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Thank you note after a business meeting

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Thank you note after a business meeting
February 09, 2019 Wedding Anniversary Wishes 3 comments

Mail a note of thanks to your supplier contact for meeting a deadline. Send a business thank you letter whenever someone takes time from his or her schedule to.

A wise business venture is not only guided by strict money wise decisions and foresights but also it is related to amicable relations between business partners. A simple Thank you note is all you need to strengthen your business relations but a delicate balance between curtsey and professionalism is also to be maintained which is not at all an easy task. However your job can be made easy if you go through our Sample Letters provided in the links below.

Sample Free Business Meeting Thank You Letter

A warm gesture of thank you after a fruitful meeting with a potential client or customer, in the form of a thank you letter is all you need to strengthen the deal further.

Example Thank You Letter to Business Organization

A warm gesture of thank you after a fruitful meeting with a business organization, in the form of a thank you letter is all you need to strengthening the deal further.

Thank You Letter After Meeting with Business Partner Sample

This  Sample Thank You for Your Business Letters is all you need to strengthen your relationship with your prospective client.

Usage of Sample Business Thank You Letters

In today’s business world, only icy cold business foresight is not enough to earn the optimum profit and success for your venture. Soft skills are essential in today’s world. Professionalism and courtesy go hand in hand and our Sample Thank You Letters are your friend at hand while writing a thank you letter.

Our varieties ensure that you find the right pick for all your time-based needs. Be it addressing your vendor or your financier or your long-term partner of business, our business letter formats are there to help you through all situations. The proper format and addressing system ensures that you get the maximum benefit out of the process.

Sample Business Thank You Letter to Vendor in PDF

A vendor service is essential in your business venture. A thank you letter, showing your warmth for him or his organization is a fine blend of courtesy and business foresight.

Thank You Letter For Business Support Sample to Download

A support system is always needed to boost your business venture as well as taking it further. A thanking gesture to your supporters such as the board of members or your financiers is a wise business foresight.

Formal Business Thank You Letter in Word

Target Audience

Be it large corporate or business sectors or a small venture or a start up. The effectiveness of a kind gesture is universal. Impressing your potential supporters, financiers as well as partners and customers with both your style and business capacity is the key to success. And our business letter formats are sure to strike the perfect balance between your ambition and soft skills.

A Sample Business Thank You Letters is most helpful after cementing a deal or building up confidence with a new business associate. Don’t waste any opportunity to get into his good books by your charming soft skills while dealing with people.

Printable Email Business Thank You Letter

All the Thank You Letter Format Samples given in the descriptions are according to the perfect format to give you the maximum benefit of the process. We guarantee you that all our sample letters are fit for all the occasions that you are going to face in your business career. So, with our little help you can expand your venture to new heights.

If you have any DMCA issues on this post, please contact us!

Sample letters to thank someone for an appointment, interview, or meeting. Thank you for the opportunity you gave me to interview for the testing position. my qualifications for this position and how I could meet the needs of the company .

7 ways to write a perfect thank you email subject line

thank you note after a business meeting

They're two simple words – thank you – but they could be the very thing that lands you the job. So, what does your thank-you letter need to contain?

  • Your contact information
  • The date
  • The contact information of the person you're writing to
  • A greeting (e.g., "Dear Mr. X")
  • Body text that includes a simple, clear and straightforward thank-you and is no longer than four paragraphs. Run spellcheck and proofread carefully.
  • Closing such as "Best" or "Sincerely"
  • Handwritten signature, for mailed paper letters
  • Typed signature

As the hiring process moves more toward automation and speed, taking the time to write a thank-you letter helps you stand out from the crowd and humanizes your application. A thoughtfully written thank-you note goes a long way for your interviewer, plus it provides you with the chance to reiterate your qualifications and add a touch of personality.

"Sending a personalized thank-you note is exactly that – personal," said Rebecca Kiki Weingarten, career transition coach and co-founder/education director at RWRNetwork. "In our high-tech world, it makes a high-touch impact that stands out."

Why are thank-you notes important?

Aside from showing common courtesy, a thank-you note serves other purposes, such as increasing your salary.

According to a study by iCIMS, 63% of recruiters said they would be more likely to hire a candidate who asked for more money and sent a thank-you note than a candidate who asked for less but did not send a note.

Additionally, failure to follow up could leave the impression you're not interested enough to go the extra mile and reach out afterward. 

"First, it is a basic appreciation of the time the interviewer spent with you," said Jodi RR Smith, author and etiquette consultant at Mannersmith Etiquette Consulting. "Second, it is a signal to the interviewer that you are aware of higher-level interpersonal skills. Lastly, the thank-you note expresses your ongoing interest in the organization and the job opening."

Smith added that sending a note could show that you know other proper business etiquette, like standing when a client enters the room, not chewing gum in front of the CEO, holding doors open for others, arriving to meetings on time and dressing appropriately.

Following up with an email should be done within 24 hours of the interview, while you're still fresh in the interviewer's mind. Keep the content of the email brief, no more than two or three paragraphs, and reference particular points from the conversation.

Matt Ross, CEO and co-owner of The Slumber Yard, remembers a candidate who went the extra mile in mentioning personal details from their interview. "I briefly discussed my hometown, but what was amazing was that the candidate remembered my hometown and found a way to include it in his follow-up. He said his brother would be passing through [my town], so he made sure to tell him to pick up a cake from a popular bakery there. This not only showed me he was a good listener but also that he was willing to go above and beyond by doing research. It left me with a pretty good taste in my mouth (pun intended)."

What is the preferred method of sending a thank-you note?

Amanda Augustine, career advice expert for TopInterview and TopResume, said that email is the most common method for sending a post-interview thank-you note "because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round."

Augustine suggested that it is still important to check out the culture of the company and figure out which method they would prefer. If you're interviewing at a tech startup or see the company utilizes technology, email would likely be the most appropriate.

On the flip side, if the company seems more old-fashioned and stays to the more traditional side of things, a handwritten note mailed to the office might get you further.

"I prefer handwritten notes," said Rachel Sutherland, founder of Rachel Sutherland Communications. "Everyone loves getting mail, especially something you're not expecting. It's kind of funny to think of snail mail as being special, but in this case, it works."

If you're doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Smith said that if you know they'll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible.

"The content of the message is more important than the method of delivery, be it email or a handwritten note," said Beverly Friedmann, content manager at MyFoodSubscriptions. "That said, a handwritten card is certainly a nice gesture that you don't typically see these days."

What should be included?

Smith suggested including the following elements in your thank-you note:

  • A salutation. Even if you have been referring to the interviewer in a more casual way, in the thank-you note, use the more formal form of address.
  • A sincere and specific expression of appreciation along with a concise description of what is being appreciated.
  • Remind them of something unique that they spoke to you about in the interview that they might not have discussed with other candidates. This will help the interviewer remember who you are.
  • Confirm you're a good fit for the role.
  • Close with final expression of gratitude.

Augustine cautioned against recapping your entire resume in your thank-you note, since the interviewer has already reviewed it and discussed it with you during the interview, but summarizing your qualifications is appropriate.

As with your resume and cover letter, customize your thank-you note. Double- and triple-check it for grammatical and spelling errors. A typo-filled follow-up can easily ruin the stellar impression you made during the interview. If you met with multiple people, send one note to each person, if you have his or her contact information. 

Does sending a thank-you note really work?

It can, if the note is well written.

"There are times when the candidate has a terrible first round, usually due to nerves," Smith said. "But they took the time to write a sincere and well-considered note explaining their interest in the role and how their experience makes them uniquely qualified." 

Other times, Smith notes, there are phone screens instead of in-person interviews, and those who write a thank-you note are automatically invited back for an in-person interview. Sutherland had a similar experience.

"I got my college internship at The Detroit News because I handwrote a thank-you note," Sutherland said. "How do I know? One day in the newsroom that summer, the editor told me I was the only one who wrote a thank-you."

Augustine noted that sending a thank-you note doesn't automatically increase your chances of getting the job; however, dismissing this bit of post-interview etiquette might decrease your chances of receiving an offer.

"While not every recruiter or hiring manager cares whether a candidate sends a thank-you message, I've never heard of a single one, in any industry, think poorly of a candidate for sending a thank-you note," she added.

Sample thank-you letters

Based on these tips, here are two templates you can follow for a thank-you letter after the interview: 

Good afternoon, Jeanette,

Thank you for taking the time to speak with me yesterday about the staff writer position with Business News Daily.

It was a pleasure meeting with you, and I truly enjoyed learning more about the role and the company. I especially loved hearing about your in-office MVP vote – it sounds like a great way to boost employee morale!

After our conversation, I am confident that my skills in business writing and experience as a copy editor are a great match for this opportunity. I am very enthusiastic about the possibility of joining your team and would greatly appreciate a follow-up as you move forward with the hiring process.

If you need any further information, please do not hesitate to contact me by email or phone. Thanks again, and I hope to hear from you in the near future.

Best regards,
Nicole Taylor

Dear Ms. Smith,

I wanted to reach out to thank you for taking the time to speak with me yesterday about the social media manager position at Business News Daily.

I really enjoyed meeting you and learning more about where your team is headed. Based on our discussion, it sounds like you have a very exciting year ahead with the site updates and customer base expansion.

With the team at such a critical juncture, I'd love to lend my experience and skills to help the team build a stronger customer base and social media presenceparticularly bringing my unique lens as a marketer that we discussed from my time working at agencies.

I look forward to speaking further with you and your team to see how I might be able to help you reach your goals. If we're a good match, I would be very excited at the prospect of working together.

Nicole Taylor

Take the time to personalize every letter you send – avoid copying and pasting the same basic form letter. Recruiters will notice these right away, and it won't do you any good.

After you send your email, keep an eye on your inbox. Don't panic if you don't hear back right away – it's normal for a company to take its time in reviewing applications. If several days or weeks go by, send a polite follow-up to ask if there has been any progress in making a decision.

However, don't take this as an invitation to bombard the hiring manager's inbox. Send no more than two well-spaced follow-up emails, and if you don't hear back after that, accept it as a rejection and move on.

For more tips on writing a great thank-you note, visit this Business News Daily article.

Additional reporting by Jennifer Post. Some source interviews were conducted for a previous version of this article. 

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thank you note after a business meeting

by Ilya AzovtsevNovember 14, 2018Reading Time: 5 minutes

How to write an email after business meeting?

No matter if you're in sales, business development or the founder of a small or medium company - business meetings are an essential part of life. You discuss new opportunities with leads and prospects, you create new partnerships and the most important thing - you build relationships with other people in business.


Now in 2018 and 2019, there is no B2B or B2C anymore, today is the era of H2H (human to human).


You don't talk to brands, you talk to a real person, you don't pay money to a company. You pay to people you trust. So we highly recommend you send a business thank-you email after meetings (no matter what it was, a call via Hangouts or a face-to-face meeting in office).

Here a few Why's:


   Follow up emails after a meeting remind your client/lead or partner about the context of your conversation.

Everybody  forgets important things so it's better to drop a line with a summary and next steps, so your client won't have a chance to lose any information you discussed.


  Thank you email after a business meeting sets you apart from others.

Your client probably has dozens of meetings to reach their business goals. You might be the 2nd or even 20th person they talk to. So if you write a follow-up email after a business meeting and others don't your chances become much higher.


  An email after a business meeting is a good chance to build relationships.

You don't just show that you're polite, but also you're a good person to do business with. You don't forget about your partners and the relationships with them are really important to you.

So now we understand why a thank-you email after a business meeting is important and why you should do this. In this article, we'll show you how to write an email after a business meeting so you can achieve all the above points.

Ok, it's important, but how to write them?


There are a few things you have to DO to make your emails relevant and make them work.


#1 Send emails within 24 hours of a meeting

It's important to be first in your client's mind, so no matter how a meeting ended write a follow-up email as soon as possible. Your recipient will remember who you are, why you are writing and what the next steps are so you'll be on their focus.

If you send a follow-up email a week after the business meeting you probably will be ignored. Since you're not relevant (it's not the best time to discuss something with you right now) - your recipient will snooze your conversation till later.

#2 Choose the right subject line for a thank you email after the business meeting

Ok, you sent an email within 24 hours but it doesn't guarantee your email will be opened. If your email isn't opened it doesn't exist - it's the same if as you never sent that email at all.

What affects whether your recipient opens an email from you or not:

  1. Your subject line  

  2. First sentences in your email 

So our recommendation is: you should be as precise in the subject line as you can.

When your recipient opens their inbox they scan the emails and ignore general ones (usually they are just automatic campaigns or even spam). But since you know this person it's your chance to be highlighted in their Inbox.

Use the most personalized thing you can in the first sentence and in the subject Line - for example:


 "Thank you for our meeting on Monday"

 "It was nice to have a call yesterday"

 "Thank you for the story about your business trip to LA" (if your recipient told you any stories, of course :-D )


Personalize your subject line and the open rate will be really high. And to check whether your recipient opened your important email or not we highly recommend you track all sent email with the email tracking tool for Gmail

#3 Summarize your business meeting in the email

Before the meeting, it's important to send a business meeting agenda but after the meeting, it's important to summarize what was the main topic of your conversation and what were the results of it.


Just say in the 1,2,3 model what you discussed and what were the results of it. For example:


   "Let me summarize what we discussed today:

1- We prolong you a free trial of Docsify to December

2- You're planning to discuss the purchase with your CEO

3- We plan to make personal 1-to-1 calls with our Customer Success team to train your team to use Docsify"

So your email reply after a business meeting should briefly remind them what happened in the meeting.

#4 Describe the next steps

No matter how your business meeting ended, you need to describe what should be done further. Does a recipient need to do something? Or what are your next steps?

So this point is very important to make your message clear.

For example:


  "Our next steps are:

From our side we'll prepare the invoice with all the necessary points

We're also waiting for your response about how many users you will have. Once we know that we can increase the number of seats in your account."

#5 Call to action and email message closing

At the end of your email, the recipient should do something. It may be:


  • Check your Presentation or Proposal

  • Try your software by clicking the link

  • Or reply back with the answer

To get a response you have to have "Call to Action". At the end of your email you need to say:

  "Also please read our proposal, please pay attention to the 7th page - we've prepared a special offer for you there."

And attach the file with your Proposal.


  "Also, please try our software by clicking here. After you install it our customer success manager will contact you and answer any questions you may have"

 Note: Don't put several calls to action. Add only 1 and your results will definitely increase. (It seems like too much effort to do when you need to click a link, read a proposal and reply, so people will tend to ignore several calls to action)

#6 Follow-up (again)

Let's say everything is OK, and you wrote your email during the 24 hours after the meeting, had a nice and personalized subject line and described what was on the meeting and what are the next steps and you even have a call to action and it's only 1 call to action.

But what if you didn't get a response to your thank you email - don't worry, it's OK. Statistics show that people are more likely to reply after a few follow-ups. So wait a few days and drop them a line again.

Also, almost 50% of salespeople don't send a follow-up after the 1st email, so if you send at least one - you're already MUCH closer than your competitors.


Also if you track your emails with Gmail tracker we recommend you follow-up in 10-15 minutes after your recipient opened your thank you email. (Usually, you get a much higher reply rate if you send a follow-up while your client is thinking about you)

If you send any PDFs and proposals - track them as well with PDF tracker, so you will know how much time your recipient spends on each page of your Document. Based on this information you can understand which pages were seen and which were ignored, so you will know what to say. For example -  if a recipient spends 70% of their time on Pricing Page, be prepared to talk about Pricing.

#7 Check your email with Grammarly

You've written your email and spent dozens of minutes on it, but you lost a few letters and now it looks dreadful…

Wow, it's horrible. You can't build strong relationships if your partner or client or prospect sees that you make grammatical mistakes. Your reputation is going down…

So we recommend you use Grammarly that tool that will highlight your grammar mistakes.

How to write an email after a business meeting

So now you know what to do to compose your thank you message and now we'd love to share an example so you'll know how to write an email.

Here is the customizable email template:


  "Hello {first_name}

Thank you for your time and giving us an opportunity to have a great meeting today. It was nice to discuss {business_goal} for your {company_name).

Here are the main takeaways from our meeting:

  • We have agreed with {something you agreed}

You mentioned that you would like a special offer, so here what we can do for you {special_offer}.

Based on our discussion our next steps should be :

{next steps}

Also please take a look at our presentation that describes how we helped companies such as yourself ({their_competitors})

Looking forward to hearing from you.

Kind regards,



The follow-up email after the business meeting is important. So you need to prepare a good one with a personalized subject line, takeaways of your meetings, next steps and direct call to action. Also, it's important to send this email as soon as it possible.

By the way - when you prepare your thank you follow-up email create an email template in Gmail to use it again in seconds.

Hope it was helpful!

Add Docsify to Chrome

Read more interesting posts:


  How to merge 2 Gmail accounts?


  Top 25+ Must-Have Tools For Your Digital Marketing Agency In 2019


  4 Steps to Have an Inbox Feature in Your Gmail

After just about any meeting, successful or note, it never hurts to follow up with a thank you note. It shows you respect your client's time and.

Sample business meeting thank you note

thank you note after a business meeting

Sample Letter #1


I would like to express my gratitude for our meeting yesterday. It was both enjoyable and informative. Your insightful presentation contained several innovative ideas that we are now considering for our new advertising campaign. The committee has asked me to express our sincere appreciation and to invite you to continue to share your expertise and advice with us as we formalize our course of action. With your permission, I will notify you as soon as we schedule our next planning meeting. We will look forward to seeing you there.

Sample Letter #2


Thank you for the opportunity you gave me to interview for the testing position. The development projects sound exciting and the people I met were congenial and professional. Doe Corporation seems like a wonderful place to work and the Springfield area is beautiful. I would very much like to be part of the Doe team. I will be available next week and will be happy to provide more information to help you make your decision.

Sample Letter #3


Thank you for meeting with me on Thursday to discuss the possibility of my transferring to Doe South Division. As I mentioned, I am interested in the diversity of projects that the South Division handles and would also find the geographic area to my liking. I feel that I would fit in well and could contribute much to your design efforts. I would be very pleased if you were to include me on your team. I will look forward to your decision.

Sample Letter #4


Thank you for allowing me to show you our new product yesterday. I appreciated the time you took from your busy schedule. I hope you found my presentation useful and that you could see how our program can be of great value in your accounting department. I will call next week to get your reaction to it and to see if we can schedule another time when I can make a presentation to some of the other key people in your department.

Sample Letter #5


Thank you for taking the time to meet with me yesterday. I enjoyed our interview and was especially pleased to learn more about how you came to choose your particular career path. As you know, the article is intended for a young audience, and I am confident that the childhood experiences you shared with me will be of great interest to them.

I will, as I agreed, send you a copy of the article prior to publication.

Sample Letter #6


Thank you for meeting with me today to discuss the position now available with your company. I enjoyed meeting both you and your staff. I am very impressed with your company and what it has to offer the community. I am highly interested in the position now open and would very much like to join your organization.

During our interview, we discussed my qualifications for this position and how I could meet the needs of the company. As I mentioned then, I am a candidate with strong credentials that fully match the needs of this position. Not only do I possess the education and experience required, but the necessary skills to get the job done right. I fully understand what is needed here and feel confident that I can tackle the required challenges and responsibilities head on.

Once again, thank you for taking the time to meet with me. I hope that you feel as good about our interview as I do. I know that I have a lot to offer, and that I would thrive in your company's challenging environment. Allow me to prove myself to you, and you will see a highly dedicated and competent professional, eager to make a difference in your organization. I look forward to hearing from you, and I hope to be working with you and your co-workers soon.

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Download Business Thank You Letter Template After Interview. download business thank Business Thank You Letter After Meeting PDF. business thank you.

thank you note after a business meeting
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