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How to word a counter offer for a job

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How to word a counter offer for a job
December 20, 2018 Wedding Anniversary Wishes 2 comments

Then you'll learn whether the best way to negotiate your job offer is through email or on the phone. Then you'll get a detailed example of a counter offer letter.

Sample Letter #1


Thank you for extending me the offer of employment as the Director of Human Resources for the Doe Company. The opportunity to talk to you and the other executives has been enlightening and enjoyable. The company's growth plans are exciting and challenging.

After considerable thought, I am concerned about the salary you offered. It is lower than I anticipated. Since I have had extensive experience in all aspects of the Human Resource functions (technical recruiting, compensation, employee relations, benefits administration, employment and organizational development), I feel I will be a great asset to you. My thorough knowledge of the numerous federal and state laws and regulations which affect the company will also aid you.

I do want to accept this position but feel that we need to discuss the salary further. I will call in a few days to set up an appointment with you.

Thank you again for the offer. I am sure we can reach an agreement.

Sample Letter #2


I appreciate your offering me the position of Section Head of Shipping at Doe. I look forward to working with you.

Unfortunately the salary you offered me is lower than I feel I can accept. I have had eight years of experience in Shipping during which I completely redesigned my current employer's shipping process. This saved over $200,000 in the past two years. I am confident that I can achieve significant savings for Doe with no loss of efficiency. Under these circumstances I feel that your salary offer should be increased by 10%.

I am sure that we can come to a mutually satisfactory arrangement. I will be in Springfield next Wednesday and would like to meet with you to discuss this. I will call to arrange a time for us to meet.

Sample Letter #3


I was delighted to receive your offer of a position as office manager at Doe. I was very impressed by the friendly yet professional attitude of all the staff and I look forward to joining your team.

I regret to say that I was disappointed by the salary you offered. Although I have been out of the work force for some years, I feel I am worth more than an entry-level salary. I have worked extensively on a volunteer basis on the school and community level and have held several responsible positions during this time. These include City PTA President, School Carnival Chair for two years, and Fund-raising Chair for the new library. I feel that this experience should qualify me for a salary of $30,000 per year.

I work well with people and am able to motivate those who work under my direction. I am sure that these skills will be very valuable to Doe. I would like to discuss this with you further and will call to set up an appointment.

Sample Letter #4


Thank you for extending me the position of sales representative. I am eager to become a part of your sales team and have the opportunity to work toward making a real contribution in this company. Armed with an array of qualifications, I am sure that I will be able to fulfill all required duties and obligations. Please know that I am ready to give my best efforts to this position.

As I stated in my application and in our interview, I am flexible in considering offers regarding the terms of my employment. I have evaluated your current offer, however, and feel that further negotiations are necessary. I propose that we take another look at the salary you offered me in order for you to better take into account my skills, education, and experience.

I am greatly interested in working for your company, as I believe this position will help me develop my current strengths and capabilities, as well as develop new ones. I look forward to developing a long-term relationship with your organization, but I require a salary that is in harmony with my credentials and sufficient to meet my personal needs. Let us get together and reconsider your offer. I am confident that we can reach a figure that is satisfactory to both of us.

Related Resources

Guide to Write This Letter ❯

If you have to discuss money in writing, keep it polite, professional, and direct. If you've just received a job offer, especially if it was over email, crafting a quick message is a way to strike Step 2: State your counteroffer.

Counter Offer Job Letter Samples

how to word a counter offer for a job

First, congratulations. You’ve received an offer! Now, the more difficult news: the job search process isn’t quite over yet. It’s time to think over the offer, compare it with your other options, and most importantly: negotiate.

If you’ve just received a job offer, especially if it was over email, crafting a quick message is a way to strike while the iron is hot for a salary negotiation. To get the inside scoop on getting top dollar through an email negotiation, we reached out to Lewis C. Lin, CEO of Impact Interview, an executive coaching practice that provides interview coaching for job seekers.

As a general matter, Lin advises “it’s best to keep your salary negotiation emails polite, professional, and direct. You want to demonstrate that you are thoughtful and organized, and you want to respect your supervisor’s time.” He also recommends striking a tone of thankfulness for the opportunity you’ve been given, and avoiding taking a pushy or entitled tone.

“It’s best to keep your salary negotiation emails, polite, professional, and direct,” Lin says.

As to the specifics – here’s exactly how to respond to the offer you’ve received:

Step 1: Thank the employer for the offer

The hiring manager needs to know that you’re genuinely excited and grateful to take this offer. The language most appropriate to use in this part email is phrases about working together. You are excited about working together at this company. You are also looking forward to working together to find a salary and benefits package that is suitable for both of you. You can even restate the offer in the terms they put it, using a sentence like “I am very grateful for your offer of [salary], but…”

How to Negotiate Your Salary (eBook)

Step 2: State your counter-offer

The number you state in the email is the jumping off point for negotiations, and not necessarily the number you expect will ultimately be offered to you. For this part of the email, Lin recommends striking a tone that is “respectful, polite, and professional,” adding that “it’s also important to remember that the majority of employers expect that job applications will negotiate starting salary.” Lin advises using the following phrases to help keep that respectful and professional tone while getting your point across, as well as some to avoid:

Effective Phrases

  • “Is there any wiggle room?”
  • “If it’s not too sensitive, do you mind if I ask you what the salary range is for this role?”
  • “Can we discuss the other components of the compensation plan?”
  • “How willing are you to…”

Ineffective Phrases

  • “I will not accept anything less than X”
  • “I need a higher salary to pay my bills”

Step 3: Back yourself up

The number you ask for doesn’t mean much if you can’t back it up with research and justification. In fact, research is one of the most important things you can do in order to make your salary negotiation a success. Tools like Glassdoor’s Know Your Worth can help you get a sense of what the average salary range is for someone with your experience, in your industry, in your city. Always try to cite your sources, especially if you’re relying on numerical information to backup your ask. “Candidates often forget to explain the reasons why they want or deserve a higher salary,” says Lin. “Researchers have found that negotiators that include a reason why they deserve something are 20+ percent more effective than those who don’t.”

Lin recommends using the following template as a jumping-off point for your salary negotiation email. According to Lin, this template is ideal because it’s brief and to the point, which fits the needs of busy recruiters and hiring managers, along with being polite, clear, and direct.

Dear Hiring Manager,

Thank you for offering me the position. I am excited about the opportunity, and I can’t wait to start.

For starting salary, I am looking for something closer to [insert specific number]. The reason why is [specific reason].

Is there wiggle room?

Remember, this is a jumping off point, and further negotiations may come later. But by putting in the work of research now, and distilling your ask into short, sweet terms, you are well on your way to getting the top dollar salary that you are asking for.

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How to negotiate your starting salary with a compelling counter offer email

how to word a counter offer for a job

A counter offer letter is a job candidate's written response to a job offer from an employer. A candidate may send a counter offer letter if she does not consider the compensation package acceptable.

In a counter offer letter, the candidate typically expresses interest in the position but states that she desires a change in the offered compensation package.

When to Counter Offer

You might consider writing a counter offer letter if you are not satisfied with the compensation package. Perhaps you do not think the salary is high enough, or you think the package lacks critical benefits.

However, not all companies are willing to consider a counteroffer. For example, some companies can only offer a particular salary range. Some may revoke an offer if they are offended by or dislike your request. Because employees in all states (except Montana) are “employed at will,” employers can legally withdraw a job offer at any time.

Look into the average salary for people in that particular job, both within the company and nationally. Once you have a sense of your worth, you can make a more informed decision about whether to counter offer.

The Benefits of a Letter

There are multiple ways to counter offer. Some people meet with the employer for an in-person negotiation or speak with the employer over the phone.

Writing a counter offer letter is ideal for someone who is nervous about negotiating in person, or who feels she is a strong and effective writer. Conversing in writing also leaves a useful paper trail: with an exchange of letters or emails, any agreed upon changes are set in writing.

Tips for Writing a Counter Offer Letter

  • Think about the whole package. When deciding upon a counteroffer, you do not simply need to think of the salary. Consider other non-salary compensation changes that you can ask for, such as relocation costs, insurance, signing bonuses, vacation and sick days, and other benefits. You can also include office-specific benefits, such as your office space, hours, or telecommuting options.
  • Have clear reasons backed with research. Make sure you do your research before requesting a counter offer. You will be more likely to receive a positive response if you provide clear reasons for why you think you deserve more money or additional benefits. Get a sense of the typical salary and benefits package for the job and the employer, and research the cost of living in the region.
  • Sell yourself. Emphasize why you are a strong candidate for the position. You want to remind the employer that you are worth a higher salary.
  • Edit, edit, edit. Be sure to thoroughly edit your letter before sending it. Consider having a friend look at it too.

How to Organize Your Letter

  • Format: Put your letter in standard business letter format. Include a header with the employer’s information and your contact info. Address the letter to the employer.
  • Introduction: Begin by emphasizing your interest in the company and one or two key reasons why you are an ideal choice for the job. This will remind the employer why you are worth the extra money and/or benefits.
  • Body of the letter: Include a short paragraph for every part of the compensation package that you want to counter. In each paragraph, clearly state the offer, your counteroffer, and why you believe the counteroffer is appropriate (for example, you can explain that their offer was below the national average for the job).
  • Conclusion: Emphasize the reasonable nature of your request, and restate how excited you are to work of the company. You might also want to offer to meet the employer in person to discuss further, or simply tell the employer to contact you.

Counter Offer Letter Example

Here's an example of a counter offer letter requesting additional compensation. The writer asks for a meeting to discuss the salary which was offered. If you send the letter as an email message the Subject Line of your message should include your name and the reason you are writing: Your Name - Job Offer

Counter Offer Letter

Dear Mr. Bunuel,

I truly appreciate your offer of the position of Head Chef at your premier restaurant "Chez Bunuel" in Manhattan, New York. The opportunity to work in such an exclusive kitchen with a hand-picked staff is very enticing for any Chef.

Before I make a final decision, I would like the opportunity to meet with you regarding the salary you have offered. A move to New York City would mean a major commitment, and the compensation would need to be mutually appropriate.

My reputation and creativity are well known throughout the industry, and I would truly appreciate your consideration and discussion in this matter.

Respectfully yours,

Luis Plauten

Counter Offer Letter Requesting a Meeting

Here's another sample counter offer letter requesting a meeting to discuss the compensation package that was offered.

Counter Offer Letter Requesting a Meeting

Dear Ms. Montagne,

Thank you very much for offering me the position of Senior Sales Associate at The Revelation Company. The opportunity looks very interesting, and I am sure that I would find the position fascinating.

I am hoping that we can discuss the possibility of including commission to my base salary as my experience and contacts will enable me to bring additional revenue to the company. Please let me know if we can meet to discuss this before I make a decision about accepting your offer.

Thank you for your consideration.

Respectfully yours,

Suzanne Pavilion

Counter Offer Email Message Sample

Counter Offer Letter Email

Subject Line: Your Name - Job Offer

Dear Contact Name,

Thank you for your offer of the position of Regional Manager of Product Development for the Witten Company.

I am impressed with the depth of knowledge of your development team and believe that my experience will help to maximize the profitability of the department.

I would like to meet with you regarding the salary and benefits you have offered, before I make a final decision. I feel that with the skills, experience, and contacts in the industry that I would bring to Witten, further discussion of my compensation would be appropriate.

Thank you very much for your consideration.


Your Name
Email: youremail@gmail.com
Phone: 555-555-1234

What to Do Next

Be prepared for any response from the employer. He or she may request to meet with you in person to negotiate your compensation.

Decide ahead of time what you will do if the employer simply rejects your proposal, or provides another counteroffer. Decide if there are certain elements of the compensation package you are unwilling to negotiate on. Be sure to get the new offer in writing, so there is no confusion when you start the job.

If you want to write a counter offer letter but are unsure how the company will react, do some research.

You've received a job offer for the job of your dreams but it's lower than you . One advantage of writing a counter offer letter is that you list the terms of the offer .

Respond to a Job Offer, Negotiating a Higher Salary

how to word a counter offer for a job

Ms. Molly Franklin
Human Resources
Planet Electric
5671 Allison Road
Plainville, CT 06066

Dear Ms. Franklin:

I was thrilled to be offered the Senior Civil Engineer position with Planet Electric. I know I can make a significant contribution to the organization’s growth over both the short and long term.

I carefully reviewed the terms of the offer and, with a few minor adjustments, find them acceptable. To wit:

I have to note the base salary is five percent lower than I expected. I thought it was understood what I was looking for since the initial interview. Also, my research shows what I was asking for was a comparable number for the regional market and my experience.

I am willing to consider a compromise of an additional two and a half percent.

While I understand there is a ceiling on your relocation packages, your offer falls far below my estimates. Please review the attached scope of work for moving my family from San Francisco to Plainville. I do appreciate the company’s policy in this matter and I am willing to cover the overages upfront but I propose we negotiate some method of reimbursement as it was my understanding Planet Electric covered all relocation expenses.

Outside of the above mentioned issues, I find all other points of the offer agreeable. If we can settle on these fine points, I am ready to start as early as September 12th.

I look forward to hearing from you soon.

Best regards,

Kevin Gregory Weinstein

WATCH THE VIDEO ON THEME: 🔥 Salary Negotiation Counteroffer. Salary Discussion Tips (+ EXAMPLE)

You may not feel very powerful before you've officially signed a job offer to accept a position. After all, you aren't even working at the company.

how to word a counter offer for a job
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