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Sample of a death announcement letter to employees

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Sample of a death announcement letter to employees
December 10, 2018 Wedding Anniversary Wishes No comments

At the request of the employee, the employer may extend, in writing, the period as soon as possible, provide the employer with written notice of the beginning for at least one year immediately before the individual's death.

Death can come at any time to anyone. In businesses, the death of an employee affects the business as a whole especially if the deceased was an important position. In such an accidental situation, the employees should be informed about the death of their colleague.

Letter to inform about the death of an employee is not merely to inform about his death since memos are used for that purpose. The purpose of a letter is to inform about the death as well as the emergency measures that should be taken in order to compensate the absence of the deceased person since businesses are businesses. They have to continue their work nonetheless.

Death Announcement Letter

E-mail Press Release to Media
Wednesday, January 5
9:00 a.m.

Biff Isaak, chairman of the Board of [Company Name], died early this morning at [HOSPITAL NAME].

Mr. Isaak, 80, had been taken to the hospital last night complaining of chest pains. According to his family, he passed away at about 5:15 a.m., apparently as the result of a heart attack.

“We join Mr. Isaak’s family in this great loss,” said [Company Name]’s President and Chief Executive Officer Daniel Keyes. “He will be deeply missed. Our thoughts and prayers are with his wife Karen and the rest of his family.”

Announcing Death of a Colleague

You will be grieved to learn that my esteemed partner, Mr. A. G. Rachdan passed away on Wednesday last.

As his widow and children are no longer interested in Steel Force Co. their share is proposed to be paid off. If anybody has any claim against my late partner, it should please be intimated to us within seven days from today so that it can be settled before a settlement is made with the aforesaid claimants.

We will, however, continue to trade under the same name, and on the same lines as heretofore. We hope you will continue to favor us as you have been doing in the past.

Thanking you for the patronage.

Yours faithfully,

Possible Reply to Above

We are pained to learn about the death of A.G. Rachdan. Kindly convey our sympathies to the bereaved family. We have no business claims on him in his individual capacity.

We assure you our commercial dealings will remain unaffected.

Yours faithfully,

Letter Announcing Death of an Employee 

Dear (Recipient’s Name),

This letter is to inform you about the death of Mr./MS [enter name]. He/She passed away yesterday due to [enter reason]. It is no doubt a big loss. We have lost a good human being and we will not be able to find as an honest and responsible employee as he/she was. I have planned a gathering in the memory of Mr./MS [enter name] to pay tribute to his/her services.

I would also like to inform you that we’ll start interviews this week to recruit for the seat that our respected employee has vacated. If any of you is interested, submit your proposal letters. Meanwhile, Mr./MS[enter name] will take his office. Thank you!

Stephan Frances

[Senders Title] -Optional-


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Letter Announcing Death of an Employee

Size: 25 KB Word .doc File 2003 & later

Size: 185 KB PDF File

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Want to know what a letter to an organisation notifying the death of a person looks like? Click on this page for a sample.

Letter Announcing Death of an Employee

sample of a death announcement letter to employees

Remain compassionate and empathetic as you write a death announcement.

Nothing can be as disheartening as having to write a letter that must inform extended or distant family members, friends, students or employees of the passing of a relative, friend or colleague. The best way to handle such a communication begins with putting yourself into the shoes of the recipients, and keeping compassion and empathy close at hand as you write.

The Salutation

How you address the letter is determined by those receiving it. For example, to send a letter to colleagues or employees, start with a salutation of "Dear Mr." or "Mrs. Jones." To address letters to extended relatives and friends begin with writing, "Dearest Jack and Jill" or "My Dear Timothy." Keep the salutation formal in respect for the death of the person you are announcing.

The First Sentence

Start the letter with compassion and empathy. For example, you might say when writing on behalf of a company to employees, "We are sorry to bear the sad news of the passing of . . ." or to distant or overseas family members and friends, as in, "Our family is deeply saddened to inform you . . ." You can also write something such as, "I am so sorry to inform you . . ."

The First Paragraph

Because you are informing others of the passing of a loved one, colleague or friend, let them know what transpired to bring about the person's death. For example, you might say, "As many of you may already know, Joe has suffered the last few years with throat cancer. He passed peacefully in his sleep without further complications." The idea is to convey what caused the death, while ensuring a peaceful transition. No one wants to hear about a traumatic passing. If the person died in an accident, briefly mention the accident such as a "skiing accident," "car accident" or from a "slip at home." Do not give the details.

Services Notification

Include notification of the services, including any funeral details, memorials or graveside services. For instance, "There will be a short memorial service at 3 p.m., Thursday, June 19 at the Forest Lawn chapel with graveside services to follow." Include a notification of where people can send memorial gifts, such as, "In lieu of flowers, please make contributions in the name of the deceased" to a named scholarship fund or charitable organization.

In Closing

Let the recipients know in the closing area of the letter that you offer your sympathy and condolences for their loss. A common phrase for this is, "We are sorry for your loss." If you are writing a letter to employees, let them know to contact their manager to make arrangements to attend the funeral and that counseling services are available for those who are grieving.

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Bereavement leave

sample of a death announcement letter to employees

This is not the official Human Resources letter but a sample written by a coworker and friend. They two letters serve different purposes and are written for different reasons to produce different outcomes.

In the instance of a death in an employee's family, as an organization, you want to send both types of condolence letters. The official HR letter offers the employee sympathy and support. The letter might even mention the benefits and assistance that the colleague may call on in this painful situation. The notes from coworkers and friends are dear to the employee. While neither mends the grief, they offer heartfelt support and care.

A family death is a significant event in a coworker’s life. The closer the coworker’s relationship with the family member, the tougher it is for them to mourn their loss and recover to a functioning level at work.

Ongoing Concerns and Responsibilities

In the case of a parent, a child, or a brother or sister, in addition to the sorrow that will permeate an employee's life for a period of time, the employee may have ongoing concerns and responsibilities that came to him or her with the death.

Responsibilities can include making funeral arrangements, notifying family members and friends of the death and funeral or memorial arrangements, guardianship of minor children, selling a family home, dealing with the deceased’s possessions, dealing with legal issues related to the deceased’s will, taxes, and so forth. A family death is a daunting experience on top of the employee's existing sorrow.

Death is never easy and it can add a significant layer of responsibility to a coworker’s already full plate. It's an employer's responsibility to assist the employee to invest the time and energy needed to traverse these unknown territories. Leaves of absence, paid time off, and vacation time are all options you can offer the employee.

Here is a sample condolence letter for when a coworker loses a brother or sister. You are a coworker who wants to express sympathy and offer to help, so this letter is not the official condolence letter that Human Resources staff would send.

Sample Condolence Letter for a Family Death

Download the Word Template

Sample Condolence Letter for a Family Death (Text Version)

Janet Lau
123 Main Street
Anytown, CA 12345

Margaretta Lee
Acme Office Supplies
123 Business Rd.
Business City, NY 54321

I was so sorry to hear about the death of your sister. I know how close you were to her, not just as sisters, but also as best friends. I am so sad for your loss.

While nothing that I can say will make you feel better at this time, I would like you to know that I am here for you and available if you need me. A family death brings a lot of new responsibilities and I can help.

I’ll be happy to babysit for your kids if your regular caregiver is unavailable. I’m also happy to make phone calls to friends and family or help you make arrangements. I plan to bring over several casseroles that may help tide your family through the funeral and all of the following activities so you don’t have to worry about cooking.

I’ve spoken with Jessica and Sarah and they are also planning to bring food over. All of us are just looking for a word from you so that we can help you through this tough time. If you’re just looking for a shoulder to cry on, we are also available.

Is there anything that you have hanging over your head at work that we can help you out on? We’ll be happy to pitch in here, too. Just let us know what you need.

Again, my deepest sympathy to you and your family during this sorrowful time. Please let me know how I can help.

You will want to write a similar letter to comfort a coworker during a time of grief. You want to express your condolences, offer the assistance that you can, and help your coworker feel that they are not alone in their sorrow.

RE: Sample Farewell letter to an employee leaving the employment -Farhana Afreen Letter and memos for announcing an employee's retirement. .. a leave from work due to an unforeseen situation, such as a death, illness, accident etc.

LawAccess NSW

sample of a death announcement letter to employees


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Our hearts do go out to the loss of Jin's father in Cranfield last Saturday. He always came in support of Jenna's missions, her charities, achievements and was always with her. We shall al be missing a valuable life. We pray for his departed soul.

A funeral shall be organized at 3 pm, Thursday at the Cranfield community Church. The ones who would like to contribute a flower bouquet may contact the support desk for this. All her co-workers will be given an off from work.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter announcing the death of an employee's father.

Further things to consider when writing announcement letters to employees

Announcement Letters

Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.

Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.

Letters to Employees

Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.

All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.

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sample of a death announcement letter to employees
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