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Sample letter to inform change of address

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Sample letter to inform change of address
September 05, 2018 Wedding Anniversary Wishes 5 comments

Subject: My email address has changed, please update your records. Dear Friends and Family, I wanted to inform you that I have changed my primary email .

[Here briefly focus on Letter to Insurance Company to inform Change of Address. You can follow these sample format letter to write to an insurance company for change of address in the database of the client as now they have moved to a different place. You can make changes as per your requirements.]

Date…

Authority Name…

Job Designation…

Insurance company name…

Address…

Sub: Notification for the Change of Address

I have insurance in (Insurance company name and insurance type) since a long time and I am a regular good client of your insurance company. Actually, I have moved from where I was living and from the address I have provided the time I started with (Insurance company name). So my postal address is changed now. I am writing you my new permanent address below and I request you to please replace it or correct it from my (Insurance company name) account.

I want you to please change my address from your company’s record to avoid misunderstandings or any inconvenience. I like your company and its policies and appreciated your efforts to make it better and efficient.

Here is my new address;

  • Your Name…
  • Complete Address…
  • Other Information (if needed)

Thank you so much.

Regards,

Your name…

Address…

Insurance policy number…

Contact no. and Signature…

 

Another format,

Date…

Authority Name…

Job Designation…

Insurance company name…

Address…

Sub: Letter for Change of Address

Dear Manager,

My name is (Your name) and I have an insurance account at (Institute name). This account was made two years back (More/less) and at that time I was a resident of (Address, Area, and City name). However, recently I along my family shifted to (Address, Area, and City name) permanently two days back and sold the previous house. I request you to kindly change my address on my profile as I received emails from the (Bank/Institute name) on monthly basis. Please make this change as soon as possible because it would be very inconvenient for me to pick any mail sent to the former address.

I have attached a file which contains my new address along with other identification information. You can contact me for any further details and queries. I would be very grateful to you if you make this change as soon as possible.

Best Regards,

Your name…

Address…

Insurance policy number…

Contact no. and Signature…

Prepare a change of address letter when you move home to notify everyone that you have moved with simple guidance from Rocket Lawyer. It is important to.

Change of Address - The Basics

sample letter to inform change of address

Are you looking for a name change letter template you can use to notify companies or people about your new name due to marriage?

Below, you will find an easy-to-use name change request letter template. Feel free to copy, modify, and use this template to notify appropriate companies about your new name.

Just make sure you replace the bolded text with your information.

Click here if you want to learn how to change your name after marriage.

Sample letter for change of name after marriage

Your Name

Your Address

Your Phone Number

 

Company Name

Company Address

Dear Sir/Madam,

Name Change Request

Please update the current name on my account/record to reflect my new legal name.

The current name and address on my account/record are:

Your previous name

Your previous address

My new legal name and address are:

Your new name

Your new address

I have enclosed a copy of my marriage certificate/ driver’s license/ social security card to verify my name change.

If you have any questions, please call me at your phone number or email me at your email address.

Have a great day.

Thank you,

Your Signature,

Your Name.

Date

Printable name change letter template download

To download the printable version of this template, just click here.

If you are unable to download the printable for any reason, shoot us a message, and will send you the link to download this name change request letter sample.

Name change request letter sample image

Final thoughts

That’s everything you need for a name change letter template.

We hope you found it useful.

Related:

How to Change Your Name After Marriage (In 8 Simple Steps)

20 Marriage Lessons We Learned From Our First Year of Marriage

How to Create a Monthly Budget After Marriage (And Stick to it)

P.S. Want to build a strong foundation for your marriage? Read this book today.

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6+ Sample Business Name Change Letters

sample letter to inform change of address

Do you ever open your least favorite client’s email, read it while filling up with rage, close the email and then stew about it the rest of the day (without ever responding)? Do you wonder if you’re being too direct? Or not direct enough?

What you need are some professional business email templates for getting sales and referrals, asking for freebies, and dealing with unprofessional communications. While your personal style will vary, it’s nice to have examples to build on.

Here are six email templates to tackle problems like a boss.

I Don’t Know You, But You Should Buy From Me

The Email-Send Situation: You want strangers to give you money, but you don’t want to be a spammer.

Sending email is a little less nerve-wracking than cold-calling people, but you still don’t want to spend time crafting a personal email to a prospect only to get a one-word reply: “UNSUBSCRIBE.”

How do you avoid that? Obviously, don’t send an email that sounds like it was sent to 10,000 people at once. But going in the other direction has its perils as well — don’t write an email that sounds really friendly and social and complimentary, and then sneakily slip in, “And it’s only $400 per month!” That’s obnoxious and everyone hates it.

Ideally, you want to sound like a human being and a peer that your prospective client would like to do business with.

The Email Template: 

Dear [Person’s Name],

Hi, I’m [name], from [company]. I don’t think we’ve met yet, but we’re both members of [networking group].

I’m emailing you because I’ve spent the last year working on an offering I think might be right for [your company] — this is a [example: CRM software package] specifically for [your type of business].

Compared to the top three providers in the market, we are more than $300 cheaper per month, while still providing all the features smaller businesses need. If I’m right that switching to us would help you save money, I can personally assist you in transferring over.

(If you don’t currently use CRM software, this might not be a match, although we do have an onboarding process for smaller businesses just getting started with CRM.)

Thanks in advance for considering this, and I hope to meet you in person at [networking group] one of these days.

Sincerely,
[You]
[LinkedIn link]
[physical address, showing you are a real company and not sketchy at all]

Always share your personal involvement in the product to show you’re not just a salesperson — as in, “I’ve spent the last year working on X,” or “My team and I have just launched version 2.0.”

Note that email might not be the best way to conduct your cold sales. LinkedIn is often a more appropriate venue, since everyone is there to do business.

Give Me Free Things

The Email Situation: You want to use an event space and you don’t want to pay for it. You want a software package that costs $250 a month, and you just don’t have the cash. But you’re not a nonprofit. Why should anyone just give you stuff?

Requests for free things are usually a long shot — but that’s OK, since there’s nothing stopping you from asking 20 event spaces for a freebie in the hopes of getting one “yes.” How can you increase your chances of success?

Don’t just ask for something for free. In fact, try not to use the word “free.” Ask a business to “comp” you, or ask for an “in-kind sponsorship.” Even better, ask a business to “collaborate” with you, “sponsor” you, or become a “partner.”

These kinds of pitches also work out better when you can offer something in return. You could offer to write reviews for the company on Yelp and other platforms or allow yourself to be used as a testimonial or before-and-after study. The fact that you don’t have much money, power, or influence actually makes your recommendations more valuable, since you’re a “real person.”

Instead of “Can I have your software for free?”, try this.

The Email Template: 

Hi [software founder]:

We are a startup that [does exciting and awesome stuff]. It looks like [software] would be perfect for our needs. It really looks like you’ve thought of everything!

We are currently in the process of seeking investment, which is a bit of an extended process. Would you be able to offer us an extended free trial of 10 months, rather than one? By that point, we should be able to upgrade to the Standard or Premium version.

Thanks for considering this. By the way, I’d be happy to review the software both on [software site] and on our own blog. Let me know!

Sincerely,

[You]

[Founder, AwesomeCorp]

I Want All the Referrals, Please

The Email Situation: You met someone at a networking event and you want her to send you business. So far, your entire relationship with her is a 10-minute chat while you wore name tags and drank wine out of plastic cups. Not much to build on.

But if you just had a fairly standard chat in which you each explained your business, one of you joked about the cheese plate, and then you moved on, don’t send an email suggesting that she send all her clients to you, starting immediately.

Instead, keep the email subtle, light and friendly, and try to offer a useful resource—and then jam your pitch and links into your signature.

This puts your offer in front of her without shoving it in her face or forcing her to write an awkward reply email. When interested parties click on the links in your signature, they feel like they’re checking you out, not like they’re doing an annoying chore.

The Email Template: 

Hi [Name],

It was a pleasure meeting you last night at [networking event]. I just wanted to send a quick email (and LinkedIn invite!) to keep in touch.

Oh, and that website I mentioned that I thought might be useful to you is [URL]. Hope that helps.

See you at the next event!

Sincerely,

You

[Company Name/URL]

[A descriptive tagline, like “Home to sell? Call us first!”]

[All your contact information]

[Another link to a specific offer, article about you in the press, etc. Really go for broke down here.]

We’re Raising Our Rates

The Email Situation: Your rates are reasonable — so reasonable that no one ever complains or says no. Guess what? That means it’s time to raise your rates.

Do NOT make excuses for raising your rates. Don’t even give reasons. Definitely don’t complain that the rent is going up, or you’re having trouble paying the bills.

But you don’t want to make your clients feel unappreciated or out of the loop, so don’t spring major cost increases without ample notice, and be sure to reward clients for their loyalty.

The Email Template:

Dear [Client Name],

I’m writing to let you know that as of [date 30 days from now], our rates will be increasing from [old rate] to [new rate].

However, to thank you for your longstanding relationship with us, [your firm] will be grandfathered in and will be able to keep booking us at the current rate until [date six months from now] — that’s an extra five months before the rate increase kicks in.

Thanks for helping make us a success, and we look forward to continuing to work with you.

Sincerely,

[You]

Could You Stop Being Such a Jerk?

The Email Situation: Your client is verbally abusing you or your employees. He makes unreasonable demands. He wants extra services without paying for them and will shout at you if he doesn’t get them. You’re probably better off without him, but first let’s try a warning shot.

You must hit this situation head-on. Do NOT do something passive-aggressive, like sending the client an email telling him to submit all his future requests through a Web form instead of calling. Do not seem desperate to keep the client’s business. Do not use “I feel” language (“I feel that our working relationship has taken a bad turn”) — you’re not married to this person. Do not throw your own employees under the bus or condone abuse against yourself or your employees.

Instead, be direct about the fact that there is a problem, the situation is not sustainable, and you’re comfortable with the fact that you and the client might need to break up. Don’t shrink back — use the email to insist on a phone call or a meeting in the office. Today. Tomorrow at the latest.

At the same time, give the client a face-saving way to shape up. He doesn’t need to apologize (although it would be nice). He just needs to say, “No, let’s keep things the way they are. I was just having a bad day.” Try this.

The Email Template: 

Hi [person],

I heard from [Tara, our lead designer,] that we got an angry phone call from you the other day. It’s important to us to make sure our projects are being executed as per our agreements, and also that our employees are able to work in a cordial and positive environment.

Let’s schedule a phone call to talk about workflow. It seems as though you are requesting rounds of revisions that aren’t in the contract and that our team isn’t authorized to spend the hours on. If this is the case, we can move you to an hourly billing arrangement. If that isn’t suitable, we may unfortunately have to remove ourselves from your projects.

Is this afternoon good? I’m available after 2.

Sincerely,

[The Boss]

Note that this email doesn’t undermine Tara in any way, nor does it suggest that the customer is always right. It does suggest that a contract is in place and the company will fulfill the terms of that contract. It also makes it clear that the company will be just fine without this guy’s money.

That said, plenty of unreasonable clients back down when you threaten them with hourly billing or some other way of making them pay for their own unreasonableness.

I’m Firing You as a Client

The Email Situation: Your client continues to be an asshole.

Don’t keep horrible clients. Is working with jerks the reason you went into business? You dreamed of going to college so you could bend over backward to accommodate people you loathe?

Didn’t think so.

Even if you only spend a few hours a week actually interacting with a bad client, how many hours do you spend thinking about that person? And running back over conversations in your head?

Even if you’re desperate for business, firing the client may still be the right move — it’ll free up bandwidth to find new clients. There’s an opportunity cost to doing business with jerks; it takes up energy you could be using to locate nonjerks.

Don’t waver. Don’t “explore the possibility” of breaking up. Don’t talk about how you feel. Don’t lie or avoid the issue (“We just have too many clients, so we’re cutting back — nothing personal!”). Please. Woman up. Don’t leave an opening for the client to argue or try to change your mind. Don’t list the client’s sins. Don’t try to get the client to agree with you about how wrong he is. And don’t provide a referral.

Be concise, unemotional and unimpeachably professional. Just say, “I’m writing to terminate our contract” or, if you want to be a bit nicer: “I’m resigning as your accountant.”

Refund any money the client is due. Keep it classy — if there’s any question at all, give them their money and get out cleanly.

The Email Template: 

Dear [Horrific Client],

I’m writing to let you know that, unfortunately, our arrangement isn’t working out, and I am terminating our professional relationship.

I’ve attached your [February bookkeeping] to date, and all the documents I have that your next [bookkeeper] might find helpful. I’ve also refunded your February retainer payment.

I wish you the best of success in your future endeavors.

Sincerely,

[You]

Done. Now enjoy your jerk-free business!

Jennifer Dziura is the founder of GetBullish and the annual Bullish Conference.

FOLLOW: Join the judgment-free zone. Follow HerMoney on Instagram.

Access sample business letters and write a sample business letter. A memo's purpose is often to inform, but it occasionally includes an element of Rumors change and transform as they are passed from person to person, and before you One effective way to address informal, unofficial speculation is to spell out clearly.

Letter to the Postmaster informing him about Change of Your Residential Address

sample letter to inform change of address

Learning Objectives

  1. Discuss the purpose and format of a memo.
  2. Understand effective strategies for business memos.
  3. Describe the fifteen parts of a standard business letter.
  4. Access sample business letters and write a sample business letter.

Memos

A memo (or memorandum, meaning “reminder”) is normally used for communicating policies, procedures, or related official business within an organization. It is often written from a one-to-all perspective (like mass communication), broadcasting a message to an audience, rather than a one-on-one, interpersonal communication. It may also be used to update a team on activities for a given project, or to inform a specific group within a company of an event, action, or observance.

Memo Purpose

A memo’s purpose is often to inform, but it occasionally includes an element of persuasion or a call to action. All organizations have informal and formal communication networks. The unofficial, informal communication network within an organization is often called the grapevine, and it is often characterized by rumor, gossip, and innuendo. On the grapevine, one person may hear that someone else is going to be laid off and start passing the news around. Rumors change and transform as they are passed from person to person, and before you know it, the word is that they are shutting down your entire department.

One effective way to address informal, unofficial speculation is to spell out clearly for all employees what is going on with a particular issue. If budget cuts are a concern, then it may be wise to send a memo explaining the changes that are imminent. If a company wants employees to take action, they may also issue a memorandum. For example, on February 13, 2009, upper management at the Panasonic Corporation issued a declaration that all employees should buy at least $1,600 worth of Panasonic products. The company president noted that if everyone supported the company with purchases, it would benefit all.[1]

While memos do not normally include a call to action that requires personal spending, they often represent the business or organization’s interests. They may also include statements that align business and employee interest, and underscore common ground and benefit.

Memo Format

A memo has a header that clearly indicates who sent it and who the intended recipients are. Pay particular attention to the title of the individual(s) in this section. Date and subject lines are also present, followed by a message that contains a declaration, a discussion, and a summary.

In a standard writing format, we might expect to see an introduction, a body, and a conclusion. All these are present in a memo, and each part has a clear purpose. The declaration in the opening uses a declarative sentence to announce the main topic. The discussion elaborates or lists major points associated with the topic, and the conclusion serves as a summary.

Let’s examine a sample memo.

Figure 9.3

 

 

Five Tips for Effective Business Memos

Audience Orientation

Always consider the audience and their needs when preparing a memo. An acronym or abbreviation that is known to management may not be known by all the employees of the organization, and if the memo is to be posted and distributed within the organization, the goal is clear and concise communication at all levels with no ambiguity.

Professional, Formal Tone

Memos are often announcements, and the person sending the memo speaks for a part or all of the organization. While it may contain a request for feedback, the announcement itself is linear, from the organization to the employees. The memo may have legal standing as it often reflects policies or procedures, and may reference an existing or new policy in the employee manual, for example.

Subject Emphasis

The subject is normally declared in the subject line and should be clear and concise. If the memo is announcing the observance of a holiday, for example, the specific holiday should be named in the subject line—for example, use “Thanksgiving weekend schedule” rather than “holiday observance.”

Direct Format

Some written business communication allows for a choice between direct and indirect formats, but memorandums are always direct. The purpose is clearly announced.

Letters

Letters are brief messages sent to recipients that are often outside the organization.[2] They are often printed on letterhead paper, and represent the business or organization in one or two pages. Shorter messages may include e-mails or memos, either hard copy or electronic, while reports tend to be three or more pages in length.

While e-mail and text messages may be used more frequently today, the effective business letter remains a common form of written communication. It can serve to introduce you to a potential employer, announce a product or service, or even serve to communicate feelings and emotions. We’ll examine the basic outline of a letter and then focus on specific products or writing assignments.

All writing assignments have expectations in terms of language and format. The audience or reader may have their own idea of what constitutes a specific type of letter, and your organization may have its own format and requirements. This chapter outlines common elements across letters, and attention should be directed to the expectations associated with your particular writing assignment. There are many types of letters, and many adaptations in terms of form and content, but in this chapter, we discuss the fifteen elements of a traditional block-style letter.

Letters may serve to introduce your skills and qualifications to prospective employers, deliver important or specific information, or serve as documentation of an event or decision. Regardless of the type of letter you need to write, it can contain up to fifteen elements in five areas. While you may not use all the elements in every case or context, they are listed in Table 9.1 “Elements of a Business Letter”.

Table 9.1 Elements of a Business Letter

ContentGuidelines
1. Return AddressThis is your address where someone could send a reply. If your letter includes a letterhead with this information, either in the header (across the top of the page) or the footer (along the bottom of the page), you do not need to include it before the date.
2. DateThe date should be placed at the top, right or left justified, five lines from the top of the page or letterhead logo.
3. Reference (Re:)Like a subject line in an e-mail, this is where you indicate what the letter is in reference to, the subject or purpose of the document.
4. Delivery (Optional)Sometimes you want to indicate on the letter itself how it was delivered. This can make it clear to a third party that the letter was delivered via a specific method, such as certified mail (a legal requirement for some types of documents).
5. Recipient Note (Optional)This is where you can indicate if the letter is personal or confidential.
6. SalutationA common salutation may be “Dear Mr. (full name).” But if you are unsure about titles (i.e., Mrs., Ms., Dr.), you may simply write the recipient’s name (e.g., “Dear Cameron Rai”) followed by a colon. A comma after the salutation is correct for personal letters, but a colon should be used in business. The salutation “To whom it may concern” is appropriate for letters of recommendation or other letters that are intended to be read by any and all individuals. If this is not the case with your letter, but you are unsure of how to address your recipient, make every effort to find out to whom the letter should be specifically addressed. For many, there is no sweeter sound than that of their name, and to spell it incorrectly runs the risk of alienating the reader before your letter has even been read. Avoid the use of impersonal salutations like “Dear Prospective Customer,” as the lack of personalization can alienate a future client.
7. IntroductionThis is your opening paragraph, and may include an attention statement, a reference to the purpose of the document, or an introduction of the person or topic depending on the type of letter. An emphatic opening involves using the most significant or important element of the letter in the introduction. Readers tend to pay attention to openings, and it makes sense to outline the expectations for the reader up front. Just as you would preview your topic in a speech, the clear opening in your introductions establishes context and facilitates comprehension.
8. BodyIf you have a list of points, a series of facts, or a number of questions, they belong in the body of your letter. You may choose organizational devices to draw attention, such as a bullet list, or simply number them. Readers may skip over information in the body of your letter, so make sure you emphasize the key points clearly. This is your core content, where you can outline and support several key points. Brevity is important, but so is clear support for main point(s). Specific, meaningful information needs to be clear, concise, and accurate.
9. ConclusionAn emphatic closing mirrors your introduction with the added element of tying the main points together, clearly demonstrating their relationship. The conclusion can serve to remind the reader, but should not introduce new information. A clear summary sentence will strengthen your writing and enhance your effectiveness. If your letter requests or implies action, the conclusion needs to make clear what you expect to happen. It is usually courteous to conclude by thanking the recipient for his or her attention, and to invite them to contact you if you can be of help or if they have questions. This paragraph reiterates the main points and their relationship to each other, reinforcing the main point or purpose.
10. Close“Sincerely” or “Cordially” are standard business closing statements. (“Love,” “Yours Truly,” and “BFF” are closing statements suitable for personal correspondence, but not for business.) Closing statements are normally placed one or two lines under the conclusion and include a hanging comma, as in Sincerely,
11. SignatureFive lines after the close, you should type your name (required) and, on the line below it, your title (optional).
12. Preparation LineIf the letter was prepared, or word-processed, by someone other than the signatory (you), then inclusion of initials is common, as in MJD or abc.
13. Enclosures/AttachmentsJust like an e-mail with an attachment, the letter sometimes has additional documents that are delivered with it. This line indicates what the reader can look for in terms of documents included with the letter, such as brochures, reports, or related business documents.
14. Courtesy Copies or “CC”The abbreviation “CC” once stood for carbon copies but now refers to courtesy copies. Just like a “CC” option in an e-mail, it indicates the relevant parties that will also receive a copy of the document.
15. Logo/Contact InformationA formal business letter normally includes a logo or contact information for the organization in the header (top of page) or footer (bottom of page).

Strategies for Effective Letters

Remember that a letter has five main areas:

  1. The heading, which establishes the sender, often including address and date
  2. The introduction, which establishes the purpose
  3. The body, which articulates the message
  4. The conclusion, which restates the main point and may include a call to action
  5. The signature line, which sometimes includes the contact information

A sample letter is shown in Figure 9.5 “Sample Business Letter”.

Figure 9.5 Sample Business Letter

 

 

Always remember that letters represent you and your company in your absence. In order to communicate effectively and project a positive image,

  • be clear, concise, specific, and respectful;
  • each word should contribute to your purpose;
  • each paragraph should focus on one idea;
  • the parts of the letter should form a complete message;
  • the letter should be free of errors.

Key Takeaways

  • Memos are brief business documents usually used internally to inform or persuade employees concerning business decisions on policy, procedure, or actions.
  • Letters are brief, print messages often used externally to inform or persuade customers, vendors, or the public.
  • A letter has fifteen parts, each fulfilling a specific function.

Exercises

  1. Find a memo from your work or business, or borrow one from someone you know. Share it with your classmates, observing confidentiality by blocking out identifying details such as the name of the sender, recipient, and company. Compare and contrast.
  2. Create a draft letter introducing a product or service to a new client. Post and share with classmates.
  3. Write a memo informing your class that an upcoming holiday will be observed. Post and share with classmates.
  4. Find a business letter (for example, an offer you received from a credit card company or a solicitation for a donation) and share it with your classmates. Look for common elements and points of difference.
  5. Now that you have reviewed a sample letter, and learned about the five areas and fifteen basic parts of any business letter, write a business letter that informs a prospective client or customer of a new product or service.

[1] Lewis, L. (2009, February 13). Panasonic orders staff to buy £1,000 in products. Retrieved fromhttp://business.timesonline.co.uk/tol/business/markets/japan/article5723942.ece

[2] Bovee, C., & Thill, J. (2010). Business communication essentials: a skills-based approach to vital business English (4th ed.). Upper Saddle River, NJ: Prentice Hall.

WATCH THE VIDEO ON THEME: Write an application for change of address to the Bank Manager.

Please arrange to inform me after your doing the needful. Yours faithfully, .. Sample: Taken From: Address Change Letter to Bank. Abdul Karim.

sample letter to inform change of address
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