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March 16, 2019 Wedding Anniversary Wishes 3 comments

Sending a thank-you letter after an interview might seem old-fashioned, but it's just as important to write one as ever. One survey from TopResume showed that .

Formal Job Interview Thank You Note Samples

By Susan P. Joyce

Although recent surveys show that most employers seem to be happy receiving a thank you by email, this is the thank you that you put into an envelope, add a stamp, and drop off at the Post Office.

For the employer, this note is a "sample" of your work.

Keep it short (less than one page), but personalized.

Typically, as with email, you send a separate (and unique) thank you to a each member of the employer's staff who interviewed you. Also send a different thank you to an external recruiter, if one referred you to the job.

NOTE: If an external recruiter referred you, ask them which thank you is most appropriate for the employer, including whether email is appropriate and acceptable by this employer.

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Send Immediately

Email arrives immediately, assuming you have the correct email address and your message does not get caught in a spam filter. So, unless the employer really seems to dislike technology (and you didn't receive an email from anyone at this employer setting up the interview or see anyone using a computer while you were there), often the best strategy is start with email and follow-up with a formal paper thank you.

If appropriate, send the email thank you as soon as you get home. Then, follow up with the formal thank you as soon as possible after that.

When you send a formal thank you through the mail service, assume that it may take several days to reach the recipient, particularly in large organizations where mail is first sorted in a mail room and then distributed throughout a large facility. So, don't wait!

Write this thank you after then interview. Then, drop this thank you note into the mail as soon after the interview as possible, preferably by the next day.

If you forgot to send this note until a week (or more) after the interview, send it anyway. Hopefully, you sent an email thank you immediately, which should be sufficient for most employers.

2 Basic Formats for Formal Thank You Notes

You have two options for sending formal thank you notes.

  1. Hand-written notes  

Some old, very traditional organizations -- and traditional people -- will expect hand-written notes, done very carefully and as legibly as possible.

  2. Printed notes  

A word-processed note printed by a computer printer is usually acceptable in most organizations today. It's also usually much more legible.

Choose the format that seems most appropriate for the organization unless your handwriting is illegible. If no one can read your writing, use your computer to send the printed version.

See the sample printed and hand-written thank you notes below on this page or the Sample Job Interview Thank You Email for comparison.

7 Steps to Perfect Formal Thank You Notes

Prepare in advance and treat the thank you note as a task that can demonstrate your professionalism. You want your thank you notes to make a positive impression, and support your candidacy for the job.

1. Send to the correct name and addresses

Hopefully, you collected business cards from the people who interviewed you, so you have the correct spelling for the person's name plus their snail mail address. If you are not sure, Google the business name, and look for business directories or contact the recruiter or HR staff members (very apologetically).

Note that some people may have traveled from another location to interview you, so worst case (avoid if possible!), call the recruiter and ask for the correct addresses for each person.

2. Use good quality thank you notes or paper

If you are going to hand-write your note, use standard thank you notes you find in a stationery/card store. Don't use fancy and flowery cards unless they are appropriate for the business (like a florist), and avoid very small cards since that will limit your ability to include sufficient information.

Thank you notes typically fold in half with "Thank you" on the top and the inside blank. Hand write your thank you on the bottom half or the right half of the inside of the note, depending on how the card works, so that your note is immediately visible without having to turn the card to view it when opened.

If you are sending a word processed note, be sure to have good quality paper in your printer with, hopefully, matching envelopes for you to use.

3. Don't just copy the emailed thank you.

If you sent an email note, don't paste it into your word processor and click print. Unfortunately, the content of the physical thank you and the electronic thank you must be different. The difference doesn't need to be dramatic, but it needs to be real.

4. Send a unique thank you to each person.

Assume that, like emailed thank you notes, the physical notes will be shared and compared, too. So, sending the same note to each person is not a good idea! You'll look lazy and a bit cheesy -- not a good impression to give.

5. Address the note correctly.

Be sure that you are spelling each person's name correctly. I've met so many people with names spelled differently -- Jenifer (vs. Jennifer) and Jon (vs. John).

I happen to have two first names -- "Susan" and "Joyce" -- and people who address me as "Joyce" clearly aren't paying very close attention. Don't make that mistake.

6. Match the right card with the right envelope.

Be sure to put Mary Smith's thank you into the envelope addressed to Mary Smith, not into the envelope addressed to Bill Jones.

7. Include a return address on the envelope.

Worst case, if your card isn't deliverable, you will know when the Post Office returns it to you.

Include your business card in the thank you note, just in case the recipient doesn't remember you. The business card also makes it very easy for the recipient to reach out to you without going to the trouble of digging out your resume or application.

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Sample Thank You Notes

Use these as samples as guides. Customize them to your own situation.

  Sample Printed Thank You  

If you are using your computer to write, print, and send your thank you, write a one-page letter (99% of the time one page is sufficient).

Adapt the text in the sample to your circumstances, and customize it as described in Sending Your Thank You's After the Job Interview. Replace the Italicized text in the sample below with whatever terms are appropriate for you and your situation.

Use the formal business letter format like this:

Your street address
Your City, State and Zip Code

Date of the letter

Name of the Recipient
Job Title of the Recipient
Name of the Employer
Employer's Street Address
Employer's City, State and Zip Code

Dear Mr./Ms Last Name:

Thank you very much for the opportunity to interview for the position of [job title] yesterday [or today, if appropriate]. I enjoyed speaking with you, meeting other members of the staff, and the opportunity to learn more about this position. I am very interested in this position and the opportunity to join your team.

This job feels like a very good match between my skills and experience and the requirements of this job. As we discussed, you need someone with strong [whatever] skills, and I have extensive experience with [whatever technology or tool that is important to the job and that you have experience using]. In addition, in my current [or former] job as [names or type of employer in your past] has provided the opportunity to polish my skills in [whatever] and [whatever] needed for your [job title] position.

Again, thank you for considering me for this wonderful opportunity. Please let me know if you have any questions or concerns or need more information. I look forward to hearing from you next week [or whenever they said they would be in touch] and hope to join your staff soon.

Best regards,

[your name]
[Your tag line, like "eCommerce Customer Support Specialist"]
[Your job search email address]

  Sample Hand-Written Thank You  

The good news about a hand-written thank you is that you won't have much space to fill, so it can be much shorter. Avoid the instinct to write a long message. When you crowd too much handwriting into a small space, legibility and comprehension can be lost.

The bad news is that you need to write very carefully so the note can be easily read -- a harder task these days when most of us spend our time typing on a keyboard. Write the note on a piece of paper before you write it on a card to be sure it will fit and is legible.

Date of the letter

Dear Mr./Ms Last Name,

I appreciate your time and the information you shared in my interview on [date] for the [job title] position. I am very interested in this job and in becoming a contributor to your organization.

I believe my experience as a [whatever] where I [name a relevant accomplishment or work] will enable me to hit the ground running in this position.
[OR, I believe my training as a [whatever] where I learned [a specific skill required for the job] will enable me to hit the ground running in this position.]

Please contact me if you have any questions. I look forward to hearing from you soon. Thank you, again, for your time.

Best regards,

[Your full name]

Choose your words carefully and double-check the spelling of anything you are not 100% sure of. When you handwrite a note, you don't have a built-in spell check to keep you from embarrassing yourself with bad spelling.

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  After the Thank You's Are Sent  

If you don't hear from them for a couple of weeks longer than you expected, don't panic. MUCH could be going on that has nothing to do with you at all. But do reach out to see what is happening. Do NOT contact them daily -- or even weekly -- for a decision.

NEVER suspend your job search while you wait for a decision from an employer, even if the job is your dream job.

Restarting your job search can be challenging and, if you've been turned down, you may be more discouraged because you need to re-start your momentum.


About the author...

Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff “graduate” who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at @jobhuntorg and on Facebook, LinkedIn.

When an employer responds to your job application with an interview request, you want to get Begin your interview confirmation email with a note of thanks.

How to Write a Thank You Letter After a Job Interview

thanks interview letter

Formal Sample Interview
Thank You Letter

The sample interview thank you letter shown here can be used to follow up after most job interview situations.

The style of the thank you letters you send will depend on the tone of your job interview. A formal interviewer and company will demand a thank you note that is more conservative and serious.

Select the follow up letter that best suits your situation and adapt it for your own needs. 

Sample Interview Thank You Letter 1

Candidate's Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

The date

Mr Brian Adams
Human Resources Director
Solar Systems Inc.
City, State, Zip Code

Dear Mr Adams

I want to thank you very much for interviewing me yesterday for the Senior Accountant position. I enjoyed meeting you and learning more about the position and Solar Systems Inc.

The interview strengthened my interest in the position and in working for such a dynamic company. I believe my qualifications and experience, particularly my familiarity with your current systems, fit well with the job requirements and I am certain I could make a positive contribution to the company. In addition, my strong analytical skills would benefit the new direction the company is taking.

I would like to reiterate my enthusiasm for the position, it is just the sort of opportunity I have been looking for. I look forward to hearing from you once the final decisions are made regarding this position. Please feel free to call me at the telephone number listed above if I can provide you with any additional information.

Again, thank you for the interview and for your interest.

Sincerely

Candidate's signature
Typed name

Job Interview Thank You Note

For a short and sweet thank you letter to send after your interview go to Sample Interview Thank You Letter

Interview Follow Up Email

Sample Interview Thank You Letter 2

Candidate's Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

The date

Mrs Jane Jackson
Marketing Manager
Ballory Investments
City, State, Zip Code

Dear Mrs Jackson

Thank you for the opportunity to discuss the Executive Assistant position this morning. The interview gave me a thorough understanding of what is required by the the company and the position.

I feel confident that my strong administrative and customer service skills will benefit this position. I have extensive experience in all of the computer software packages that you use and I am sure that my efficiency will ensure your deadlines are met.

I enjoyed meeting the other staff and would consider it a privilege to be part of such a dedicated team.

As agreed, I will contact you by Tuesday of next week to get feedback. Again thank you for your time and consideration.

Sincerely

Candidate's signature
Typed name

How to follow up properly after your interview

Find out the 7 essential steps to take after the job interview

What do you say in a thank you letter after an interview?

These interview thank you pages will help you write the perfect thank you for your job interview.

Should I send an interview thank you letter after a second interview?

Always send a well written thank you letter after a second interview and continue to make the right impression. This sample second interview thank you is easy to personalize for your own use.

How do you write a thank you email?

Phone Interview Thank You Email

Best Interview Thank You Email

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How to Write a Thank-You Letter After an Interview

thanks interview letter

Getting a response from an employer is a highlight of the job search. You’ve put in the work and the applications, and now it’s time to move the conversation to the next level.

When an employer responds to your job application with an interview request, you want to get back to them quickly and with enthusiasm. If you applied through Indeed, emails from employers will have the subject line “Response to application on Indeed.” Be sure to check your email settings and spam folders so you won’t miss their messages. You can also check your account for notifications from employers.

To get alerts as soon as possible, and if you’re using Chrome as your internet browser, you can install the Indeed for Chrome extension. This extension is free to use and with it, you’ll be notified within your browser when you get an employer response.
 

Create a Resume on Indeed

 

How to respond to an interview request

To respond to an interview request, follow the steps below:

    1. Start your email by thanking the hiring manager for their consideration.
    2. If you’re interested in the position, provide your availability along with your phone number.
    3. If you are not interested, respond politely with a short explanatory message.
    4. Keep your tone professional and upbeat.
    5. Avoid emojis, emoticons and slang.
    6. Proofread your messages for typos before you hit send.

 

Interview request response examples

Here are a few email examples of how to respond to an interview request and followup questions:
 

If an employer requests an interview

In this case, you should send your response the same day. This shows enthusiasm for the role and respect for the employer’s time.

Begin your interview confirmation email with a note of thanks. If possible, agree to the employer’s suggested day and time. However, if you are currently working and your schedule is not flexible, most employers will accommodate your situation.

Use the following email response when an employer requests an interview:

Dear Ms. Wade,

Thank you for your consideration and the invitation to interview for the Social Media Manager role at XYZ Company. I am available this Wednesday at 1:30 pm, and I look forward to meeting with you to discuss this position in more detail.

Please let me know if I can provide any additional information prior to our meeting on Wednesday afternoon at your offices.

Sincerely,

Jaime Jones

Phone: (555) 555-1234

The response is short, clear and positive. It reinforces the date and location of the interview. There’s no need to include additional details—you’ll discuss the specifics during the interview.
 

If an employer asks you to email to schedule an interview

Employers sometimes request that you email another individual to schedule an interview. This will likely be someone you have not contacted in the job application process. In this case, you must write two emails: a reply to the employer’s email and another to the person arranging the interview. Again, it’s important to respond promptly to the employer and remain brief in your reply. In the second email, you’ll need to provide context for the reason you’re writing. Here are two templates to help you navigate both situations:

To the employer

Dear Ms. Wade,

Thank you for considering me for the Social Media Manager role at XYZ Company. Per your request, I will email Kate Duran to arrange for an interview. I look forward to speaking with you and additional members of your team.

Please let me know if I can provide any further information in the meantime.

Sincerely,

Jaime Jones

Phone: (555) 555-1234

To the person arranging the interview

Dear Ms. Duran,

I received an email today from Elaine Wade requesting that I contact you to schedule an interview for the Social Media Manager role at XYZ Company. At your convenience, please let me know when you have openings in your schedule.

I am excited to learn more about the opportunities at XYZ Company and look forward to discussing the role in greater detail.

Sincerely,

Jaime Jones

Phone: (555) 555-1234

If your schedule isn’t flexible, let this second email recipient know. You can add a few more sentences in the first paragraph that explain your circumstances. For example:

At your convenience, please let me know if you have openings in your schedule. Though I currently work standard business hours, I am available for interviews during lunch hours, before 9:00 am and after 5:00 pm. Is it possible to schedule an interview during these times? If not, please let me know so that I can arrange time off for the interview.

 

If an employer asks you follow-up questions

Finally, an employer might email you with follow-up questions. These questions are essentially a preliminary interview, so respond with professionalism and detail:

      • When asked company-related questions
        Provide specific, detailed responses. Research company information (including corporate blogs and social media channels), and adapt the language you find there into your own words.

 

      • When asked about your pay or salary requirements
        Employers ask this question because they want to know your expectations are aligned with what they can offer. You have a few options when answering this question. One is to delay talking about pay until you know more about the job. An example response could be: “I’m looking for a competitive offer that includes benefits and other kinds of compensation. I’d like to know more about the specifics of what this job requires first.”Another option is to provide a range instead of one number. If you’re only interested in this job if it pays a specific amount, be honest. This can help you and the employer determine if this is a match early on. For more example responses to this question, review How to Talk About Salary in a Job Interview.

 

      • When asked questions about your own career path
        Align information from your resume with the job description to make natural connections. Be sure that your enthusiasm for the position and the industry are apparent.

 

      • If asked about skills you don’t have
        Be truthful. Instead, discuss transferable skills, proof of adaptability, ability to acquire new skills quickly, and a willingness to learn. In today’s job market, it’s rare that candidates have all the listed qualifications, so don’t be intimidated or discouraged. Instead, provide examples that show you can learn and grow as an employee.

The following template provides sample opening and closing statements you can use when replying to an employer who asks follow-up questions in an email. This strategy can help move the process to the interview scheduling stage:

Dear Ms. Wade,

Thank you so much for considering me for the Social Media Manager role at XYZ Company. I’ve outlined responses to your questions below.

[INSERT YOUR SPECIFIC ANSWERS]

I appreciate the opportunity to provide this additional information, and I look forward to speaking with you and members of your team soon.

Sincerely,

Jaime Jones

Phone: (512) 555-1234

 

Browse Resume Examples

 

If an employer asks you to call to schedule an interview

Another type of email you might receive from an employer is a request to call the employer’s offices to schedule an interview. Even though the employer wants you to call, you could also consider sending a brief confirmation email.

Here’s an example confirmation email to use should an employer ask you to call to schedule an interview:

Dear Ms. Wade,

Thank you for considering me for the Social Media Manager role at XYZ Company. Per your request, I will call you tomorrow afternoon to arrange for an interview.

I look forward to speaking with you. Please let me know if I can provide any additional information.

Sincerely,

Jaime Jones

Phone: (555) 555-1234

Responding to an interview request is the beginning of your communication. Set a great tone in that first response, and you may improve your chances of moving forward in the hiring process.

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Writing a thank-you letter after a job interview is always a good idea. In fact, some employers think less of interviewees who fail to follow-up.

Thank You Email After an Interview: 6 Samples for All Jobs (+Tips)

thanks interview letter

In 8 minutes you’ll know how to write the best thank you email after an interview. And it matters a lot:

 

If you’ve made it to the interview, you’re up against 4 or 5 other candidates. It’s safe to assume their qualifications are similar to yours. You’ll need an extra gear to outperform them.

 

A well-written interview thank you email could be that very gear.

 

Most candidates don’t send them. Or send out thank-you notes that just don’t cut it.

 

Thanks to this guide, you’ll do way better than them.

 

In this article, you’ll find:

 

  • How to write a thank-you email that will dazzle every interviewer.
  • Sample thank-you emails after an interview you can copy, adjust, and use.
  • What you need to know about the job interview thank-you note etiquette: when to write it, to whom to address it, and how to send it.

 

Preparing for more interviews? Get our ultimate free checklist: 42 Things You Need to Do Before, During, and After Every Interview

 

Already sent a thank you email for an interview and there’s still no response? It’s perfectly okay to follow up again. Here’s how: Sample Interview Follow-Up Emails for Various Scenarios

 

Still waiting for that interview call-in? See if it’s the right time to follow up on your resume: How to Follow Up on a Resume and a Cover Letter

 

To begin with, see these two very different interview thank you letter examples. Read on for a breakdown of what makes a perfect post-interview thank-you email and see 4 more samples for different types of positions.

 

Interview Thank-You Email: Right vs. Wrong Examples

 

right

Subject Line: Thank You Amanda!

 

Hello Amanda,

 

Thank you so much for taking the time to meet with me and talk about the position of the Senior Digital Marketing Specialist with ABC Inc. yesterday. It was a pleasure to learn more about your approach to growing organic traffic.

 

Our conversation made me even more excited to join ABC. What interested me in particular was how sharply your efforts are focused on the actual reader experience, not just technical SEO issues.

 

I was thinking about what you said regarding your plans to expand the email subscribers base by offering free bonus content downloads in the upcoming quarter. In my current role as Content Marketing Specialist with XYZ I found that using contextual click-triggers for bonus downloads within blog posts increased the subscription rate by 35% compared to regular pop-ups. I hope that helps!

 

I’m sure my experience can translate into similar success as your new Senior Digital Marketing Specialist.

 

If you need any additional information from me at this point, please feel free to contact me. Looking forward to hearing back from you next Friday, as discussed.

 

Thanks again for your time!

 

Sincerely,

 

Jane Redlock

515-255-0812

[email protected]

wrong

Subject line: Great interview, thank you!

 

Dear Hiring Manager,

 

I enjoyed meeting you in person after all these emails we’ve exchanged. It was a pleasure to be interviewed yesterday.

 

I already said how excited I was to join your team. I’ve achieved so much in my current position (as you’ve seen on my resume) and I know I will be a great asset to your company.

 

Please, let me know as soon as you know anything about the further steps of the recruitment process. I hope to meet you again and become one of your team members soon! So excited!

Best,

Joe Fallange

 

The difference is clear, isn’t it?

 

Now, let’s examine the anatomy of the best thank you email after an interview so that you can write yours in no time!

 

1

How to Write a Thank You Email after an Interview

 

Before we jump right into the post-interview thank-you email writing formula—

 

You need to realize how crucial this part of your job search is.

 

  • According to a recent study, 1 in 5 recruiters and hiring managers will automatically dismiss a candidate if they haven’t sent an interview thank you email.
  • What’s more, this survey revealed 80% HR managers consider thank you emails helpful for reaching the final hiring decision.And yet—
  • Another report by Careerbuilder shows that 57% of job seekers don’t send thank you notes after an interview.

 

Sending any thank you email after a job interview puts you ahead of over half of the competition.

 

A great, personalized interview thank you email? That’s what will make you the frontrunner.

 

The bottom line: yes, you always need to send a “thank you for an interview” email.

 

Here’s how to write a perfect thank you email after an interview in 7 easy steps:

 

1. Create a clear subject line

 

No puns, no jokes, go straight to the point. It’s the only way to make sure your thank you email gets opened.

 

Sample subject lines for a thank you email:

 

  • Thank you, [Interviewer’s Name]!
  • Thank you for your time and advice
  • Thanks for the interview yesterday
  • I enjoyed learning more about [Company Name]
  • Thank you!

 

Simple as that!

 

2. Open with a personal greeting

 

  • Address the hiring manager directly, by name.
  • If you’ve interviewed with more than one person, send personalized thank-you notes to each of them.

 

3. Express your appreciation

 

  • Since it’s a “thank you email” open with a “thank you!”
  • Be sincere and authentic when expressing gratitude or appreciation.
  • Show that you care about the time the interviewers spent with you describing the details of your position.

 

(To see what I mean, check out the wrong example above again. See how many personal pronouns the candidate used. It doesn’t read like a sincere “thank you,” more like “I know I’m awesome.”)

4. Restate that you’re interested in the job

 

  • During the interview, your future employer wants to make sure you’re the right fit for the company. But…
  • They also want to know you’re genuinely eager to join. Make sure to mention that in your thank you email.
  • If the interview made you realize the job is not right for you, clearly state that in your thank-you email. The hiring manager will appreciate your honesty, plus, you’ll help them save time.

 

5. Refer to something specific you discussed during an interview and make an offer

 

  • Identify what’s particularly interesting to you about the position and explain why. This way, you’ll make your email after an interview feel personalized.
  • Refer to your skills and experience and show how you’re going to use them to help your future employer get what they want.

 

6. Say you can provide additional information and remind them about the established response deadline

 

How to end a thank you email after an interview?

 

The golden rule is, be brief and polite. A succinct paragraph such as the one below will do:

 

Should you need any additional information from me that could assist with the decision-making process, feel free to contact me. I look forward to our call next week as discussed.

 

7. Close with a professional sign-off

 

  • Thank them again.
  • Sign off with a “sincerely” synonym followed by your full name.
  • Below, put your basic contact details: telephone number and email address.
  • Optionally, add extra links (e.g. your LinkedIn, Twitter, or a personal website).

 

By the way… You probably have some more interviews ahead, right? Make sure you’ll come out on top! Read our complete job interview guide: Frequently Asked Job Interview Questions and Sample Answers

 

Alright. Enough theory. See our customizable examples of thank you notes after an interview, choose one that fits your situation best, fill in the gaps with details, and hit “Send!”

 

2

Sample Thank You Emails After an Interview

 

All of the below interview thank you note examples vary by length, complexity, and the degree of formality. Give them a read and think about which one is best for you.

 

But remember:

 

These sample thank you for an interview emails are here just for reference. Don’t copy-paste them. The more personalization you add, the better!

 

For starters, a basic, short thank you interview email.

 

Simple and Short Thank You Email After an Interview

Subject Line: Thank You [Interviewer’s Name]!

 

Hello [Interviewer’s Name],

 

Thank you so much for taking the time to meet with me and talk about the position of the [Position Name] yesterday. It was a pleasure to learn more about your business approach.

 

Our conversation made me even more excited to join the [Company Name]. What interested me in particular was [something specific you discussed during the interview].

 

I was thinking about what you said on [the upcoming challenge your interviewers mentioned]. In my current/previous role as [your current position] I found that [a quick explanation of how you tackled a similar problem].

 

I’m sure my experience can translate into similar success as your new [the name of the position you’re applying for].

If you need any additional information from me at this point, please feel free to contact me. Looking forward to hearing back from you on [the specific date established during the interview].

 

Thanks again for your time!

 

Sincerely,

 

[Your sign-off]

 

  • It will be a good thank you email after the first interview.
  • It’s a good post-interview thank you email sample for entry- to mid-level candidates.
  • Notice how the tone is balanced: it’s formal and polite but with a personal, relaxed touch.
  • This one will also work great as a thank you email after a phone interview.

 

A More Formal Job Interview Thank You Note Sample

 

Subject Line: Appreciate your time and advice, Mr./Ms. [Interviewer’s Last Name]

 

Dear Mr./Ms. [Interviewer’s Last Name],

 

I want to take a moment to thank you for taking the time to talk to me about the position of [the position you’re applying for] with [Company Name] yesterday. It was truly inspiring to have such a meaningful conversation with someone who shares my approach to [the type of business activities you discussed] and to learn about your industry insights.

 

The information you shared about your future projects convinced me that this job is a perfect fit for my professional and personal interests and one where I could make a valuable contribution. I particularly enjoyed learning about [specific information about the job the interviewer shared with you] since [the reason you found it interesting].

 

I was also thinking about what you said on [the upcoming challenge your interviewers mentioned]. In my current/previous role as [your current position] I found that [a quick explanation of how you tackled a similar problem].

 

Finally, please find attached the details of some of my projects we discussed and an exact documentation of their business impact.

 

Should you need any additional information from me that could assist with the decision-making process, feel free to contact me. I look forward to our call next week as discussed.

 

Thank you once again.

 

Best regards,

 

[Your sign-off]

 

  • The above interview thank you note example is recommended for corporate positions.
  • Notice that it’s more detailed than the first sample. Use it only after in-depth interviews that took more than 45 minutes.
  • A good pick for senior or C-level candidates.

 

Sample Thank You Email After a Second Interview

 

Subject line: Thank you for the opportunity!

Dear [Interviewer’s Name],

 

It was a pleasure to come and chat for the second time, thank you for this opportunity! Now I’m even more certain that I will be able to help deliver great results working as [the name of the position] with [Company Name]. What’s most exciting for me is [a detail you discussed that makes you most eager to join the company].

 

As regards the project we discussed, I started to think about what is necessary for us to make it successful. Please have a look at the attached presentation where I outlined my preliminary ideas. If you have any questions, please let me know. I’ll be happy to elaborate on the details.

 

Thank you again for your time. I look forward to hearing from you on [the established date] as discussed.

Best,

 

[Your sign-off]

 

  • Just like after the first interview, you have to send an interview thank you email after the second one, too.
  • Notice how this sample thank you email after a second interview refers to specific projects.


Interview Thank You Email Sample: An Informal Approach

 

Subject line: Great speaking with you!

Hi [Interviewer’s Name],

 

I had a lot of fun learning more about the challenges ahead of the next [the name of the position] with [Company Name] yesterday! I’d be really excited to join your team and help [bring more users/increase revenue/anything else you’d be doing].

 

I was thinking about what Michael said regarding [a specific issue one of the interviewer’s discussed]. In my last role as [the name of your current/previous position] I found that [a specific solution you used to tackle a similar problem] is by far the most effective strategy. It helped bring an overall increase of X% in [a specific metric in question]. I hope that helps!

Please feel free to contact me if you find you need any more information. I look forward to our call next week. Thanks so much again!

Best wishes,

[Your sign-off]

P.S.—I also wanted to say that you were right about the coffee at Luke's. I stopped by on my way home. Delicious! [Or an informal reference to any other part of the interview. Something along the lines of: “I hope you enjoyed the concert last evening”/”I followed your recommendation to start watching ‘Sharp Objects.’ I’m super hooked!”]

 

  • A good thank you email template for positions at small companies with relaxed culture.
  • The above sample will also work great for jobs at startups, or creative and artistic roles.
  • If you feel that the atmosphere of your interview was very informal, make sure the tone of your thank you note matches it.

 

Pro Tip: Don't forget to proofread your email. You can use apps like Grammarly or Language Tool to help you avoid nasty typos or bad syntax.

 

3

When, to Whom, and in What Form to Send a Thank You Note after an Interview: The Logistics

 

So, you’ve just written a stunning post-interview thank-you note.

 

What should you do with it now? When to send it? To whom to address it? Is a thank you email always okay or do you need a handwritten note?

 

It’s a lot to remember, but don’t worry—

 

When to send thank you email after interview?

 

It's best to send a thank you letter while you're still fresh in the interviewer's mind. So you should send the email message within 24 hours of the interview (the same day as the interview or the next). If the interview takes place on Friday, send a thank-you email on Friday afternoon or on Monday morning. Don’t send formal emails over the weekend.

 

What about sending a thank you email after an interview to multiple interviewers?

 

  • Send a thank you email after every interview to everyone that was in the room with you.
  • Each of those thank you notes has to be at least slightly different and personalized because they will share them with one another.
  • The exception is a panel interview, especially if many of the participants joined via phone or Skype: in this situation, send one thank you email after an interview addressed to everyone.

 

Don’t have everyone’s email addresses?

Send one email to the person whose address you have and either ask them to forward your thank-you email to other interviewers, or ask for the email addresses of the other recruiters and email them directly.

 

Pro Tip: If you interview with multiple people, ask for business cards during the interview, so you don’t have to search or ask for emails later.

 

Handwritten thank you letter after an interview or an email?

 

An interview thank you email will be your safest choice.

 

Why? Because it’s quicker than a snail mail interview thank you letter. Plus, a recent study has shown that 94% of hiring managers find post-interview thank you emails appropriate.

 

The only exceptions where it’s a good idea to send your thank-you letter via snail mail are:

 

  • Jobs in extremely traditional industries such as wedding planning or stiff, suit-and-tie law firms.
  • C-level positions.

 

Key Takeaway

 

Here’s all you need to know about writing a thank you email after an interview in a nutshell:

 

  • You must always send one within 24 hours of the interview.
  • Send a separate thank-you note to each of your interviewers.
  • Thank them for the opportunity. Be genuine in expressing your gratitude.
  • Reiterate your interest.
  • Personalize, personalize, personalize. Refer to what you discussed during the interview.
  • Make an offer: show how your experience can help with their upcoming projects and tasks.
  • Before the sign-off, remind them of the established response deadline.

 

Have any extra questions on how to write a perfect thank you email after an interview? Could use some help crafting yours? Drop me a line in the comments and I’ll reply to all your questions!

Let me start with this, a thank you letter won't necessarily compensate if in your job interview an employer isn't convinced that you're the best.

thanks interview letter
Written by Mikale
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