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Offer letter acceptance reply samples

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Offer letter acceptance reply samples
June 17, 2019 Wedding Anniversary Wishes 4 comments

It's best to accept a job offer with a letter of acceptance. Here's a tip: Want to just as soon as I receive it. When would you need my response?”.

It’s strongly encouraged to accept a job offer both verbally and in writing.

Make sure that if you are sent a copy of an offer letter, it contains the most updated terms of employment negotiated. When calling your main point of contact (usually the person who interviewed you or who made the offer), tell them you have accepted their offer and they can expect written confirmation in the mail or by email. 

When speaking to them, you could say something along the lines of: “Hi, [name], this is [your name] and I am calling to accept my offer to join [organization name]. I have signed and mailed/emailed my offer letter and you can expect to receive it within the week. Is there anything else I need to do to help you move the process along at this point?”

Hopefully at this point they will give you detailed information about the logistics of your first day, as well as any materials you’ll need to bring to take care of the administrative side of things (e.g. ID, a void cheque or direct deposit form, your SIN number). Make sure you know where to go on your first day, information about directions and parking, and who to ask for. If this information has not been provided, be sure to ask!

After accepting the offer verbally, it’s a good idea to write a follow up letter or email formally accepting the position. It can be brief, but should include the following:

  • Thanks and appreciation of the opportunity
  • Written acceptance of the job offer
  • Terms and conditions of employment (salary, benefits)
  • Starting date (and time of start) of employment

Address the letter to the person who offered you the position, and make sure it is well written and does not contain any typos or grammatical errors. Even though you’ve already landed the job, you still need to impress your new boss, so keep all correspondence professional.

Here is an example of an effective job offer letter:

“Student Name

Full Address

Email Address

Date

Employer’s Name

Employer’s Title

Full Address

Dear [New employer],

As we discussed on the phone, I am very pleased to accept the position of [position title] with [organization]. Thank you for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the [organization name] team.

As we discussed, my starting salary will be $XX,000, with two (2) weeks’  vacation per year, and health and life insurance benefits being provided after XX days of employment.

I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you.

[Your name]”


Let them know that you have accepted an offer and that you appreciate their help along the way. In your thank you letter, include something like the following:

“Dear [Name],

I am excited to tell you that I have accepted my offer to join [organization name] as a [position name]. Without your help during the recruitment and hiring process, I would not have had such a great experience or learned so much about the company.

Thank you very much for your guidance and support, and I look forward to staying connected with you in the future.

All the best,

[Your Name]”

Finally, that’s it! Enjoy your new career, and continue building those professional relationships!

Sources

Congratulations, you've received a job offer! If you're unsure about Template for a good job offer acceptance email. Subject: YOUR NAME.

Accepting Offer Letter

offer letter acceptance reply samples

Job Offer Acceptance Letter

The job offer acceptance letter should be well planned and well written.

The letter is a good opportunity to demonstrate your professionalism and commitment to your new employer and to create a good impression from the word go.

The employment acceptance letter should be addressed to the person who offered you the job.

Check it carefully for typos and errors, you want to be sure it presents you in a professional light and reinforces that the employer made the right choice!

Adapt this sample letter for your own use when accepting the offer of employment.

Sample Job Offer Acceptance Letter

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Mrs Jane Brown
Human Resources Manager
Open Door Company
Address
City, State, Zip Code

Dear Mrs Brown

Thank you for offering me the position of Assistant Accountant with Open Door Company. I am pleased to accept this offer and look forward to starting employment with your company on October 1, 2019.

As we discussed my starting salary will be $40 000 and health and life insurance benefits will be provided after 60 days of employment.

Thank you again for giving me this wonderful opportunity. I am eager to join your team and make a positive contribution to the company.

If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.

Sincerely,

Your signature

Typed name

Tips for writing your acceptance letter

The job acceptance letter should be to the point and positive, and should include the following:

  • thank the employer for the job offer stating the full job title
  • formally accept the job offer
  • discuss the terms and conditions of employment - salary, benefits, work schedule, starting date. This is an opportunity to clarify your employment conditions and prevent any future misunderstandings
  • highlight your appreciation and enthusiasm for this opportunity

If the employer has sent you the formal job offer in writing for you to sign and return, it is advisable to send an email to confirm your acceptance and that you have signed and sent the letter. You can use this sample employment acceptance email to do this.

The guide to the job offer letter clearly outlines what should be included in an offer of employment letter.

It is important not to accept the offer until you are sure of your decision. Go through accepting a job offer to view the questions to ask yourself before you accept a job offer.

Resign properly from your job using the sample resignation letter and leave the company on the right note.

Once you have accepted the offer you should formally withdraw from the job search.

It is professional and polite to notify any other employers who you are in the hiring process with that you are no longer a candidate. You can either do this with a polite phone call, a brief email or a letter.

Withdrawing your name from consideration should be done as soon as possible after writing your job offer acceptance letter.

Sample email withdrawing from the job search

Dear Mr Blue

I would like to express my appreciation for including me in the interview process for your Accountant position. I enjoyed meeting with you and learning more about your company.

However, I have accepted another employment offer and respectfully withdraw from consideration for your position.

I wish you and your company success and thank you again for your time and effort.

Sincerely

Chris Candidate

Remember to also cancel any upcoming interviews as soon as possible. Leaving other employers with a positive impression is important should you ever need to enter the job market again. 

Job Offer Pages

By sending a formal job offer acceptance letter you begin your employment with the company on a positive and professional note. It only takes a couple of minutes but it is of real value in creating the right impression.

Can I turn down a job offer after accepting it?

This is a frequently asked question and the simple answer is that as long as you have not yet signed a formal employment contract with the employer you can legally change your mind about accepting the job offer.

If you have signed an employment contract, go through it carefully to see what your legal obligations are. Check with an expert. Even if you have signed a contract, it is worth exploring the option of rejecting the job offer with the employer. Experience shows that the majority of employers would rather not have you start than begin your employment and quit shortly after.

Be 100% sure that you want to turn down the job offer before taking any action. The employer is unlikely to give you a second chance. Always inform the employer of your decision not to take the job as soon as possible.

Be polite and professional in your communication, usually better done in person, and always thank the employer for the opportunity. Follow up with a letter or email so it is in writing.

This sample letter or email will help you write your own decline a job offer letter after you have already accepted the position.

After accepting the job offer

View this standard job offer letter to make sure your offer of employment includes all the necessary details

Sample letters of resignation to adapt for your own use.

Find out how to resign using this essential job resignation checklist. Ensure that you resign from your job properly and professionally.

How to resign by resignation email.

Secure the job offer in a professional manner and begin your employment on the right note with a well written job offer acceptance letter.  

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Job Acceptance Letter

offer letter acceptance reply samples

BridgewaterUKApr 18, 2018

Congratulations, you’ve received a job offer! Now all you have to do is accept it and then you can look forward to starting with your new employer.

If you’re unsure about what you should include in your job offer acceptance email, take a look at our tips.

Your acceptance email should include the following

  1. You should thank the employer for their offer and cite the full job title
  2. State that you are happy to accept their offer
  3. Confirm the key terms and conditions of your employment – for example, salary, benefits and start date
  4. Highlight your enthusiasm for the opportunity and that you’re looking forward to joining the business

Template for a good job offer acceptance email

Subject: YOUR NAME – JOB OFFER ACCEPTANCE

Dear NAME (this should be the person who offered you the position)

Thank you for offering me the position of JOB TITLE with COMPANY NAME. I am pleased to accept this offer and look forward to starting my employment on START DATE.

As discussed, my starting salary will be SALARY and ENTER ADDITIONAL BENEFITS.

Thank you again for offering me this fantastic opportunity. I am looking forward to joining your team and making a positive contribution to the company.

If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.

Kind Regards,

YOUR NAME

Top tips for writing your job offer acceptance email

  1. Keep your email short and sweet. While you want to ensure you include key information there is no need to go overboard with a super-long email. Your new employer is likely to be very busy, so they’ll want to see information that is clear and concise.
  2. Express your gratitude. You must have showcased your enthusiasm for the company and opportunity during your interview so keep that up in your acceptance email. Keep it brief, but at the same time highlight any particular elements that you are looking forward to.
  3. Proofread and proofread again. You don’t want your first correspondence with your new employer to contain any mistakes or grammatical errors. This will only make you look unprofessional and suggests that you lack attention to detail. So, check and double-check the email yourself and ask a friend or family member to do the same.

Bringing it all together

Accepting your job offer in a professional manner gets your employment off on the right foot and confirms that you were the right person for the job. Ensure that it is well-written and mistake-free in order to leave a great impression on your soon-to-be new employer.

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Sample Job Appointment Letter - 7+ Examples in Word, PDF A job offer acceptance letter highlights your response to everything that is written in the job offer.

Responding To A Job Offer Email Sample

offer letter acceptance reply samples

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Congratulations! You’ve made it through the interview process and you’ve received a job offer. This is no small feat and calls for a celebration. While you may be anxious to secure the offer and move forward into your exciting new opportunity, take time to make sure you have all your questions answered on exactly how to accept a job offer. There are a few steps you can take during the job acceptance process to ensure there is no confusion on either end and you are getting everything you expect out of the offer.
 

Create a Resume on Indeed

 

The job offer process

During the offer process, there are a few standard steps you can expect, including an offer notification, verbal or initial offer and final offer. Wait times between your last interview and offer conversations vary, but following up if you haven’t heard back in three business days is acceptable unless they’ve given you a timeline for next steps.

The first (often more informal) offer will likely come in the form of a phone call or email. After the first conversation, you should receive a formal communication containing your official offer. If the offer looks good as-is, you’ll move into the acceptance communications. If not, use this time to negotiate. Let’s take a closer look at each phase.
 

The informal offer notification overview

Initially, you might get an informal notification from the recruiter that you should be expecting an offer. This communication often comes in the form of a supposition, meaning they will prompt you to tell them what exactly you need from them to accept an offer. An example might sound like this: “Suppose we offer you the position. What do you need from us to accept the offer as soon as possible?” Keep in mind that this is not consistent across all employers, as each will vary in communication type, style and timeframe.

First, express your appreciation. Then, be prepared to discuss items like salary, benefits, bonuses, working hours and any other needs you may have in the new job. After you discuss, you should get additional details from the employer on when and how you can expect to receive an official offer.
 

The official offer phase overview

After your initial informal conversations, you should get an official offer from the employer. If the offer comes in the form of a phone call, ask them to send a written document for you to review as well.

It is crucial that you get all the details of their offer in writing both to make the offer official and to fully understand their expectations of your role, pay, start date and benefits. For example, it might be part of a written offer that you will be expected to pay for your work phone. This is something you can bring attention to or negotiate with the employer.
 

How to respond to a job offer

After you’ve received the official offer, its time to figure out exactly how to respond to the job offer. Express your appreciation and ask for a timeframe for when they’ll need your response. This can be simple, like, “Thank you for the offer, I’m looking forward to reviewing the terms. When do you need a response?”

While being respectful of the employer’s time, it is perfectly acceptable to take one to two business days to make sure you fully understand the offer. If they ask you to respond immediately, ask politely if you can have 24 hours to review the terms. Though it is a top priority for the employer to get the deal closed as soon as possible, you should dedicate some time to ensure you’re getting everything you need.

At this point, remember that anything you say is not binding. It is acceptable for either party to change the offer as you are having these conversations. You can back out at any time, even if you’ve informally accepted the job.
 

How to negotiate a job offer

Negotiating items in the offer terms is a common part of the acceptance process. If they offer up details about salary or benefits in the initial, more informal portion of the offer process, use that time to negotiate before they’ve drafted your formal offer letter.

If you’re seeing the details of your offer for the first time in the official job offer letter and have decided there are one or more changes you’d like to request, contact the employer to set up a time to talk as opposed to simply sending a counter offer letter. You can keep this simple and professional, like the following:

“I’ve reviewed the offer and I would like to discuss the details more carefully. When can we set up a time to speak?”

Coming into this conversion, be prepared with exactly what you want changed in the offer. If you want to negotiate your salary, provide a range that begins with the number you’d like. For example, if you’ve researched salaries and determined that $75,000 is reasonable compensation for your experience level and job title in this metro area, you could give the range of $75,000–$80,000. Offering a number 2–5% higher gives you a better chance at a salary you’re comfortable with.

If you’re unsure about what salary is appropriate to ask for the position you’re applying to, visit Indeed Salaries to review salaries for the company or for this job title in your area.

When the employer comes back with their decision, don’t opt for another negotiation. If they’ve agreed to your request(s) and you are comfortable with the new terms, express your appreciation and intent to sign the offer as soon as possible. If they decline, politely thank them for considering and reflect on whether or not the offer is acceptable as-is.

Related: How to Decline a Job Offer (Email Examples)

 

Accepting a job offer

Follow these steps when accepting a job offer:

  1. Start by setting expectations
  2. It’s always best to be timely in your response to the job offer. Be sure to send a note upon receiving the offer stating the steps you are taking and when they can expect a reply. 


  3. Carefully review the offer
  4. Ensure you review all aspects of the offer and consider how each section relates to your current role or any competing offers you may have. If available, have a mentor, friend or family member review as well. It’s always helpful to have a second opinion on a decision this important.

  5. Decide how you will respond
  6. If the employer sent you an official offer email, it is acceptable to send your acceptance back in an email reply. If they sent you a physical offer letter, consider sending one back. If you do opt for a physical mail, you may consider also sending the same message via email to ensure they see it in a timely manner.

  7. Begin drafting a reply
  8. After you’ve carefully reviewed the offer terms and are ready to accept, begin drafting your reply. If you’re wondering how to begin your response, look at communications from the employer and follow the same tone.

    In your acceptance, start by expressing your gratitude for the opportunity and restating the final offer details as you understand them. This can include your expected title, a summary of the salary and benefits you’ve agreed to and expected start date. Then, clearly explain that you officially accept the company’s offer of employment. Conclude with well wishes and any questions you have ahead of your start date. If you’re sending a job acceptance email, make the subject line clear and easy to find, like “Job Offer Acceptance – Shay Garcia”.

  9. Proofread your response
  10. Be sure to review your response several times in order to spot any errors. It’s always helpful to again enlist a friend or mentor to help in the process. If you are accepting via phone or in person, be sure to practice your response and prepare for any questions or further negotiations.

 

Job acceptance letter sample

Here’s an example of a job acceptance letter or email:

Dear Mindy,

I appreciate your call and for accommodating my request for a written offer. I’m writing to formally accept your offer for the Finance Associate position at River Tech.

As discussed, my starting salary will be $55,400 per year with three weeks paid vacation. I understand that my health, dental and vision plans will begin upon start date with the option of a flexible spending account.

I look forward to joining the team next Monday, July 20th. If there are any documents or other information I should come prepared with on my first day, please let me know. My sincerest appreciation again for the opportunity—I can’t wait to get started!

Thanks again,
Shay

The communications back and forth from offer to acceptance can be confusing, so if you have any questions along the way, ask the employer during the offer phase. They want to ensure you are clear on the offer and accept as soon as possible, so they will be eager to answer any questions you may have.
 

Final job acceptance steps and tips

After you’ve finalized the deal, next steps include tying up loose ends with your former employer and preparing for your first day.

Before you put in your two weeks notice (or another timeframe per your company’s policy), make sure you’ve done all of the following:

  • Formally accepted the written offer letter with confirmed start date
  • Signed any documents from the new employer that make your offer official
  • Cleared any final steps like reference conversations or background checks

Your new employer should be eager to help you however they can, so don’t hesitate to reach out and ask about the status of any of these things. A simple question like, “Is there anything I should wait for or complete before informing my current employer of my planned departure?” should get you the information you need.

After you’ve informed your current employer of your resignation, begin to prepare for your first day. Though you will likely receive communications from your employer about how to prepare for your first day, here are a few things to consider as you start your new job:

  • Onboarding paperwork you need to complete before start date
  • Orientation details
  • Items you should come prepared with

Finally, if you found your job on Indeed, share your story by posting on gotajob.indeed.com. Congratulations!

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