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Memo announcement sample
July 20, 2019 Wedding Anniversary Wishes 3 comments

Email can serve as the delivery method for a memo, but the memo should be written in a formal business format. Business memos can also announce a new.

Quick email messages about company happenings have become a common method of communication in offices, but this casual form of communication is not suitable for all occasions. While informal emails may have replaced the interoffice memo in some situations, business memos still have a place in the office. Business memos follow strict guidelines in terms of format, with a header, opening, summary and closing. The business memo should be formal, and managers may send the formal document to employees via email.

Company Policy Changes

When management changes a company policy that affects all employees in an organization, a business memo is an appropriate method to disseminate the information. The business memo provides the formality and authority a company-wide policy change requires. Managers and supervisors can post the business memo in an area visible to all employees.


A business memo is an appropriate type of communication to use when making company announcements such as an employee promotion. Companies also use the business memo to welcome new employees who will fill a vital role in the organization. The business memo documents the important announcement. Email can serve as the delivery method for a memo, but the memo should be written in a formal business format. Business memos can also announce a new product line for the company. Management can also send out a business memo to announce that the business hit a target or goal. Other company announcements may include holiday parties, new benefit programs, stock information or the acquisition of a new client.

Action Request

Business memos are appropriate when management makes a request of all employees. For example, during an open enrollment period for health insurance, the human resource manager can use a business memo to inform and request that workers turn in policy changes by a specific date.


Employees and management can also distribute a business memo to remind workers about a task that workers must complete. A reminder memo can relate to office behavior, such as cleaning up the company break room.

About the Author

Luanne Kelchner works out of Daytona Beach, Florida and has been freelance writing full time since 2008. Her ghostwriting work has covered a variety of topics but mainly focuses on health and home improvement articles. Kelchner has a degree from Southern New Hampshire University in English language and literature.

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Announcement memo about introducing company policy changes. Impressive format for Business Letter Correct Example Writing Sample. Bamudia · Grade.

Memorandum Template

memo announcement sample


A memo (or memorandum, meaning “reminder”) is normally used for communicating policies, procedures, or related official business within an organization. It is often written from a one-to-all perspective (like mass communication), broadcasting a message to an audience, rather than a one-on-one, interpersonal communication. It may also be used to update a team on activities for a given project, or to inform a specific group within a company of an event, action, or observance.

Memo Purpose

A memo’s purpose is often to inform, but it occasionally includes an element of persuasion or a call to action. All organizations have informal and formal communication networks. The unofficial, informal communication network within an organization is often called the grapevine, and it is often characterized by rumour, gossip, and innuendo. On the grapevine, one person may hear that someone else is going to be laid off and start passing the news around. Rumours change and transform as they are passed from person to person, and before you know it, the word is that they are shutting down your entire department.

One effective way to address informal, unofficial speculation is to spell out clearly for all employees what is going on with a particular issue. If budget cuts are a concern, then it may be wise to send a memo explaining the changes that are imminent. If a company wants employees to take action, they may also issue a memorandum. For example, on February 13, 2009, upper management at the Panasonic Corporation issued a declaration that all employees should buy at least $1,600 worth of Panasonic products. The company president noted that if everyone supported the company with purchases, it would benefit all (

While memos do not normally include a call to action that requires personal spending, they often represent the business or organization’s interests. They may also include statements that align business and employee interest, and underscore common ground and benefit.

Memo Format

A memo has a header that clearly indicates who sent it and who the intended recipients are. Pay particular attention to the title of the individual(s) in this section. Date and subject lines are also present, followed by a message that contains a declaration, a discussion, and a summary.

In a standard writing format, we might expect to see an introduction, a body, and a conclusion. All these are present in a memo, and each part has a clear purpose. The declaration in the opening uses a declarative sentence to announce the main topic. The discussion elaborates or lists major points associated with the topic, and the conclusion serves as a summary.

Let’s examine a sample memo.

Figure 9.3

Five Tips for Effective Business Memos

Audience Orientation

Always consider the audience and their needs when preparing a memo. An acronym or abbreviation that is known to management may not be known by all the employees of the organization, and if the memo is to be posted and distributed within the organization, the goal is clear and concise communication at all levels with no ambiguity.

Professional, Formal Tone

Memos are often announcements, and the person sending the memo speaks for a part or all of the organization. While it may contain a request for feedback, the announcement itself is linear, from the organization to the employees. The memo may have legal standing as it often reflects policies or procedures, and may reference an existing or new policy in the employee manual, for example.

Subject Emphasis

The subject is normally declared in the subject line and should be clear and concise. If the memo is announcing the observance of a holiday, for example, the specific holiday should be named in the subject line—for example, use “Thanksgiving weekend schedule” rather than “holiday observance”.

Direct Format

Some written business communication allows for a choice between direct and indirect formats, but memorandums are always direct. The purpose is clearly announced.

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Why Should You Use a Business Memo?

memo announcement sample

From: Steve Ballmer
Sent: Monday, November 12, 2012 5:16 PM
To: Microsoft - All Employees (QBDG)
Subject: Windows Leadership Changes

Over the past few months we have delivered the foundation for a new era for Microsoft. From Office to Bing to Windows Phone and Windows Azure, to Xbox and of course Windows and Surface and everything in between, we've unleashed a huge wave of devices and services that people and businesses love. I simply couldn't be more proud of the effort you have all put in to get us here and to set the foundation for our future. At the Windows launch in New York, at the Windows Phone event in San Francisco, and again at the Build event on Redmond campus, I was struck that while externally many people look at these events as the finish line, they really represent the starting line of a new era.

As we enter this new era, and with the successful launch of Windows 8 and Surface behind us, Steven Sinofsky has decided to leave the company. Steven joined Microsoft in 1989 as a software development engineer and has contributed to the company in many ways from his work as a technical advisor to Bill Gates, to leading the evolution of the Microsoft Office business, to his direction and successful leadership of Windows and Windows Live as well as Surface. I am grateful for the work that Steven has delivered in his time at our company.

Effective immediately, Julie Larson-Green will lead Windows engineering. She will be responsible for all product development for Windows and Windows Live, in addition to Surface. Julie has been a stalwart leader of building compelling "experiences" from her time on Internet Explorer, through the evolution of Office and most recently to the re-imagination of Windows. Her unique product and innovation perspective and proven ability to effectively collaborate and drive a cross company agenda will serve us well as she takes on this new leadership role. All of the current Windows engineering teams will report into Julie, and Julie will report to me.

Tami Reller will lead business and marketing strategy for Windows including Surface and partner devices. She will provide broad stewardship to our PC marketing efforts while managing the line business functions for Windows. Her work on Windows since 2007 has been exemplary and her strong talents in working with internal groups and partners will also serve us well. Tami also will report to me.

We are facing a time of great opportunity. What we have accomplished over the past few years is nothing short of amazing, and I know we have more amazing in us. I am excited about our people, I am energized by our ability to change and grow, and I look forward to the success which lies ahead. Thank you for all you do, and please join me in congratulating our new leadership and celebrating all that we have accomplished so far.


Announcement memo about introducing company policy changes. Impressive format for Business Letter Correct Example Writing Sample. Bamudia · Grade.

Guide to Memo Writing with Tips and Examples

memo announcement sample

Senior VP and Editorial Director of CQ Roll Call Mike Mills sent out this internal memo this afternoon announcing the retirement of CQ Associate Editor Martha Angle. Angle, who worked for the Washington Star and was the lead reporter on the Senate Watergate hearings, has been with the company for 30 years. The memo refers to her as one of the “sharpest, toughest and most dedicated newsroom leaders.” They also call her the “story doctor.”

Read more…

To All:

It is with a mixture of emotions that I announce the retirement of Martha Angle, who is leaving the company after 30 years, effective April 15. Martha, whose current title is CQ associate editor, has served with distinction as one of our sharpest, toughest and most dedicated newsroom leaders. It’s difficult to summarize Martha’s impact on CQ over the past several decades: She is a consummate line editor, story doctor and coordinator of our breaking news coverage. Her uncompromising dedication to getting it right and getting it out to our readers quickly, her sharp wit and the example she set for generations of CQ reporters and editors along the way are just a few of the things we’ll miss. Martha edited the first story I ever wrote for the CQ Weekly Report (as it was called then) when I arrived as an intern in 1988. She helped me, and all such novices of legislative reporting, gain crucial institutional knowledge, experience and confidence. We yearned to live up to her exacting standards for how to report and write the perfect legislative action story or policy analysis think piece. Today, a number of veteran Washington reporters and editors who started at CQ credit Martha with helping them build the foundation for their successful careers.

Prior to arriving at CQ in 1981, Martha was a reporter for 13 years for the now-defunct Washington Star, where she covered Prince Georges County news, the Maryland legislature and Congress. She was the Star’s lead reporter on the Senate Watergate hearings, and also covered the Nixon impeachment proceedings in the House. She left the Star in 1977 to join her husband, journalist Robert Walters, in writing a six-days-per-week syndicated column for the United Media syndicate. In her one and only foray across the great divide between journalism and politics, she served as deputy press secretary during the 1979-80 presidential campaign of the late Sen. Edward M. Kennedy.

Over the years at CQ, Martha was an assistant managing editor of the CQ Weekly, an editor specializing in health care, the Supreme Court and domestic policy issues, a daily news editor, an editor for the CQ Almanac and Politics in America books and our first breaking-news editor. In 2006, Martha received the first annual Poynter Award from Congressional Quarterly, awarded  to exceptional  longtime CQ employees.

Martha had been considering retiring for at least a couple years, but generously agreed to delay her departure after The Economist Group bought CQ in 2009, when she realized how important it was to ensure that the best of CQ’s culture and values continued on with the newly merged CQ Roll Call. And, as we all know, she has anything but a retiring nature. Martha has graciously agreed to serve as a freelance editor on occasion. In the meantime, we have two more months with her, time which we will relish as we plan an appropriately fabulous send-off to see her into the next phase of her inspiring life and career.


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memo announcement sample
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