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Thank you letters to clients examples

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Thank you letters to clients examples
January 29, 2019 Wedding Anniversary Wishes 2 comments

Perfect Thank You Notes: advice and examples to grow your business. Write the perfect notes to customers, partners, and friends.

We write thank you letters every single day. They are important in conveying our appreciation for just about anything. Back in the day, thank you letters were social-based. People used them to express the feeling of gratitude to friends and loved one. Today, thank you letters are useful for showing appreciation in businesses, including in the real estate industry. Here are some of the best examples of real estate thank you letters.

Best Real Estate Thank You Letter Examples & Templates

1. Real Estate Thank You Letter to Real Estate Agent

You already know by now just how tedious it is to find the best property out there. Whether you need to buy a premise for business or you want to purchase a new home for your family, it often takes time to find an ideal option. Now that you’ve worked hand in hand with a professional real estate agent and found the most suitable property for you, it’s time to appreciate them for their efforts as well as a professional business. Of course, you don’t have to write this thank you letter. But, it‘s important that you do to at least show appreciation. Download this editable template and use it to write the letter.

2. Free Real Estate Thank You Letter to Buyer

This real estate thank you letter to a buyer is a very important template. As a communication tool, this stationery lets you appreciate a potential client for taking their time to meet and discuss business with you. When you appreciate a client for taking their time to ask you questions, they feel confident that you understand their needs and that they can depend on you for a solution. This letter also gives you the opportunity to extend a helping hand to a client, which is a great way of giving them an assurance that you can easily help them to find their dream home.

3. Free Real Estate Appraisal Thank You Letter

The first thing you should do after a real estate appraiser has evaluated your property is to thank them by writing them a thank you letter. This is a good way to thank them for taking their time to come to over to your property for evaluation. This letter also gives you the opportunity to request formal details of the appraisal of your home. This information may be important when making a sales agreement with a potential buyer. It is important to address this letter to an appraiser, not to their entire real estate agency. This template is free to download and use.

4. Real Estate Thank You Letter to Seller

If you have been in the real estate space for a while, you know just how competitive the market is. With this knowledge, your goal should be to stand out from many real estate brokers out there. And, it starts by appreciating every client that accepts to do business with you. One way to appreciate a client is by writing them a thank you letter. You can use this free sample example to write a custom yet professional letter in just under 5 minutes. The goal of the letter is to appreciate the client for doing business with you as well as to extend a helping a hand in case they may have any burning issue or questions.

5. Thank You Note Samples for Real Estate

Do you know that writing a real estate thank you letter to a client will make them feel proud of doing business with you? It can even open up doors for doing more business in the future. And, that’s highly likely to be a bigger advantage for you. Now, what if you have worked with multiple clients and you want to write them different thank you letters? Traditionally, you’d have to write individual letters to each client. But this is definitely time-consuming and not usually the best thing to do. The best thing to do is to download this sample letter template, as it will make writing the letter easy and quick. The template is available for free download.

The real estate market has hundreds of competitors. Every competitor has the same goal: to meet new prospects, pitch sales, and close deals. One of the best ways to keep a customer more interested in working with you is to send them an appreciation letter. The goal of this letter is to first thank them for choosing to work with you. Then, you can provide more information about your offer.

7. Sample Real Estate Thank You Letter

Are you looking for a detailed sample real estate thank you letter that you can download and use straight away? Here is a PDF example that might just suit your needs. Each page features a custom logo at the top left, so you can include your company’s for brand identity. Click the link above to download this sample thank you letter template.

8. Open House Real Estate Thank You Letter

Whether you have limited time to write a thank you letter from scratch or you don’t have time at all, you can take advantage of this pre-built template and use it straight out of the box. This template has two samples thank you letters for open house real estate. You can download the template for free, copy the content of one letter to Word document, edit accordingly, and then share the letter with a respective recipient.

9. Sample Real Estate Thank You Letter PDF Format

Here is another free real estate template that you can download and use to thank a client for buying a real estate property from your real estate agency.

10. Real Estate Thank You Letter to Client in Word

Here is another simple real estate thank you letter that you can download for free and use to communicate with your target client. The template is easy to customize. You can send it to a client through email, fax machine, or postal address.


File Format

  • Google Docs
  • MS Word
  • Pages

Size: A4 & US Letter Sizes



File Format

  • Google Docs
  • MS Word
  • Pages

Size: A4 & US Letter Sizes



File Format

  • Google Docs
  • MS Word
  • Pages

Size: A4 & US Letter Sizes



File Format

  • Google Docs
  • MS Word
  • Pages

Size: A4 & US Letter Sizes



File Format

Size: 843 KB



File Format

Size: 13 KB


Expressing appreciation to clients and employees doesn't have to be a chore. See these sample small business thank you letters.

Thank a Customer or Client

thank you letters to clients examples

We all want to feel appreciated, and your customers are no different. In fact, according to research conducted by the Peppers & Rogers Group, up to 60% of customers will stop dealing with a business that they feel is indifferent to them.

So how can you make your customers feel appreciated? Believe it or not, a simple customer “thank you” email can go a long way in creating a positive customer experience and brand perception.

In this article, we’ll go over the five key factors that contribute to a successful “thank you” email.

5 tips for writing a customer “thank you” email

1. Know the purpose of the email

You should never write a “thank you” email without clearly knowing its goal. Not having a clear purpose in mind will lead to unclear messaging and a generic sounding email, which is the last thing you want.

The purpose of your thank you email can range from:

  • Thanking someone for being a long time customer.
  • Thanking them for getting started with your product or service.
  • Thanking them for a referral.
  • Thanking them for giving feedback.
  • Thanking them for their patience during the troubleshooting of an issue.

And the list goes on.

Different situations require different ways of showing appreciation, which is why you can’t start writing an email until you’ve solidified its purpose.

2.  Humanize the message

A great “thank you” email has to sound like it actually came from a human being. We all receive blast emails from brands, and your customer service email has to stand out amidst all of that.

Here are some ways to humanize your customer “thank you” emails:

  • Send the email from a representative of the company:Use the email address of a person in the company rather than the generic and all too common “No reply” address.
  • Express emotions in the email:Showing emotions in your email is the easiest way to prove to customers that they are in fact hearing from a real person. Make sure your emotions align with the customer’s experience. For example, if the customer just reached a major milestone with your business, tell them how happy you are for their growth. On the other hand, if a customer is annoyed with your brand due to a recent issue that needed to be resolved, acknowledge their patience during a frustrating time.
  • Keep the email informal: In your “thank you” email feel free to use emojis, if appropriate for the audience. and if your customer uses slang, you can use it too. It’s even okay to include a joke or two to lighten up the mood.
  • Don’t try to sell your products or services: There’s no faster way to come across as insincere than pitching your business. These emails are all about appreciating the customer.

Below are two examples of customer “thank you” emails that kick butt at providing a human touch. 

[Source: Reallygoodemails.com]

[Source: Reallygoodemails.com]

3. Personalize the “thank you” email

Your “thank you” email will be even more effective if you think in terms of the individual and not a group.  You have to ask yourself: “How can I make this more relevant to each of my customers on a personal level?”

There’s a reason personalized emails have higher engagement rates. People want to feel like your message was meant for them.

Thankfully with today’s technology personalization at scale is easier than ever before.

Here are a few ways to personalize your customer “thank you” emails:

  • Include the customer’s first name in your greeting.
  • Send your customer a relevant gift to show your appreciation.For example, you could send a discount for the plan they’re on or office stationery with your company’s branding.
  • Get specific about what you’re thanking them for.If they gave a review, include details about the review and how their individual contribution helped. 
  • Send emails on dates relevant to the customer. For example, you can send them a “thank you” email on their birthday or on the anniversary of when they became a customer. 

4. Thank them again

After you’ve passed along the desired message, thank the customer again at the end of the email. It’s a great way to show that you value their time and input.

A simple “Thank you again for your [support, feedback, patronage, etc.]” is more than enough.

5. Give customers an opportunity to respond 

In your emails, you should always give the customer a chance to continue to the conversation.

Let them know that your support is only an email away. This prevents the email from being one-sided and it’s also a great chance to engage with your customers and gather their feedback.

Here’s an example of a “thank you” email from one of our customer support reps. Notice how he ends the email with an opportunity for the customer to continue the conversation if needed.

Showing gratitude is one of the easiest ways to improve customer satisfaction. A great “thank you” email is personal, clear, and expresses gratitude toward the customer. 

Start creating elegant, mobile-friendly customer surveys today with GetFeedback’s free trial.

Free Guide: How to Run a Successful VoC Program

This guide will teach you how to launch a VoC program, take action with your customer feedback, and prove the ROI of your efforts.

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How to Write the Best Email Survey Subject Line

Learn how to entice your customers to actually open your next email survey.

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Write the Perfect Customer Thank you Email

thank you letters to clients examples

Customer Thank You Letters To Improve Business Relationships

Sending Customer thank you letters can give you

a real advantage over your competitors.

These days, consumers routinely receive automated voice mail and email messages from the businesses who serve them.

Most of these get little notice.

But handwritten thank you notes get customers' attention.

They allow you to make a more personal connection with them.

Making this kind of connection with customers will often lead to increased business and referrals.

Not a bad return, for the price of a piece of stationery, a stamp and a few minutes of your time.

Below you'll find several customer thank you letters that you can personalize for most any business client.

Customer Thank You Letters

Dear Ms. Morrison:

I just wanted you to know that we truly enjoy working with you and feel honored to be your chosen (type of business) ex. (dry cleaner).

Your business is much appreciated, and we will do our very best to continue to meet your (type of service) needs.

Your continued patronage and suggestions are a vital part of our growth. And for that, we are most grateful.

Thanks again! We look forward to serving you for many years to come.

Best regards,


Dear Mr. Bretton:

It has been a pleasure taking care of your (pet, lawn, dental needs, etc.) for the last five years.

The growth we’ve experienced over the years is because of customers like you, who faithfully support our business.

We appreciate your trust, and we’ll do our best to continue to give you the kind of service you deserve.

Thanks again, for your business.


More Customer Thank You Letters


Dear Mr. Thompson:

We appreciate your recent order for the (name of product)
(ex. Samsung SCX digital copy machine).

We value your trust in our company, and we will do our best to meet your service expectations.

Rest assured, with its (include a few product specs), your (name of product)
will help to increase the productivity of your staff.

Your purchase also includes (______________) (ex. a standard 90 day warranty) should a problem arise.

Thanks again, for your order. If you have any questions, please don’t hesitate to call me.


Dear Ms. Carlysle:

Thank you for taking the time to tell us why our service failed to meet your expectations.

We value your business, and would like to address your concerns as quickly as possible.

I understand your frustration, and I sincerely apologize for any inconvenience we have caused you.

Please know that I will personally be handling your case, and will be in contact with you on a regular basis, until this issue is resolved to your satisfaction.

It is my goal to restore your confidence in our company by solving this problem and preventing it from happening again.

Thank you again, for your honest feedback. I hope to have the pleasure of serving you again in the future.



Dear Ms. Williams:

We are pleased that you have chosen our showroom for your furniture purchase. We hope you are enjoying the convenience, quality, and affordability of your new futon.

Isn't it nice to have a piece of furniture that is actually two pieces in one? Even in limited space, you can offer your out-of-town guests a comfortable place to sleep.

Your new futon comes with a special one-time offer. As a special gift of thanks to you, we have ordered four beautiful throw pillows in accenting colors to your futon. They have now arrived and are ready for pick-up. Drop in any time this month to get them.

And, were you aware that we also sell coffee tables? A new shipment in many beautiful colors and elegant styles has just arrived.

I'd like to personally invite you to come and see the selection. I'm sure that we can help you find the perfect table to match your futon.


Want more customer thank you letters?

If so, check out our customer appreciation notes page.

For notes you can use in your business, please see our business thank you notes page .

If you need a quick phrase for a client thank you card, you'll find plenty of them on our business note thank you phrases page.

Return from Customer Thank You Letters to Thank You Note Examples and Tips Home

Topics Related to Thank-you Letters. Business or Work. Thank a business for good service, low prices, or professional courtesies · Thank a customer for.

7 Sample Thank You Notes for Business

thank you letters to clients examples

Despite the technological revolution that seems to anonymize everything we do, successful business people know that the little things still matter. A touch of personal interaction, or a kind gesture of thanks can still have a big impact on people in their busy lives. For this reason, corporate thank you letters are increasingly important for client retention and maintaining effective business partnerships.

You want to let people know that their business means a lot to you. If people feel appreciated, they are more likely to keep doing business with you in the future. But how are you supposed to find the time to write everyone thank you letters? This is where corporate thank you letter templates can help boost your business.

By drawing on corporate thank you letter templates, you can let people know that you appreciate their business without needing to write every single thank you letter from scratch. It might feel less personal to do it that way but the template is just a structure to get you started; you can still customize and personalize your letters. In a busy world, the thank you letter is likely to help you stand out as a great business partner. A short thank you letter can be what makes someone decide to keep doing business with you rather than switching to a less appreciative competitor.

Also Check: 17+ Business Proposal Letter Samples With Cover Letter Formats

It is up to you to decide how often you want to send a thank you letter. You might decide not to send a thank you letter after every single business interaction, depending on the industry you work in. Especially for customers or clients who have been with you for a long time, this might feel disingenuous after a while. At the very least, you should consider writing a thank you letter every time you enter into business with a new client. You might also write a thank you letter when you and a client complete a large project together, or if a business partner has done something above and beyond their regular duties that you want to thank them for.

Finally, you might also want to write a thank you letter to a large group of people if you have recently put on a significant event, or completed a large project. Corporate thank you letter templates can be especially helpful at these times where there might be dozens of people that you want to write to. Using a template can make the task of sending thank you notes easier, simpler, and faster. Further, it can make you stand out to have sent letters to so many people who might not all have been expecting one at all.

Use our free corporate thank you letter templates to write a professional letter to anyone you’d like to thank.


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Do you look for opportunities to thank your customers? If you need other examples, use the search string "Thank you" in the search box on this site. . how to write a thank you letter to my customers for their previous orders.

thank you letters to clients examples
Written by Balar
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