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Letter for application for job
April 08, 2019 Wedding Anniversary Wishes No comments

Your cover letter is your first impression to a potential employer. A poorly written cover letter can send your application straight to the recycle bin while a.

When it comes to applying for a job, there are applicants who may have underestimated the power that comes with having a good application letter. In fact, many of us have put so much time and effort into crafting the perfect resume but failing to realize how significant is a Job Application Letter.

This introductory letter is as important as the resume template because it helps the hiring party in evaluating the job candidates. It is also a determining factor that puts your resume to the top of the pile of potential candidates to the pile of rejected applicants. So the next time you go job hunting, always remember the importance of a professionally written application into your job hunting strategy.

Free Formal Job Application Letter Template

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Free Graduate Job Application Letter Template

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Free English Teacher Job Application Letter Template

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Free Job Application Letter Template For Accountant

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Free Primary School Teacher Job Application Letter Template

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Free Application Letter for Teacher Job for Fresher Template

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Free Application Letter for Teaching Job in School

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Free Simple Application Letter for Teacher Job Template

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Job Application Letters for Teachers

Job Application Letter for Primary School Teacher

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Job Application Letter for Graduates

Job Application Letter for Fresh Graduate

Job Application Letter for Graduate without Experience

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Assistant Accountant Job Application Letter

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Bank Clerk Job Application Letter

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Bank Manager Job Application Letter

Customer Service Job Application Letters

Customer Service Representative Job Application Letter

Customer Service Officer Job Application Letter

Customer Service Manager Job Application Letter

What You Need to Know about Job Application Letters.

A job application letter is also known as a cover letter, which is usually attached with your resume when applying for a job. When you are writing an application letter in answer for a job opening, your ultimate goal should be to get an interview from the hiring party.

Your application letter is your introductory and most likely, the hiring party will determine your worthiness for an interview on how well you write and present your application letter. With the hundreds or thousands of other people applying for the opening job, it is highly crucial to make your application letter stand out from the rest.

Quick Tips on Writing an Application Letter for Job Vacancy

Writing a application letter templates can be quite tough, especially if it is your first time. There are a lot of factors to take into consideration if you are looking to write the perfect application letter. Anyhow, if you would just take things on step at a time, soon you will find yourself an expert at writing professional application letter to send with your resume.

Keep these tips in mind when drafting your job application letter:

  • Header. The formality of the header is contingent to the kind of company you are applying to. Let us say you are applying for a formal business, it is highly significant to use a formal header to open your letter. You need to include the date, your name, address, and contact details, as well as the company’s name and address. On the other hand, if the company is not as formal, you do not have to include your personal details and the company’s.
  • Greeting. Although it is okay to use “To Whom It May Concern,” experts recommend to take some time to know the name of the hiring manager. The best and easiest way to do this is to research online. You can use this to your advantage because it will show the hiring party that you have put some time and effort to find their name. If you have the name of the hiring manager, greet them with their full name, but do not forget to use courtesy title, such as Miss, Mr., or Mrs.
  • Paragraph 1. Your first paragraph should have a maximum of 3 to 4 sentences. Tell the hiring party how you found their job posting and why you are interested to apply for the vacant position. You can also point out what makes your the perfect candidate for the job. However, you do not have to go into details why they should choose you over the other candidates. Simply list down a few good reasons in one sentence to help build up the succeeding paragraphs of your letter.
  • Paragraph 2. This is the part where you can explain why you are the best for the job. Spark the interest of the hiring party by strategically selling yourself and how your past work experiences make you a great candidate. You can choose one or two accomplishments that are relevant to the position you are applying to. When explaining credentials, do not forget to stay humble. You can modestly explain how you can be an asset and show them how genuinely interested you are in the position.
  • Paragraph 3. After explaining your credentials to the hiring party, the next thing to do is the write why you think the company is best for you. Most hiring parties want to know how the company appeals to job applicants, and how you and the company can have a beneficial working relationship. Make sure to talk about how the company thrills and excites you. Lastly, wrap it up by talking about how serious about flourishing and growing a career with the company.
  • Closing Paragraph. You can tell the hiring party that you are available to talk about opportunities about the position. Do not also forget to provide your contact information, such as your phone number and email address.
  • Sign off. You can use “Best Regards” or “Best Wishes” as your sign off and end your letter by typing your full name.

Clerk Job Application Letters

Bank Clerk Job Application Letter

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Data Entry Clerk Job Application Letter

Office Clerk Job Application Letter

Doctor Job Application Letter

Medical Doctor Job Application Letter

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Data Entry Operator Job Application Letter

Data Entry Clerk Job Application Letter

Graphic Designer Job Application Letters

Experienced Graphic Designer Job Application Letter

Hotel Job Application Letters

Hotel Manager Job Application Letter

Hotel Assistant Manager Cover Letter

Hotel Receptionist Job Application Letter

More Employment Application Letter Tips from Experts

Although a lot of us mostly pay more attention on your resume, it is important to know that your application letter is a vital element of the job package you send to the hiring party. Unlike the resume, which basically just outline employment history, qualifications, and other essential details pertinent to the position you are applying to, your job cover letter is more personal and that it includes your reasons why you are interested in the position.

  • Do your homework. There are many times when applying for a company which you are not quite well-acquainted with can lead to embarrassing moments, especially if you do not have the slightest idea of what they do and their pain points. If you want to impress the hiring party, it is wise to get all the important information you can find about the company. You can visit the company’s website and social media pages, such as LinkedIn, Facebook, and Twitter. Knowing what the company is all about can definitely help you fine tune your application letter.
  • Keep your application letter short. The ideal number of pages of your application letter should be one. When writing the letter, it is important to keep it short by including only the important information about yourself. Your application letter format is not the best place to talk about your life story. What the hiring party needs to know is whether you are best for the job. That is why you only need to jump into something significant and juicy to spark the potential employer’s interest.
  • Provide something that is not stated in your resume. While we already know that your resume and application letter should come together, it is important not to restate in your letter the things that are found in your resume. This will only make you sound inexperienced. Usually, the hiring party does not want to know what is already written in your resume, that is why it is crucial to provide something which we think can boost your chances of getting hired. However, be wary because the hiring party will cross examine your resume and application letter.
  • Close your letter on a high note. As you conclude your application letter with your contact information, do not forget to reinstate enthusiasm for the position. This will show the hiring party how seriously you want get the job.
  • Proofread your application letter. As much as possible, it is important to do a spell check and proofread your letter before sending it to the hiring party. You can ask a family member or a friend to check it for you, too. Make sure that you have written all the vital things that are to be included in your application letter. You can also print an extra copy of your application so that you can go over it and refresh yourself before the scheduled interview.

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Sales Manager Job Application Letter

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Why Download Our Templates?

Writing a job application letter is easier said and done. That is why our website provides comprehensive and versatile job application letters which you can download anytime you want. Our job application templates are carefully crafted and written by experts so that we can provide you with informative and useful samples to help you boost your chances of getting noticed by the hiring party and ultimately earn the position you are applying for.

Furthermore, our wide array of templates are free for download, and you can save them in different formats, such as PDF, .doc, or .docx. You can easily make changes on our templates without any hassles as long as you have the needed software such as Adobe Acrobat or MS Office.

Our sample cover letters can help you to write your own. Browse through templates for a range of situations and levels of experience.

45+ Job Application Letters in PDF

letter for application for job

An essential part of any job application, a cover letter needs to be attention grabbing and concise. Take a look at our examples for inspiration and discover how to write a winning cover letter

What is a cover letter?

A cover letter is a document sent alongside your CV when applying for jobs. It acts as a personal introduction and helps to sell your application. A cover letter is necessary as it gives you the chance to explain to an employer why you're the best candidate for the job. You do this by highlighting relevant skills and experience; therefore you should always write your cover letter with the position you're applying for in mind.

Not to be confused with personal statements for your CV, cover letters should complement your CV but not duplicate it. The general consensus among recruiters when it comes to the length of these documents is the shorter the better. Typically three to five short paragraphs, cover letters should not exceed one A4 page.

If sending electronically, put the text in the body of the email rather than as an attachment, to avoid it being detected by spam filters.

Applications should always include a cover letter unless the job advert instructs you differently.

How to write a cover letter

Keep your cover letter brief, while making sure it emphasises your suitability for the job. It can be broken down into the following sections:

  • First paragraph - The opening statement should set out why you're writing the letter. Begin by stating the position you're applying for, where you saw it advertised and when you are available to start.
  • Second paragraph - Cover why you're suitable for the job, what attracted you to this type of work, why you're interested in working for the company and what you can offer the organisation.
  • Third paragraph - Highlight relevant experience and demonstrate how your skills match the specific requirements of the job description. Summarise any additional strengths and explain how these could benefit the company.
  • Last paragraph - Use the closing paragraph to round up your letter. Reiterate your interest in the role and indicate your desire for a personal interview. Now is the time to mention any unavailable dates. Finish by thanking the employer and say how you are looking forward to receiving a response.

Once finished read through the document and cut out any unnecessary words and sentences. Don't fill up space by repeating what's already covered in your CV.

How to address a cover letter

Always try and address your cover letter directly to the person who will be reading it. Bear in mind that you're more likely to receive a reply if you send it to the right person.

Advertised positions usually include a contact name, but if not, it is worth taking the time to find out who the letter should be addressed to. You can do this by searching the company's website for details of the hiring manager or alternatively you could call the organisation to ask who you should address your letter to. Don't be afraid to do this, many employers appreciate you taking the time and initiative to do so.

If you're struggling to find a named contact you can use a general greeting such as:

  • Dear Sir/Madam
  • Dear Hiring manager
  • Dear Human resources director.

However, general greetings should only be used once you have exhausted methods of finding a named contact.

How you sign off your cover letter depends on how you addressed it. If you include a named contact, sign off 'yours sincerely'. If you use a general greeting, finish with 'yours faithfully'.

Example cover letters

5 tips for the perfect cover letter

With employers often receiving lots of applications for each vacancy, you need to ensure that your cover letter makes a lasting impression for the right reasons. Here are some tips to increase your chances of success:

  1. Tailor to the organisation - You should rewrite your cover letter every time you apply for a position in order to target the company. Sending out a generic letter for all applications rarely yields positive results and recruiters can spot your lack of time and effort from a mile away.
  2. Proofread - Never rely on a computer spellcheck program to pick up every mistake. Print off your cover letter and double-check for spelling and grammar errors before passing it to a family member or friend to look over. Also make sure that your own contact details and the company name are correct.
  3. Format - Presentation is important so you'll need to format your cover letter properly. Make sure the document is as uncluttered as possible, use the same font and size as you use in your CV and if you're sending it through the post or handing it in use good quality plain white paper to print it on.
  4. Identify your USPs - They're your unique selling points. Be positive about what you have to offer and clearly outline how your skills and experience meet those requested in the job description. Demonstrate why you're the perfect candidate.
  5. Include examples - Back up the claims in your cover letter with real evidence or examples that show how and when you've used your skills and experience.

If you're a student or recent graduate you can make an appointment with your university's careers and employability service to access further help when writing your cover letter. You'll be able to talk with specially-trained advisers, get advice on what to include and have a professional eye look over your application before sending.

Find out more

Written by Jemma Smith, Editor

Prospects · March 2019

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Why Cover Letters Are Important for Job Seekers

letter for application for job

Ever wondered how to impress an employer during the application process? Writing a stellar-looking cover letter is the one-way track to landing an interview.

What is a cover letter?

Normally dismissed in the application process, a cover letter can catapult yourself into landing that initial interview. Hence why it is important to know what a cover letter is.

Attached to a CV, is the cover letter to your application. Unlike a CV, which is an overview of your skills, experience and accomplishments; a cover letter is tailored to the job at hand.

Oh and while you are here, take a look at our CV guide to ensure your application is flawless.

Cover letter layout

To keep everything neat and well-structured, it is important to know the layout of a cover letter.

1. Contact information

Similar to a normal letter, the first section should include your contact information. This is placed on the right side of the letter and will have the following details:

  • Your full name


  • The first line of the address


  • Town/City


  • Postcode

2. Salutation

You will now put who the letter is addressed to. Unaware of the name? No worries, you can just include Sir or Madam.

3. Date

Minor detail but on the same line, add the date on the right-side (so it sits below your address).

4. Subject

Include the name of the position, along with the reference number (if applicable). This not only helps the recruiter, but adds a level of professionalism too. Double whammy.

Subject: [Name of Vacancy]

5. Introduction

This should be 2-3 sentences long and should include your current status (if you are a student or not), your interest in the vacancy, and expressing that you wish to develop.

You may think: How on earth do I cram in such information? This is why the subject header is important - you save on words!

Don't worry, further down we have included examples of a perfectly written introduction!

6. First paragraph

The first paragraph addresses your interest in the role and why you would like to work at this particular company. This is also the opportunity to say how you are suited to the role.

7. Middle paragraph

The topic of this paragraph is to highlight why the role appeals to you and discuss how the responsibilities of the position are suited to your needs. You can also share your previous work experiences and extra-curricular activities (as long as it is relevant!).

8. Final paragraph

The final paragraph is the chance to sell yourself. Tailor your competency skills to the role and include any achievements you have. Demonstrate your capabilities and how you will apply your work ethic to the role.

9. Conclusion

Conclude your cover letter by thanking them for their consideration and mention your CV is attached to the cover letter.

10. Closing

Ever get confused if you should put 'yours faithfully' or 'yours sincerely'?

Well, today is your lucky day!

Only use yours faithfully if you have addressed them as 'Sir/Madam'. Otherwise, you can use yours sincerely if you have used their name.

Finally, include your name along with contact number and email address below.

Still looking for a job?

Take a look at our part-time, internships and graduate positions today!

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What to include in a cover letter

Knowing what to include in a cover letter can show the employer that you are the perfect candidate for the role.

1. Relevant work experience

Have you undertaken previous work duties that are similar to the role you are applying for?

2. Recent achievements

Include achievements which demonstrate your proactive personality and high work ethic.

3. Skills tailored for the role

Look through the job description and include any skills you may have. No lying!

4. Simple language

Using fluffy words and Shakespearean language seems like a way to impress recruiters, however, you should keep it simple! Get straight to the point and use your words wisely.

5. Extra-curricular activities

Join those Harry Potter and sports societies to help boost your cover letter! FYT - drinking does not count.

How to prepare a cover letter

Quick recap.

You know how a cover letter should look like and what lovely parts to include. But how do you go about writing one?

There are steps to prepare, which will make it a far more pleasurable experience.

Research the company

Tailoring a cover letter will involve knowing different parts of the company. No need to dig through thousands of pages on Wikipedia. Follow these pointers to help with writing your cover letter:

  • Company's culture and values.
  • Mission statement.
  • Products, services and clients.
  • Recent events and the news.
  • Popular campaigns.

With this wonderous amount of information, you can start connecting the dots.

How do the company's values match your own? Did you find anything inspiring? Have they recently done charitable work?

Weave this information in throughout your cover letter, especially in the first paragraph.

Research the role

What does the role entail?

In the cover letter, it is your chance to sell yourself and proclaim why this role was made for you.

And how do you do that? With research, of course!

  • Day-to-day responsibilities.
  • Required skills.
  • Routes to progression.

From there, you can align your own set of skills with the role and mention any skills you wish to develop.

Research yourself

Yes, we know that sounds a bit dumbfounded, but listen up; it makes sense.

The whole point of the cover letter is to talk about yourself and why the position is for you.

And if you have no idea how to do that, it can make things a little tricky.

Figuring out what you do and your past accomplishments will make this far easier.

  • Your education and work experience.
  • Extra-curricular activities you have done.
  • Volunteer work.
  • Any stand-out attributes. For example, do you have excellent customer service skills?
  • Hobbies and interests.

What can you do with this information?

Highlighting your personal qualities gives an insight to the recruiter on how well you would fit with the company's dynamics, which employers highly value.

How to write a cover letter with no experience

No work experience? Sounds like a damaging thought. Luckily enough you have a truckload of valuable educational experience to sell yourself.

Follow these simple steps to make sure your cover letter is not placed on the no pile.

1. Show off your education

  • Work experience is lacking, but not your education.
  • Did you achieve any accomplishments during school? Win any awards? Or did you simply reach your predicted grades?
  • What may seem mediocre to you, can be of value to the employer.

2. Enthusiasm

  • Across any application, you should display enthusiasm towards the role. No one wants a deadpan candidate!
  • In this case, you should demonstrate your positive attitude to start a first-time position.
  • Do you also have career aspirations? Share this in your cover letter too!

3. Transferable skills

  • Employers love soft skills. Why? It shows off your qualities and your ability to work with other people.
  • And luckily enough, you don't need work experience to get you started with that.
  • Those dreaded group projects you did back at school helps harness in those teamwork skills. Whereas science subjects can help develop analytical skills!
  • You can still match your skillset to a job description without work experience, all you have to do is think back to school.

we all have a particular set of skills...

Cover letter examples

Take a look at our cover letter examples to gain some ideas. Try and not copy all of it, though.

Cover letter example #1

James is writing his cover letter for an HR placement opportunity at a data-security company. In this example, you can see he has listed extra-curricular activities, any relevant work experiences and reasons why he feels the role is suited to him.

There has been plenty of research into the company too - showing determination and an inquisitive nature to learn more about the position.

 

James Smith
20 High Street
Lawson
SJ7 7SJ

[Full Date]

Dear Sir/Madam,

Subject: Human Resources Placement

I am a second-year BA Business Management student at StudentJob University, on track for a 1st classification. In response to your vacancy at [Name of Company] I wish to apply and express my interest. I am keen to develop a career in HR and complete the CIPD qualification.

I would like to work for [Name of Company], due to many reasons. Firstly, they are continuously raising awareness of data privacy, which I have a great interest in and wish to develop my understanding of cyber-security as I communicate mostly using emails. Secondly, I admire the values [Name of Company] incorporate into their business, for example, I undertook a module in Counselling Skills, which heavily focused on the importance of integrity. Thirdly, [Name of Company] continuous growth in providing international and award-winning services matches my determination to grow into a role that offers many opportunities in the HR industry. Furthermore, the array of benefits the company includes such as the ‘Annual Kick-Off’ event shows the support and fun [Name of Company] offers to its employees.

The role at [Name of Company] appeals to me greatly - in previous work experience I was responsible for training newly recruited employees and offered them support throughout their employment, therefore I wish to develop these skills further and apply them to a specific HR role. Responsibilities such as overseeing retention initiatives, organising development projects and managing employee relations are all areas of interest and therefore would apply my highly enthusiastic attitude to develop new and existing skills. I will be undertaking an optional module in ‘Managing Human Resources’, which focuses on developing my mindset on how to approach and resolve issues in the workplace, and will prepare me to work in HR practice. Additionally, I would utilise excellent customer service and interpersonal skills and apply them to a fast-paced HR environment.

I am suitable for the role at [Name of Company] and would apply many skills. Firstly, I have demonstrated my excellent interpersonal skills by working in a customer-facing environment and would use communication, motivation and team playing skills to ensure targets were met. I enjoy problem-solving and this has been developed by dealing with challenging customer complaints, I would neutralise the situation by applying negotiating and listening skills, which led to customers being satisfied. I will apply initiative to the role and this has been evident in my approach to University, which I successfully balance academic and extracurricular activities such as being Course Representative and Student Ambassador to continuously develop my professional profile.

I would like to thank you for considering my application, enclosed is my C.V with my contact details.

Yours faithfully,


James Smith

Mobile Number
Email address

Cover letter example #2

To write a cover letter with no experience may seem like a waste of time, but there are many ways to write one!

The first paragraph is a short introduction. Followed with skills and accomplishments. The third paragraph highlights why you are fit for the role and lastly a nice little conclusion.

Seems easy, right? Give it a go!

 

Ellie Greene
21 High Street
Lawson
SJ7 7SJ

[Full Date]

Dear Sir/Madam,

Subject: Shop Assistant

I am a first-year A-level student at StudentJob Sixth Form studying Business Studies, English and Maths. I wish to express my interest in your advertised vacancy for a Shop Assistant at [Name of Company].

The role appealed to me greatly for many reasons. Firstly, I undertook two-weeks work experience in a school, this required me to engage with students to ensure the lessons were run smoothly. This highly energetic role is what inspired me to help people and I wish to apply it in a retail setting. I have previously shopped in your store and understand the business it can reach; therefore I would use my energy to handle busy peak periods, but my initiative when the store is quiet.

During school, I was part of a group to help design a new lunch menu. The project involved brainstorming sessions, designing the menu and presenting it to a group of senior staff. I learned valuable skills from this experience including collaboration, presentation and time management too. I was also responsible for a volunteer project at school, whereby as a team we were responsible for coming up with ideas to raise money. This demonstrates integrity and honesty due to handling finances, whereby I was praised by senior staff for my efforts.

With the combination of my educational accomplishments and work attitude, I am confident that I am fit for the position. Thank you for taking the time to read my application and I look forward to hearing from you.

Yours faithfully,

Ellie Greene

How to email a cover letter

Your cover letter has finally been completed. What a masterpiece, you think. You feel like a literary grandmaster. Until you open a new email, put your CV and cover letter in the attachment and just before you press send, you realise that there is still one hurdle to take: writing an accompanying e-mail.

An empty email with just an attachment is strange. But what do you write in the accompanying e-mail?

Simple.

Address them as Sir/Madam, highlight what role you are applying for and mention the CV and cover letter are attached in the email.

Read it through and make sure the documents are attached (You'd be surprise how many times people send a blank email!).

Remember, an email full of errors does not set a good first impression.

What not to include in a cover letter

Guess what, we are almost at the end!

Knowing what not to include in a cover letter may seem like common sense, but you'd be surprised at some of the examples we have seen.

You can spell out your experiences and have the ideal layout, but make any of the below mistakes and all your hard work could go to waste. Ouch

1. Grammatical errors or spelling mistakes

The most obvious, yet one of the common mistakes to make. Get someone to proofread it and check it through Grammarly (it's free!)

2. Wage or salary expectations

We all know money is an incentive, but mention other interests in the role.

3. Fancy stuff

Unless it is a creative role you are going for, keep it simple! No need for highlighted words, vibrant colours or laminated paper to get yourself noticed.

4. No bitching

Never moan about your previous employment or school experiences. No one likes a complainer!

5. Incorrect information

Don't slip up and include the wrong company's name or any other errors! If this happens then you can wave bye-bye to that application.

6. Unprofessional email address

Long gone are the days of [email protected]

Consider these cover letter tips...

Is your cover letter ready? Check through our checklist to make sure everything is perfect.

1. Don't waffle on!

Maximum is one page.

2. Match your tone of voice with theirs

Scan through the job description? How are they talking? If it is corporate, keep it like that. If it is fun and covered in rainbows, well you know the drill.

3. Remember your font size

Keep it to size 12 and font style Arial. Safest bet.

4. Sending an email?

Save it as a PDF so the format is locked.

5. Paragraphs

Remember your white spaces! The recruiter many have hundreds to read through, to keep it an enjoyable experience for them.

6. Be enthusiastic

In the cover letter, don't do the whole: 'I want a job because I need one'. That doesn't say anything positive about yourself. Show off your excitement!

Create a professional looking CV in minutes

If you are not computer savvy or lack the experience in writing a CV then fear not. We have the perfect CV tool for you!

Why should you use our CV builder?

  • The StudentJob CV Builder allows you to create a professional CV, quickly.
  • How? Upload your existing CV or fill in the empty fields. Choose a layout, and voila, your CV is ready and waiting.

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Utilize Indeed's tips and cover letter examples to get the job you'll love. You can write a different cover letter for every job application to ensure you address.

Professional Cover Letter Example

letter for application for job

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even in the rare cases when employers don’t require a job application letter, writing one will help you highlight your skills and achievements and get the hiring manager’s attention.

Tips for Writing a Job Application Letter

A job application letter, also known as a cover letter, should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

How to Get Started

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited). Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume — instead, highlight your most relevant skills, experiences, and abilities.

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants. The biggest clues are within the job advertisement, so spend some time decoding the job ad. Next, match your qualifications with the employer's wants and needs. Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing:

Length: A letter of application should be no more than one page long.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations, including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph, you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

Signature: End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Simple Formatting Using a Template

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Tips for Writing an Effective Letter

  • Always write one. Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
  • Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
  • Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company. Numerical values offer concrete evidence of your skills and accomplishments.
  • Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
  • Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
  • Edit, edit, edit. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and if possible ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

Sample Job Application Letter

This is a job application letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Download the Word Template

Sample Job Application Letter (Text Version)

Elizabeth Johnson
12 Jones Street
Portland, Maine 04101
555-555-5555
elizabethjohnson@emailaddress.com

January 14, 2018

Mark Smith
Human Resources Manager
Veggies to Go
238 Main Street
Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Handwritten Signature (for a hard copy letter)

Elizabeth Johnson

Sending an Email Application

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

Subject: Elizabeth Johnson – Administrative Assistant Position

Sincerely,

Elizabeth Johnson
12 Jones Street
Portland, Maine 04101
555-555-5555
email@emailaddress.com

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