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How do you announce a death

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How do you announce a death
October 31, 2018 Wedding Anniversary Wishes 1 comment

Sample letter to announce the death of an employee. Announcement letters to team members. Guide, letter example, grammar checker, + letter samples.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

The whole family is deeply saddened to pass on the news that Grandmother Sutton died during Monday night, as she slept. It was not unexpected as she has been unwell for some years, and the effects of liver damage have taken its toll. We were pleased to know though that her last few weeks were free of pain. The funeral has been scheduled for Friday at the Hick & Sons Funeral Home in Lancaster at 13:30 pm.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Sample letter to announce the death of a family member.

Further things to consider when writing announcement letters to friends

Announcement Letters

Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.

Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.

Letters to Friends

Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.

Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.

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Sample letter to announce the death of a family member. Announcement letters to friends. Guide, letter example, grammar checker, + letter samples.

11 Death Announcement Wording Ideas

how do you announce a death

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Announcing a death is one of the most difficult tasks any of us will ever undertake.

Besides the sheer pain and stress of dealing with our own emotions, the ambiguity of what to say when a loved one passes, who to notify and in what order, and all of the other decisions that have always made this such an emotionally volatile mix, today we are forced to incorporate social media into our grieving process.

While many of us would prefer to maintain more traditional methods of disseminating this sensitive information, the fact of the matter is that today, social media is the main form of communication for huge numbers of people. Increasingly, these folks have no qualms about sharing sensitive information.

Letting friends and acquaintances know about a death via social media

Social media etiquette is constantly and rapidly evolving. On this topic in particular, less than two years ago, Gizmodo, the popular technology and lifestyle blog, recommended that death notices not be posted because they would end up coexisting with the jokes, memes, and political rants that are more typical Facebook content. On the other hand, a blogger at the Liberty Mutual website describes her recent experience of learning of a professional colleague’s death via Facebook as “elegant”.

As more and more of us share more and more information on Facebook, Twitter, Instagram and other outlets, the concepts of TMI (Too Much Information), oversharing – even privacy itself – are disappearing. Members of younger generations (millennials, ie those born after 1981 through the mid 90s) are far more likely to text, tweet or post than they are to pick up the phone or even send an email. As this generation (and their children) ages, sharing intensely personal information, up to and including death announcements, is not only losing its sense of taboo, it’s quickly becoming the norm.

Facebook introduces the “legacy contact” for the profiles of the deceased

Facebook recently rolled out an update clarifying the status of legacy accounts. For the last several years, they have allowed profiles of the deceased to be memorialized. Now you have additional options regarding what happens to your account data and public profile after you pass away.

One option created by the update allows you to totally delete the account upon notification of your death. This will get rid of your timeline, all of your likes, posts, photos, comments, and notes, etc.

Alternatively, you could choose to designate a Facebook friend as a “legacy contact.” This person will have the ability to create a beautiful memorial post, and to pin it indefinitely to the top of your timeline.

The legacy contact will not be allowed create posts on your behalf and they will not have access to your private messages. They will have access to photos and are allowed to download your archive.

Should We Post—A Case By Case Decision

Even with Facebook taking the lead on this question (and with the other social media companies soon to follow, no doubt) the question remains: is social media an appropriate method of notifying friends and family when a loved one passes away? What are the issues you need to factor into your decision? And if you decide to move forward with a social media announcement, how do we do it with sensitivity and respect?

Consider these factors when deciding whether or not to use social media to make this announcement:
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  • How old was the deceased?
  • How would they have wanted the announcement to be handled?
  • Were they active on social media?
  • Was social media their de facto method of communicating with their friends, family and colleagues?

If they were ambivalent towards, or didn’t use social media, then it is probably not only inappropriate, but ineffective as well for spreading this news. If they were active users of any of the major platforms it may be appropriate to use them to get the word out to their friends and coworkers.

A Valuable Component of a Robust Support System

Social media is the fastest, easiest and most efficient method we have today of getting information to potentially large numbers of people who have no connection to each other beyond the one that they shared with the deceased. It allows for the bereaved to come together to grieve, share memories and comfort the deceased family and each other, regardless of how far flung they may be.

In any case, we would recommend letting close family members, and close friends know by the most personal method available, whether that be in person or over the phone, prior to posting the news to social media.

Creating a Considerate and Suitable Post

Remember that death is a delicate topic, no matter where you’re talking about it, so be considerate when announcing a death on Facebook.

Some of the advice we read while researching how to go about this gave this very helpful insight: carefully consider why you are posting or tweeting about the death. Is it to inform, or to gain sympathy from others about your loss?

Limit the initial announcement to the logistics of your loved one’s funeral:
  • The date and time of the memorial service or funeral
  • The location of the memorial service, funeral or grave site
  • Information regarding memorial funds to which people can donate

Thereafter, to help you and other bereaved individuals who may not be in the immediate family or innermost circle of friends process your grief, we recommend changing your loved one’s account into a Facebook memorial wall so that friends and family can post their memories, condolences or photos there. If you decide to take this step, you will want to monitor the site for a while to make sure that any content posted is appropriate and respectful to the deceased.

As is usually the case when matters of etiquette are discussed the Emily Post Institute is out in front of this relatively new development. Daniel Post Senning who is the social media etiquette expert for the Institute has this typically smart and well-considered take: “It’s another tool we have at our disposal,” Senning said. “We have to learn how to use that tool with some intelligence.”

If you have further questions or want more information on ways to memorialize your loved one, visit the memorial section of our blog.

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How to Write a Great Obituary

how do you announce a death

It is with deep sadness that we announce the death of much admired Kerry Harvey, who passed away on Saturday 22nd February

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We were deeply saddened to hear the news that the beautiful and inspiring Kerry Harvey passed away, aged 24, on the morning of Saturday 22nd February. 

She was a brave and courageous young woman who touched so many hearts with her determination to raise awareness of pancreatic cancer despite being very ill herself. Since her diagnosis in April 2013, she devoted a significant amount of her own time trying to raise the profile of the disease that she, like many other pancreatic cancer patients, had not heard of before her diagnosis.

Kerry campaigned with selfless vigour and, despite facing criticism, wanted to help others by encouraging earlier diagnosis and attract more funds for research. She said herself, ‘some people have to shout louder and I’m on my rooftop with a megaphone.’

We are so grateful to her contribution to our awareness campaign. Her strength and fortitude we and other pancreatic cancer sufferers, their families and friends are very grateful for.

Our thoughts are now with her husband Matt and all of her family and friends at this difficult time. 

We will never forget Kerry who will be dearly missed, and remain in the hearts and thoughts of all of us at Pancreatic Cancer Action.  

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Sample letters to announce the death of an employee or an employee's relative.

Announcing A Death Traditionally And With Social Media

how do you announce a death

Death of Executive Chairman.

It is with profound sadness that the Board of Provident Financial plc shares the news that Executive Chairman Manjit Wolstenholme has passed away suddenly on 23rd November 2017.


Malcolm Le May, Senior Independent Director said: "We are deeply shocked and saddened. The thoughts of everyone at Provident are with Manjit's family and friends, and we extend our deepest sympathies to them.

It was a great privilege to know her personally and to work alongside her over the last few years. She has shown exceptional leadership in stepping up to the role of Executive Chairman over the last few months. Manjit was known and respected for her achievements and championing diversity in British business, and we would like to pay tribute to her contribution to the business landscape."


The Board has appointed Mr Malcolm Le May, currently the Senior Independent Director of the Company, as Interim Executive Chairman of Provident Financial plc with immediate effect.


This announcement contains inside information for the purposes of Article 7 of the Market Abuse Regulation (EU) No 596/2014



This information is provided by RNS

The company news service from the London Stock Exchange





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Learn how to announce the death of a loved one, plus writing a death announcement with ease and how to write a funeral service card and condolence letter.

how do you announce a death
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