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How to write a letter of authorization sample

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How to write a letter of authorization sample
November 27, 2018 Wedding Anniversary Wishes 4 comments

May 3, High quality authorization letter samples and free authorization letter templates may be downloaded from our website! Letter of authorization.

How to write an authorization letter in English and also example letter

Writing an authorization letter in English

Type your authorization letter using a word processor as this is more professional. Also sometimes handwriting can be difficult to read.

You must use the correct tone for your letter. If the authorization letter you are writing is for withdrawing money from bank, the tone should be professional and formal.

Try and keep the authorization letter short and to point. You must include all necessary information that is needed.

Writing the authorization letter you must write it in a business letter format. Most cases, authorization letters are professional nature. If you know the person who you are writing to personally, you can write it as you would a friend.

On the top left side of the page, place your name on the first line.

Your street / avenue on the second line

Your city, state and zip code on the third line

Next skip one line and put the current date on this line. Write the date in full.

You must skip another line and put the receiver's name and address on the left side of the page as you have done for your own address.

You have to use the receiver's formal name and correct term "Miss," "Mrs." or "Mr.," DO NOT USE FIRST NAMES.

When starting the body of the letter. Start with your full name, any account, and also the full name of the person you want to act on your behalf. If needed you must include the beginning and ending dates for the authorization for the person acting on your behalf.

  1. Include the reasons for the authorization letter.
  2. Why you need your representative to act on your behalf?
  3. This might be because you are ill, out of country or another reason.
  4. You must state the duties that your named representative is authorized to do on your behalf.
  5. A copy of your medical records
  6. Authorize a medical procedure,
  7. Sign legal document
  8. Withdraw funds from your bank.

To conclude your letter skip 2 lines and type "Sincerely," then skip 2 to 4 lines and type your name, then sign the letter with a pen (blue or black).

Sample authorization letter

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Authorization Letter - 10+ Best Authorization Letter Samples and Formats By: triochitarristicodiroma.commplatesonline. Higit pang impormasyon. Higit pang impormasyon.

Simple Authorization Letter Sample

how to write a letter of authorization sample

When do you need to write an authorization letter? It allows someone to obtain a copy of your personal documents or disclose your medical information. It can also be given as authorization to withdraw your money, make a business transaction, or permit your children to travel if they’re underage.

You may either write an authorization letter to a hospital, bank, business, or government

Here’s detailed information to help you in formatting your authorization letter.

SEE ALSO: How to Write A Resignation Letter

Table of Content

What is an authorization letter?

As mentioned above, an authorization letter gives another person the right to act on your behalf in specific matters. If you’re not able to represent yourself, you need an authorized representative.

Who are the Different Parties Involved?

The first party is the original rights holder, such as the parent of a child or the owner of a bank account. The second party is the group or individual with whom the first party is conducting a transaction, such as a financial institution or hospital. The third party is the person selected to act as a proxy in the first party’s absence. The letter should be addressed to the second party.


An authorization letter must be typewritten and not handwritten. It may be difficult to read and isn’t professional in appearance if it’s handwritten.

It must be prepared to meet scrutiny and both first and third party must submit their identification cards.

Name, Address, Date, other details

Follow the standard format of a business letter. Your name should be on the first line, your street information on the second line, and your city, state and zip code on the third line. All lines (including those that follow) should be single spaced.

After your name and address, skip one line and place the current date on the next line. Write out the full date. Do not abbreviate the date.

You can then write the recipient’s name and address next. Leave one blank line between the date and first part of the recipient’s name and address. The receiver’s information should be in the same format as your information.

Remember, the recipient is not the same as the one authorized to make decisions for you. You are granting authority to a third party (a proxy) to act on your behalf, but the letter should be addressed to a second party (the one with whom you and your proxy are dealing).

You may have to leave this portion blank if you do not know the party with which you will be dealing. For example, if you have granted emergency medical powers over your child to a childcare worker in case you cannot be reached, you may not know which hospital your proxy will have to deal with.

Duties the representative is authorized to do

You need to specify the duties that your representative is authorized to do on your behalf. Make sure your authorization letter is concise and precise. You need to give specific details about the authorization you are granting. For example, your representative can authorize a medical procedure, sign legal documents in your absence, or withdraw funds from your bank.

You need to give specific details for this authorization. If the letter is regarding your medical information, include your medical insurance number and claim information. If you need assistance regarding a legal matter, include the case number. For financial matters, including the applicable account information.

Dates for the authorization

Specify when this authorization is in effect. You can check the beginning and ending dates. But if you’re unsure of dates, for instance, if it involves an emergency, you need to write, “In the event of an emergency, the proxy has the authorization to act on my behalf for 30 days.”

Reason for the authorization

Explain why you need a representative to act on your behalf. The explanation might indicate that you are ill, out of town, or working, and may not be able to be reached for certain periods of time.

Explain any restrictions on the authorization. You may also want to identify the areas that you are not authorizing.

Find a witness or notary public

The last step is to find a notary public or a witness. This is someone who will observe while you’re signing the authorization letter. This person is someone authorized by your government or state to attest to legal documents. Remember that this person should not be anyone named in the letter.

Here’s a sample authorization letter. You can edit the details as per your requirement.


To whom it may concern, I, NAME, hereby authorize my sister, NAME, totransact and collect any documents on my behalf. Since I am not in a position to come to your office myself, I have no objection for Ma. Estela G. Toledo signing documents if there is any. I am willing to enclose any copy of my identification to prove that this request is valid.For security purposes, I have attested below my own signature and the signature of the authorized person.

Thank you very much for your kind cooperation.


Mr. Eduardo V. Garduque

Ma. Estela G. Toledo
Authorized Person


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Authorization Letter Sample

how to write a letter of authorization sample

An authorization letter grants permission to a third party to act on your behalf, especially when you will not be available or unable to act or perform your duty in financial matters, legal matters or some directives. Thus it gives another person a right to work on your behalf in specific matters. You can download 138 Authorization letters completely free in this page. A properly written authorization letter will accomplish this. The scenarios to authorize someone else  to proceed things or affairs on your behalf would be different, for example a parent or  a guardian may authorize any person to look after certain issues that you cannot handle anymore, related to your child’s health of education etc, in the absence for a certain time period. Such authorization can be about financial matters, where you cannot go yourself to deal or manage financial matters; you can authorize someone else on your behalf.

There are always three parties involved to authorization process, first is the person who holds the rights originally, second is the party with whom the first party is conducting a deal, a matter or business, third party is a person selected to act as a proxy (to whom rights will be granted in the absence of first party). A letter of authorization always addresses the second party, written by the first party. The letter should clearly explain the rights granted to the third party or proxy, who will be acting on your behalf or in your place.

This letter has a legal value and in case of any dispute it will work as evidence in the court of law. Letter of authorization should be drafted in a formal way, it should be short and precise, should be in typed form. Authorization letter addresses the second party with whom you hold a transaction, but it must be handed over to the proxy, the person whom you are delegating your rights. Letter should prepare to meet the scrutiny, it must be having reason of authorization, name of proxy and date or time period for which letter will be useful should be mentioned clearly. Samples of letter of authorization are attached with this template.

138+ Authorization Letters Templates, Samples & Examples in Just one click Download here.  (Click on the Image)

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Bank Authorization Letter

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Official Authorization Letter

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Authorization Letter For Agent

Company Authorization Letter


How to write an authorization letter giving permission for a person handle medical care, legal documents, bank accounts, obtain medical records.

9+ Letter of Authorization to Represent Examples – PDF

how to write a letter of authorization sample

Authorization letter is written by a person who holds an authorized position. The letter of authorization allows a person to take some action. It is also used to grant permission for some activity. Letter of Authorization is an important document, so it needs to have a clear mention about the person who is entrusted the task, nature of the task involved, validity or duration till which the person is authorized and name and designation of the person by whom he is authorized. Here are some important sample formats like Volunteer Thank You Letters which make your work easy.

Sample Letter of Authorization Word

This sample letter of authorization is written by the HR manager of a company to appoint a specific individual for a job. The letter states the appointment date of the employee and mentions his remuneration besides praising the candidate for the way he carried himself during the interview.

Sample Letter of Authorization Free

This sample letter of authorization is written to delegate duties to a colleague by an individual who is going for a leave. The letter is addressed to the concerned department and mentions the leave period clearly on the first half, followed by the duties his substitutes shall be carrying out during his absence.

Sample Letter of Authorization Format

This sample letter of authorization pertains to a legal case, where the applicant authorizes her husband to handle all matters related to the case proceeding during her absence. The authorization includes pre- discussed and yet to be discussed matters on the case. The writers end the letter by showing her complete faith on husband’s decisions.

Sample Letter of Authorization Example

This sample letter of authorization is written by an account holder to the bank manager where he authorizes his wife to collect certain important financial documents on his behalf. In the second half he states his reason for not being able to reach the bank. The letter ends with all the relevant banking details and information that would help the manager to complete the process in an efficient manner.

Sample Letter of Authorization Free PDF


This sample letter of authorization is available in PDF format and is addressed to no one in particular. It is very short letter, which is completely customizable. The letter authorizes an employee to handle all matters related to a certain domain on the writer’s behalf. The writer also mentions that she has the power to sign documents and use his 2 ID cards for the said purpose.

Printable Letter of Authorization


This sample of printable letter of authorization issued in a way whereby it can be used by an individual as well as by a company to authorize an individual to represent them to enforce judgments, make financial transactions and attend meetings. The signature column and full name of the authorizing person and date is given in the bottom right hand corner of the page.

Free Sample Letter of Authorization

This free sample letter of authorization is an example of how a letter of authorization should be written. This sample starts by detailing each and every step and explaining the importance of each paragraph and how it should be written. This example can be used by any individual for writing any kind of authorization letter.

Sample Letter of Authorization Editable

This editable version of sample letter of authorization is written by an individual granting his friend access to all his banking details. In the second paragraph he specifies that he has already shared all his banking details with his friend and has complete faith on his judgment and decisions. The letter ends by requesting the bank to grant him access to his account at the earliest.

Free Sample Letter of Authorization

This sample letter of authorization is written on behalf of a company to the director of Defense Trade Control regarding commodity jurisdiction authorizing request. The letter seeks to authorize a particular company to file ACJ request on behalf of the parent company. The letter specifies that both the company has common ties whereby it’s entirely legal for them to work on behalf of one another. The letter is completely customizable and you can add your own closing statement or edit the content as per requirement.

Authorization letters are a common phenomenon in any business setting and hundreds of them are written everyday ensure a smooth functioning in any setup. The above given examples would help you to draft an authorization letter in a professional way without wasting too much time in researching about its forma and type.

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WATCH THE VIDEO ON THEME: Authorization Letter Template to Act on Behalf

May 1, Make sure you write a good tenant authorization letter to clearly outline Here is an example of a basic authorization letter that you might send.

how to write a letter of authorization sample
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