Wishes and Messages

Sample letter of responsibility for a person

  1. Home
  2. Wedding Anniversary Wishes
  3. Sample letter of responsibility for a person
Sample letter of responsibility for a person
February 20, 2019 Wedding Anniversary Wishes 3 comments

Close your letter with a positive statement relating to the person you're writing about and their ability to take on this new role/job. Again, keep it realistic and brief.

A job description template details the specific requirements, responsibilities, job duties, and skills required to perform a role. It also includes a list of common day-to-day tasks, equipment or tools used, who the role reports to, and overall goals.

A great job description template should make it simple to list job duties and responsibilities for every job in your company. Our job description format is great for describing a position internally and can be used as the basis to create a job posting template as well.

Job Description Sample Template

[Job Title]

Formal position title.

Reports To: The [job title] will report to [positions title or titles this position reports to].

Job Overview: Provide a brief, 4-sentence description of the role, what success in the position looks like, and how it fits into the company or organization overall.

Responsibilities and Duties:

  • List the essential duties required to carry out this job.
  • List them in order of importance.
  • Use complete sentences.
  • Start sentences with verbs.
  • Use the present tense.
  • Use gender-neutral language.

Qualifications:

  • Education level.
  • Experience.
  • Specific skills.
  • Personal characteristics.
  • Certifications.
  • Licenses.
  • Physical abilities.

A job description forms just part of a greater strategy. Read our article on Full Life Cycle Recruiting to see where job description fits in the journey from attracting potential employees to eventually bringing them onboard.

FAQs:

How do you define a job description?

A job description lists the requirements, responsibilities, and skills needed to perform a specific job. A good job description should be simple to understand, list all the necessary application duties and requirements.

Download our free job description template.

What is a job description and example?

A job description is an official public or internal job advertisement that states the specific requirements, skills, and job duties required to perform a job.

See our job description example.

How do you write a good job description?

  1. Use an accurate job title.
  2. Write a brief summary paragraph that provides an overview of the job.
  3. Define what success looks like in the position after 30 days, the first quarter, and the first year.
  4. Write only the job responsibilities that are necessary for this job, not every job.
  5. List essential qualifications.
  6. Have someone proofread it.
  7. Get HR and the hiring manager to sign off on it.
  8. Publish it where employees can get easy access to it.

View our job description sample template.

What should I write in a job description?

  • Job title.
  • Job brief.
  • Responsibilities and required tasks.
  • Qualifications and abilities.

Check out this job description sample template.

What is the purpose of a job description?

  • To advertise an open job position.
  • To establish a job summary.
  • To list the responsibilities of the job.
  • To list the required expertise and qualifications for the job.

How can I improve my job description?

Clearly define what is expected of the employee at different intervals, such as first 30 days, 90 days, 180 days, and the first year. Make this part of your sample job description template across your company to get everyone creating job descriptions that set expectations.

How do you write job roles and responsibilities?

  • Do your research on the role and list all key responsibilities.
  • Make use of action words.
  • Provide sufficient details.
  • Thoroughly communicate your expectations.
  • Explain your company's standards.

What makes an effective job description?

An effective job description is concise, short, and detailed. To ensure that the candidates understand and feel compelled to apply, the job description should leave no or little room for further questions or confusion on the jobs' KPIs and requirements.

How do you write an appealing job description?

  • Write up a short and engaging summary of the job.
  • Avoid superlatives.
  • Ensure the focus is on the responsibilities and development requirements.
  • Ask current employees advice on writing job descriptions.
  • Establish an urgency for the job position.

Download this free job description template.

Any advice for writing a job description for a job I've never done?

Writing job descriptions when you've never done the job can be a bit intimidating. You'll want to be sure to talk to anyone at your company who is more familiar with the job, especially for help writing the description of responsibilities. You can also check out our job descriptions we've created for hundreds of jobs that will get you started with a sample job description format.

How do I create a job description in PDF format?

You can start with our job description template Word format download. Click "File" and select "Save As." Then look where it says "File Format:" and select "PDF," then click "Export."

What job requirements should I include in my job description?

Include traits that a successful applicant must have in order to succeed in the job. For ideas, check out our job requirements guide.

Do you have any job description templates that I could use?

We've got job posting templates that are aimed at helping you write descriptions that attract potential employees on job boards.

Job Description Template Sample Download:

Download this job description template in Word and have a job description created in just a few minutes.

Download TemplateInstant download. No email required.

named letters of support that can be accessed by everyone in your organization. Once you [Name of responsible person in partnering organization]. [Title of.

3 Perfect Examples of How to Write an Apology Letter

sample letter of responsibility for a person

You screwed up. Now it’s time to own it. Knowing how to apologize is a crucial life and career skill. But when you write an apology letter, creating a permanent record of an event and your response to it, it’s all the more important that you get it right.

Why is writing an apology letter so hard?

Apologizing is an art form few of us seem to master. We don’t want to admit our mistakes because we think that making mistakes reflects badly on our character. But the truth is, not apologizing, or making a feeble non-apology, is often worse.

There are a few reasons you may struggle with apologies:

  • You assume that making mistakes means you’re a bad person. When you feel ashamed, you have a hard time recognizing that one goof doesn’t reflect on your character as a whole.
  • You get defensive. No one wants to feel ashamed. But a defense is not an apology.
  • You worry that you’ll have to own all the responsibility, or that you’ll open the floodgate for more accusations. It could happen, sure. But not apologizing builds resentment over time, and that’s toxic to personal and workplace environments.

Here’s a tip: Want to make sure your writing always looks great? Grammarly can save you from misspellings, grammatical and punctuation mistakes, and other writing issues on all your favorite websites.

The good news is that when you put your apology in writing, you have the luxury of polishing and editing your thoughts so that they say precisely what you mean to convey.

The Elements of a Good Apology Letter

Sorry does seem to be the hardest word, but if you can master these steps in the apology process, you’re sure to make a good impression. These guidelines apply whether you’re apologizing for a personal error, or you’re writing an apology on behalf of a team or business.

  • Say you’re sorry. Not, “I’m sorry, but . . .” Just plain ol’ “I’m sorry.”
  • Own the mistake. It’s important to show the wronged person that you’re willing to take responsibility for your actions.
  • Describe what happened. The wronged person needs to know that you understand what happened and why it was hurtful to them. Make sure you remain focused on your role rather than deflecting the blame.
  • Have a plan. Let the wronged person know how you intend to fix the situation.
  • Admit you were wrong. It takes a big person to own up to being wrong. But you’ve already reminded yourself that you’re a big person. You’ve got this.
  • Ask for forgiveness. A little vulnerability goes a long way toward proving that you mean what you say.

—If You Want to Know How to Apologize, First Do This…

It’s as easy (and as hard) as that. No minimizing, no shifting blame, no defenses. Now, let’s take a look at some apology letter examples that follow this format.

Apology Letter Examples

Before you begin writing, there are a few pointers to keep in mind. First, keep your letter brief and to the point. Don’t ramble on about what happened—distill it to the essentials. Don’t exaggerate, either. There’s no need to fall on your sword. But do keep your language respectful, sincere, and professional.

The Third-Party Apology

If you supervise an employee who made a mistake and find yourself apologizing to a customer or client, it’s important that you take responsibility without dumping all the blame on the employee. After all, what your employees do reflects your leadership.

The Personal Apology Letter

Sometimes, you have to own up to something you did that hurt or inconvenienced another person. We’ve all been there. Keep it simple. Don’t make excuses. Show that you’re trying to improve.

The Mass Apology

It’s horrifying to think about, but sometimes you end up upsetting a group of people rather than just one person. As with all apology letters, It’s important not to say, “I’m sorry if anyone felt offended.” (That’s like saying, “It’s too bad some of you don’t know how to handle my personality.”) Instead, say, “I’m sorry that I offended anyone.”

thank notes examples
Character reference letter for employment
sample for letter of resignation
Carta de afradecimiento a un predicador
my love my life in spanish
Formatting business documents
sample reply letter to a business proposal
Do you indent in letters

Job Description Template

sample letter of responsibility for a person

Anyone who’s applied for a job knows how important recommendation letters can be to getting hired. While you've probably asked for a reference letter in the past, you may be less familiar with writing one. If someone asks you for a reference, how can you produce a great letter that will help your employee, colleague, or friend get hired?

To help you through the writing process, we’re providing nine samples of effective letters of recommendation (scroll down to skip to the samples!). By reading through these examples, you’ll gain a clear understanding of how to structure your own letters.

Before getting to the free recommendation letter samples, let’s briefly review the role that reference letters play in the hiring process. Why are they important, and what makes some stand out over others?

 

Why Are Recommendation Letters Important?

Many employers request recommendation letters to help them decide who to hire or internally promote. Throughout the hiring process, the applicant strives to present herself in the best light. Beyond the interview and resume, hiring managers look to recommendation letters to confirm the candidate’s qualifications and to gain insight from an outside party.

The hiring manager wants to know what experiences the candidate will bring to the new role, how she’ll contribute to the company or organization, and how she’ll behave in the day-to-day. Recommendation letters can point to a candidate’s future performance by talking about her past achievements.

Reference letters can also shed light on what it’s like to manage, work with, or, in the case of a character reference, be friends with the person under consideration. They complement the candidate’s story and suggest what she’ll bring to the table in her next job.

If you get asked to write a letter for someone, it’s safe to assume you want to do a good job. Helping someone get hired is not just a satisfying good deed, but it’s also good professional karma! So how can you turn those good intentions into a stand-out employee letter of recommendation?

Each letter will, of course, be different, but good letters share certain key features. Read on to learn about three important characteristics of strong reference letters.

Your recommendation letter's not the time to be cagey about your identity! The hiring manager wants to know who you are and why you're qualified to recommend the applicant.

 

What Makes a Recommendation Letter Stand Out? 3 Key Features

Strong letters give positive descriptions of a candidate’s skills in a concise and powerful way. Beyond using language that's clear and error-free, what elements should your recommendation letter include to be effective?

As you write your letter, make sure it does the following:

 

#1: Explains Why You’re Qualified to Recommend the Candidate

In order to hold weight, a recommendation letter should come from a reputable source. If an employer wants a professional reference, then the writer of that letter probably worked with the candidate in a supervisory capacity. Some employers will also be interested in letters from a colleague or, occasionally, a friend, neighbor, or family member. Most letters, though, will be written by a supervisor, manager, or boss of some sort.

In the first paragraph, you should explain who you are and how you know the candidate. How long did you work with her and in what capacity? By explaining your relationship, you show that you’re qualified to give an honest assessment.

If someone who feels like a relative stranger asks you to write a letter, you might consider declining or recommending someone else to write it. If you didn’t get to know the candidate’s work performance or only did so in a way completely unrelated to the new position, then you might not be able to provide a helpful letter of recommendation from employer to employee.

The best letters are written by people who can speak to the candidate’s skills and accomplishments. Make sure to state clearly in the beginning of your letter who you are and why your opinion matters.

 

#2: Customized to the New Position

While you should speak to the candidate’s accomplishments in her past role, you should also show why she’d make a good fit in the next one. Even if the candidate’s making a career change, you can explain why she’ll be able to do well in the new industry.

Here’s where open communication with the applicant is important. She should share the job description so you have a clear understanding of the position’s requirements. As the writer, you’re not expected to do much research on the new job. The candidate should provide you with everything you need to know to customize your letter.

By drawing on this information, you can express confidence that the candidate will succeed in the new role. Then when the hiring manager reads your letter, she’ll feel reassured that the candidate would make a good fit.

 

#3: Uses Specific Examples and Anecdotes

Finally, and perhaps most importantly, your letter should provide specific examples about the candidate. Don’t just list adjectives like, “friendly, intelligent, and hard-working”; instead, present circumstances in which the candidate demonstrated those qualities. To borrow a favorite phrase of English teachers, “show, don’t just tell.”

Not only will examples point to the value the candidate brought to your organization or company, but they’ll also paint a picture of how she works in day-to-day operations. Using two to three specific anecdotes in your letter will boost its level of persuasiveness. It will also sidestep a common rec letter trap: becoming a generic list of cliches.

Just as you should only write a recommendation letter if you feel qualified to assess the candidate, you should also only write it if you can provide a great one. While you don’t want to go over the top and sound insincere, your letter should be a strongly positive endorsement.

 

Want to provide a strong recommendation for your employee, but don't have the time to craft the perfect letter?

PrepScholar's new recommendation tool, SimpleRec, takes you from good intentions and a blank page to a fully written and formatted letter of recommendation in under 5 minutes. All you need to do is give us some simple pieces of information about your employee and your experience working with them, and we'll do the rest.

Try out SimpleRec risk-free today:

 

Sample Recommendation Letters

As you read through the nine free job recommendation letters below, notice how they all share the three key features described above, even though they differ in terms of their source and target audience. Below are nine sample recommendation letters, each followed by an analysis of what it does well!

 

After checking out the above samples of recommendation letters, read on for some final thoughts on how to write an excellent letter of recommendation for an employee, coworker, or friend. 

 

Now that you've got all the building blocks, you can put them together into a powerful letter of recommendation!

 

Writing Strong Letters of Recommendation: Final Thoughts

While the above samples of recommendation letters will help guide you through the letter writing process, they can’t look exactly like your final product. Writing a letter is a significant undertaking, as it requires you to customize your words to the candidate and make your letter unique. Even though the specifics will vary, strong letters of recommendation do have certain features in common. Each letter should...


Use an Official Format

The sample letters show the proper format for a recommendation letter. They have the employer’s name, position, company, and company’s address at the top. To give one example, here's the header for recommendation letter sample #1:

 

Ms. Greta Johanssen
Sales Manager
Streambase Corp.
66 Western Boulevard
Santa Fe, New Mexico 87500


You should also use official letterhead that has your name and contact information across the top, in whatever way you've chosen to present it. Each letter is addressed to a specific person, a greeting that’s more personal than, “Dear Hiring Manager.” Typically, paragraphs are single-spaced with a double space in between each one.

Finally, every letter concludes with an invitation to contact the writer for any further information. Then the writer may include her position, company, phone number, and email below her name.

 

Start with a Strong Opener

The strongest letters start out with an immediate statement of support. They might say, “It’s my honor,” “It’s my pleasure,” or “I’m very pleased to provide this letter of recommendation for Joe.” Stating the obvious with a sentence like, “I’m writing to recommend Joe,” looks weak beside a more enthusiastic opener.

In the first paragraph, explain who you are and why you’re qualified to recommend the candidate. Write a line or two of praise about her professional and personal strengths, perhaps with a summary of the main points you’ll present in the rest of the letter.

 

Include Two to Three Specific Examples

As mentioned above, strong letters typically include two to three body paragraphs with specific anecdotes about the candidate. They don’t just describe the applicant’s great qualities and accomplishments; they give examples and prove to her prospective employer that she’s made achievements in the past that predict future success.

You might talk about a project or responsibility of the applicant or the value she’s brought to your company. Consider relevant qualities like flexibility, initiative, leadership, growth, collaboration, interpersonal skills, and/or ability to perform within a certain environment or culture.

 

To Sum Up...

Depending on your relationship with the candidate, you might focus more on her work performance or personal character in your recommendation letter. An employer will focus more heavily on professional skills while a coworker may add personal qualities.

A friend or neighbor providing a character reference would produce the most personal letter. It falls upon the candidate to choose her recommenders wisely and to share any relevant information about the prospective position to help them write the best letter they can.

As long as you incorporate the key features discussed above and take the time to make your letter positive and specific, you’ll provide a strong recommendation letter that will help your employee, colleague, or friend get hired. And who knows - perhaps in a year or two, she’ll be writing a recommendation letter for you!

 

What's Next?

Are you tasked with writing a recommendation letter for a student applying to college? If so, check out these samples of recommendation letters from teachers and counselors, along with additional writing tips and a thorough recommendation letter template!

 

Want to provide a strong recommendation for your employee, but don't have the time to craft the perfect letter?

PrepScholar's new recommendation tool, SimpleRec, takes you from good intentions and a blank page to a fully written and formatted letter of recommendation in under 5 minutes. All you need to do is give us some simple pieces of information about your employee and your experience working with them, and we'll do the rest.

Try out SimpleRec risk-free today:

 

Sample Appeal Letter for Services Denied as 'Not a Covered Benefit' As someone with cancer or a caregiver for someone with cancer, you have a lot on your.

Relieve Someone from Delegated Responsibilities Because Someone Else Will Assume Them

sample letter of responsibility for a person

Useful Phrases for Recommendation Letters

If you want to see other examples check out Sample Letters of Reference

Good Introductions

First, you need to express your positive feeling about writing the letter. Then explain how long you have known the person and what your relationship has been (supervisor, teacher, co-worker).

Sentences:

I am delighted to be called upon as a reference for John Smart. I first became acquainted with Mr. Smart in 1992, when he joined the...

Mr. Smart has asked me to write a letter of recommendation to accompany his application for PhD program in Physics at MIT. I am very pleased to do so.

It has been a pleasure to be Mr. Smart's supervisor since 1990.

I am happy to write this letter of recommendation for Steven Smart. In this letter I would like to express my respect and appreciation for this bright young person, who brought outstanding contribution to the work of my group.

I have no hesitancy in writing a letter of recommendation for Mr. Smart.

It is a pleasure to write a letter of recommendation for as Ms. Smart.

I have known Ms. Smart since 1993, when she enrolled in my accounting class.

I was Mr. Smart's teacher in two advanced quantum mechanics classes during winter semester, 1995.

Phrases:

am honored to support him as a candidate
am pleased to provide a reference for
am delighted to be called upon
am happy to recommend
am pleased to comment on
can offer only the highest recommendation for
first became acquainted with
first came to my attention when
has worked directly under my supervision
has been a pleasure to supervise
have known Ms. Doe for
have no hesitation in recommending
have been his supervisor since
her performance as a
his qualifications and performance
have had the opportunity to
in the past two years
is a pleasure to recommend
was a student in two of my classes


Describing Person's Qualifications

Discuss the person's qualifications for the graduate study in the chosen field. Statements of past performance, accomplishments, and contributions are helpful. The more relevant the items mentioned, and the greater the detail, the better your letter will communicate your positive recommendation. General comments provide a neutral recommendation or suggest that you do not really recommend the person highly.

Sentences:
Since the beginning of our collaboration I know him as an energetic and goal-oriented person.

Some of the main Irina’s attributes are her persistence and diligence sometimes even ranging with obsession with work.

He grasps new concepts quickly and accepts constructive criticism and instruction concerning his work.

While she was with us she supervised the maintenance of all computer networks. This responsibility involved working with 42 separate offices.

He has proactively joined research at our institute.

I would like to mention here, that John is accurate and thorough in his research, pays attention to details and has no dread of routine work.

His extraordinary ability to analyze problems and outline necessary courses of action was invaluable.

In a class of thirty, he completed the course with the second highest grade.

That was mostly due to her assiduity and devotion to work that she was soon able to proceed with actual experiments.

I would like to say that it is pleasant to work with Michael, he is reliable and intelligent person with good sense of humor.

Her greatest talent is in developing innovations for new products.

John always takes an active part in scientific discussions, demonstrating maturity, strong ability to defend his ideas while paying careful attention to opponent’s remarks.

She finishes her work on schedule. When she has a concern or question about an assignment, she speaks her mind clearly and directly, giving voice to what others may feel but cannot or will not say.

From our collaboration I can conclude that George has a strong motivation for scientific work. He is a focused and determined person.

Phrases:
a creative problem-solver
always cheerful and dependable
always behaves professionally
broad range of skills
can attest to his integrity
careful attention to detail
comments are well thought out and clearly articulated
communicates her ideas clearly
communicates effectively in writing
completely loyal and trustworthy
demonstrated particular strengths in
follows tasks through to completion
gets along well with others
handles responsibility well
has a take-charge personality
has a flair for organization
her sensitivity and concern for others
is innovative and creative
is a tireless worker
is mature beyond her years
is intelligent and ambitious
is personable and easy to work with
keeps calm under pressure
meticulous attention to detail
one of our finest, most well-rounded undergraduates
outstanding leadership abilities
punctual and hard working
self-motivated individual
wide-range knowledge of
willing to go beyond what is required
willing to take on new responsibilities
works efficiently and effectively
works independently and effectively
works well with little supervision


Good Endings

Close with a clear statement of your recommendation and a willingness to cooperate further.

Sentences:
Mr. Bright will be a great addition to your program. If I can further assist, please e-mail or call me.

Jane Bright has my strong recommendation. She will be a credit to your program.

I am confident that Mr. Bright will continue to be very productive. He has my highest recommendation.

I give her my highest recommendation, without reservation. Please send e-mail or call me if you have further questions.

I believe in John’s outstanding abilities for scientific work and strongly recommend him for further education at your university, where he can develop and apply his bright talents.

It is satisfying to be able to give him my highest recommendation. I hope this information proves helpful.

I enthusiastically recommend Mr. Bright as a promising candidate.

Seldom have I been able to recommend someone without reservation. It is a pleasure to do so in the case of John Bright.

I will be pleased to answer any additional questions you may have.

I am very interested in Mr. Bright's application and will be happy to provide further information.

Phrases:
every confidence in her ability to
give my unqualified recommendation
has always proved satisfactory
has my highest recommendation
have admiration and respect for
have no reservations in
hope this information proves helpful
if I can further assist
if you have further questions
if you need additional information
if you would like more information
recommend without reservation
recommend her very highly
request your favorable consideration of
should be given serious consideration
should you have any questions
will meet your expectations
will be successful in any enterprise he undertakes
will be a credit to your
will measure up to your high standards
will be a great addition to
would be an asset to your program
would be a valuable addition to


Words to Avoid

Do not include comments about race, color, religion, handicap, sex, national origin, marital status, or parental status.

 

Learn more about the structure of the Recommendation Letters:

WATCH THE VIDEO ON THEME: Beach Song + More Nursery Rhymes & Kids Songs - CoCoMelon

In a guarantor letter, a person or business is taking financial responsibility for another For example, "Dear Pine Street Property Management," is a simple, but .

sample letter of responsibility for a person
Written by Tubei
Write a comment