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How to reject a job offer politely email

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How to reject a job offer politely email
July 10, 2019 Wedding Anniversary Wishes 3 comments

This example email is a way to politely decline a job offer without having to share the reason. You can simply say you've chosen to pursue a different opportunity.

Declining a job offer you worked hard to get is not always an easy task, but can happen when you are aggressively interviewing. If you receive more than one offer at the same time, it’s critical that you know how to write a job offer rejection letter that expresses both your gratitude and your regrets.

When writing the letter, remain polite and courteous and choose your words carefully. Not only does this project you in a positive light to the employer, but it keeps doors open for future opportunities down the road. While you may be tempted to make a phone call to reject the offer, it’s more professional to compose a formal letter. Here’s how to write a job offer rejection letter that won’t rub a recruiter the wrong way.

4 Tips for Writing a Job Offer Rejection Letter

Keep these tips in mind and read through our sample letters to get more ideas about how to be decline a job offer.

1. Be Prompt
Avoid procrastination when writing a job offer rejection letter. Not only does this give the company plenty of time to find another candidate, it’s also more thoughtful to get straight to the point and turn down the offer right away rather than allow then to think you are considering the position. It’s often difficult for recruiters to find the right employee for the job. Don’t let them believe they’ve found the perfect match when you have no intention of following through with employment.

2. Show Appreciation
Show appreciation and be gracious when rejecting a job offer. Recruiters often pore over resumes and spend several hours looking through social media to find the perfect employee. Thank the interviewer for the opportunity and express gratitude for the time they spend interviewing you. You never know when your paths might cross again so the goal is to decline the job offer with no hard feelings.

3. Give a Good Reason
Provide a good reason why you aren’t taking the position in your job offer rejection letter. Don’t provide any negative details on what you didn’t like about the company or the role. Instead, focus on the positives and wish the company success. If you don’t have a specific reason to offer (for example, “I’ve come to the realization that the commute required just won’t work with my childcare schedule.”) then it’s okay to simply say that that it isn’t a good fit for you at the moment.

4. Keep It Short and Professional
Recruiters are used to rejection. Keep your job offer rejection letter short and to the point. Avoid detailing the potential you saw in the position or the warning signals you saw in a would-be boss. State your main reason for declining and then provide a simple thank you.



4 Sample Letters for Declining a Job Offer

Compose each individual letter based on the reason for not accepting the position. Use these sample letters for declining a job offer as a starting point.

1. When It’s Not a Good Fit
Sometimes you like the company but the offered position just isn’t right for you. Make a brief mention of this and regretfully decline the offer.

Dear [Interviewer]:

Thank you so much for considering me for the position of [Job Title]. After careful consideration, I’ve decided to pursue a position with another company that’s more in line with my current career path and personal goals.

It was a true pleasure to learn more about the excellent work you do at [Company]. I appreciate the time and consideration you gave my application and wish you success in your efforts to find the perfect candidate.

I look forward to hearing from you in the future. If there are any questions you have for me, please let me know.

Best Wishes,

Don’t provide any negative details on what you didn’t like about the company or the role. Instead, focus on the positives and wish the company success.

2. When You Need More Money
Monetary negotiations don’t always go the way you want them to go. If, in spite of going back and forth, you still couldn’t reach an agreement on what you need in terms of salary, you may need to decline the job offer. Consider this sample letter for declining a job offer on the basis of compensation.

Dear [Interviewer]:

Thank you so much for offering me the [Job Title] position. After carefully considering the compensation package outlined in your offer, I must regretfully decline. The salary does not meet the financial requirements of my current situation.

It was a pleasure meeting you and learning about your company. I wish you continued success and hope we will have the opportunity to work together in the future.

Again, thank you for your consideration.

3. Considering the Company Culture or Reputation
Occasionally, the work environment, company culture, or the company’s reputation can cause a candidate to decline a job offer. If something about the company doesn’t sit well with you, you may need to write a job offer rejection letter.

Dear [Interviewer],

Thank you for offering me the position of [Job Title] with [Company]. I appreciate your interest in hiring me. Unfortunately, I have decided to accept a position with another company that is a better match for my current goals.

Again, I appreciate the offer and your careful consideration. I wish you and your company continued success in all endeavors.

Best Regards,

4. Declining an Offer After Accepting It
In certain circumstances, you may need to turn down a job you’ve already accepted. When this happens, try this sample letter declining a job offer.

Dear [Interviewer],

Thanks so much for offering me the position of [Job Title] at [Company]. It was a pleasure meeting you.

Unfortunately, after a great deal of thought, I have decided to turn down this gracious job opportunity. I am truly sorry for any inconvenience this decision may cause and hope it will not affect any future relationships with your company.
I wish you continued success and hope to hear from you in the future.

Kind Regards,

During your job hunt, it’s possible that you will have to compose a letter declining an offer. Always remain positive and professional and stay honest. This keeps the company as a potential employer for the future.

Additional Resources for Jobseekers:

Here are sample emails based on some common reasons for rejecting a job offer . Refer to these email samples and modify according to your situation. The letter must be polite and formal in nature. Related: How to write a.

[TEMPLATE] How to reject a job offer politely via email

how to reject a job offer politely email

If you’re genuinely scratching your head over how to reject a job offer over email, then this is probably cause for celebration. Why? Because you’re literally one step away from getting hired (and not having to worry about starving)! So if you’ve made it this far, pat yourself on the back – you’re about to have a taste of victory after a tough job search.

For those of you who’ve gotten more than one confirmed job offer, here’s how you can decide between them. More importantly, we’re going to help you with how to reject a job offer over email with a few handy templates.

Before you learn how to reject a job offer, you need to figure out which offer is the one for you. Here are some factors to consider.

1. Career value

Between multiple job offers, you might have to consider which opportunity is going to maximise your potential for growth and learning. Unless, of course, you’re thinking of staying in the same position and rank for the rest of your life!

Figure out which job offer packs the most career value for you, and whether your future boss is open to the idea of helping you move up the ladder towards your professional goals.

2. Money matters

We might have been singing “It’s not about the money!” furiously back when Jessie J first stepped into our lives, but let’s face it, people: money does matter, and money matters are valid.

Think about what really works best for you: a job that pays enough for you to get by (so you can do something you really love), or getting a little more than enough so you can get some savings going.

3. Ease of lifestyle

If you live in Pasir Ris, would you take a job that demands a thousand-year long commute to Jurong West? Don’t answer that – we know the answer is no.

The best job for you shouldn’t inconvenience you too much, and that includes determining the time you have to get out of bed. If you’re rising too early or commuting for far too long, then you might want to pick another job.

4. Company values

Animal lovers would hate to find themselves working for a company that tests its cosmetic products on lab animals. If you believe strongly in something (whether it’s work ethic-related or otherwise), the boss you work for should also have similar values, if not the rest of the organisation itself.

This is something that’s ultimately personal and subjective to the individual, so have a good think about what really matters to you – and what you’re willing to close one eye for.

Still need help on deciding between job offers? Check out our other article here for fresh graduates.

How to reject a job offer politely over email [TEMPLATES]

Now, the main event: the email templates you’ve been waiting for! Feel free to take any for yourself, and remember to tell your friends about it.

1. If you really like the company (and want to keep doors open)

Hi <hiring manager>,

Thank you so much for getting back to me! I’m really appreciative of the offer and the opportunity.

However, I’m unable to accept at this time as another opportunity opened up to me at around the same time. I will not be moving forward with <company name> at this time, though I would love to keep the door open for future opportunities.

Thank you for considering my application at all. I hope we will work together in the future.

Yours sincerely,
<your name>

2. When you feel lukewarm about the company

Hi <hiring manager>,

Thank you so much for getting back to me! I’m really appreciative of the offer and the opportunity.

However, I’m unable to accept at this time as another opportunity opened up to me at around the same time. I will not be moving forward with <company name> at this time as I intend to explore <other aspect of job not offered here>.

Thank you for considering my application. Perhaps we will work together in the future. Wishing you and your team all the best.

Yours sincerely,
<your name>

3. You’re 100% certain you don’t want to pursue future opportunities with them

Hi <hiring manager>,

Thank you so much for getting back to me! I’m really appreciative of the offer and the opportunity.

However, I’m unable to accept at this time as another opportunity opened up to me at around the same time. I will not be moving forward with <company name> at this time as I intend to explore <other aspect of job not offered here>.

Thank you for considering my application. Wishing your company all the best.

Yours sincerely,
<your name>

Now that you’re equipped with these email templates, it’s time to learn how to say no. Remember: saying no or turning someone down isn’t a personal attack. It’s purely business – so stop sweating and start forming that email response.

Still on the lookout for an awesome job opportunity? Hop on our platform and explore today!

If you liked this article, check out other relevant stories on our blog:

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How to Gracefully Decline a Job Offer

how to reject a job offer politely email

Getting a job offer is always flattering: of all the candidates who applied to and interviewed for a position, you were deemed the best fit. It’s a testament to your skills, your interview prowess and the potential the employer sees in you. But just because you received a job offer doesn’t always mean you’ll want to take it. In these cases, it’s worth learning how to decline a job offer the right way.

Whether you realize that you need a higher salary, don’t want to end up relocating after all or simply feel the job isn’t the right professional fit for you, you’re well within your right to turn a position down. However, it’s important to notify the company in a respectful, professional way. Not only is it the right thing to do — it’s critical for maintaining a strong reputation. In this guide, we’ll share how to decline a job offer gently and respectfully without burning any bridges.

Do a Final Gut Check

Before you give your final answer, it’s worth taking a final moment to make absolutely certain that you’re not interested in the job. After all, there’s no going back once you turn down a job offer. The moment an employer hears “no,” they’re probably going to move on and reach out to the next person they had in their pipeline. Even if they haven’t yet, an employer is unlikely to agree to hire you after you’ve just rejected them. Turning them down and then changing your mind comes off as wishy-washy, and suggests you may not stay loyal to the company for long.

To be certain that you’re not interested in the opportunity, ask yourself a few probing questions:

  • Why am I not interested in this job?
  • Is the reason I’m not interested in this job likely to change anytime soon?
  • Is there a chance I’ll regret turning down this job?
  • Will taking this job help me get where I want to be in the long run?

If you’re still unsure after considering these questions, try making a list of all of the different criteria that are important to you in a job search — such as salary, benefits, professional development opportunities, company culture, distance from home, etc. — and assess how well the job offer satisfies those requirements. Then, stack the different categories in order of importance, making sure to note if there are any non-negotiables. Hopefully, this exercise provides you with a more objective, data-driven look at whether or not the position is truly the right fit for you.

Finally, when you’re really feeling lost, it can help to talk things through with somebody you trust: a friend, a parent, a counselor, etc. Sometimes, all you need to clear your head and arrive at the best decision for you is to hear yourself out loud.

Tips for Sharing the News

Once you’ve decided for certain that you’re no longer interested in a job opportunity, it’s time to let the company you’ve been interviewing with know. Here are a few tips you can use to keep it as respectful as possible:

Act Quickly: Often, a company will give you a certain amount of time to consider a job offer. But if you’ve made up your mind before the due date, let them know ASAP — this softens the blow by allowing them to get back to filling the job as quickly as possible.

Consider the Medium: Most people choose to turn down a job offer over email, which in most cases is perfectly fine. But if you really want to go the extra mile, try calling them. While it’s not for everybody, a phone call offers a more personal touch. It can also help you avoid the unfortunate miscommunications that sometimes arise from written messages.

Respond Graciously: The candidate selection process requires a considerable amount of time and resources from companies, so you shouldn’t disrespect their investment by coming off as ungrateful or insensitive. Show that you care by thanking them for their time, and mentioning one or two of the things that you really admired about the company.

Give a Reason: You may be hesitant to explain why you’re turning the job down, but doing so will keep the company from wondering what went wrong, and may even help them improve their hiring process moving forward. Be careful with what exactly you share, though. Something too blunt like “The hiring manager was a jerk” won’t go over well, but saying “I really connected with the team at the other company I was interviewing with” is perfectly acceptable.

Leave It Open-Ended: It might be that you’re still interested in the company, and that it’s just the timing or the specific position that isn’t right. If that’s the case, consider letting them know that you’d love to keep in touch in order to stay up-to-date on future opportunities.

Job Rejection Template

It’s one thing to read these tips — it’s another to see them in action. Read on below for a customizable template you can use to let the company down easy:

Dear [Contact Name],

Thank you for the offer, as well as for the time you’ve spent getting to know me and educating me about the opportunity. However, after reflecting on it, I’m going to have to pass. While I really enjoyed [one or two things you liked about the company], [reason you’re turning the opportunity down]. (OPTIONAL:) I would love to stay in touch in case any relevant positions come up down the line.

Thank you again for everything, and best of luck filling the position — I have no doubt that you’ll find someone incredible!

[Your name]

Maintaining the Relationship

If you really want to stay in touch with a company moving forward, mentioning it in your rejection letter is a good place to start — but it’s probably not enough. If a role opens up six months down the road without any additional contact from you, odds are the recruiter won’t remember you. To really stand out in their mind, you need to put some additional work in.

After you turn down the job opportunity, you may want to send an additional email or message reiterating your interest in the company and sharing which positions you would be open to down the line, as well as at what point you’d consider revisiting the interview process. This will help ensure that they think to turn to you first if any relevant opportunities pop up.

Adding them on LinkedIn if you haven’t already, as well as posting regular updates on your achievements, is another great way to help keep you top-of-mind. Finally, once you are ready for a new position, check in with your company contact to let them know and to see if there are any positions available that you might be a good fit for.

Decline a job offer is a big decision, and it might seem intimidating. But when it comes down to it, it’s all about treating the company the way you want to be treated. Follow the steps above, and you’ll be able to turn down the opportunity while still staying in the company’s good graces.

Learn More

Being a part of the rat race isn't easy. Let's face it, in today's day and age there are a greater number of people looking to enter the professional.

Job offer rejection letter example

how to reject a job offer politely email

Getting my offer to work at G2 was one of the biggest reliefs I’ve had in my career. However, it also provided a unique challenge that I’ve never experienced up until that point.

While waiting to hear back about my job offer to work here, I was also involved in the interview process with a company I considered my backup option. Thankfully, I received offers from both companies. Unfortunately, that meant I had to decline the job offer for another company who I was also incredibly interested in.

The task of turning down an offer can sometimes make you feel like you’re damaging your reputation, but with a little poise, you can decline a job offer politely and professionally. Let’s get into the best way to tackle this while reducing any unnecessary anxiety throughout the situation.

How to reject a job offer

  1. Show your appreciation to the hirer
  2. Be timely with your response
  3. Provide a vague reasoning
  4. Offer to continue contact

Feel free to skip ahead to an email template to help you turn down a job offer.

How to decline a job offer

Whether you have another job offer you want to accept instead, had trouble negotiating a salary, or ultimately just want to stay where you are, there are a few important factors of a job offer rejection to keep in mind. Declining a job offer is very similar to how to decline an interview. Here’s where to start when you get the call or email regarding your offer:

Show your appreciation

Before even giving an answer to your contact at the company, you should express your gratitude for being offered the position. By now, you’ve likely gone through a couple of interviews or discussions with the company. They have put forth time and resources in determining whether you’re a good fit and you don’t want that to go unrecognized. This also serves to show friendliness and goodwill to the company.

Be timely

You should aim to send your response almost as soon as you make your final decision. This again is done to show respect to the people you have been communicating with at the company. The sooner you inform them that you are declining a job offer, the sooner they can extend the offer to another candidate.

A vague reasoning

While it’s not absolutely necessary that you provide an excuse for declining a job offer, failing to do so can make you seem deceitful. Rejecting a job offer is almost like breaking up with a company. After interviewing and expressing interest, pulling out of the conversation can leave the hirer feeling rejected. A simple explanation stating that you’ve decided to go in a different direction or that the company’s culture no longer seems like a good fit should suffice.

Offer to continue contact

Extending an offer to keep in touch with the contacts you’ve made at the company ensures that you are ending the discussion on good terms. It never hurts to grow your network, especially with people who are familiar with your work and consider you a qualified member of the industry.

These connections may benefit you further through your career, so offering to keep contact really can solidify a positive professional relationship down the road.

Declining a job offer email template

Hello [contact’s name],

I want to first and foremost thank you for extending the offer to join the [company name] team as a [job role]. While I am very appreciative for the opportunity to progress through the interview process, I have accepted another offer and must decline the offer you have extended.

Though this decision has been difficult, I have enjoyed connecting with you and learning about [company name]. I wish you all the best in hiring another qualified candidate for this role. I hope to keep in touch and cross paths again in the future.

Once again, thank you for the opportunity.

Best wishes,

[your name]

Why turn down a job offer?

According to a 2017 Management Recruiters International study, the most common reason that candidates rejected a job offer was due to a disappointing compensation package. The responses also showed that many turned down offers in order to accept other positions.

Source: Management Recruiters International 2017 Recruiter Sentiment Study

This all makes sense when considering that you typically see the most significant change in compensation when making a job change. If the compensation associated with a change isn’t up to par, there’s likely little incentive to make a job switch.

In addition, it may be very possible that you just don’t see yourself as a fit within the company’s culture. Throughout the interview process, you were likely to get a clearer picture of the company and its values. Failing to connect with the way a company does business is sometimes enough to push qualified candidates away.

Moving on

Whatever reason you find yourself declining a job offer, you can now do it with confidence. Remember that if you’ve gotten this far, they want you more than you want them and you’ll be just fine. Stay calm, collected, and handle yourself with poise. Be sure to show respect to the company and the people you’ve been in contact with following the process.

Choosing to decline an offer is the end of the road for you with this position. It should be noted that turning down a job offer is not a tactic that should be employed to negotiate a better deal as you will not be getting another offer after this point.

You've done all the hard work to get the job offer—but what happens when you no longer want it? Is there a way to turn it down in a way that doesn't burn.

how to reject a job offer politely email
Written by Tutaxe
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