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Template letter of appointment

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Template letter of appointment
March 06, 2019 Wedding Anniversary Wishes 2 comments

Full information and guidance on Sample Letter of Appointment in Thesaurus Payroll Manager.

Charities can use the following words to set out the duties under Governance Standard 5 when appointing a new Responsible Person.

Dear [insert name of new Responsible Person],

Congratulations on your appointment to the governing body of [insert charity name].

In your role, you have a special opportunity to contribute to the work and life of [insert charity name]. Being a [board/committee] member can be challenging at times, but it can also be a rewarding way to help [insert charity name] achieve its charitable purpose.

As a member of the [board/committee] of a charity registered with the Australian Charities and Not-for-profits Commission, you have duties and responsibilities that come with your role. You may also have other obligations and duties under to other government agencies or under other laws.

The ACNC Governance Standards set core, minimum governance standards that all charities must meet. Governance Standard 5 requires that charities take reasonable steps to make sure that the members of their governing body know and understand their legal duties and carry out their duties. These duties generally require you to be careful and conscientious in your role and to act with common sense and integrity.

The duties are:

  • To act with reasonable care and diligence. You must exercise your powers and duties with the care and diligence that a reasonable person would if they were in your place.
  • To act in good faith in the best interests of the charity and for a proper purpose. When acting as a board member you must make decisions that are in the best interest of the charity and to further its charitable purpose.
  • Not to improperly use information or position. Any special knowledge that you gain as a [board or committee member (insert whichever is applicable)] must only be used for the benefit of the charity and never to further personal or other interests. Similarly, you must not use your position to improperly gain an advantage for yourself or someone else, or cause detriment to the charity.
  • To disclose conflicts of interest. If your duty to act in the best interests of the charity is in conflict with (or may conflict with) your personal interests you must disclose this responsibly. [insert reference to any relevant conflict of interest policy/ procedure or requirement in governing documents]
  • To ensure that financial affairs are managed responsibly. Ensure that there are systems and processes in place that ensure that the charity’s resources are being effectively put towards the charity’s charitable purpose and are protected from misuse.
  • Not to allow the charity to operate while insolvent. You must ensure that the charity can pay its debts when they are due or will become due and that it does not continue to operate if it cannot pay its debts.

Knowing and carrying out your duties as a [board/committee] member helps [insert charity name] to carry out its charitable purpose and protects its resources against misuse. You can find more information about the duties of those who manage charities on the ACNC’s website (www.acnc.gov.au) or in the ACNC’s guide Governance for Good.

If you have any concerns about meeting these duties, talk to [me or insert name] or contact the ACNC for information. Remember that there are resources available and people who can help you to better understand and meet your duties.

Congratulations again on your appointment as a [board/committee] member of [insert charity name]. Thank you for donating your time and expertise.


[insert name of signatory here: we suggest it should be chair/ president of charity]

Template letters and forms for employees, independent contractors and a new letter of appointment, rather than copying over an existing letter that was used.

33+ Appointment Letter Templates – Word, PDF

template letter of appointment

Guidelines for Using Appointment Letter Templates


In general, letters of appointment for EHRA employees (faculty and non-faculty) define the terms and conditions of their employment. While these letters of appointment are required by the UNC Policy Manual, they additionally may serve as a new employee’s first introduction to NC State.

Core & Variable Language

In accordance with the UNC Policy Manual, all appointment letters must contain certain provisions. These core items are included in the boilerplate language in the letter templates and must not be altered.

In addition to the required core language, hiring units may insert specific departmental / college employment responsibilities, expectations for faculty start-up packages, and other variables. Some variables, such as tenure or the reimbursement of moving expenses, are limited to specific to POL 05.15.03 – Non-Salary and Deferred Compensation.

Class and Comp Administration Review

These templates have been vetted for compliance with relevant UNC policy requirements. Letters under the headings of “Faculty Administrators” and “Senior Academic and Administrative Officer (SAAO)” require pre-approval by University HR, Faculty Affairs, and the Office of General Counsel.  Such letters must be emailed to [email protected] prior to signatures to avoid any problems. If you wish to issue a faculty or EHRA non-faculty appointment letter with material changes from the template letter or non-standard language in the form fields, please contact Classification and Compensation at 919-515-4315 or by email: [email protected]

Tools & Checklists for Appointment Letters

EHRA Appointment Letter Templates

Note: Appointment Letter Templates are in Microsoft Word format and certain sections of the letters are restricted to editing and password protected. Please include the Terms and Conditions with each letter.

Faculty Administrators — Submit to [email protected] for pre-approval prior to signatures


EHRA Professional

Senior Academic and Administrative Officers (SAAO) — Submit to [email protected] for pre-approval prior to signatures

CALS Extension Personnel

County Extension Directors and Agents (contact CALS Extension Personnel Office at 919-515-1382)

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Appointment Letter Sample

template letter of appointment

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Merger/Acquisition Notification Letters

Want to send out an appointment letter to a valuable job candidate? Thees 8+ sample official appointment letters will surely aid you in winning over the.

Appointment Letter Templates

template letter of appointment

Maxine Jones

HR Manager

Quality Business Co.

278 Adams Ave,

Workton, IL 782777

Pete Stoneberg

3907 Wales Rd

Newville, WA 28989

Dear Mr. Stoneberg,

After a thorough and comprehensive review, I am pleased to announce that Quality Business Co. would like to offer you the position of Associate Finance Manager.

Your role will begin on July 2, 2017. You will report every weekday to the Grayson Facility in Workton, IL, between the hours of 9:00 AM and 5:00 PM, and you will be expected to provide Quality Business Co. with 35 hours of work per week. In your role as Associate Finance Manager, you will report to the Director of Finance, Ellen Stevens.

The salary for this position will be $57,000 USD per year. This amount will be paid by check or direct deposit in bi-weekly increments of $2,192.30, minus appropriate withholdings.

This role will be considered exempt, so you will not be eligible for overtime compensation. As an exempt employee, you will be entitled to standard federal holidays plus 80 hours of paid time-off per year, which may be used at your discretion. You will also be eligible to participate in our employer sponsored health plan. Please review the enclosed Plan Summary for more information.

The agreement between you and Quality Business Co. will be classified as at-will, which means either party may terminate the agreement at any time, for any reason, with or without notice.

All employees of Quality Business Co. are expected to abide by the policies outlined in our Employee Handbook, which covers safety rules, conduct and behavior, and our business casual dress code. To find the full text of the Employee Handbook, please visit the company website and click on the tab marked “Handbook, Full Text”.

If you choose to accept this position, please sign the enclosed Employee Agreement Form and Procedures Compliance Form and return both to my office by Tuesday, May 30 2017.

When you report on your first day, you will be asked to present a state issued photo ID.

For more information about this position or about Quality Business Co., please contact my office at any time.


Maxine Jones

HR Manager

Quality Business Co.


[email protected]

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Writing Formal appointment letter sample. How to write Formal appointment letter ? Example of the formal appointment letter.

template letter of appointment
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