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Letter of request for candidacy
January 16, 2019 Wedding Anniversary Wishes 1 comment

A candidate intending to run from the floor must give a thirty (30) day notification prior to Filing to run for A letter of request should be considered a formal letter.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even in the rare cases when employers don’t require a job application letter, writing one will help you highlight your skills and achievements and get the hiring manager’s attention.

Tips for Writing a Job Application Letter

A job application letter, also known as a cover letter, should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

How to Get Started

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited). Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume — instead, highlight your most relevant skills, experiences, and abilities.

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants. The biggest clues are within the job advertisement, so spend some time decoding the job ad. Next, match your qualifications with the employer's wants and needs. Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing:

Length: A letter of application should be no more than one page long.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations, including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph, you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

Signature: End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Simple Formatting Using a Template

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Tips for Writing an Effective Letter

  • Always write one. Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
  • Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
  • Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company. Numerical values offer concrete evidence of your skills and accomplishments.
  • Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
  • Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
  • Edit, edit, edit. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and if possible ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

Sample Job Application Letter

This is a job application letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Download the Word Template

Sample Job Application Letter (Text Version)

Elizabeth Johnson
12 Jones Street
Portland, Maine 04101

January 14, 2018

Mark Smith
Human Resources Manager
Veggies to Go
238 Main Street
Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Handwritten Signature (for a hard copy letter)

Elizabeth Johnson

Sending an Email Application

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

Subject: Elizabeth Johnson – Administrative Assistant Position


Elizabeth Johnson
12 Jones Street
Portland, Maine 04101

In order to formally become a candidate for the conferral of certain graduate degrees, students must submit an. Application to Candidacy (ATC). Who should.

Sample of a Recommendation Letter

letter of request for candidacy

When it comes to landing that dream job, good references go a long way in helping make it happen. Most employers don’t just want to hear from you how great you are, but also listen to what your friends, colleagues and past bosses think.

You might have previously asked for a letter of recommendation, but have you had to write one? You certainly don’t want to make a mistake with it – your words can have a big impact. It would suck to know your recommendation letter didn’t help the person at all, wouldn’t it?

But it’s time to take the stress out of the recommendation letter. In this guide, you’ll receive a sample of a recommendation to guarantee you know how to impress and help a job hunter land a dream role.

Before we look at the sample, let’s take a quick peek at why a recommendation letter matters and the building blocks to a good recommendation letter.


You might still be skeptical about the recommendation letter. After all, doesn’t it matter more what kind of resume the person sends and how well they do in the job interview? While you certainly can’t hire a horrible candidate based on a recommendation letter, you can find that the words convince you between two candidates. A good job recommendation letter can reinforce the hiring manager’s perception of the person and therefore, make it more likely they get a chance.

You need to understand that a good recommendation letter is not just a collection of praise. It acts similarly to any other part of the job application process – it provides information on the candidate. Furthermore, this information is even more valuable because it comes from an external source. The person isn’t telling you his or her own opinion of those skills, but another person is reinforcing the things the candidate has mentioned. You are getting actual proof the candidate has the skills he or she claims to have.

The recommendation letter sheds light on the candidate’s journey. The hiring manager can learn more about the candidate’s work or academic history and the kind of attitude he or she has – there’s a deeper look into the working culture of the person.

As you can see, the recommendation letter can play a key role in introducing the candidate to the hiring manager. It’s especially valuable because the information is coming from someone who knows the person. We can all play our own trumpet, right? But will you get your colleagues, friends and bosses agree with you? That’s the power of a recommendation letter.


So, the recommendation letter matters. But what makes a recommendation letter stand out from the crowd? What makes it a great recommendation letter instead of just a good one?

There are, essentially, three key features in a great recommendation letter:

There is a strong link between the person writing the letter and the candidate applying for the role.

There has to be a connection and not just some random acquaintance. You can’t have a friend of a friend evaluate the candidate’s skills and characteristic – the hiring manager must get a proper sense of why you are the right person to talk about the candidate. Why is your information valid and valuable?

You can show this connection by:

  • Outlining the relationship.
  • Explaining how long you’ve known the person.

Here are a few good example sentences for you to draw inspiration from:

It’s my pleasure to provide this letter of recommendation for Lauren Doe, whose team manager I used to be for four years at Company ZYX.
I’m very pleased to recommend John Smith for the position of Accounts Manager for Company ZYX. As a fellow Junior Manager at Business YZX, I’ve worked alongside John for the past five years.
It’s my pleasure to recommend my charity board member and dear friend, Jane Johnson, for the editor role at Company ZYX. I’ve known Jane for almost a decade and can attest to her strength of character and compassion for others.

There is an explanation on the candidate’s fit for the particular role in the light of the candidate’s performance and behaviour in the role you known them for.

Now, you must also talk about why the candidate is a good fit for the role. Just like the resume must be tailored according to what the employer is looking for, your recommendation letter must also consider this. It’s important to talk about the skills and qualifications that matter in this particular role.

It’s also essential to avoid just listing those skills and saying the candidate has the capabilities. You must showcase the skills with real experiences in the past. For example, how the candidate showed his or her leadership during a tricky period at work when you were his or her manager. You want to link those skills to real life experience through the connection.

Here are a few example sentences you can use for ideas:

Lauren graduated with honors in Teaching, always focused on becoming a science teacher one day. She showed this passion at university by leading my tutoring group for the whole duration of her studies.
I believe John would be a great addition to the international marketing team at Company ZYX. When I worked with him at Business YXZ, he was able to attract numerous new clients from Asia – his immaculate language skills in Japanese certainly helped.
Jane worked as my assistant for five years, helping me with scheduling and maintaining close client relations. I believe her skills are well-suited for the Client Manager role at Company ZYX.

There are real examples of the candidate’s characteristics.

Again, when you are painting a picture of the candidate, you want to use real examples. You don’t just want to say, “He is an honest worker”. You want to show why you are saying that – what has he done to prove you this aspect of himself? Instead of just listing characteristics and skills, you must show them.

You can see how to do this with the example sentences below:

Lauren showed her ability to quick thinking, by helping our organization sort out a booking disaster in July 2017. She was always up for the challenge and stayed calm under pressure.
His ability to improve performance was clear when he won the top salesperson award for six months in a row.


Now, the above are the building blocks of a good recommendation letter. But as you could see from the variety of examples used, the purpose of the letter matters as well. The connection you have with the candidate and the reason for writing the letter will have an impact on the kind of language you should use, and the things you should mention.

There are, essentially, three types of recommendation letters:

  • The academic letter of recommendation
  • The professional letter of recommendation
  • The character/personal letter of recommendation

The academic letter of recommendation

The academic letter of recommendation is often the go-to recommendation letter for graduates. The candidate probably doesn’t have a lot of job experience yet and therefore a tutor or a professor can provide the most in-depth information about the candidate. These can, of course, be highly useful for those pursuing an academic career – being recommended by someone who works in the same field can be highly beneficial.

Professors, teachers, tutors and other school representatives write these letters. They focus on the relationship between the skills learnt at the academic environment and the characteristics the person showed during this time.

Here are short examples of what might be said in an academic letter – especially in terms of the above three key features:

I’m writing this letter for Lauren Doe, a student I was fortunate to work with during her undergraduate studies at University ZYX. As her academic advisor and the professor of International Law, I have witnessed her journey to a fantastic law graduate.

Lauren showed exceptional understanding of the field, as well as a passion for helping others. Therefore, I believe she would make a great candidate for the role of Charity Lawyer at Company XYZ.

I’m writing this reference at the request of John Smith who is applying for the position of Science Teacher at ZYX.

I’ve been John’s teacher for two years in my capacity as Physics Teacher at School 123. John was an exceptional student with strong academic record – he received the highest grades in all subjects. But John was also compassionate and always looking to help others. He worked under my supervision as a tutor, helping struggling students improve their marks.

The professional letter of recommendation

In terms of most job applicants, the professional letter of recommendation is the most common. This is a letter from your work colleague, manager or boss. It’s perhaps the most adequate because it can reflect your previous work experience and work performance more in detail. The emphasis of this recommendation letter is on the work experience, work ethic and skills you’ve shown.

This recommendation letter is useful in many situations, especially when moving from one role to another similar role. It’s also a good way of outlining the candidate’s approach to work and therefore, can be helpful even when the candidate is looking to change career paths.

Here are some examples of what a professional letter of recommendation might say:

I’m pleased to hear Lauren Doe has applied for the position of Junior Lawyer at Company XYZ. Lauren worked in a team I managed at Business ZYX from 2014 to 2016 and I found her a hardworking and efficient member of the team.

She was highly motivated. Although she worked as an associate, she still helped our team to find new clients and act as the first point of reference to our senior clients.

As John Smith’s teammate at Company ZYX for the past four years, I’ve witnessed his passion for sales and his ability to solve problems creatively.

He would make a great Sales Manager at Business XYZ because he has always shown willingness to find new clients. We were in charge of negotiating a new contract and he took the great initiative at looking for suitable opportunities beyond our regional options.

As a work colleague, he was always willing to help and offer support. I loved his easy-going attitude and the ability to make us all feel part of the team.

The character/personal letter of recommendation

Now, sometimes candidates might not have access to their previous professors or it’s not possible for them to seek a professional letter of recommendation. Especially for young people, having a friend recommend you might be the only option. This is possible through a character or personal recommendation letter. As the name suggests, the emphasis of the letter is on the character of the person.

This is a lot less formal letter in the sense that you are probably not qualified to talk too much about the skills the person have since the connection is based on personal knowledge not academic or professional. However, a person’s character does matter – the way they approach problems and challenges in life can tell a lot about what they’d be like at work.

The character letter of recommendation should be written by someone who knows the candidate well but isn’t professionally or academically directly in connection with them. It could, of course, be a school friend, a work colleague from a different department or a long-term friend. The key is that you are able to judge the person’s character – just don’t be related to them!

Here are a few examples of the things a personal letter of recommendation could say:

I have known Lauren Doe for ten years through various different roles. We’ve been on the board of a children’s charity together and she has worked in the same organization as I, at Company ZYX, albeit at a different department. Through the year’s I’ve seen what a capable and compassionate person she is.

She was very detail-oriented during our time at the charity and I believe this would help her launching your startup XYZ. She is also a compassionate friend that is always looking to ensure the group of friends is having a good time – a great quality for someone working in customer service.

I have known John Smith personally for over fifteen years and have always found him to be an organized and talented individual. His skills and character would make him perfect for the Sales role at Company ZYX.

John was working for Business XYZ in a junior sales role when we met and I believe he was a highly regarded member of the team. Shortly, he received a promotion and enjoyed his time as a manager immensely. He is ambitious and always looking to improve his skills – I’ve attended numerous seminars with him, as I also work in sales at Startup XY.


With all that in mind, what does a good recommendation letter look like? First, here is the format of a good recommendation letter:

Contact details


Appropriate salutation

First paragraph:

  • The reason for writing
  • The connection to the person and the reason you’re qualified to recommend them

Second paragraph:

  • Information and examples of the person’s skills and characteristics and how they would fit the job role
  • Examples of how they could contribute in the specific role based on your experiences with the person

Third paragraph/Concluding paragraph:

  • Summary of the above points
  • Further contact details



You can use the above template format, together with the examples above to create a strong recommendation letter. You want to make sure the language reflects the connection and your qualifications in those paragraphs so use the above examples to your advantage.

Don’t keep blabbering on – you want to keep your letter brief. A single Word-page will be sufficient, as you can always offer the person the opportunity to discuss the matter further by phone or via email. However, you need to have at least three to four paragraphs – otherwise, it’ll look like you didn’t really put any effort into your recommendation letter.

Make sure you know who to address the letter (the candidate should know this). If you don’t have any inkling of this, then you can address the letter with “To Whom It May Concern” – but it really should be the candidate’s job to find out who reads the job application.

Here’s a sample of a basic recommendation letter:

Ms Jane Smith
Accounts Manager
Company ZYX
123 High Street
Big City, 123420 September 2017Dear Mr Johnson,I met Lauren when she first started working at Company ZYX as Sales Representative six years ago. During that time, I spent four years as her manager before moving to my current role as Accounts Manager and I have known her to be enthusiastic and to possess a high expertise for sales.Lauren was an incredibly talented salesperson, increasing the team’s sales by 10% during the first year. I believe she has a great quality to notice areas of improvement and she would, therefore, be a great asset to your new department. Lauren is always looking for the improvements – during her time at Company ZYX, she introduced two new working systems that helped us drive sales further.I believe she would make an excellent addition to your new team, as she has the ability to communicate her ideas clearly, make team members feel at ease and help solve problems. I included her in our conflict resolution team right from the start because of Lauren’s friendly approach to treating customers and clients.

During my acquaintance with Lauren, I’ve found her hardworking, efficient and a fantastic member of a team. I would highly recommend her for the role of Sales Manager at Business XYZ.

Please feel free to contact me at 123-456 if you want to discuss the topic further.


Jane Smith
Accounts Manager at Company ZYX


The above examples and samples should help you create a great recommendation letter for a friend, a colleague, a student or other such acquaintance. You just need to focus on the main elements of a recommendation letter, which is to highlight the candidate’s performance and character. To emphasize their fit to the role through their past behavior and performance.

Maintain a positive note but be truthful. Just as the candidate shouldn’t lie on their resume, neither should you in the recommendation letter. However, you will want to focus on the positives – if you don’t have anything positive to say, don’t agree to write the letter!

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how to write a Letter of Interest (UPDATED Version)

letter of request for candidacy

When you apply for a PhD, you will need to write not just a research proposal but also a letter of motivation. This letter describes why you wish to undertake a PhD and why you would be well-suited to researching your proposed topic. But what needs to go in this letter, and what tone is appropriate for it? To give you some ideas, today we're sharing a sample letter of motivation, as well as offering some advice on how to write our own, so you can maximise your chances of getting accepted.

It should be mentioned that a European-style motivation letter focuses on your academic background, as opposed to the US-style personal statement which discusses your life experiences. A motivation letter should be professional and describe your previous research experience, without giving too much personal information. Here, we focus on the European-style.

Check out our PhD listings

In this article:

1. What to include in a motivation letter

There are a number of essentials you should include in your motivation letter when applying for your PhD. The introduction should (perhaps obviously) clearly state which program you are applying for. This will lead nicely into the next section, which should contain your reasons for wanting to do a PhD and specifically why you wish to do the program for which you've applied. An important part is showing what impact your proposed research will have on the industry, including perhaps the gaps in the literature/research that currently exist and how your research fills these in. Following on from this, your own academic background should be explained, including any specifically academic achievements or awards you may have garnered aside from your degrees. Finally, your future career plans, and how your PhD and research proposal will help you achieve them, could be your closing statement of the motivation letter.

2. Be specific

One bad habit that many people have when writing their motivation letter is being too vague. Saying that you enjoyed your economics undergraduate course or that you find economics interesting is too vague to be meaningful. After all, it can already be assumed that you enjoyed studying economics or you wouldn't be applying for a PhD. Instead, try to be more specific: mention which particular courses or topics appealed to you most, what you learned from them, and why you want to learn more about them.

3. Give concrete examples

Another common mistake is to make claims without giving any evidence to back those claims up. For example, you'll often see people say 'I work well independently' or 'I am highly organised and good at managing all of my assignments'. Without demonstrating how these things are true, there is no reason for the hiring committee to give weight to your self-assessment. For better results, give concrete examples of your claims in action, such as 'My high level of organisation was demonstrated when I completed my economics undergraduate courses while also working a part-time job, which required excellent time management skills' or 'In my second year, I successfully organised an undergraduate conference with 50 attendees.'

4. Show your personality

It is important to be professional in your motivation letter, so the letter should not contain jokes, sarcasm, or irrelevant personal information. However, you also needn't be dull and impersonal. You can and should allow your personality to shine through in your letter, and show how you are different from other candidates. Maybe you have strong opinions about a particular topic in economics, or perhaps you have taken an unconventional career path that involved working jobs as well as studying. In these cases, you needn't hide your individuality. Show how your background gives you a unique perspective on you subject's issues and your approach to academic work. Remember, the point of the motivation letter is not to show how similar you are to an imagined perfect candidate – it's to show off your unique personal approach and how you could be a great PhD student.

5. Focus on skills

Another issue that some people have in writing a PhD motivation letter is the gulf in requirements between an undergraduate or Master's course and a PhD course. In an undergraduate or Master's course, you have to attend classes, complete assignments, and perform well in assessments. In a PhD, you will often have to come up with your own research questions, choose the best methodology to answer those questions, and motivate and organise yourself to complete your work. If you don't have direct experience with doing these PhD tasks, that's okay – you won't be expected to know everything before you even start the PhD. However, you do want to show that you have the capacity to perform this kind of work. In order to do this, you should focus on the skills that you have – such as data analysis, writing, research, presentation, and so on. Try to give examples of how you have used these skills in the past to show that you're ready for the challenge of a PhD now.

6. Talk about your future plans

Something that hiring committees like to see is that you are interested in working in your chosen field in the future. This means that you need to talk about what your plans are for after the PhD if you want to be accepted. For most people applying for a PhD, the interest will be in doing a postdoc once they have completed the PhD. Other people may know that they want to work in industry, or for an NGO or for the government. Any of these answers is fine, but the committee will want to see that you have thought about your long-term career. Do mention your long-term plans near the end of your motivation letter to show that you are serious about a career in your chosen field.

7. Sample motivation letter for a PhD

To Whom It May Concern,

I am writing to express my interest in the doctoral program in the psychology department at Humboldt University.

I am particularly keen to apply for the doctoral program in the psychology department as its research interests are an excellent match for my academic background. While studying for my BA in psychology at Manchester University in the United Kingdom I developed a particular interest in the neural structures which underpin memory. My BA thesis, supervised by Dr Barry King, was on this topic of semantic versus episodic memory activations in the prefrontal cortex, which engendered my interest in this complex topic. After completing my BA, I undertook an MSc in psychology at University College London. While studying there I came into contact with Professor Joanna Smith, whose enthusiasm and innovative experimental approaches to the study of memory were an inspiration to my work.

I now wish to continue my academic career with a PhD in psychology, and I cannot imagine a better place to study this than the psychology department at the Humboldt University. With the department's expertise in both memory processing and in research methodologies such as fMRI, it would be the ideal location for my project on neural correlates of episodic memory. Further, I wish to work with Dr Jenny Henry in particular, as she is a world-leading expert in the use of fMRI techniques in the investigation of episodic memory, and I wish to utilise the connectivity approach which she has piloted in her recent work for my project.

This research has the potential to contribute to the academic understanding of memory processes, but more than this, it may have an impact on wider society and healthcare too. With an ageing world population and increasing levels of memory problems like dementia, understanding the neural basis for memory processing will allow the development of better pharmaceutical and therapeutic methods for the management of memory disorders.

I am confident that I can complete the research project which I have proposed, as I already have experience in fMRI, experimental techniques for the assessment of memory, and in running a research project. In my Master's project, I designed the experimental methodology, recruited participants, assisted with the data analysis, and contributed theoretical knowledge to the write-up. I believe that these skills and experience will allow me to complete a larger-scale project like a PhD effectively.

After completing the PhD, I plan to pursue a postdoc placement within academic psychology, likely in the area of episodic memory processing. Driven by a lifelong interest in human psychology, I am keen to continue my education in this subject and to perform my own research which can contribute to the knowledge of the field.

Many thanks for your consideration.

Find the right PhD for you

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Feedback or confirmation are important to keep in mind for a good candidate experience, and you are welcome to use this template as a guide.

How to write a job rejection email (that improves your candidate experience)

letter of request for candidacy

During your job search, you may find yourself in a situation where you need to withdraw your application. This can happen for many reasons, including: 

  • You accept another job
  • You need to relocate (for instance, because your spouse is being transferred out of town) 
  • A family member has become ill and you need to care for them
  • You realize the job isn't a good fit

Whatever the reason, the most professional thing to do in this event is to notify the employer with a letter of withdrawal promptly.

Why Withdraw Your Application 

People sometimes worry that withdrawing their application will burn a bridge with the company. In fact, if you are certain the job is not right for you, withdrawing your application is a favor to the company. It saves them time and effort and allows the company to focus on candidates who are still interested in the position. Employers would prefer to avoid making job offers that are rejected. The key to avoiding any soured relationship is to be polite and prompt with your withdrawal letter. 

What to Include in a Withdrawal Letter

In your letter, you don’t need to provide a reason for withdrawing your application. You are simply letting them know that you no longer wish to be considered for the position. If you decide to include a reason, keep it positive. If the job just isn’t a good fit, you can say so without implying anything negative about the company or their staff.

You should send the letter as soon as you know that you are no longer interested in pursuing the job, to allow the hiring manager to focus on viable candidates.

How to Format the Letter or Email Message

If you send your letter via postal service, you should format it as you would any professional business correspondence. Begin with your contact information, followed by the date and the employer contact information. Your letter should begin with a polite salutation, and then express the reason you are writing.

Thank them for the time they have spent considering you for the position, and then use a professional closing.

When you send your letter of withdrawal via email, you don’t need to include the employer’s contact information. The subject line should include your name and “Withdraw Application.” Begin the letter with your salutation followed by a paragraph (or two) stating your intention to withdraw your application from consideration, and thanking them for their time.

Close with your name and contact information.

Letter of Withdrawal

Download the Word Template

Take a look at our sample letters of withdrawal to get ideas about what to say when you need to remove yourself from consideration for a job.

Letter of Withdrawal Examples Sample #1 (Text Version)

Fredrick Applicant
123 Main Street
Anytown, CA 12345

September 1, 2018

Kendra Lee
Acme Electronics
10 Miles Road
Stanford, NC 11289

Dear Ms. Lee:

Thank you very much for considering me for the position of Job Title with Company Name. However, I would like to withdraw my application for the job.

I sincerely appreciate you taking the time to interview me and to share information on the opportunity and your company.

Again, thank you for your consideration and the time you shared.

Frederick Applicant (signature hard copy)

Frederick Applicant

Letter of Withdrawal Examples Sample #2 (Text Version)

Subject: Firstname Lastname - Withdraw Application

Dear Mr. Jones,

I sincerely appreciate your consideration for the account manager position with your firm. I regret to inform you that I must withdraw my application for the job. My husband has received an attractive promotion with his company that will require relocation to another state, and we will be moving at the end of the summer.

Thank you for the time you spent reviewing my qualifications and meeting with me.

Best regards,

Firstname Lastname

Letter of Withdrawal Examples Sample #3 (Text Version)

Subject: Firstname Lastname - Withdraw Application

Dear Ms. Smith: 

Thank you for meeting with me last week to discuss the role of the marketing department. I enjoyed our conversation and was so intrigued by the projects that are in the works at XYZ company. 

I'm writing today to withdraw myself from consideration for the position, however, since I was offered a role at another company and accepted the job offer. 

Thank you again for your time and consideration. 


Firstname Lastname

Political Candidate Recommendation Letter I am writing to offer my wholehearted support for _____, the Republican candidate for the 2nd Congressional District.

letter of request for candidacy
Written by Juk
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