If you are interested in learning about possible employment opportunities with a company, submitting a written request for an interview, along with you resume, can be a good way to get started. The letter below provides an example.

5. Requesting a Raise

If you're ready to request a pay increase formally, it's a good idea to submit your request to your boss in writing. Use this sample letter as a starting point, being sure to customize key points to your specific situation.

6. Asking for Donations

If you need to ask for donations, use one of these sample letters asking for donations as a starting point. You'll find versions appropriate for different kinds of donation requests, including requests for specific projects, general donations, sponsorships and more.

7. Asking for a Letter of Recommendation

If you need to ask someone to write a letter of recommending you for a job, scholarship, award, or membership in an organization, use this template for a letter of recommendation. It provides a great way to get started, though of course, you'll need to customize it to your specific request.

General Tips for Writing a Letter of Request

You can increase the chances of the recipient of your letter agreeing to what you ask them to do by following a few simple steps. The following suggestions will help you write an effective letter of request:

  • Keep it simple. In the first paragraph, tell the recipient why you are writing.
  • If appropriate, provide the recipient with pertinent information to help them remember who you are. For example, if you are writing to a former professor, explain what class you were in and the year. In the case of writing to a former supervisor, remind the person when you worked with them. These details help readers place where they know you from.
  • Briefly explain what it is you want the reader to do. If there is a deadline involved, share that information as well.
  • Give the reader all the information they need to comply with your request.
  • Include any supporting documentation the recipient may need.
  • List your contact information, including full name, mailing address, phone number and e-mail address in the body of the letter. Ask the reader to contact you if they have any questions or concerns about your request.
  • Thank the person for his or her consideration.

Consider the Reader

When you write your letter of request, put yourself in the shoes of the person who will read it. Read your draft letter over a few times to ensure it makes sense. Double check that the reader won't need any further information to decide whether they can say yes to your request. Make any changes necessary before you send it out.

EXAMPLE OF A REQUEST FOR ASSISTANCE LETTER. Date. Colonel xxxxxxx. District Commander. USACE, Albuquerque District. Jefferson Plaza NE.

Writing persuasive request letters: business letter format, tips and samples

how do i write a letter requesting assistance

Susan Sharp
123 Main Street
Anytown, CA 12345
555-555-5555
susan.sharp@email.com

September 1, 2018

Jane Rowe
Director, Human Resources
Acme Theatre
123 Business Rd.}Business City, NY 54321

Dear Ms. Rowe,

I am a friend of Emily Little, and she encouraged me to get in touch with you. I know Emily through a local children’s theater, for which I was a lighting assistant this past semester. I also see her at college music performances, as I am in the orchestra.

I am graduating from Acme College this spring, and am looking for jobs in the Boston area. I am looking for any positions available within the performing arts, specifically theater tech. I would appreciate any recommendations you can offer regarding this job search.

I have attached my resume. Most of my theatrical experience is in lighting and TD; however, I have done everything, from props to stage management.

Thank you for your time. I will call tomorrow to see when you might be available for a brief conversation. I look forward to speaking with you.

Sincerely,

Susan Sharp

WATCH THE VIDEO ON THEME: financial aid appeal letter sample

Sample Letter Requesting Support. Date. Boss's Name. Title. Address. Dear ______: I am writing to request financial support for my attendance at MSAE's.

how do i write a letter requesting assistance
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