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January 16, 2019 Wedding Anniversary Wishes 4 comments

Writing a thank you note? Perfect Thank You Notes: advice and examples to grow your business. Thank you for helping me out with our 7 mile project.

Sample Letter #1

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Please accept our sincere gratitude for your help during our family crisis. Your daily inquiries let us know how much you cared. We looked forward to your calls. These events have brought us all closer together, and I am thankful to have friends like you.

Sample Letter #2

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Thank you for escorting our guest speakers during the fall workshops. Your meeting each person in the parking lot with a large umbrella was a very thoughtful gesture that everyone appreciated. No one expected the weather to be so stormy, so you were a real life saver. Their gratitude was evident. Thanks for being so attentive to details.

Sample Letter #3

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Once again you set the tone for the year by helping us run a successful conference. We appreciated your unfailing attention to detail. With all the last minute snags, we worried that something would fall through the cracks, but you anticipated every contingency. Several participants commented on how well you had organized the event.

We are fortunate to have you donate your time on occasions like this. On behalf of the Springfield Education Association, I express heartfelt thanks for all you do.

Sample Letter #4

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Thank you very much for the extra help you gave me so I could pass my statistics class. I know how busy you are, so I really appreciated the time you spent with me. This class was the only thing standing between me and my degree, and, as you know, I had a very hard time understanding and remembering the concepts. Thanks to you I will be graduating in June. You are the kind of professor that makes this university a great place to learn.

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Guide to Write This Letter ❯

Begin your thank you letter by addressing the person in the way that feels most natural. Knowing you were there helped calm my stage fright. . Even if you send it months later, out of the blue, it's better than never sending one at all. If you .

How to Write a Thank You Note for a Recommendation Letter

thank you letter helping out

Thank you letters, emails or cards are opportunities to acknowledge your referrer’s efforts for writing you a recommendation for a job. Learning how to write a thank you letter and the best way to send it can show your appreciation and maintain your professional connection. In this article, we will discuss how to write a thank you letter after receiving a recommendation and provide several examples to help you compose your own.

  

Why you should send a thank you letter for a recommendation

Your referrer most likely wrote a thoughtful letter that describes your academic or professional accomplishments as well as specific skills that could help you excel in the potential role. 

Sending a thank you message is a professional courtesy to acknowledge your referrer’s efforts, which can help you maintain a positive relationship with them. Plus, some people write recommendation letters for many employees or students. Sending a thank you message after receiving your letter will help your referrer remember you, which can be helpful if you need another recommendation in the future. 

Related: Asking for a Letter of Recommendation

 

How to write a thank you letter

There are many ways you can write and send a thank you message. Follow these steps to ensure you create and deliver a letter that best shows your gratitude: 

  1. Choose the right format
  2. Follow a basic outline
  3. Proofread
  4. Send your message quickly

 

1. Choose the right format

There are several formats you can use to write a thank you message, such as a typed letter, an email or a handwritten card. Here are two tips to help you choose the right format:

  • Consider how your referrer typically likes to communicate. Certain people prefer using email for both formal and informal communication, while others are more likely to enjoy a handwritten letter or card. If you have the time and think that your referrer would promptly open the letter, it might be better to use a physical format for your thank you message. If you commonly exchange emails with your referrer, you could send your thank you electronically. 
  • You can send both a brief email that acknowledges the recommendation letter and a formal letter later if you are unsure of what format to use. You can use the letter to add more details about your job search progress. Writing a letter is also a physical reminder of your gratitude that can help your referrer remember you. 

 

2. Follow a basic outline

You can use an outline before you draft your letter to help you express yourself. Include these items in your message:

  • A polite greeting, such as “Dear Ms. Diaz”
  • A clear statement of gratitude
  • An update about the job you applied for
  • A formal closing and your signature

 

3. Proofread

Proofreading is an important step to ensure your message is professional. Before sending your letter, review the spelling and grammar and verify any specific details. Taking a break between writing and proofreading your letter can help you evaluate it with a fresh perspective. You could also have a trusted friend or colleague review the letter for a different point of view.

 

4. Send your message quickly

Try to send your thank you note soon after you receive the letter of recommendation. Your timeliness will show your appreciation and professionalism. You can also send a follow-up message once you receive an update in the hiring process.

Related: Guide to Thank You Notes

 

Sample thank you messages

Here are a few examples that you can use to learn how to write a thank you letter or email. You can use these samples to express your gratitude after receiving a recommendation as well as a follow-up to update the referrer on your job search progress. 

 

Thank you letter for a recommendation

Dear Ms. Cooper,

Thank you very much for your kindness in writing a letter of recommendation to support my application for Waterhouse Associates. You have spent your effort and time to assist me, and I greatly appreciate it. I have wanted to work at Waterhouse Associates since my final year in college when I learned about its exciting publishing practices.

I am currently preparing for my first interview, which is early next week. Thank you again for your strong recommendation, and I will keep you updated regarding my interview progress.

Sincerely,
Miranda Campbell

 

Thank you letter after receiving a job offer

Dear Ms. Cooper,

I would like to express my sincere gratitude for your recommendation letter. Your strong letter impressed the hiring committee at Waterhouse Associates, and my two interviews went exceedingly well as they offered me an associate editor position. I am sure that your letter helped me stand out from the rest of the applicants. I plan to keep you updated in my career progress.

Sincerely,
Miranda Campbell

 

Thank you email for a letter of recommendation

Subject: Letter of Recommendation⁠—Colin Bean

Dear Mr. Sousa,

Thank you for the recommendation letter you gave me for my job application to Litchfield’s Green Gardens. It is sure to help me during the recruitment process.

I have wanted to work at Green Gardens for a long time, and I believe that your letter of recommendation gives me an advantage in this competitive field. Thank you again for taking the time from your busy schedule to write me a strong endorsement.

Best regards,
Colin Bean

Related: How to Ask Someone to Be Your Reference: Email Examples

 

Thank you email after receiving a job offer

Subject: Letter of Recommendation⁠—Colin Bean

Dear Mr. Sousa,

I truly appreciate the reference you gave me for Litchfield’s Green Gardens. The hiring manager called me this morning to offer me a job.

I believe your reference was a significant part of the reason the manager offered me a position. Thank you again for taking the time to write me a thoughtful recommendation letter. I hope to stay in touch in the future.

Best regards,
Colin Bean

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FREE Sample Thank-you Letters

thank you letter helping out

If you’re here, you’re likely interested in knowing how to write an interview thank you letter.

In this guide, we explain exactly how to craft your own for any situation, offer a variety of free thank you letter templates, and even provide alternatives (if you’re feeling less traditional).

Table of Contents

  1. Following Up: How to Write a Thank You Letter After an Interview
  2. Interview Thank You Letter Templates
  3. Alternatives to a Traditional Thank You Letter

1. Following Up: How to Write a Thank You Letter After an Interview

The purpose of your letter is to thank your interviewer for their time, recap your strengths as an applicant, and express your anticipation for a follow-up. Although there are many ways to contact your interviewer, emailing is the simplest and most common follow-up method.

General Guidelines

Use these guidelines to ensure that your thank you note is on the right track:

  • Make it prompt. Your thank you note should be sent within 24-hours after your interview.
  • Make it professional. If you made a personal connection with the hiring manager during your interview, you can make a reference to it–but don’t overdo it.
  • Make it concise. Your follow-up, whether it be handwritten or typed, should not exceed one page in length. When detailing the reasons you’d be a strong candidate, keep in mind that you’ll just want to include the major highlights. Your letter should be used as a gentle reminder.
  • Make it interesting. Don’t write a generic thank you letter simply thanking the hiring manager for the interview, and giving him/her vague statements about your abilities and skills. Be specific and reference the conversation you had during the interview.
  • Make it well written. Make sure you’ve edited out all spelling and grammar errors. You don’t want to leave a poor final impression due to careless mistakes.
  • Use a professional letter format. Use a normal font such as Arial, Times New Roman, or Verdana in no larger than a 12 point size and no smaller than 10 point size. Use one-inch margins and no more than double-spaced lines. Avoid anything besides black text – emojis, fluorescent colors, highlighting, all caps, etc., are usually considered tacky. Handwritten letters should be legible, in black ink.

When writing your subject line in your email, make sure you use concrete numbers and words (no “soon, or quick, etc.). Also, be direct and clear – state the purpose of the email. Lastly, make sure to include your name!

Interview Thank You Letter Format

Use our interview thank you letter format, separated into individual paragraphs, to help you structure the perfect letter today!

1st Paragraph — Open your letter by thanking your interviewer(s) for taking time out of their busy schedules to discuss the available position at their company. Reference a personal connection you made with the interviewer and how it has increased your interest in the company and/or role.

2nd Paragraph — Use this section to expand upon the factors discussed in the interview which make you a strong candidate for the position. Explain how your educational background, the experience you gained in your previous role, and your noteworthy accomplishments will allow you to help the company reach its goals.

3rd Paragraph —[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

4th Paragraph — Close the letter by restating your gratitude for the interviewer’s time, your anticipation of their response, and an invitation to contact you if any additional information regarding your application is required.

The breakdown of an email looks something like below:

2. Interview Thank You Letter Templates

A strong thank you note ensures you will leave a good impression in the mind of the person who interviewed you. Luckily, we’ve made it easy for you to make a lasting impression with these free downloadable MS Word thank you notes. All you have to do is select the letter that matches the tone and style of your interview, customize it with your personal information, send it via email or post to the hiring manager, and wait for your job offer to arrive!

Professional Thank You Letter After Interview

If you attended a professional interview, your thank you letter should follow suit with a formal structure and tone. Begin by thanking your interviewer for their time and for the information they provided about the available position at their company. Use the rest of your letter to reiterate how your credentials, professional experience, education, and skills make you an ideal candidate for the position.

It’s appropriate to send a professional thank you letter after your interview in situations where:

  • The hiring manager has used formal communication in their written correspondence and in-person interactions.
  • The work environment of the company you’ve interviewed with places emphasis on professionalism.
  • You didn’t form a personal connection with the hiring manager during your interview.

Click Here to Download This MS Word Letter

Professional Thank You Letter After Interview (Text Format)

Professional Thank You Letter After Interview

[Your Name]

[1234 Street Address]

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name],

Thank you for taking the time out of your busy schedule to speak with me about the [Position Title] at [Company Name]. Learning more about [Company Name]’s internal processes, company culture, and planned expansion has only increased my interest in the role and this opportunity to join your team.

As discussed in the interview, my professional experience includes [Relevant Experience], [Relevant Experience], and [Relevant Experience]. I have a proven record of success in the [Industry], as demonstrated by the following noteworthy accomplishments, [Accomplishment], [Accomplishment], and [Accomplishment]. I’m confident that my extensive industry experience, collaborative nature, and dedication to success can assist [Company Name] in reaching the targets you described in our meeting.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

Again, thank you for your time and consideration. I’m confident that I would be a valuable addition to the [Company Name] team. I look forward to hearing from you regarding the next steps in the hiring process.

Sincerely,

[Your Name]

Sincere Thank You Letter After Interview

If you’ve developed a personal relationship with your interviewer, it’ll likely be awkward if you send them a generic or formal follow up after your interview. Instead, opt for a sincere letter that allows you to express your professional appreciation for the opportunity to interview. Make sure you thank your interviewer for their time and attention to your application.

It’s suitable to send a sincere follow up email after your interview in situations where:

  • You’re honored to be considered for the position and hold the company you’ve interviewed with in high esteem.
  • The hiring manager made an exception for your application such as allowing you to submit your resume and cover letter via email after the position closed.
  • The hiring manager made a special effort to accommodate your interview schedule.
  • You would like to reference the personal connection you made with the hiring manager during your interview in an attempt to strengthen your application.

Click Here to Download This MS Word Letter

Sincere Thank You Letter After Interview (Text Format)

Sincere Thank You Letter After Interview

[Your Name]

[1234 Street Address]

 

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name],

I sincerely thank you for taking the time out of your busy schedule to discuss the available [Position Title] at [Company Name]. I was delighted to have the opportunity to learn firsthand about [Company Name]’s product and service offerings, company culture, and growth objectives.

I’m impressed by the opportunity your next [Position Title] will have to [Position Description], [Position Description], and [Position Description]. As we discussed, in my previous role, I was responsible for [Relevant Experience], [Relevant Experience], and [Relevant Experience], which makes me perfectly suited for the available [Position Title] at [Company Name]. Given my history of [Accomplishment] and [Accomplishment], I’m certain I can help [Company Name] achieve its pressing short-term goals as well as its long-term goals.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

I’m honored to be considered for a position on the [Company Name] team. I’m very much looking forward to hearing from you regarding the next steps in the hiring process. Please don’t hesitate to contact me if you require any additional information or have any questions regarding my application.

Sincerely,

[Your Name]

Formal Thank You Letter After Interview

If you’ve interviewed for a business professional position, it’s important to send a thank you email to the hiring manager after your interview. In a formal industry or company, a thank you note is used to demonstrate your professional competence and knowledge of business-related formalities. Failing to send a follow-up after your interview may hinder your chances of receiving a job offer.

Sending a formal thank you letter after your interview is ideal for situations where:

  • The industry or company you’ve applied for is known for placing emphasis on formality such as a bank or accounting firm.
  • The position you’ve applied for requires a high-level of formality to be used in your daily interactions with customers, clients, co-workers, and management.
  • The hiring manager conducted a formal interview in which you strictly discussed your application and avoided topics of a personal nature.

Click Here to Download This MS Word Letter

Formal Thank You Letter After Interview (Text Format)

Formal Thank You Letter After Interview

[Your Name]

[1234 Street Address]

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name],

It was a pleasure to meet you this afternoon. I appreciate you taking time out of your busy schedule to discuss the available [Position Title] at [Company Name]. I enjoyed learning about [Company Name]’s position as an industry leader, its mission statement, and its expansion plans.

As discussed in the interview, I have extensive experience in the [Industry] including [Relevant Experience], [Relevant Experience], and [Relevant Experience]. My proficient [Hard Skill] coupled with my robust [Soft Skill] has allowed me to make the following noteworthy accomplishments in my professional career: [Accomplishment], [Accomplishment], and [Accomplishment]. Given my proven record of success, commitment to quality, and leadership capabilities, I’m confident that I can assist [Company Name] in reaching the goals you defined in our meeting.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

Thank you again for your time and attention. I’m I look forward to hearing from you regarding the next steps in the interview process. Please contact me if you require any additional information regarding my application.

Sincerely,

[Your Name]

Thank You Letter After Phone Interview

A phone interview is often the first stage in the interview process. Unfortunately, without face-to-face communication, it can be difficult to leave your interviewer with a strong first impression. Therefore, we suggest sending a personalized thank you letter to help the hiring manager remember select details from your phone interview. The added personal touch will increase your chances of receiving an invitation for an in-person interview.

It’s important to send a follow-up after your phone interview because:

  • It’ll prompt the hiring manager to invite you for an in-person interview.
  • It allows you to remind the hiring manager of your specific answers from your phone interview and associate them with your name and application.
  • It demonstrates that although you haven’t met the hiring manager in person, you’re serious about the position and interested in continuing with the application process.
  • It grants you the opportunity to provide information about your relevant skills, experience, or education which may have been missed due to a time constraint or faulty connection.

Click Here to Download This MS Word Letter

Thank You Letter After a Phone Interview (Text Format)

Thank You Letter After a Phone Interview

[Your Name]

[1234 Street Address]

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name],

Thank you for taking the time out of your busy schedule to conduct a phone interview with me this afternoon. I thoroughly enjoyed speaking with you about [Company Name]’s future projections as well as the opportunity to join the company as [Position Title].

As discussed in our conversation, I have over [Number] years of experience working in the [Industry]. Throughout my professional history I’ve been responsible for [Relevant Experience], [Relevant Experience], and [Relevant Experience]. This experience has allowed me to hone my [skill] and [skill] and accomplish [Accomplishment] and [Accomplishment]. Given my proven track record for success, I’m confident in my ability to help [Company Name] reach its goals and expand its position as an industry leader in the [Industry] market.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

Again, thank you for considering my application and for organizing a phone interview with me. I look forward to arranging a date for me to join you in the office for an in-person interview. I’m confident that I would be an invaluable addition to the [Company Name] team.

Sincerely,

[Your Name]

Thank You Letter After Second Interview

If you’ve been invited to attend a second interview, congratulations–you’ve made it to what is likely the final round of the hiring process. Demonstrate that you’re a courteous and thoughtful professional by thanking the interviewer for their time and continued consideration of your application in a personalized thank you note.

It’s critical to send a thank you letter after your second interview because:

  • It’s your final opportunity to leave a good impression in the minds of the decision-makers involved in the hiring process.
  • It allows you to express your enthusiasm for the position and gratitude for being selected for a second interview.
  • It’s your final opportunity to address any undiscussed details regarding your application or the interview process.

Click Here to Download This MS Word Letter

Thank You Letter After Second Interview (Text Format)

Thank You Letter After Second Interview

[Your Name]

[1234 Street Address]

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name],

Thank you for inviting me to join you this afternoon for a second interview. My interest and enthusiasm for joining the [Company Name] team in the [Position Title] position has continued to grow with each of our meetings. I especially enjoyed gaining a more in-depth understanding of the logistical role I’d fill as [Position Title] in the company structure.

As discussed in the interview, in my previous role as [Previous Position Title] I gained valuable experience [Relevant Experience], [Relevant Experience], and [Relevant Experience]. Throughout my professional career I’ve developed a proven record of success as demonstrated through the following accomplishments [Accomplishment], [Accomplishment], and [Accomplishment]. Given the opportunity to join your team, I’m confident that my initiative, determination, and dedication to success can assist [Company Name] in its expansion and future goals.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

Again, thank you for taking the time to conduct a second interview with me. If you require any additional information or have any questions don’t hesitate to contact me. I look forward to hearing back from you, and hope to continue moving forward with [Company Name].

Sincerely,

[Your Name]

Thank You Letter After Group Interview

It can be difficult to form a connection with the decision-makers involved in the hiring process during a group interview. Luckily, sending a thank you email after your interview is an easy way to leave a lasting impression in the minds of your interviewers.

A thank you letter after a group interview is helpful because:

  • It demonstrates that you’re a thoughtful and courteous individual who understands the importance of professional politeness.
  • You can highlight relevant credentials or experience which may have been missed during your interview.
  • It gives you the opportunity to clear up any misconceptions or elaborate on a point in the interview you wish you’d covered more clearly.

Click Here to Download This MS Word Letter

Thank You Letter After Group Interview (Text Format)

Thank You Letter After Group Interview

[Your Name]

[1234 Street Address]

[City, State, Zip]

_______________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Hiring Manager’s Name] and [Hiring Manager’s Name]

I would like to thank you [Both/All] of you for taking the time out of your busy schedules to discuss the available [Position Title] with me this afternoon. The detailed description you provided of [Company Name]’s business processes, company culture, and internal initiatives has only heightened my interest and enthusiasm for the role.

As discussed in the interview, I have over [Number] years of experience in the [Industry]. I’ve developed proficiency and expertise in [Relevant Experience], [Relevant Experience], and [Relevant Experience]. Throughout my professional career I’ve achieved many noteworthy accomplishments such as [Accomplishment], [Accomplishment], and [Accomplishment]. My extensive experience, proven record of success, and initiative make me the ideal candidate to assist [Company Name] reach the goals you described in our meeting.

[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

It was a pleasure to meet you [Both/All] this afternoon. Thank you for your time and considering my application. I’m confident that I would be a strong addition to the [Company Name] team. I look forward to hearing from regarding the next steps in the hiring process.

Sincerely,

[Your Name]

3. Alternatives to a Traditional Thank You Letter

A tricky dilemma faced by applicants deciding how to thank an interviewer. This is hard because different hiring managers might have different expectations, companies might have different cultures, or your personality just doesn’t suit some kinds of responses. Here is our list of methods for following up and useful advice on how to compose your message.

 Phone Call

The direct phone call to a hiring manager can also leave a strong impression. Be careful though- this method isn’t always appropriate.

How to follow up with a phone call

  • If you can, ask for the hiring manager by name. Do your research. If not, ask for “the hiring manager.”
  • Be friendly.
  • Identify yourself first thing. State your name, then your purpose, e.g., calling to check on an application, calling to say “Thank You” for an interview, etc.
  • Avoid word-vomit. You will likely be anxious and want to get out everything you say. Be measured, wait for them to finish speaking, and don’t hog the conversation.
  • Call at convenient times. Morning or mid-afternoon are best. Don’t call right at 4:59.
  • If it helps, prepare a script. Avoid reading directly from your script however. Think of them as “notes.”
  • If the hiring manager or interviewer isn’t available, leave a message and don’t call back for at least a week.
  • If your call was to thank the interviewer for an interview and they weren’t available, send an email at this point.

If the manager isn’t there, instead of calling back, consider writing an email and stating you called. You’ll get credit for having made the call and your message is sure to get to the interviewer.

 Card

The card functions like the letter, but adds a more informal and personal touch to the process. Cards can be small and straight-forward, or they can be a fun way to show a little bit of personality. Obviously gauge the company and interviewer as to how they may respond, but cards have proven useful to many applicants.

How to write a card

  • Choose the right card. If you want to go with something humorous or silly, make sure that matches the personality of the company or interviewer. When in doubt, play it safe.
  • Don’t write too much. You should only use a card if you don’t have so much to say beyond “thanks” and that you’re very interested in the position.
  • Like the letter, you can prepare a card before an interview and then write it immediately afterwards.
  • As you will probably have to write a card by hand, make sure your handwriting is legible and neat. If it’s not, then avoid sending a card.
  • Avoid making a card on your own, unless you can do it at a professional level. Otherwise just buy one – you don’t want to come across as tacky.
  • If you decide to buy a gift, make sure you send a card as well.

 Gift

This one is the riskiest and most expensive, but it also lays it on thick that you want a position.

How to follow up with a gift

  • Pick something the interviewer will find useful or related to the function of the company
  • If you send something general (a gift basket, candles, etc.), make sure you also include a card expressing gratitude as well as identifying yourself.
  • Don’t go overboard – the gift tactic is highly delicate, and for most interviews we don’t recommend it. However, if the interview process has been an exceptionally long one, and if you have developed a relationship of sorts with the organization, a gift could be appropriate. Just don’t spend too much or buy something inappropriate (like flowers or gag gifts).

Which is Best Follow-up Method?

“So,” you might be asking, “which option should I use? Which is best?”

In our collective opinion, we recommend an email first, and a letter second. The email is a surefire way to make sure you get seen and can efficiently convey your thoughts about the interview as well as your gratitude.

The letter does this as well, but it really should mostly be used in the most formal of interviews. Think finance and law, not tech and service. However, we can’t be there to judge every situation, so use your best judgment, think about the personality of the interviewer and the culture of the company, and pick the best option for you. One word of warning – don’t pick more than one. Just like giving a gift can seem like too much, an email and a letter can seem like you are kissing up and kind of begging for the job. Choose one option, do it well, and let it be.

Written by Mollie Moric

Mollie Moric is a Career Advisor at Resume Genius. She firmly believes that a passionate, fulfilled, and empowered workforce is the key to a successful company. She is dedicated to providing the necessary training,... more

As the hiring process moves more toward automation and speed, taking the time to write a thank-you letter helps you stand out from the crowd.

Job interview thank you letter examples

thank you letter helping out

Job interview thank you letter examples

A thank-you letter can help you seal the deal after an interview. Use this sample to craft one that can help boost your candidacy.

A follow-up letter is a necessary part of a job interview.

Do you know that most applicants don’t send a post-interview thank-you letter?

Even if you think an offer is in the bag, you can always improve your chances of getting the job if you send thank-you notes. Your letter should reiterate your core strengths and emphasize the value you offer. You can even squelch any concerns the employer raised about your qualifications and add important information you didn’t get to discuss in the interview.

Check out this sample thank-you letter:

John Smith
14 Elm St. | Sometown, CA 55555 | 555-555-5555 | [email protected]

[Date]

Ms. Amy Lin
Manager
ABC Company
1 Corporate Way
Sometown, CA 55555

Dear Ms. Lin:

Thank you for meeting with me this morning to discuss the executive assistant position. I enjoyed our conversation, and I am very excited about the possibility of joining your team.

I know what it takes to run a busy and successful insurance office. In my last position as an administrative assistant for XYZ Company, I helped manage all aspects of the operation, handling tasks such as bookkeeping, customer service, claims processing, report preparation and ongoing communications with the district manager.

You mentioned that you need an assistant who has strong “people” skills, and this is an area in which I excel. At XYZ Company, I helped the manager build a loyal client base by consistently providing excellent service. My last supervisor said, “John is one of the hardest-working employees I have known. His friendly and professional customer-service skills helped the firm achieve a 20 percent revenue increase last year, and I couldn’t have done it without him.”

I don’t see the executive assistant role as a punch-the-clock, 9-to-5 job; I will be your “right hand”—helping you manage the day-to-day operations, volunteering for special projects, and ensuring the company is positioned for growth and increased profitability.

Again, thank you for considering me for this exciting opportunity. As you requested, I’m enclosing a list of professional references. Please feel free to call me if you need additional information, have any questions or would like to offer me the job! Thank you for your time, and I look forward to hearing from you.

Sincerely,

John Smith

Enclosure: List of References

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Over FREE thank you card wording samples for personal and business your business or personal life has gone out of their way for you, that's your cue to take Employee Farewell Thank You Letter SamplesTo help you make a graceful.

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