Letters are a great way to let your friend know you're thinking of them, If you're friendly with the person but not close friends, you may not want.
What Are the Ways to Close a Letter?
Getting into any kind of conversation is an easy task but it is difficult to come out of it. You may feel awkward at times when it comes to ending your conversation. You may come across the same kind of a problem while carrying out the conversation by means of letter writing. Many people feel it easy to start the letter writing with a positive approach and continue to do the same while writing the body of a letter. Such people may go wrong while ending a letter.
Understand the fact that the closing of a letter can make or break your letter. It does not matter, which type of letter you are writing but it is important to close it in an appropriate manner. You can make use of a creative closing, then be it a personal or a business letter. What kind of response are you expecting from a recipient? Depending on an answer to this question you can consider ending your letter.
Are you writing a job application letter? If yes, then you can mention in the closing of a letter that you would make a call on a later date. This can allow you to further make it easy to carry out the conversation and get the job. Nowadays, there are many offices that like applicants to show some determination and make a call in order to follow up their own application.
In comparison to a formal letter, in a friendly letter, you can avail many closing options. There are many ways to close a letter. Closing a letter in a casual tone can become easy, in the case of an informal letter. If you are writing a letter to your friend or a family member, then you can close such a letter by giving regards to all near and dear ones. Closing a letter is not a difficult task if you maintain the same tone of writing, throughout the letter.
The Purpose of the Closing Sentence
The main purpose of the closing sentence is to clarify the purpose of writing a letter. Make use of words in the closing of a letter that can show your connection with the recipient.
Many people write the last sentence of the letter in such a way that they can cover all the important points of the communication. On the other hand, some people make use of the last sentence in such a way that it can provide them an opportunity to give some instructions. Many times, call of action is also given in the closing sentence of a letter.
If your main purpose is to maintain the relationship for the future, then you can end by saying that “you would like to continue the same kind of relationship in the future”. You can also conclude your letter with an expression of the feeling. If you know the purpose of writing a letter, then it can become easy for you to determine the right closing sentence.
Examples of Formal Closing Sentences
Are you writing a formal letter? Are you finding it difficult to close your letter tactfully? If yes, is that you answered then here are few examples of formal closing sentences that can prove to be helpful to you:
Adopt the closing sentence, that can clearly express your motive of writing a formal letter.
Example Endings, for an Informal Letter
Are you writing an informal letter? Are you finding it difficult to close your letter tactfully? If yes, is that you answered then here are few examples of informal closing sentences that can prove to be helpful to you:
Adopt the closing sentence, that can clearly express your motive of writing an informal letter.
What Is an Inappropriate Way to Close a Letter?
If you conclude a business letter with an informal tone, then this can leave the reader feeling confused. On the other hand, if you conclude an informal letter in a formal tone, then again this would confuse the reader.
Throughout the entire communication, it is important to maintain the same tone of writing. Understand the fact that, “not closing your letter seems way too abrupt”.
Sign-offs are also an important part of closing letter. It is easy to end a letter with a successful sign-off above your signature. Here are the few examples of best sign-offs:
Examples of Ways to Conclude an Informal Letter
The informal letter can be concluded with some of the best sign-offs or you can say goodbyes. Do you know that “Adios” is a Spanish word? Many people who want to close an informal letter in a stylish way, make use of this word called as Adios. It signifies a warm way to end an informal letter. Here are the few examples of ending an informal letter:
Sample Letter Closings for Different Categories
Business Type Letter – Formal or Impersonal
Business Type Letter – Not too Formal
Business Type Letter – Familiar or Using an Intimate Way
Personal Type Letter – Formal or Impersonal
Personal Type Letter – Not too Formal
Personal Type Letter – Familiar or Using an Intimate Way
How to End a Business Letter?
Do you need to frequently write a business letter? If yes, then you must be finding it difficult to adopt different styles to end such a letter. However good your business letter may be, but if has improper closing then the reader won’t get convinced with the letter. It is important to finish such a letter on a professional note.
Here is the short guide to conclude your business letter:
Here are the few examples of the business letter closing statements:
How to End a Thank You Letter?
Whatever type of the thank you letter you may plan to write, then be it formal or informal, it is important for you to know that the closing statement should always be followed by a comma. After that, you can skip one line and type your name. In the closing paragraph of a thank you letter, it is important for you to emphasize on the thank-you again.
You can end a thank you letter with the sign-offs like:
Whichever type of closing statement or sign-off you select; it is important for you to express your gratitude in the best possible way in a thank you letter. It is important to greet the recipient in a polite tone.
Letters are a great way to let your friend know you're thinking of them, If you're friendly with the person but not close friends, you may not want.
Please notify us notify us of letter closings not shown below:
With all the new technology of today, the golden age of handwritten letters may be past. But receiving a long, newsy letter is still a treat, and there are times when nothing but a mailed letter will do. Whether handwritten, printed, or typed, the standard letter format hasn’t changed.
If your stationery does not include your printed address, place it in the upper right-hand corner of the first page. Follow one or two lines below with the date. If your address is already printed, the date is placed in the upper right-hand corner of the first page.
The best letters will share news and information, mix good with bad news, respond to the questions asked or news shared in a previous letter, and ask about the recipient. Include only information you would be happy for others to see. It is more likely that a mailed letter will stay private; e-mailed ones can easily be forwarded inadvertently or intentionally.
End a letter with something positive and if you can, wind up the letter with something your correspondent can relate to.
The Complimentary Close
Not sure how to end a professional letter? Keep things formal, yet friendly. Here are a few phrases that have been used within the closing sentence in business.
It seems as if ending a letter should be the easiest part. After all, the content has already been planned and written; only a handful of words need to be added.
However, if you've ever written a letter or an email, you know that deciding how to end a letter is sometimes harder than writing the letter itself. The different sign-off choices available may be confusing; what's the difference, for instance, between sincerely and yours truly? Is there any difference?
Although you probably know that you shouldn't end a letter to your mom the same way you'd end one to your boss, it might still be unclear what the best word choice is for each situation.
Each different phrase has subtle connotations attached to it that can shape your recipient's reaction. To understand how to end a letter, look at the following 12 farewell phrases and the situations in which they should be used.
Sincerely (or sincerely yours) is often the go-to sign off for formal letters, and with good reason. This ending restates the sincerity of your letter's intent; it is a safe choice if you are not overly familiar with the letter's recipient, as it's preferable to use a sign-off that is both common and formal in such a situation.
Ending your letter with best, all the best, all best, or best wishes indicates that you hope the recipient experiences only good things in the future. Although it is not quite as formal as sincerely, it is still acceptable as a polite, formal/semi-formal letter ending, proper for business contacts as well as friends.
Quite like the previous sign-off, best regards expresses that you are thinking of the recipient with the best of feelings and intentions. Despite its similarity to best, this sign-off is a little more formal, meant for business letters and unfamiliar contacts. A semi-formal variation is warm regards, and an even more formal variation is simply regards.
Variations to this farewell phrase include see you soon, talk to you later, and looking forward to speaking with you soon. These sign-offs indicate that you are expecting to continue the conversation with your contact. It can be an effective ending to a letter or email when confirming or planning a specific date for a face-to-face meeting.
Although these endings can be used in either formal or casual settings, they typically carry a more formal tone. The exception here is talk to you later, which errs on the more casual side.
This is an effective ending to a letter when you are sincerely expressing gratitude. If you are using it as your standard letter ending, however, it can fall flat; the reader will be confused if there is no reason for you to be thanking them. Try to use thanks (or variations such as thanks so much, thank you, or thanks!) and its variations only when you think you haven't expressed your gratitude enough; otherwise, it can come across as excessive.
Furthermore, when you're issuing an order, thanks might not be the best sign-off because it can seem presumptuous to offer thanks before the task has even been accepted or begun.
Having no sign-off for your letter is a little unusual, but it is acceptable in some cases. Omitting the sign-off is most appropriately used in cases where you are replying to an email chain. However, in a first email, including neither a sign-off nor your name will make your letter seem to end abruptly. It should be avoided in those situations or when you are not very familiar with the receiver.
This is where the line between formal and informal begins to blur. Yours truly implies the integrity of the message that precedes your name, but it also implies that you are devoted to the recipient in some way (e.g., your friend or, as a more antiquated example, your servant).
This ending can be used in various situations, when writing letters to people both familiar and unfamiliar to you; however, yours truly carries a more casual and familiar tone, making it most appropriate for your friends and family. It's best used when you want to emphasize that you mean the contents of your letter.
Take care is also a semi-formal way to end your letter. Like the sign-off all the best, this ending wishes that no harm come to the reader; however, like ending your letter with yours truly, the word choice is less formal and implies that the writer is at least somewhat familiar with the reader.
Though it may seem obvious, ending a letter in this way is informal, and, as the sign-off itself states, is to be used only when writing to your friend.
Cheers is a lighthearted ending that expresses your best wishes for the reader. Due to its association with drinking alcohol, it's best to save this sign-off for cases where you are familiar with the reader and when the tone is optimistic and casual. Also note that because cheers is associated with British English, it may seem odd to readers who speak other styles of English and are not very familiar with the term.
This ending (or the even simpler variation, love) signals a familiar and intimate relationship with the reader. In other words, this sign-off should be used only in letters and emails to people with whom you are very familiar.
Because this sign-off signifies "hugs and kisses," it's probably best that you reserve it for letters addressed to those closest to you. It's definitely not meant for the bottom of your cover letter!
Of course, there is more to understanding how to end a letter than just the sign-offs. You might be wondering how to punctuate your sign-off, what to include in your signature, or what P.S. stands for at the end of a letter or email.
When writing your sign-off, it's important to remember to use proper capitalization and punctuation.
Only the first word should be capitalized (e.g., Yours truly), and the sign-off should be followed by a comma (or an exclamation mark in some informal settings), never a period. Here are a few examples:
To ensure that these aspects are correct and that your sign-off is appropriate, consider asking for a second opinion from a friend or submitting your writing to an editor.
With emails, you have the option of creating a standard signature. Your signature will appear at the bottom of each of your emails. Ideally, it will make clear who you are and what your contact information is. For example, you may want to include the title of your position, or your degree(s), after a comma in the same line as your name:
Leslie Knope, Deputy Director of the Department of Parks and Recreation
In addition to including your phone number(s) and email address, consider adding the street address of your office. Reflect on the value of linking to your social media profiles (provided they are maintained with your professional life in mind).
If you are considering adding a signature to your personal email, which might be used for both business and personal communications, deciding what needs to be added is a little more complicated. Once again, include your necessary contact information, but only include information you think your recipient will need. After all, you don't want to overwhelm your reader with information.
A P.S. (or postscript) comes after your sign-off and name. It is meant to include material that is supplementary, subordinated, or not vital to your letter. It is best to avoid postscripts in formal writing, as the information may go unnoticed or ignored; in those cases, try to include all information in the body text of the letter.
In casual and personal correspondences, a postscript is generally acceptable. However, try to limit it to include only humorous or unnecessary material.
So with these letter-ending techniques explained and your letter-ending vocabulary boosted, finishing your next letter or email should be no problem!
All the best,
The Scribendi Team
Image source: Freddy Castro/Unsplash.com
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