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How to write a memorial contribution letter

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How to write a memorial contribution letter
July 28, 2019 Wedding Anniversary Wishes 1 comment

Acknowledging Memorial Donations: From the Donor Perspective . To use myself as an example, I'm a hidden gem for this hospital. Because of my They copied me on the letter explaining what had happened. I was so.

Donation Thank You Letter Examples

Are Donation Thank You Letters Really Necessary?

Yes! In fact, the savviest fundraisers have learned that it’s imperative to send thank you letters to their donors.

After all, it is the polite thing to do.

And, many donors will become offended—to the point of denying future donation requests—should they fail to receive one.

So, forgetting this simple step could contribute over time to the shrinkage of repeat donor funding.

Okay, so much for the "why". How do I write a good donation thank you letter?

I’m so glad you asked!

When writing donation thank you letters, or “acknowledgment letters” as they are sometimes called, keep these five basic elements in mind:

  • In four to five simple and direct paragraphs you must convey the message of “thank you!”

  • These letters are generally only sent to frequent donors or long-time partners of an organization.

  • It’s a good practice to send a token thank you gift, such as a lapel pin or personalized address labels.

  • It’s imperative to make the donor feel that he or she is a partner in fulfilling your mission, not just a piggy bank for your organization.

  • Keep the message brief and to the point, WITHOUT asking for more funds. Remember that this letter is being sent to say "thank you" ONLY.

Below, you'll find sample donation thank you letters to get your creative juices flowing:

We are writing to express our deepest thanks for your recent donation to (Name of Organization). Generous gifts from donors like you provide the financial and and moral support needed to continue our mission.

With your faithful financial contributions over the years, you’ve demonstrated your deep commitment to our work of (work your organization does--feeding the hungry, providing shelter for the homeless, etc.)

Your support has repeatedly played a key role in our success in (a recent accomplishment of your organization--reducing illiteracy in third world nations, reducing crime in inner cities, etc.)

There is no way to fully express our gratitude for your loyalty. We at (Name of Organization) are continually inspired by the the dedication and generosity of donors like yourself who answer the call to give again and again.

It is our hope that this small gift of (name of gift--personalized mailing labels, lapel pin, etc.) will help to communicate our very big thanks for your generosity. We look forward to a continuing partnership with you.



Thank you for your kind donation. Your caring support of the Children With AIDS Foundation will make a great difference in the lives of thousands of sick children.

Your gift is already being used in Uganda to pay for the life-saving antibiotics that help prevent infections that throw HIV positive children into full-blown AIDS. Just $30 provides a full month’s worth of medical treatment for an HIV positive child.

There's no doubt that the need is huge. There are an estimated 100,000 children who are HIV positive in Uganda alone.

However, the support of donors like you is helping us to make it possible for children living with HIV to lead happier and fruitful lives.

Thank you again for your compassionate support. We hope that you will continue to partner with us in our commitment to prevent the spread of AIDS and HIV in Africa.

With warm regards,


Click the following link for more tips on writing thank you letters.

If you're interested in other notes you can use in your workplace, please see our business thank you notes or our business note phrases pages.

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Here is a selection of donation request letters to use for ideas on writing your own donation letter. Discover how to write fundraising letters that really work by.

Write a Letter to Accompany a Contribution to a Good Cause

how to write a memorial contribution letter


Your Name
Your Organization’s Name
City, State ZIP

Dear [Donor’s Name],

Our annual auction [formal name of event] is coming up on [date] at [location]. Last year we raised [amount] thanks to the generosity of our bidders and people like you who donated items to our auction.

This year, we’re hoping to raise [amount] to [solve issue, start project, etc.]. For our annual auction, we rely on donated items to help us keep our costs low. That way, more money can go toward [project or cause].

Would you consider donating an item to our auction? We are specifically looking for [items that your organization wants to feature].

Here are our guidelines for auction items:

• Market value must be greater than [amount]
• Items must be new or gently used
• Items must be in keeping with the auction theme [when applicable]
• [Insert other guidelines your organization has]

If you have merchandise or an item that fits these guidelines, please fill out the attached information slip and send it back to us in the self-addressed and stamped envelope we included. Someone will be in touch with you within [number of days] to discuss your contribution!

Thank you in advance for your generosity.


[Signature of an organizational leader]
[Typed name of organizational leader]

P.S. [End with an update about an upcoming event, volunteer opportunity, or other information]
Name: _______________________


Phone #/Email:___________________

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How Do You Write a Memorial Donation Letter?

how to write a memorial contribution letter

Donation Letter in Memory of Someone

Making a donation in memory of the person who has died is good sign of humanity. And writing a donation letter in memory of someone is one of the most formal expressions of sympathy. These donations are charitable donations which are made in memory of a deceased. There are some who prefer to give help to charities in terms of money instead of giving flowers and gifts. There are charities that provide letters and cards as an acknowledgement of the donations.

However, you too can write a short note or a letter that explains your donation and your emotions towards the deceased.

This is almost reflexive to send a condolence or sympathy letter to the family. People instantly want to reach out to offer help and support and comfort in terms of money or something like donations.

Some tips and instructions you have to know while writing such type of donation letters.

  • First of all pick up a blank paper that can be folded inside a card. Write about the occasion in few words. For instance, you can explain in the letter that the person being a great commemorate will be always missed.
  • If you have chosen to honor the person's memory with a donation, explain it in the letter. You need not give the explanation in detail; just make sure that whatever you write the recipient must feel that the deceased person was really cared about.
  • If you think it is appropriate mention the amount of money donated. If you want the amount to be known or would like the donation to be used as a tax deduction, the charity can send you a receipt.
  • In your last paragraph say some few words such as you hope that your donation will be appreciated. Writing some personal lines that express your emotions and feelings and the reason why you choose the charity that you have donated.

Donation Letter in Memory of Someone

A sample to write a donation letter in memory of someone is given below:


(Your recipient's address)

Dear XXXX,

I would like to contribute (the amount) to your organization in the memory of my (name of the deceased person, you can also mention your relation with him or her). Please find the enclosed check made to the (name of the organization fund) and my credit card information is given below. The letter acknowledging my donation can be sent to the following address:




Zip code:

Payment information:

Payment type:
Visa Debit Card Amount: $ (insert the amount)
Name on the card:
Credit card number
Expiration date
Month: year
Signatures (give your signature and below it write your full name)

Thank you:

Condolence letters to a business associate upon the death of a loved is different from the sample letter mentioned above. Some instructions for writing these letters are:

  • Express your regret at the sad demise of the person but you should avoid using detail of the illness or the tragedy that occurred, or its consequences or how the incident occurred. For example you can use the phrase, "The news of (name of the deceased person)'s death came early this morning. I was overwhelmed with sadness." Or "We regret so much on the news of your wife's illness and death."
  • In the next paragraph, you can offer some specific praise. Such comments will help the reader to work through his own grief
  • Offer any help you can offer or the organization can provide but here you have to be specific
  • Mention any memorial you plan to make on behalf of the deceased which can be flowers, a book, or monetary donations in the letter. For example you can write, "Please accept our small donation to the art fund as a way of saying thank you for the services (name of the deceased person) had offered." Or "We have made a donation to the American Cancer Society in (name of deceased person). In some way, we want to add to his influence in the world".
  • To give a warmer touch to the letter, handwrite it. This will make the reader feel that you really cared about the deceased person.

The donation letter in memory of someone can be special a way to give hope to members of the grieved family at the time of mourning. This can be a thoughtful gesture to express how much the person meant to you or the company as a whole.

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Here's an in-depth look at how to make a memorial donation. to give to, you can write on the envelope which one you prefer your donation to go to. If you can' t.

Wild Apricot Blog

how to write a memorial contribution letter

Well-wishers will want to know your primary objective for borrowing before they can agree to help you. Your goals must be properly defined, and your objectives must be real. Use a donation letter template to explain why you need the donation, and how you will manage resources once you receive them. Remember, the sponsership letter template must be used correctly, and not for personal gains.

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How to Write a Donation Letter in Memory of Someone


Some well-wishers will want to participate in your project. There are others who will want to be there to see your progress letter templates, so the information you provide must be accurate and the truth and nothing but the truth.

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Please find attached a list for your records of all those who have made a memorial donation. You are in our thoughts and prayers,. Letter 2.

how to write a memorial contribution letter
Written by Milkree
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