It's best to accept a job offer with a letter of acceptance. Here's a tip: Want to just as soon as I receive it. When would you need my response?”.
It’s strongly encouraged to accept a job offer both verbally and in writing.
Make sure that if you are sent a copy of an offer letter, it contains the most updated terms of employment negotiated. When calling your main point of contact (usually the person who interviewed you or who made the offer), tell them you have accepted their offer and they can expect written confirmation in the mail or by email.
When speaking to them, you could say something along the lines of: “Hi, [name], this is [your name] and I am calling to accept my offer to join [organization name]. I have signed and mailed/emailed my offer letter and you can expect to receive it within the week. Is there anything else I need to do to help you move the process along at this point?”
Hopefully at this point they will give you detailed information about the logistics of your first day, as well as any materials you’ll need to bring to take care of the administrative side of things (e.g. ID, a void cheque or direct deposit form, your SIN number). Make sure you know where to go on your first day, information about directions and parking, and who to ask for. If this information has not been provided, be sure to ask!
After accepting the offer verbally, it’s a good idea to write a follow up letter or email formally accepting the position. It can be brief, but should include the following:
Address the letter to the person who offered you the position, and make sure it is well written and does not contain any typos or grammatical errors. Even though you’ve already landed the job, you still need to impress your new boss, so keep all correspondence professional.
Here is an example of an effective job offer letter:
Dear [New employer],
As we discussed on the phone, I am very pleased to accept the position of [position title] with [organization]. Thank you for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the [organization name] team.
As we discussed, my starting salary will be $XX,000, with two (2) weeks’ vacation per year, and health and life insurance benefits being provided after XX days of employment.
I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need prior to then, please let me know.
Again, thank you.
Let them know that you have accepted an offer and that you appreciate their help along the way. In your thank you letter, include something like the following:
I am excited to tell you that I have accepted my offer to join [organization name] as a [position name]. Without your help during the recruitment and hiring process, I would not have had such a great experience or learned so much about the company.
Thank you very much for your guidance and support, and I look forward to staying connected with you in the future.
All the best,
Finally, that’s it! Enjoy your new career, and continue building those professional relationships!
Congratulations, you've received a job offer! If you're unsure about Template for a good job offer acceptance email. Subject: YOUR NAME.
The job offer acceptance letter should be well planned and well written.
The letter is a good opportunity to demonstrate your professionalism and commitment to your new employer and to create a good impression from the word go.
The employment acceptance letter should be addressed to the person who offered you the job.
Check it carefully for typos and errors, you want to be sure it presents you in a professional light and reinforces that the employer made the right choice!
Adapt this sample letter for your own use when accepting the offer of employment.
Your City, State, Zip Code
Your Phone Number
Mrs Jane Brown
Human Resources Manager
Open Door Company
City, State, Zip Code
Dear Mrs Brown
Thank you for offering me the position of Assistant Accountant with Open Door Company. I am pleased to accept this offer and look forward to starting employment with your company on October 1, 2019.
As we discussed my starting salary will be $40 000 and health and life insurance benefits will be provided after 60 days of employment.
Thank you again for giving me this wonderful opportunity. I am eager to join your team and make a positive contribution to the company.
If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.
Tips for writing your acceptance letter
The job acceptance letter should be to the point and positive, and should include the following:
If the employer has sent you the formal job offer in writing for you to sign and return, it is advisable to send an email to confirm your acceptance and that you have signed and sent the letter. You can use this sample employment acceptance email to do this.
The guide to the job offer letter clearly outlines what should be included in an offer of employment letter.
It is important not to accept the offer until you are sure of your decision. Go through accepting a job offer to view the questions to ask yourself before you accept a job offer.
Resign properly from your job using the sample resignation letter and leave the company on the right note.
Once you have accepted the offer you should formally withdraw from the job search.
It is professional and polite to notify any other employers who you are in the hiring process with that you are no longer a candidate. You can either do this with a polite phone call, a brief email or a letter.
Withdrawing your name from consideration should be done as soon as possible after writing your job offer acceptance letter.
Sample email withdrawing from the job search
Dear Mr Blue
I would like to express my appreciation for including me in the interview process for your Accountant position. I enjoyed meeting with you and learning more about your company.
However, I have accepted another employment offer and respectfully withdraw from consideration for your position.
I wish you and your company success and thank you again for your time and effort.
Remember to also cancel any upcoming interviews as soon as possible. Leaving other employers with a positive impression is important should you ever need to enter the job market again.
Job Offer Pages
By sending a formal job offer acceptance letter you begin your employment with the company on a positive and professional note. It only takes a couple of minutes but it is of real value in creating the right impression.
This is a frequently asked question and the simple answer is that as long as you have not yet signed a formal employment contract with the employer you can legally change your mind about accepting the job offer.
If you have signed an employment contract, go through it carefully to see what your legal obligations are. Check with an expert. Even if you have signed a contract, it is worth exploring the option of rejecting the job offer with the employer. Experience shows that the majority of employers would rather not have you start than begin your employment and quit shortly after.
Be 100% sure that you want to turn down the job offer before taking any action. The employer is unlikely to give you a second chance. Always inform the employer of your decision not to take the job as soon as possible.
Be polite and professional in your communication, usually better done in person, and always thank the employer for the opportunity. Follow up with a letter or email so it is in writing.
This sample letter or email will help you write your own decline a job offer letter after you have already accepted the position.
View this standard job offer letter to make sure your offer of employment includes all the necessary details
Sample letters of resignation to adapt for your own use.
Find out how to resign using this essential job resignation checklist. Ensure that you resign from your job properly and professionally.
How to resign by resignation email.
Secure the job offer in a professional manner and begin your employment on the right note with a well written job offer acceptance letter.
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BridgewaterUKApr 18, 2018
Congratulations, you’ve received a job offer! Now all you have to do is accept it and then you can look forward to starting with your new employer.
If you’re unsure about what you should include in your job offer acceptance email, take a look at our tips.
Subject: YOUR NAME – JOB OFFER ACCEPTANCE
Dear NAME (this should be the person who offered you the position)
Thank you for offering me the position of JOB TITLE with COMPANY NAME. I am pleased to accept this offer and look forward to starting my employment on START DATE.
As discussed, my starting salary will be SALARY and ENTER ADDITIONAL BENEFITS.
Thank you again for offering me this fantastic opportunity. I am looking forward to joining your team and making a positive contribution to the company.
If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.
Accepting your job offer in a professional manner gets your employment off on the right foot and confirms that you were the right person for the job. Ensure that it is well-written and mistake-free in order to leave a great impression on your soon-to-be new employer.
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During the offer process, there are a few standard steps you can expect, including an offer notification, verbal or initial offer and final offer. Wait times between your last interview and offer conversations vary, but following up if you haven’t heard back in three business days is acceptable unless they’ve given you a timeline for next steps.
The first (often more informal) offer will likely come in the form of a phone call or email. After the first conversation, you should receive a formal communication containing your official offer. If the offer looks good as-is, you’ll move into the acceptance communications. If not, use this time to negotiate. Let’s take a closer look at each phase.
Initially, you might get an informal notification from the recruiter that you should be expecting an offer. This communication often comes in the form of a supposition, meaning they will prompt you to tell them what exactly you need from them to accept an offer. An example might sound like this: “Suppose we offer you the position. What do you need from us to accept the offer as soon as possible?” Keep in mind that this is not consistent across all employers, as each will vary in communication type, style and timeframe.
First, express your appreciation. Then, be prepared to discuss items like salary, benefits, bonuses, working hours and any other needs you may have in the new job. After you discuss, you should get additional details from the employer on when and how you can expect to receive an official offer.
After your initial informal conversations, you should get an official offer from the employer. If the offer comes in the form of a phone call, ask them to send a written document for you to review as well.
It is crucial that you get all the details of their offer in writing both to make the offer official and to fully understand their expectations of your role, pay, start date and benefits. For example, it might be part of a written offer that you will be expected to pay for your work phone. This is something you can bring attention to or negotiate with the employer.
After you’ve received the official offer, its time to figure out exactly how to respond to the job offer. Express your appreciation and ask for a timeframe for when they’ll need your response. This can be simple, like, “Thank you for the offer, I’m looking forward to reviewing the terms. When do you need a response?”
While being respectful of the employer’s time, it is perfectly acceptable to take one to two business days to make sure you fully understand the offer. If they ask you to respond immediately, ask politely if you can have 24 hours to review the terms. Though it is a top priority for the employer to get the deal closed as soon as possible, you should dedicate some time to ensure you’re getting everything you need.
At this point, remember that anything you say is not binding. It is acceptable for either party to change the offer as you are having these conversations. You can back out at any time, even if you’ve informally accepted the job.
Negotiating items in the offer terms is a common part of the acceptance process. If they offer up details about salary or benefits in the initial, more informal portion of the offer process, use that time to negotiate before they’ve drafted your formal offer letter.
If you’re seeing the details of your offer for the first time in the official job offer letter and have decided there are one or more changes you’d like to request, contact the employer to set up a time to talk as opposed to simply sending a counter offer letter. You can keep this simple and professional, like the following:
“I’ve reviewed the offer and I would like to discuss the details more carefully. When can we set up a time to speak?”
Coming into this conversion, be prepared with exactly what you want changed in the offer. If you want to negotiate your salary, provide a range that begins with the number you’d like. For example, if you’ve researched salaries and determined that $75,000 is reasonable compensation for your experience level and job title in this metro area, you could give the range of $75,000–$80,000. Offering a number 2–5% higher gives you a better chance at a salary you’re comfortable with.
If you’re unsure about what salary is appropriate to ask for the position you’re applying to, visit Indeed Salaries to review salaries for the company or for this job title in your area.
When the employer comes back with their decision, don’t opt for another negotiation. If they’ve agreed to your request(s) and you are comfortable with the new terms, express your appreciation and intent to sign the offer as soon as possible. If they decline, politely thank them for considering and reflect on whether or not the offer is acceptable as-is.
Related: How to Decline a Job Offer (Email Examples)
Follow these steps when accepting a job offer:
It’s always best to be timely in your response to the job offer. Be sure to send a note upon receiving the offer stating the steps you are taking and when they can expect a reply.
Ensure you review all aspects of the offer and consider how each section relates to your current role or any competing offers you may have. If available, have a mentor, friend or family member review as well. It’s always helpful to have a second opinion on a decision this important.
If the employer sent you an official offer email, it is acceptable to send your acceptance back in an email reply. If they sent you a physical offer letter, consider sending one back. If you do opt for a physical mail, you may consider also sending the same message via email to ensure they see it in a timely manner.
After you’ve carefully reviewed the offer terms and are ready to accept, begin drafting your reply. If you’re wondering how to begin your response, look at communications from the employer and follow the same tone.
In your acceptance, start by expressing your gratitude for the opportunity and restating the final offer details as you understand them. This can include your expected title, a summary of the salary and benefits you’ve agreed to and expected start date. Then, clearly explain that you officially accept the company’s offer of employment. Conclude with well wishes and any questions you have ahead of your start date. If you’re sending a job acceptance email, make the subject line clear and easy to find, like “Job Offer Acceptance – Shay Garcia”.
Be sure to review your response several times in order to spot any errors. It’s always helpful to again enlist a friend or mentor to help in the process. If you are accepting via phone or in person, be sure to practice your response and prepare for any questions or further negotiations.
Here’s an example of a job acceptance letter or email:
I appreciate your call and for accommodating my request for a written offer. I’m writing to formally accept your offer for the Finance Associate position at River Tech.
As discussed, my starting salary will be $55,400 per year with three weeks paid vacation. I understand that my health, dental and vision plans will begin upon start date with the option of a flexible spending account.
I look forward to joining the team next Monday, July 20th. If there are any documents or other information I should come prepared with on my first day, please let me know. My sincerest appreciation again for the opportunity—I can’t wait to get started!
The communications back and forth from offer to acceptance can be confusing, so if you have any questions along the way, ask the employer during the offer phase. They want to ensure you are clear on the offer and accept as soon as possible, so they will be eager to answer any questions you may have.
After you’ve finalized the deal, next steps include tying up loose ends with your former employer and preparing for your first day.
Before you put in your two weeks notice (or another timeframe per your company’s policy), make sure you’ve done all of the following:
Your new employer should be eager to help you however they can, so don’t hesitate to reach out and ask about the status of any of these things. A simple question like, “Is there anything I should wait for or complete before informing my current employer of my planned departure?” should get you the information you need.
After you’ve informed your current employer of your resignation, begin to prepare for your first day. Though you will likely receive communications from your employer about how to prepare for your first day, here are a few things to consider as you start your new job:
Finally, if you found your job on Indeed, share your story by posting on gotajob.indeed.com. Congratulations!
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