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Salary negotiation after offer letter

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Salary negotiation after offer letter
March 24, 2019 Wedding Anniversary Wishes 3 comments

So, when you receive a low salary offer along with a job offer, you may consider.

by Josh Doody

You have a job offer, which means you successfully navigated the tricky job interview process. Congrats!

You know you should probably negotiate your salary, and that means starting with a counter offer. But how do you reply to an offer letter or verbal job offer to begin negotiating your salary? What do you say? Should you send a counter offer email or negotiate on the phone?

The brief phase of the negotiation between the time you get a job offer and when you make your counter offer sets the table for the entire salary negotiation and will have a substantial impact on your final compensation.

This guide will show you how to negotiate your salary over email with a step-by-step process. First, we’ll discuss why you should bother negotiating your salary at all. Then you’ll learn whether the best way to negotiate your job offer is through email or on the phone. Then you’ll get a detailed example of a counter offer letter along with a simple process to build your case and write your own counter offer email.

In this article, you’ll learn how to…

Just in case you’re not convinced that you can or should negotiate a higher salary after a job offer, let’s start with a few common questions about the process.

Should you negotiate your job offer? Even if it’s already pretty good?


But you were probably looking for a little more information, weren’t you? 😉

Yes, because there might be room to negotiate.

If you interviewed well and avoided sharing your current or expected salary, then the company’s offer is designed to convince you to join their team (as opposed to being the minimum they think you’ll accept).

But most job offers—even strong ones—have some wiggle room in case you decide to negotiate, so you should counter offer to see if there’s wiggle room and how much wiggle room there might be.

Yes, negotiating your starting salary is a good way to get paid what you’re worth. Yes, negotiating will give you the best opportunity to get other additional benefits like vacation time or signing bonuses.

But the best reason to negotiate is that you could literally be leaving money on the table if you don’t test the company to see if there’s room to negotiate.

Should you negotiate your salary through email or a phone call?

I recommend negotiating salary over email as long as you can, but you’ll end up negotiating over the phone by the end of the process.

Sending a counter offer email is better for you because you can be more deliberate with every word, you can carefully articulate your counter offer and make your case, and because emails can be circulated internally among the decision makers who might need to approve a higher salary for you.

When you counter offer on the phone, you’re more likely to make mistakes due to nervousness or a simple lack of familiarity with the negotiation process. It’s also difficult to succinctly state your case for why you’re an exceptional candidate for the position when you’re nervous and feeling rushed on a phone call.

And even if you articulate your case well, then you’re at the mercy of the recruiter to clearly communicate your case to the other decision makers. You’re literally playing “The Telephone Game” with your salary negotiation, miscommunications during a salary negotiation aren’t nearly as funny.

Hopefully you’re convinced that you should negotiate your salary and that a counter offer email is the way to go.

Where to begin? The first thing you should do is ask for some time to consider the job offer so that you can regroup and use this article to write a compelling salary negotiation email.

Your job offer will probably be of the informal variety, and you’ll either be told the details on a phone call with a hiring manager or recruiter, or the details will be emailed to you.

Here’s what to say to get some time to consider your job offer when it’s shared over the phone:

Thank you so much for your job offer. Do you mind if I take a couple of days to consider your offer and discuss this opportunity with my family?

They’ll almost certainly say, “Sure! I look forward to hearing what you think, and please let me know if you have any questions.”

And now you’ve moved the conversation off of the phone and into email.

Sometimes, you’ll get the job offer via email and you can just respond to that email and ask for more time. You can also respond with an email to a verbal offer made by the hiring manager or recruiter with an email.

Get a detailed counter offer email template to respond to your job offer.

Evaluate the job offer

There are many components to most job offers, but base salary is usually far more important than all of the others. Base salary is what you can use to set your budget, pay your mortgage, make your car payment, and put food on your table while you work for this company.

Base salary is also the gift that keeps on giving: You’ll get that salary every year and your raises, promotions, performance bonuses, and stock grants will usually be based on this number. You also get paid vacation time every year, but that doesn’t tend to affect your raises or bonuses. Signing bonuses are nice, but they’re a one-time thing.

Because it’s so important, we’ll primarily focus your counter offer on the base salary component.

Does the base salary component meet your minimum requirements?

Now that you’ve gotten a job offer and asked for time to think it over, you should… think it over.

Specifically, you need to determine if the offer is close enough to your minimum acceptable salary to negotiate as-is, or if it’s too low to work with.

As a general rule of thumb, if the job offer is more than 20% below your minimum acceptable salary, the offer is too low to negotiate using a standard approach. I call these “lowball” job offers.

Negotiating a lowball job offer

If you’ve gotten a lowball job offer, it’s possible you won’t be able to salvage it, and you may end up simply telling the company what your minimum requirements are to see if they can meet them.

But first, you can use a technique that may encourage them to revise their offer and try again. The technique is pretty simple: tell the recruiter or hiring manager that the offer is disappointing and ask whether they can make any improvements.

Essentially, you’re trying to get them to negotiate against themselves to improve the offer before you counter offer. This will often induce the company to improve your job offer and try again, hopefully with a base salary that’s closer to or even above your minimum acceptable salary.

Get a detailed counter offer email template to respond to a lowball job offer.

Now it’s time to counter offer. Here’s how to write a counter offer email.

Salary negotiation email sample—the baseline template

The best way to counter offer is with an email. Not only does an email give you time to carefully outline your reasons for counter offering, but an email can be circulated within the company in the event that they need to use the financial approval process to allocate additional funds to grant your request.

Here’s a standard counter offer template, based on a real counter offer letter used in a real salary negotiation. I’ve changed the names and numbers, but otherwise it’s copied and pasted from my Sent email folder.

Get a detailed counter offer email template to respond to your job offer.

Let’s review the essential components of a strong baseline sample counter offer letter section by section. Then we’ll look at variations on the baseline template for specific situations.

Open with a greeting

You’ll usuall address your counter offer email to the recruiter you’ve been working with throughout the hiring process, not the hiring manager who extended the verbal job offer. Ultimately, you’ll address it to whoever has been your primary point of contact throughout the job interview process because you will probably negotiate with that same person as well.

Including a personal comment like “I hope you had a great weekend!” can help build rapport with the recruiter. That could be beneficial later when you need them to go to bat for you.

Suggest that you want to counter offer, but do not name the amount yet

Then cut to the chase quickly so that this section shows up in the email preview pane if possible: You’re pretty happy with the job offer, but you want to talk about the base salary component. In other words: you want to counter offer.

Don’t state your counter offer yet because because you want to make your case before you make a specific ask.

Make your case

Now you’ll write the longest paragraph in the email: your case to justify your counter offer.

Why spend all this time making your case instead of just getting to the point and making your counter offer? There are two main reasons:

1. Makes your counter offer more compelling and easier to accept

By making your case before your counter offer, you’re reinforcing the fact that you will add significant value to the company in this role. The better your case, the more reasonable your counter offer will seem.

This is the longest paragraph in the entire email because sometimes a wall of text can work in your favor. After one or two sentences, it should be pretty obvious that this is a long list of compelling reasons that you’re a good fit for the company. It’s one of the few times it’s a good thing if the recruiter doesn’t read the entire paragraph. This paragraph is specifically designed so the recruiter will eventually think, “Ok, I get it! You’re the perfect candidate for this job! 🙄 What’s it going to cost to bring you on board?”

Don’t go overboard here, but it’s ok if this paragraph is a little long. Six or seven reasons that you’re a good fit for the role should do it.

2. Gives the recruiter a written case to circulate internally

Sometimes, the recruiter will have an approved salary range they can accommodate and they’ll have authority to negotiate with you directly without further approval. Other times, they’ll need run your counter offer up the approval chain to see what’s possible.

When they need further approval, you need to make it as easy as possible for them to make a strong case to justify the additional salary. You could state your case verbally—on a phone call—but then you’re counting on them to remember everything and convey it to Finance or whoever can approve additional budget for your salary.

Instead, give them a well-written counter offer email that they can circulate along with their request for additional budget. You will make your own case much better than they will, so giving them your case in writing allows you to make your best case to whoever needs to approve your final salary.

How to write a compelling case to support your counter offer

Ask yourself, “What are five or six ways I can contribute to this team and make an impact right away?” Then write the answers down as bullet points or sentence fragments. All you need is the ideas to start with.

Once you have five or six good bullets, turn those bullets into sentences. Then turn those sentences into a paragraph and make sure it makes sense by reading it aloud. Once you can read it aloud and it makes sense, you’re all set.

Re-state the job offer

Briefly summarize the job offer so there’s no confusion or miscommunication. If you received a verbal job offer, you want to be sure the recruiter is aware of that offer and that it matches what they were told by the hiring manager. If you received a written job offer letter, then summarizing the job offer is just a formality, but it’s still useful.

If there has been any miscommunication around your job offer, now is the time to find out.

State your counter offer (finally!)

State your counter offer in a firm but neutral way. “I would be more comfortable if we can settle on $56,000.” is a good way to phrase your counter offer. It’s not combative, but it is firm and makes it easy for the recruiter to simply reply with “Ok, we can do that.” if it’s within the approved salary range.

“Are you sure you can’t do any better?” is not firm or neutral. That makes it very easy for the recruiter to simply say, “I’m sorry, we can’t.” By stating the actual amount along with “…I would be more comfortable…”, you’re forcing the recruiter to acknowledge the amount you counter offered and respond to that specific amount while making it tougher to simply say “No.”

Immediately after your counter offer, summarize your case in a single sentence, just to remind them of the great case you made earlier.

Get a detailed counter offer email template to respond to your job offer.

Confirm or request next steps

If you haven’t already set your next meeting time or discussed other next steps, be sure to ask about them. “Thanks for your time, and please let me know our next steps.”

In this example, I had already scheduled a follow up call to discuss my job offer with the recruiter on Monday at 10:30 AM, so I simply confirmed that meeting time.

Salary negotiation email samples—special cases and unique situations

The baseline sample salary negotiation letter we reviewed above will work for most situations, but there are a few unique circumstances that might require a slightly modified version of the template.

Counter offering with your minimum acceptable salary

Sometimes, the lowball technique will result in an improved job offer that you can negotiate with a standard counter offer. But sometimes the company will stand pat, indicating their offer is already about as strong as they’re comfortable with.

This usually means you won’t take the job because the offer is so far below your minimum acceptable salary that you can’t negotiate up to your minimum using standard techniques. Still, it can’t hurt to give them one last opportunity to meet your minimum acceptable salary by explicitly telling them what it will take to bring you onto their team.

When you’re countering with your minimum, it’s important to be sure you counter in a way that makes it clear you cannot accept the opportunity if they are unable to meet your minimum requirements. You would typically send this after you have gotten a response to the lowball technique described earlier in this article.

The wording in this version of your salary negotiation letter will be much less collaborative and more firm: “…the base salary needs to be…” as opposed to “…I would be more comfortable if we could settle on…”

That so you can be absolutely sure the recruiter understands that this number is no longer negotiable.

Get a detailed counter offer email template to respond to your job offer.

Counter offering and letting the company know you are considering other offers

One of the most common questions my coaching clients ask about negotiating salary is whether they should get multiple job offers and use them as leverage in their salary negotiation with the company they really want to work with.

In general, I don’t think that’s a good tactic. But! This moment in the salary negotiation—when you’re delivering your counter offer—is the perfect time to alert the company that you’re considering multiple job offers so they are incentivized to improve their offer to convince you to join their team.

It doesn’t take much, and you can do this very subtly.

Before your signature, include a note that you’re considering other opportunities. This will send a strong signal to the recruiter that they not only need to make you a strong offer, but that it needs to be strong enough to compel you to accept their offer over the other company’s.

You don’t need to tell them which companies have made you offers or share the details of those offers at this stage. You might share those details later if you’re strongly leaning toward accepting another company’s offer and you would consider working for this company if they can meet or exceed that other offer.

When you’re negotiating salary over email, simply mentioning competing offers is sufficient. No need to go into great detail.

Get a detailed counter offer email template to respond to your job offer.

Send your draft counter offer email to someone you trust for review

After you use the counter offer letter sample above to write your own email, send it to a couple friends or family members for review. They might find typos or suggest some ways you can tighten it up or make it better. You can always remove the specific details of your job offer and counter offer if you’re not comfortable sharing them.

Following up on your counter offer email

As soon as you hit Send on your counter offer email, you’ll breathe a small sigh of relief because your work is done. Then about 30 minutes later, you’ll feel nervous and think, “Why haven’t they replied yet?!” It’s normal to feel this way, and it’s normal for the recruiter to take a while to get back to you.

Most recruiters are communicating with several candidates at any given time. They’re very, very busy. So it could be a few hours before they even see your counter offer, and then they’ll likely need to compare it to the approved salary range for the job you’re pursuing, and possibly go talk to Finance or the Hiring Manager about your counter offer to see how much they can accommodate you.

These things all take time.

Of course, you’re focused on this particular offer and it’s extremely important to you because it will literally affect the next several years of your life in many ways. You care so much that you read a long article on how to negotiate your salary over email, carefully selected the right counter offer for your situation, wrote and edited your own counter offer email, sent it to friends or family to get feedback, edited it, and finally sent it back to the recruiter.

You’re laser focused on this one negotiation, whereas the recruiter is bouncing from offer to offer, just trying to keep up.

All that to say: Be patient and give it some time. They’ll get back to you eventually because their job is to fill the role you’re interviewing for.

But if you haven’t heard back from them after two or three business days (weekends don’t count!), it might help to send a short email to touch base, move your negotiation to the top of their list, and make sure you didn’t miss an email or phone call at some point.

You don’t need to akd how they feel about your counter offer, whether they can accommodate it, or anything like that. You don’t want them to know you’re sweating the negotiation—you’re just casually checking in to make sure they’re not waiting on you.

Get a detailed counter offer email template to respond to your job offer.

What happens next?

Once you send your counter offer email, there may be a short delay—typically less than 24 hours—and the recruiter or hiring manager will respond with something like, “Thanks for considering our offer. Do you have some time later today or early tomorrow to talk?” They want to move the conversation to the phone because it’s faster and because it favors them—they’re a lot more comfortable having this conversation than you are.

So as soon as you send your salary negotiation email, you need to prepare for your Final Discussion. This is what most people mean when they say “salary negotiation”. It’s a very short call—usually only 3–5 minutes—where they’ll respond to your counter offer and you’ll hash out all the final details of your compensation package.


You should negotiate your job offer even if it already seems pretty good. The best way to begin the salary negotiation is by sending a counter offer email. Eventually, the negotiation will move to the phone, but it’s best to negotiate over email as long as you can because it’s easier to manage the process and avoid mistakes.

The first thing you should do when you get a job offer is ask for some time to think it over using this template.

Then, evaluate your job offer relative to your minimum acceptable salary to determine if you can negotiate using standard techniques or if you’ve received a lowball offer that might benefit from a unique tactic you can employ with this template.

Once you’re ready to counter offer, use the salary negotiation email sample to build your case and send your counter offer. There are also a couple of minor variations that may come in handy if your situation is unique.

If you don’t hear back after a few days, you might want to follow-up to make sure you’re still on the recruiter’s radar and that you didn’t miss any emails or phone calls. This template will help you check in.

Then it’s time to prepare for your Final Discussion, where you’ll hash out all the final details of your compensation package.

Negotiating a salary or compensation package is a stress you can manage. After all, negotiation matters most when there is a broad range of.

How to Write a Salary Negotiation Email

salary negotiation after offer letter

Last updated on January 23rd, 2019 at 10:06 am

You got a job offer. A great position. Actually, you have always dreamed of that particular job, and you made a great effort to prepare for your interview in the company–an effort that has eventually paid out.

You did great. They are impressed.

Everything seems perfect, but one thing is missing : The salary offer is not that great. It is less than you expected.Or it is completely horrible…

What should you do in this case?

Should you simply reject their offer? Or should you try to negotiate a better salary, writing a letter after the interview?
But how to write such a letter? To whom should you address it? And how to make sure that it won’t close your doors to the company forever?

I will try to answer the questions in this article.

* Do not forget to check also: Salary counter offer tips.


Main parts on an excellent letter

Let’s have a look at three principal parts that should not be missing on your letter.


First part: Praise and pleasantries

In the beginning of your writing you should thank the employer for offering you a job. You should emphasize how happy you are to get the chance to work for their company. Such a simple introduction can look like the following paragraph:

Dear Mr. Xxx,
I am really pleased to receive a job offer of (name of the position) from your company. You, as well as the philosophy and vision of your business, left a strong mark in my memory. I thought about your offer for a while, and I believe that I can utilize my skills and contribute to the prosperity of your company, becoming a strong asset in your team. But before we can move on, I would like to discuss a few details of the offer with you.


Second part: Say what you want to change, and give them a good reason to change it

Do not waste waste many lines with pleasantries. At the end of the day, they know that you do not write them just to say thank you, or tell them how great they are…

Come to the point. Mention the things you would like to change, and try to give them a good reason for considering your suggestion.

You offer a basic annual salary of $50,000. According to the information on (an online source, ideally with a clickable link), the average salary for this position in this city is above $58,000. I believe that $60,000 would correspond better with the experience and knowledge I can bring onboard.

I have earned $56,000 in my previous job, and though salary is not my main motivation, I would like to earn at least the same salary in my new job. Please consider $60,000 as the basic salary.


Third part: Confirming your interest and closing the letter

At the end of your letter, it is important to leave the door open for further negotiation–give them a chance to respond. Tell the employer that you are open for discussion, that your letter is not a yes-no proposition. Stress your intentions to deal with the problem quickly, so you can start working for them soon.

I believe I can pursue both goals of your company and my personal goals on this position, with great success. Please, let me know what you think about my suggestion. I am open for a discussion, and I am looking forward to hear from you soon, so we can discuss the salary offer, and come to a consensus together.

Best Regards
(Your name and contact details)


Address the letter to the right recipient … and wait

Do not forget to address the letter to the right person – the manager who gave you an initial offer, or the person who led the interview with you (typically this will be the same person, but if one of them is higher in the hierarchy of the company–a decision makes–you should address your letter to them).

Then you should wait for their response. Be patient. Wait at least for a couple of days. If they really want to hire you, they will come back, with a better offer… And if they do not come back, give them a call, or try your chances in another job interview…


Continue your preparation with Interview Penguin, and sign a coveted job contact: 

  • Salary negotiation tips – Basic rules you should remember when negotiating a salary in your interview (or afterwards)
  • Interview questions and answers – Great answers to 15 most common interview questions, such as what motivates you, why should we hire you, what are your strengths, etc.
  • Body language in an interview – What do your gestures and movements say about you? Can we control our non-verbal communication? Tell the right things–with your body…


Matthew Chulaw

Matthew has been working in international recruitment since 2008. He helps job seekers from all walks of life to pursue their career goals, and to prepare for their interviews. He is the founder of InterviewPenguin.com website.

Latest posts by Matthew Chulaw (see all)


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Respond to a Job Offer, Negotiating a Higher Salary

salary negotiation after offer letter

When an employer extends a job offer, they’ll usually present you with a package that includes a proposed salary. However, if you don’t feel the pay aligns with your education, career level, skill set and strengths you have to offer, you may choose to negotiate for more money. You may also suggest another form of compensation (such as equity or stock options) or additional perks (such as extra vacation days).


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Knowing how to negotiate salary offers is a valuable skill that can increase your earning potential throughout your career and better ensure you’re fairly compensated for the work you do. However, like any skill, it takes preparation and practice to do well.

Related: How to Talk About Salary in a Job Interview

Salary negotiation tips

Here are 10 helpful tips to consider as you prepare for salary negotiation:


1. Start by calculating your value

It’s important you know exactly how much value you can offer an employer before you begin the process of negotiating salary. There are several factors that can influence your compensation, such as:

  • Geographic location
  • Years of industry experience
  • Years of leadership experience
  • Education level
  • Career level
  • Skills
  • Licenses and certifications

When you begin your salary negotiation, be sure to reiterate why you’ll be a valuable employee and consider using the above factors to justify your desired salary.

2. Research the market average

Having this data can help support a more successful negotiation and can be found by using Indeed Salaries. Knowing the market average can give you a good baseline for your salary request, and can even be used as justification. This tool uses salaries listed from past and present job postings on Indeed as well as data submitted anonymously by other Indeed users. Here are some questions to consider as you begin your market research:

  • What is the national average salary for the position?
  • What is the average in your geographic location and in cities nearby?
  • How much do similar companies in your area pay employees in this position?


3. Prepare your talking points

As you’re developing negotiation notes, it might be helpful to answer the following question as a framework for your conversation: Why do you feel you deserve a higher salary than the one the employer is offering? Be sure to put together a few talking points before you contact the employer and be as specific as possible. Those details might include information like:

  • Results you’ve achieved in previous roles, such as goals you’ve met, revenue you’ve helped drive or awards you earned. If possible, use actual numbers.
  • Years of industry experience, particularly if you have more experience than the employer stated as a requirement.
  • Skills or certifications, especially if they are in high demand within your industry.


4. Rehearse with a trusted friend

Practicing your talking points can help you gain confidence and identify areas of improvement. The best way to practice would be in front of a trusted friend or colleague that can provide helpful feedback. Alternatively, you can try recording your conversation on a camera or speaking in front of a mirror.

5. Express confidence

Delivering your negotiation with confidence is as important as the words you say. The more confidence you convey, the more confident the employer will be in their consideration of your feedback. Remember you’re bringing an important set of skills and experience to the organization, and the pay an employer offers should account for the value you provide. If you feel the employer’s original offer is below the value that aligns with your skills and experiences, have done market salary research and have personal value data that supports your ask, have confidence in your decision to ask for more.

6. Ask for more than your target number

One fundamental rule of salary negotiation is to give the employer a slightly higher number than your goal. This way, if they negotiate down, you’ll still end up with a salary offer you feel comfortable accepting. If you provide a salary range, the employer will likely err on the lower end, so be sure the lowest number you provide is still an amount you feel is fair.

7. Share expenses you’re incurring

Another reason you may want to ask for an increased salary is to cover any costs you’re accumulating by taking the job. For example, if you’re relocating to a new city for the job, you’ll have to pay moving expenses as well as any costs associated with selling or leasing your current home. If you’re taking a position further away from home, you’ll have to factor in commute expenses such as train fare or gas and wear and tear on your vehicle. It’s not unusual for candidates to ask employers to adjust the salary to account for your expenses.

8. Be flexible

Even if the employer is unable to provide the salary amount you want, they may be able to offer other forms of compensation. For example, you may be able to negotiate more stock options, extra vacation days or additional work-from-home days to combat a lengthy commute. Don’t be shy about asking for alternatives. In some cases, they may be just as valuable, or more valuable, than a paycheck.

9. Don’t be afraid to walk away

In some cases, an employer may not be able to meet your minimum salary requirement or offer additional benefits that make it worth your while. Or the employer may counter-offer with a salary that’s higher than their first offer but not as high as your request. In this case, you’ll need to decide if the job is worth the lesser amount.

If it’s less stressful than your current position, is closer to home or offers you more flexibility or more free time, you may be open to taking a lower salary. However, if not, you should consider walking away and seeking other opportunities elsewhere. You can find detailed information in How to Decline a Job Offer: Email Examples.

10. Express gratitude

Once you reach the job offer phase of the hiring process, you’ve probably invested a great deal of time and energy applying and interviewing for the position. The employer has also invested time in the process, so it’s crucial you recognize this and thank them for considering you for the opportunity. Be sure to share any specific reasons why you’re excited about the job, such as the culture or the product.

Even if you end up declining the offer, it’s important to do so in a friendly and professional manner. After all, you never know what opportunities they may have available for you in the future.

Related: Related Article: How to Ace Your Final Interview

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Salary Negotiation Examples

Salary negotiation example by email

Here is how you might approach the situation if you want to begin the negotiation process via email:

Ms. Jackson,

Thank you for sending over the job offer package for the Marketing Director position. I want to state again how honored I am to be considered for this exciting position and appreciate you sharing these details.

Before I can accept your offer, I want to address the proposed compensation. As I shared with your recruiting manager, I have more than ten years experience in digital marketing and have worked in leadership positions for the past six years. In my last role, I increased the number of marketing influenced leads by nearly 40% year over year and helped secure the company a 25% higher annual revenue. Given my experience and expertise, I am seeking a salary in the range of $125,000 to $130,000, which is slightly higher than your offer of $115,000.

I know I can bring a great deal of value to ABC Company and help you exceed your revenue expectations this year. Please let me know when we can discuss the salary further.

I look forward to hearing from you soon!

Thank you,
Oliver Perez


Salary negotiation example face-to-face or by phone

Here is how you might approach the situation if you are negotiating face-to-face or via phone:

“Thank you for sending over the job offer package for the Regional Sales Manager position. I am excited about the opportunity and would like to reiterate how grateful I am you’ve considered me for this role. I believe in your product and know I could help you drive even greater results.

However, before I accept your offer, I want to address the proposed salary.

As I shared during the interview process, I have more than twelve years’ experience in sales, including eight years of experience in medical equipment sales, and I have two more years of management experience than stated in the job description. In my last role, my team exceeded the monthly quota by 15% for two years in a row and landed three of the largest accounts in company history.

Given my experience and expertise, I am seeking a salary in the range of $145,000 to $150,000. However, I am open to discussing alternative compensation, such as opportunities for additional stock options or increased performance-based bonuses.”

Salary negotiation is a critical step in the hiring process. By taking the time to talk through why you feel you need more compensation, you can help employers better understand the value you provide. As with any new skill, the more you negotiate, the more you’ll improve and the easier it will become. By using the above tips to negotiate your salary, you can walk into the conversation confident, prepared and ready to secure the pay you deserve.

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If you're not sure how to negotiate salary, you might leave money on the table when you receive a job offer. Read Robert Half's tips on getting what you deserve .

Salary Negotiation Techniques for a Counter Proposal Letter

salary negotiation after offer letter

Job Offer Negotiation Letter

Job offer negotiation letter example. You have received a good job offer but the salary is not what you asked for or expected.

A well written salary negotiation email or letter can turn the situation around and help you get the offer you want.

Negotiating a job offer is a perfectly acceptable practice and research indicates that as many as 4 out of 5 companies are prepared to negotiate compensation

Adapt the sample negotiation letter to meet your own job offer requirements.

Sample Job Offer Negotiation Letter

Your Name
Your Address
City, State, Zip code
Your Phone Number
Your Email

The Date

Mr Brian Jones
Human Resources Director
XYZ Company
City, State, Zip Code

Dear Mr Jones

I want to thank you for your job offer of (position) from XYZ Company. The position and areas of responsibility are an excellent fit with both my skills set and my career goals. Your company's exciting growth plans would provide me with the opportunity to make a significant contribution in a challenging environment.

Before providing you with a formal acceptance I would like to discuss the base salary you have offered. The X position demands a high level of commitment that I am fully prepared to give. However, based on the value I can bring to the company coupled with salary data for this type of position, I must request that you re-look at your starting offer of $X. The annual salary range for a (position) in our industry falls between $X and $X and I believe an offer of $X would be more consistent with my qualifications, experience and the industry norms.

Again, thank you for your offer and I look forward to your response. I am confident that we can reach a mutually satisfactory agreement that will allow me to start with XYZ as soon as possible.


Your Name

11 Essential Job Offer Negotiation Letter Tips

  • address your letter to the person who signed your job offer letter
  • start by thanking the employer for the job offer
  • be positive about the company and job
  • highlight your enthusiasm for the position
  • state clearly what you would like to change in the job offer
  • justify your request for a higher salary
  • do your salary research properly. Get help with salary research resources at salary negotiations
  • give valid supporting data for the changes you want
  • clarify that you are open to further discussion and negotiation
  • restate your motivation to start the job as soon as possible under the right conditions
  • convey a respectful tone throughout the salary negotiation letter

A job offer negotiation letter or salary negotiation email, also known as a counter-proposal, clarifies your position and justifies your salary request with facts and figures.

If your arguments are realistic, you should be able to persuade the employer to adjust the offer appropriately.

Frequently asked questions about the salary negotiation email

What should I put as the subject line for the email?

Keep your subject line generic. Good subject line examples include: Job Title - Job Offer , Thank You for the Job Offer, Your Name - Job Offer

Is it better to negotiate in person?

Negotiating in person can be nerve wracking and makes some people feel very uncomfortable. It is often easier to put it in writing.

The advantage of sending an email is that you have a record of your salary negotiations. It also provides the employer with time to think about your proposal before having to respond.

How long should I wait for a response to my email?

You need to give the employer some time to consider your proposal and to confer with the necessary staff members before responding. The starting date of the new job should also be factored in.

After a reasonable time it is acceptable to send a follow up email asking for a date by which you can expect their response.

Job Offer Negotiation Letter Help

Your Guide to Negotiating Salary

Strategy for Negotiating a Job Offer

Job Offer Negotiation Techniques

Salary Negotiation Tips

Accepting a Job Offer

Standard Job Offer Letter

Job Offer Acceptance Letter

Employment Acceptance Email

Decline a Job Offer

Sample Decline Job Offer Letter

How to Resign Your Job

How to Quit Your Job

Sample Letters of Resignation

Job Interviews > Accepting a Job Offer > Job Offer Negotiation Letter

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WATCH THE VIDEO ON THEME: How to Get a Job : How to Counter a Salary Proposal After a Job Offer

These salary negotiation email samples and tips can help you craft your email State your appreciation for the offer and your excitement for the opportunity.

salary negotiation after offer letter
Written by Dikasa
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