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How to begin a thank you note about hospitality and kindness

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How to begin a thank you note about hospitality and kindness
April 01, 2019 Wedding Anniversary Wishes 1 comment

A small note conveying the message 'thank-you for your hospitality' with some When you begin to write the appreciation note, make sure that you mention the Such kind of details will prove that you really enjoyed the visit.

Being the subject of someone’s hospitality is a privilege. By allowing you into their home and life, a person is showing you a window into their world. This is not something that should be taken lightly.

The best way to show your appreciation for someone who has been welcoming, is to write them a note or message to say, “thank you for your hospitality”.

Due to the personal nature of the experience, the writer should be specific about what they’re thanking their host for. Additionally, the writer should convey sincerity.

Not sure where to start? Here are some ideas


How to say “thank you for your hospitality” after staying at a friend or relative’s home


01“Thank you so much for letting us stay in your home while ours was being fumigated. You really came through for us at a time when we weren’t sure what to do. We cannot begin to find the words to say thank you for your hospitality.”



02“Our holiday wouldn’t have been the same without getting to see and spend time with our favorite aunt and uncle. Thanks for showing us the sights and for your care and kindness during our stay. Let us know if we can return the favor.”


03“You opened your door to us when our accommodation booking fell through. No one would have blamed you for saying no, given the short notice. Yet you decided to let us share your home for a week. Thank you for your hospitality.”



04“I know having our large family staying with you for a week couldn’t have been easy. We’re loud and all over the place 24/7. Words cannot express how grateful I am that you allowed us to stay with you. Now that we’re gone, I hope you enjoy the silence.”


05“A big thank you for your hospitality goes out from me to you. The month I was between apartments would have been really difficult if you hadn’t been prepared to let me stay with you. My door is always open to a special friend like you.”
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06“Thank you for hosting my aunt and uncle during the preparation time for my father’s funeral. They appreciated how kind and considerate you were. It came at a difficult time for my family. You really came through for us.”



07“Thank you for your hospitality during the family reunion. Getting together with you was like old times. Isn’t it amazing that with family you can pick up where you left off two years ago, and it feels like five minutes ago?”


08“I was so grateful I could stay with you for the duration of my business trip. Staying with you was far nicer than any hotel could have been. It was great to spend time with you. If you’re going to be in my neighborhood, don’t you dare book a hotel!”


09“Thank you for taking us in during our bathroom renovation. We were prepared to rough it for a few days, but you wouldn’t hear of it. Having a cousin who’ll step in to help at the last minute is appreciated.”



10“Our trip to the city wouldn’t have been the amazing experience it was, if you hadn’t allowed us to stay overnight at your home. Thank you for your hospitality and for making the experience even more special for the children.”


How to say “thank you for your hospitality” after staying in a hotel or Airbnb


11“Thank you for your hospitality in preparing the apartment we rented with Airbnb. The welcome note was appreciated. Thanks for explaining how the stove works. If you hadn’t, we would have had to eat takeout every night!”



12“The standards of service at your hotel were exceptional. The treatment we received was more than we could ever have hoped for. Our late arrival was handled speedily by professional staff members who made us feel so special with their solicitous service.”


13“My lengthy stay at your hotel due to my business activities, turned into a surprisingly pleasant experience. Your friendly staff and personal service made me feel like I was staying in a home-away-from-home. Thank you for your hospitality and for making me feel so welcome.”


14“We really appreciated the help offered by the hotel during our son’s asthma attack. The quick response of the staff prevented a serious medical event that would have included a visit to the hospital. As a family, we cannot thank you enough.”



15“Thank you for opening your home up to us through Airbnb, it was a truly pleasant experience.  It added to the enjoyability of our vacation to have a ‘home’ to return to at the end of each day.”
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16“The effort the staff went to when helping us secure adjoining bedrooms in an already full hotel was received with much gratitude. Thank you for your hospitality and the care and concern you showed for our comfort.”


17“Our Airbnb accommodations were amazing. They lived up to our expectations and went several steps further. The photographs on the site didn’t do the home enough justice. What a magnificent home and what a privilege to have stayed in it.”



18“To the hotel staff, we can not say thank you enough for your hospitality.  The way the staff helped us as we navigated around during our first visit to the city went above and beyond their job description. They were ready to help and answer all our questions.”


19“Staying in such a big hotel, it’s normal not to expect a such personalized treatment. I was pleasantly surprised by how each staff member goes the extra mile to make such a large establishment seem like a bed and breakfast. The staff makes sure each guest feels welcome and important.”


20“Without being able to make a last-minute Airbnb booking, our family vacation would have turned into a disaster. We are so grateful that you were able to help us. Your apartment served our needs perfectly and was exactly what we required. Thank you for your hospitality.”



How to say “thank you for your hospitality” after having a friend act as a tour guide


21“I cannot express my family’s appreciation enough, for all the effort you made to ensure that we enjoyed our trip. Your careful planning and knowledgeable approach were the secret ingredients that allowed us to make the most of a marvelous trip.”


22“Taking time out of your busy schedule to show us around was something we wouldn’t have dreamed of asking you to do. We know it took a lot of reshuffling of priorities. The fact that you did it of your own accord was unbelievably kind. Thank you for your hospitality.”



23“Traveling to a new city is exciting but also a little overwhelming. We were so lucky to have you as our tour guide. You took us places we didn’t even know existed. Your local knowledge made our visit better than we could have imagined.”


24“How blessed we were to have our very own tour guide when we visited the area. The way you set about showing us all the sights and places of interest took much forward planning. We are so grateful to you. Thank you for your hospitality.”
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25“Our visit to the country would have been so different if you hadn’t been there for us every step of the way. The program you set up was jam-packed with so many exciting activities that catered to our family’s needs. Thank you for your hospitality and the privilege of your friendship.”



26“Thank you for taking the time to show us around during our vacation. Your selflessness made our trip more memorable than ever, and it was so awesome to spend some quality time with you. Let us know if we can repay the favor the next time you’re in our area.”


27“Acting as a tour guide and host to our rambunctious family is much appreciated. The children enjoyed spending time with you and were so impressed by all your local knowledge. They’re already talking about a return visit since we didn’t get to see it all on our first visit.”


28“What a wonderful place you live in. Thank you so much for taking the time to share it with us. Without you, we wouldn’t have seen many of the places you took us to. And as to the wonderful restaurants you showed us… my mouth starts watering at the thought!”



29“Speaking to friends who have visited the area and been on guided tours made me realize how lucky I was. I think I got the better deal having my good friend take me around and make my visit as special as it was. Thank you for your hospitality.”


30“Thank you for acting as our tour guide. Your presence made our vacation even more special that we thought it would be. Your patience seemed endless, and we were able to make the most of a once-in-a-lifetime trip. If you’re ever considering a career change, consider being a tour guide. I know I’d certainly recommend you!”


Best thank you messages for warm hospitality and generosity which will and take help to write thoughtful and heartfelt thank you messages for hospitality.

Sample Thank You Note Wording for Hospitality

how to begin a thank you note about hospitality and kindness

Free Sample Thank You Notes
For Hospitality

Hospitality thank you notes! Free sample thank you notes and wording to say thank you for your hospitality that is sincere and shows your appreciation.

Hospitality being defined here as being shown a good time, being invited for dinner, staying over at a friend's house etc. All those times when you have been entertained and welcomed by someone.

It's only good manners to send out thank you notes and here you will find examples to send out after such occasions.

Go on to the hospitality thank you notes below:

Thank You for Dinner

Dear Sarah and Thomas,

Thank you both so much for inviting us to dinner last night. We both had a great time and it was lovely to see you all again after so long.

Dinner was absolutely delicious; especially the calorie-laden dessert!   Alexander and Cameron have both grown into fine young boys; you must be so proud of them.

Thank you once again for the lovely evening.

Trish and Pete


Dear Amy and Dave,

Thank you so much for the fabulous dinner last night. It was so kind and thoughtful of you both to invite us. We always have such great fun in your company and last night was no exception.

The chicken was delicious; you must give me the recipe so I can try it out at home.

Thanks once again and next time it's dinner at ours.



Dear Julie,

Peter and I would like to compliment you on the amazing thanksgiving dinner you hosted.  The turkey was fabulous and the ice cream dessert out of this world.  We truly appreciate the time you put in to making the occasion so perfect.

Looking forward to hosting thanksgiving at ours next year.


Carol and Peter


Overnight Stay/Thank You For Having Us

Dear Julie and Peter,

Thank you so much for inviting me to stay with you for the weekend.

After Mum's funeral, I felt the need to get away from it all. And staying with good friends like yourselves and just being able to talk about Mum was exactly what I needed. Thank you for your kindness, generosity and making me feel so welcome in your home.

I shall never forget your hospitality and sincerely treasure your friendship.

Much love,


Thank You For The Holiday


Thank you for a lovely weekend in your cottage. The views were breathtaking, contributing to a wonderful relaxing weekend by the sea.

Sincerely yours,



We have just returned from one of the best holidays we've ever had! The cottage is superb, spacious, clean and like a home from home. The location is perfect for all the beaches and resorts in South Devon, we'll definitely be back next year.

Thank you again for the welcome hamper, it was very much appreciated.

Kind regards,


Page 2 of hospitality thank you note samples for parties, dinner and other hospitality wording.

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Writing a Thank You Note

how to begin a thank you note about hospitality and kindness

Why are thank-you notes important? How long does a thank-you note have to be? Here are the oft-forgotten fundamentals of writing a thank-you note.

Why write a thank-you note?

Thank-you notes are not only good manners, but also good for your health! Yes, it’s true!

A study in Psychological Science showed that writing a thank you letter both improves the giver’s happiness and put the writer in more positive spirits. That’s the power of gratitude!

While many thank-you letter writers get concerned about the exact words they use, it turns out that the recipients were simply touched at the warmth and thoughtfulness of the letter itself.

So, starting writing thank-you notes—and write them more often! It comes at very little cost and benefits everyone.

Which occasions require a thank-you note?

A gift traditionally requires a thank-you note from the recipient, no matter what the occasion for the gift—a holiday, birthday, anniversary, religious event, award, or accomplishment.

Thank-you notes are also recommended when services have been performed (especially as a favor or for free), when hospitality has been provided, or in appreciation of generosity or thoughtfulness.

When should a thank-you note be written?

Immediately. The longer you wait, the harder it becomes, and the less appreciative you will appear.

What is needed for a thank-you note?

Traditionally, a blue or black ink pen on fine stationery, a blank card, or suitable notepaper.

How do I write a thank-you note?

Write a draft first. Before using your “good” paper, gather your thoughts and jot them on a piece of scrap paper.

Keep each note short—three or four sentences is fine. You can express your thanks just as sincerely as you can in several paragraphs.

  1. Write something personal/emotional about the giver.  Do not use the word “I”: A thank-you note is not about you, it is about the person who gave you the gift. Some examples include “You are so thoughtful!” or “How did you know … ?” or “Your presence at [EVENT] was a gift, but the [GIFT] made it a truly special day.”
  2. Comment on what you will do with the gift (especially if it is money) and/orhow you will use the gift (e.g., in school, on vacation, at work, in the kitchen, etc.). Be specific. “Thank you so much for the beautiful set of wineglasses! We really enjoy entertaining, so the glasses will get plenty of use”).
  3. Express your thanks for the gift and the giver, e.g., his or her thoughtfulness or generosity or on what a special place he or she occupies in your family or heart or circle of friends.

Remember: Be authentic, be original, be sincere.

Once you are satisfied with your thank-you sentences, write them on the “good” paper.

  • Start with “Dear [NAME],”
  • End with cordial regards, e.g., “Sincerely,” or “With love,” or “You’re the best!” or “Yours truly,”
  • Sign the thank-you note.
  • Address the envelope, put a postage stamp on it, and mail it.

Can I print—not write in cursive—a thank-you note?

Printing a thank-you note is acceptable, but cursive is a nice touch (as long as it’s legible).

Can I just say “thank you” verbally to the giver?

You can—and should—say “thank you” to the giver when you receive a gift, but a proper appreciation should be expressed on paper and sent by mail.

Can I use email, social media, or the phone to say “thank you”?

You can express your thanks in those ways, but nothing beats a thank-you note written on paper and sent in an envelope.

If I do not like the gift, do I need to send a thank-you note?

Yes—but if you do not like a gift, do not reveal your displeasure in the note. Focus on your appreciation of the giver’s thoughtfulness, generosity, and good intentions. Remember the adage “It’s the thought that counts.” Keep an open mind: You may actually develop a fondness and appreciation for the item later.

What difference will a thank-you note make?

If you send a thank-you note, you and the gesture will never be forgotten. If you do not, you will not be forgotten either, but not for the same reason nor with the same regard.

At what age should kids send thank-you notes?

It’s a great idea to get children in the habit of writing their own thank-you notes by preschool age. If your child can’t write yet, transcribe the note for them and have them write (or scribble!) their name at the end. Recipients—whether grandparents, other family members, or friends—are guaranteed to be delighted!

Say thank you with a note … and a gift!

It’s OK to go overboard with your appreciation and send a thank-you gift. Make your own gift jars with something edible inside or see other fun gifts you can make in the kitchen.

Did you know?

National Handwriting Day is January 23!

Do you have any tips for writing the best thank you cards? Do you still write thank-you notes? Let us know in the comments below!

Learn how to write a thoughtful thank you note for gifts, weddings, baby To make each thank you note a one-of-a-kind it's important that you add . Again, thank you for the opportunity and warm hospitality extended to me.

What to Write in a Thank You Card – Thank You Messages for Every Occasion!

how to begin a thank you note about hospitality and kindness

Thank-You Letter Template for Hospitality

Example 1: On Business Trip

Company Name or Letterhead
City, State Zip


City, State Zip

Dear Palan:

Thank you so much for our warm reception and your gracious hospitality on our recent Malaysian tour.

Without your advice and constant attention to detail, we would not have enjoyed ourselves nearly so much. Your rapport with the business community was obvious as you were able to provide introductions to all the distributors we wanted to meet.

But more than the business arrangements, you were so considerate by helping us make the best use of our limited time to see the country and learn more of the Malay culture. Taking us to dinner all three evenings at the most elegant restaurants, I’m sure, took you away from your family. Please express our appreciation to them also for allowing us the extra time to visit with you and your colleagues.

Would you please plan on letting us show you our state when you attend next year’s NTS convention here? Thank you again for such an enjoyable, as well as profitable, time with you in your country.


Bill and the MicroNTS Crew

Example 2: School / Educational Orientation

Dear William:

On behalf of the Lopro project team, I want to thank you for the time you took to organize and host our tour of your plant on October 8th. The informative tour and stimulating commentary made valuable use of our limited time. Special thanks are in order for scheduling Mike Wilson to answer questions and for providing our lunch at the plant cafeteria.

The visit helped our co-op trainees to understand that through education and hard work, opportunities for career success are available to them. Additionally, our students who are studying engineering and computer science found the tour particularly meaningful.

Again, thank you for making our visit a memorable and encouraging experience for all of us. You can be sure the communities and families of these students will hear of your hospitality.


Cal Institute

Example 2: Networking Reunion

Dear Bruce:

The reception for Dr. Horace and his wife provided just the opportunity I’d been wishing for to renew all my acquaintances with Universal. Some of the attendees I met for the first time, of course, because you have continued to lead Universal to success after success–all of which require additional staff. I must say, after having talked with some of them at length, you have hired some of the best in the industry.

But the most enjoyable part of the evening was swapping “remember whens” with familiar faces. It was so thoughtful of you to invite my wife also. Because she had accompanied me to so many company functions in the years I was with you, she met and visited with nearly as many old friends as I did.

Let’s not let the renewed relationship lapse again. Could we count on meeting you for dinner at Tony’s the weekend of June 6? I’ll phone you later in the month to see what your schedule looks like.



Example 3: Thanks for Entertaining on Business Trip in New City





SUBJECT: Florida Hospitality

Harvey, just a note to say thank you for your hospitality while I was soaking up the sunny southern atmosphere and doing my homework in learning to fine-tune a MOG system. Do tell your wife thanks for giving up her evening alone with you and joining us for Tuesday night’s “fiesta.”

Please let me repay the favor when you’re out our way next fall; I know of a skeet-shooting range you would enjoy. If you let me know a day or two in advance, I’ll make the arrangements.

Thanks again.

Thank you notes and messages are not difficult to write! Follow Continue by describing your feelings about the gift, event, favor, kindness or service done.

how to begin a thank you note about hospitality and kindness
Written by Bram
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